City Council Meeting - February 11, 2025 - Feb 11, 2025 (Agenda)

Tuesday, February 11, 2025 Ventura City Council Agenda www.cityofventura.ca.gov CITY COUNCIL AGENDA TUESDAY, FEBRUARY 11, 2025 CLOSED SESSION – 4:00 P.M. REGULAR MEETING - 5:00 P.M. CITY COUNCIL CHAMBERS – CITY HALL - 501 POLI STREET, VENTURA, CA 93001 DR. JEANNETTE SÁNCHEZ-PALACIOS, MAYOR Councilmembers: DISTRICT 1 – LIZ CAMPOS DISTRICT 5 – BILL MCREYNOLDS DISTRICT 3 – RYYN SCHUMACHER DISTRICT 6 – JIM DURAN DISTRICT 2 – DOUG HALTER, DEPUTY MAYOR DISTRICT 7 – ALEX MANGONE Bill Ayub City Manager Javan N. Rad City Attorney Michael B. MacDonald City Clerk PUBLIC ADVISORY: THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN-PERSON ATTENDANCE AND VIRTUAL PARTICIPATION. Live broadcasts of City Council meetings are available on Cable TV (Channel 15) and via internet accessible video stream at https://www.cityofventura.ca.gov/718/Videos or on YouTube at https://www.YouTube.com/cityofventura/live. To access the meeting remotely: Join the WebEx meeting live at: https://cityofventura.webex.com/cityofventura/j.php?MTID=m6b4a962dcf268d6d0fefd37dab342d08 To request to speak on an item, use the chat function to notify the City Clerk by including the Item Agenda Number in your comment. The City Clerk will announce public speakers and promote them to a panelist, which will allow the use of camera and microphone. To join with audio only, call (213) 306-3065 and use access code: 2554 648 1770; Use Password Code: 83753535 Please be mindful that the meeting will be recorded, and all rules of procedure and decorum apply for in-person attendees and those participating virtually. To submit written comments (up to 1,000 characters) for the City Council’s consideration and inclusion in the public records, email cityclerk@cityofventura.ca.gov by 3:00 p.m. on the meeting date, or by using the public comment form at www.cityofventura.ca.gov/publicinput. Please include the Agenda Item Number in the subject. This meeting will be conducted in accordance with the Brown Act, Government Code Section 54953. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Michael B. MacDonald, City Clerk, (805) 654-4787. The City Council may take action related to any subject listed on the Agenda. Meetings will adjourn at 10:00 p.m. Any items outstanding at that time will be deferred until the next regularly scheduled meeting.1

Tuesday, February 11, 2025 Ventura City Council Agenda www.cityofventura.ca.gov CALL TO ORDER – CLOSED SESSION – 4:00 p.m. ROLL CALL PUBLIC COMMUNICATIONS: Public comments on Closed Session Items only. CLOSED SESSION: Teleconference/Video Conference Meeting. The Public may not participate in the Closed Session, other than for Public Comments. 1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Name of Case: Steadman v. County of Ventura, et al. Ventura County Superior Court Case No. 2023CUPP007908 Authority: Government Code Section 54956.9(d)(1) 2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Name of Case: Johnson v. City of San Buenaventura Ventura County Superior Court Case No. 2023CUWM014178 Authority: Government Code Section 54956.9(d)(1) ADJOURNMENT: Adjourn to Regular Meeting. ____________________________________________________________________________________ CALL TO ORDER – REGULAR SESSION – 5:00 p.m: The regular meetings of the San Buenaventura (Ventura) City Council also serve as regular meetings of the Successor Agency and Public Facilities Financing Authority when Successor Agency and Public Facilities Financing Authority items are listed on the agenda. ROLL CALL PLEDGE OF ALLEGIANCE SPECIAL PRESENTATIONS AND ANNOUNCEMENTS • 2025 Black History Month Proclamation • 2025 Visit Ventura Inspiration Guide Presentation • Presidents’ Day 2025 Recognition CLOSED SESSION REPORT2

Tuesday, February 11, 2025 Ventura City Council Agenda www.cityofventura.ca.gov CITY COUNCIL COMMUNICATIONS: Per Government Code Section 54954.2(a)(2), the Council Communications section of the agenda provides City Council the opportunity to ask a question for clarification, make a brief announcement, or make a brief report on their own activities. CITY MANAGER COMMUNICATIONS PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, this initial period for general public communications will be limited to twenty (20) speakers, with priority given to in-person speakers over virtual speakers. If there are ten (10) or fewer speakers, each speaker will have three (3) minutes to speak; if there are more than ten (10) speakers, each speaker will have two (2) minutes to speak. Speakers may not cede their time to another speaker. City Council cannot act on any items not on the agenda. City Council cannot act on any items not on the agenda. CONSENT ITEMS: Matters appearing on the Consent Items are expected to be non-controversial and will be acted upon by City Council at one time without discussion unless a Councilmember, City Staff, or a member of the public requests an opportunity to address an item. Items removed from the Consent Calendar will be discussed at the beginning of the Formal Items. Approval by the City Council of Consent Items means the recommendation of Staff is approved along with the terms and conditions described in the Administrative Report. 1. Approval of Side Letter of Agreement with Ventura City Firefighters’ Association (VCFA) regarding Proposed Temporary Out-of-Class Pay for Fire Engineer Assignments Staff: Valerie Barroso, Human Resources Director RECOMMENDATION Approve and authorize the City Manager, or designee, to execute on behalf of the City a Side Letter of Agreement between the City and the Ventura City Firefighters’ Association, providing temporary out-of-class pay for Fire Engineer assignments. 2. Golf Operations Amenities – Authorize Purchase of Modular Trailers and Aerifier for Olivas Links, and Lease of Golf Cart Fleet for Buenaventura Golf Course Staff: Stacey Zarazua, Parks and Recreation Director RECOMMENDATION a. Approve and authorize the City Manager, or designee, to enter into an agreement with Mobile Modular for the purchase of Olivas Links Golf Course replacement office and restroom trailers based on the terms described in the Staff Report in an amount not to exceed $325,394.3

CONSENT ITEMS (CONTINUED) Tuesday, February 11, 2025 Ventura City Council Agenda www.cityofventura.ca.gov b. Approve and authorize the use of Golf Capital Reserve funding for the purchase of Olivas Links Golf Course replacement office and restroom trailers (with ADA ramp) in the amount of $325,394. c. Approve and authorize the use of Golf Capital Reserve funding for the purchase of Olivas Links Golf Aerifier in the amount of $48,198. d. Adopt a Resolution to enter into lease agreements for the purchase of golf carts and a beverage vehicle. Resolution titled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN BUENAVENTURA, CALIFORNIA, AUTHORIZING CITY TO ENTER INTO TWO CONTRACTS WITH PNC BANK, NATIONAL ASSOCIATION TO LEASE 70 GOLF CARTS AND ONE BEVERAGE VEHICLE” e. Approve and authorize the City Manager, or designee, to execute Lease Agreement #1165331-5 with PNC Bank for 70 2024 EZ-GO RXV Elite Lithium Golf Carts for a term of sixty months, with a monthly payment of $7,893, for a total amount of $473,592. f. Approve and authorize the City Manager, or designee, to execute Lease Agreement #1165331-6 with PNC Bank for one 2025 Cushman Refresher Oasis Elite Beverage Vehicle for a term of sixty months, with a monthly payment of $234, for a total amount of $14,060. g. Authorize the Finance Department to add additional appropriations from the Golf Capital Reserve fund as necessary to complete the Olivas Links Golf Course trailer replacement project. 3. Purchase Order with Gibbs International Inc. for Ventura Water Utility Crew Truck with Crane Staff: Charles W. Ebeling, Public Works Director RECOMMENDATION a. Approve and Authorize the City Manager, or designee, to approve the Purchase Order with Gibbs International Inc. for the Ventura Water Utility Crew Truck with Crane for $385,409 with a contingency of $38,541 for a total-not-to-exceed amount of $423,950.4

CONSENT ITEMS (CONTINUED) Tuesday, February 11, 2025 Ventura City Council Agenda www.cityofventura.ca.gov b. Authorize an increase to the Fiscal Year 2024-2025 budget in the amount of $73,950 from Fund 1064 Fleet Vehicle and Equipment and Replacement, as necessary, and authorize the Finance Department to assign increased budget appropriation and revenues to the proper project(s) and account(s). 4. Second Amendment to General Services Agreement No. P2024-044 with Taft Electric Company Staff: Charles W. Ebeling, Public Works Director RECOMMENDATION Approve and authorize the City Manager, or designee, to execute the Second Amendment to Agreement No. P2024-044 with Taft Electric Company for traffic signal maintenance and repair services in the amount of $700,000 for a new not-to-exceed total of $1,000,000 and to execute future amendments extending the term through June 30, 2028. 5. Longitudinal Pipeline Agreement with Union Pacific Railroad Company for the Ash Street Railroad Crossing Improvements Staff: Charles W. Ebeling, Public Works Director RECOMMENDATION Approve and authorize the City Manager, or designee, to execute a Longitudinal Pipeline Agreement with Union Pacific Railroad Company for the Ash Street railroad crossing improvements. 6. Building Resilient Infrastructure and Communities Funding Subapplication under the Federal Emergency Management Agency for the City of Ventura Water Reclamation Facility Flood Hazard Mitigation Scoping Project Staff: Gina Dorrington, Ventura Water General Manager RECOMMENDATION a. Authorize the Ventura Water General Manager, or designee, to apply for, receive grant funds, and enter into a cooperative funding agreement with the Federal Emergency Management Agency if the City is chosen as an awardee; with a federal grant amount of up to $1,000,000.5

CONSENT ITEMS (CONTINUED) Tuesday, February 11, 2025 Ventura City Council Agenda www.cityofventura.ca.gov b. Authorize the Ventura Water General Manager, or designee, to act as agent for the City to conduct all negotiations, execute and submit all documents, including, but not limited to, applications, agreements, amendments, and billing statements that may be necessary to accept these grants and complete the project under the grant. c. Authorize the Finance Department to assign increased budget appropriations to support the project if the grant is awarded. FORMAL ITEMS: The public may comment on each item listed on the agenda for Formal Items as the item is taken up. Formal Items may be reordered at the discretion of the Chair. The public may speak up to three (3) minutes on each agenda item. 7. Fiscal Year 2023-2024 Audit Results and Related Financial Reports Staff: Greg Morley, Chief Financial Officer RECOMMENDATION a. Receive the Annual Comprehensive Financial Report (ACFR) with the Independent Auditors’ Report for the City of San Buenaventura for fiscal year ended June 30, 2024. b. Receive the Measure O Financial Statements Report with the Independent Auditors’ Report and Report on Internal Controls for the City of San Buenaventura for the fiscal year ended June 30, 2024. 8. Fiscal Year 2026 Budget Workshop #1 Staff: Greg Morley, Chief Financial Officer RECOMMENDATION a. Receive staff’s presentation on the FY 2026 Budget Development Process and General Fund One-time Investment Plan funding. b. Receive an update related to pensions and General Fund Unassigned Fund Balance. c. Authorize the Finance Department to repurpose $508,064 of investment plan funding, $56,006 from Beautify and Maintain, $440,000 from One Stop Shop, and $12,058 from Improve Parking at Mission Park to Downtown Business Expansion (Main Street Moves).6

FORMAL ITEMS (CONTINUED) Tuesday, February 11, 2025 Ventura City Council Agenda www.cityofventura.ca.gov 9. City Solar Projects Update Staff: Charles W. Ebeling, Public Works Director RECOMMENDATION Receive and file an update on City solar projects. 10. Extension Request for the Franchise Agreement with E.J. Harrison and Son’s for Solid Waste Hauling Staff: Charles W. Ebeling, Public Works Director RECOMMENDATION a. Find the proposed action is categorically exempt from CEQA pursuant to CEQA Guidelines under the “existing facilities” and “actions by regulatory agencies for the protection of the environment” exemptions and the “common sense” exemption (Guidelines §§ 15301 and 15308; § 15061(b)(3)). b. Approve request for a five-year extension of the solid waste hauling Franchise Agreement with E.J. Harrison & Sons, Inc. c. Direct staff to negotiate for added services to the Franchise Agreement. 11. Downtown Ventura Paid Parking Expansion Staff: Charles W. Ebeling, Public Works Director RECOMMENDATION As the San Buenaventura Parking Authority: Direct staff to release a Request for Proposal to hire a consultant team to assist in the expansion of paid parking in downtown Ventura and return to City Council by the June 10, 2025, City Council meeting with a Professional Services Agreement for approval. PUBLIC COMMUNICATIONS: In compliance with Government Code Section 54954.3, Public Communications is that portion of Council meetings set aside for members of the public to address City Council on items of any City business other than scheduled agenda items. Comments are limited to items within the subject matter jurisdiction of the City and are limited to no more than three (3) minutes. Per the City Council Protocols, speakers may not cede their time to another speaker. If a person speaks during the first general public communications period, they do not have an opportunity to speak again during this second period, even if their time was shortened to two (2) minutes during the first period. City Council cannot act on any items not on the agenda.7

Tuesday, February 11, 2025 Ventura City Council Agenda www.cityofventura.ca.gov ADJOURNMENT: Communications to the City Council are public record and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e-mail addresses, names, addresses, and other contact information are not required, but if included in any communication to the City Council, will become part of the public record. If you do not want your e-mail address or any other contact information to be made public, you may deliver communications via U.S. Postal Service to the City Clerk’s Office at 501 Poli Street, Room 204, Ventura, CA 93001. If you do not want your contact information included in the public record, please do not include that information in your communication. Please contact the City Clerk Department for further information. In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk’s Office at (805) 658-4787 or the California Relay Service at (866) 735-2929. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Live Spanish interpretation will be available. No advanced request for interpretation services required. La traducción al español estará disponible en vivo. No es necesario solicitar la traducción al español anticipadamente. Administrative Reports relating to this agenda are available on the City’s website – https://www.cityofventura.ca.gov/AgendaCenter. Resource Items for the Public: • City Council Protocols which includes Rules of Decorum for the Public • City Council Goals 2024 • Budget Principles 2023-2024 • City Charter ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ This agenda was posted on Tuesday, February 4, 2025, at 5:00 p.m. in the City Clerk’s Office, on the City Hall Public Notices Board and on the internet. Michael B. MacDonald, CMC City Clerk8