Regular City Council Meeting

CITY OF SOUTH PASADENA CITY COUNCIL AGENDA REGULAR COUNCIL MEETING WEDNESDAY, SEPTEMBER 18, 2024 AT 7:00 PM AMEDEE O. "DICK" RICHARDS JR. COUNCIL CHAMBERS 1424 MISSION STREET, SOUTH PASADENA, CALIFORNIA 91030 NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY The South Pasadena City Council Meeting will be conducted in-person from the Amedee O. “Dick” Richards, Jr. Council Chambers, located at 1424 Mission Street, South Pasadena, CA 91030. Public participation may be made as follows: In-Person – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030 Live Broadcast via the City website – http://www.spectrumstream.com/streaming/south_pasadena/live.cfm Via Zoom – Meeting ID: 825 9999 2830 Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting by emailing to ccpubliccomment@southpasadenaca.gov Via Phone–+1-669-900-6833 and entering the Zoom Meeting ID listed above. Meeting may be viewed at: 1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or 2. Click on the following unique Zoom meeting link: https://us06web.zoom.us/j/82599992830 or 3. By calling: +1-669-900-6833 and entering the Zoom Meeting ID listed above; and viewing the meeting via http://www.spectrumstream.com/streaming/south_pasadena/live.cfm CALL TO ORDER CALL TO ORDER: Mayor Evelyn G. Zneimer ROLL CALL ROLL CALL: Mayor Evelyn G. Zneimer Mayor Pro Tem Jack Donovan Councilmember Jon Primuth Councilmember Michael A. Cacciotti Councilmember Janet Braun PLEDGE OF ALLEGIANCE: PLEDGE OF ALLEGIANCE: Mayor Pro Tem Jack Donovan 1

1. CLOSED SESSION ANNOUNCEMENTS 2. PUBLIC COMMENT - GENERAL (NON-AGENDA ITEMS) General Public Comment will be limited to 30 minutes at the beginning of the agenda. If there are speakers remaining in the queue, they will be heard at the end of the meeting. Only Speakers who submit a Public Comment card within the first 30 minutes of Public Comment period will be queued up to speak. 3. MERCHANT MINUTE - JEWELED UNIVERSE 4. CHAMBER OF COMMERCE ANNUAL REPORT 5. STAFF INTRODUCTIONS Community Development Michael Donovan, Associate Planner 6. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA PUBLIC COMMENT GUIDELINES The City Council welcomes public input. Members of the public may comment on a non-agenda subject under the jurisdiction of the City Council or on an agenda item. Members of the public will have three minutes to address the City Council, however, the Mayor and City Council may adjust the time allotted, as needed. Public Comments received in writing will not be read aloud at the meeting, but will be part of the meeting record. Written public comments will be uploaded to the City website for public viewing under Additional Documents. When submitting a public comment, please make sure to include the following: 1) Name (optional), and 2) Agenda item you are submitting public comment on. 3) Submit by no later than 12:00 p.m., on the day of the City Council meeting. Correspondence received after this time will be distributed the following business day. PLEASE NOTE: The Mayor may exercise the Chair's discretion, subject to the approval of the majority of the City Council, to adjust public comment time limit to less than three minutes, as needed. Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2). Staff may be asked to follow up on such items. CLOSED SESSION ANNOUNCEMENTS PUBLIC COMMENT PRESENTATIONS CHANGES TO THE AGENDA 2

7. CONSIDERATION OF THE APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $59,582.32; GENERAL CITY WARRANTS IN THE AMOUNT OF $877,592.40; ONLINE PAYMENTS IN THE AMOUNT OF $204,202.17; PAYROLL IN THE AMOUNT OF $896,066.84 8. CONSIDERATION OF APPROVAL OF THE SPECIAL CITY COUNCIL MEETING (STUDY SESSION) MINUTES FOR JULY 17, 2024, REGULAR CITY COUNCIL MEETING MINUTES FOR JULY 17, 2024, THE SPECIAL JOINT CITY COUNCIL MEETING MINUTES FOR JULY 31, 2024, AND THE REGULAR CITY COUNCIL MEETING MINUTES FOR SEPTEMBER 4, 2024 9. CONSIDERATION OF APPROVAL OF TASK ORDERS WITH ANNEALTA GROUP AND PACIFICA SERVICES FOR CAPITAL IMPROVEMENT PROGRAM AND PROJECT MANAGEMENT STAFFING AND SERVICES 10. CONSIDERATION OF APPROVAL TO DESIGNATE $6,950.00 FROM THE ROMINE TRUST FOR THE PURCHASE AND IMPLEMENTATION OF AN INCIDENT REPORTING AND TRACKING SOFTWARE CONSENT CALENDAR OPPORTUNITY TO COMMENT ON CONSENT CALENDAR Items listed under the Consent Calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a public comment has been received or Councilmember requests otherwise, in which case the item will be removed for separate consideration. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate. Recommendation It is recommended that the City Council approve the Warrants as presented. Recommendation It is recommended that the City Council consider the approval of the minutes for the Special City Council Meeting (Study Session) for July 17, 2024, Regular City Council Meeting for July 14, 2024, Special Joint City Council Meeting Minutes for July 31, 2024, and the Regular City Council Meeting for September 4, 2024. Recommendation It is recommended that the City Council: 1. Consider approval of a Task Order under an existing Master On-Call Professional Services Agreement with Annealta Group to provide program and project management services to support the City's Capital Improvement Program (CIP) in the amount of $370,000; and 2. Consider approval of a Task Order under an existing Master On-Call Professional Services Agreement with Pacifica Services to provide program and project management services to support the City's Capital Improvement Program (CIP) at the Library and Senior Center in the amount of $299,700. Recommendation It is recommended that the City Council appropriate $6,950.00 in the Fiscal Year 2024- 2025 Library Contract Services (101-8010-8011-8180) budget from the Library’s 3

11. CONSIDERATION OF APPROVAL TO CONSOLIDATE SUBSCRIPTION SERVICES WITH GOVERNMENTJOBS.COM DBA NEOGOV AND IF APPROVED, AUTHORIZE THE CITY MANAGER TO APPROVE AMENDMENTS TO THE SERVICES AGREEMENT WITH NEOGOV 12. CONSIDERATION TO AUTHORIZE THE ACCEPTANCE OF FUNDING FROM THE 2023 URBAN AREA SECURITY INITIATIVE GRANT AWARD IN THE AMOUNT OF $161,118 FOR A MOBILE COMMAND VEHICLE AND UNINTERRUPTED COMMUNICATIONS/OPERATIONS SUPPORT EQUIPMENT AND APPROVE THE SUBAWARD AGREEMENT 13. CONSIDERATION TO AUTHORIZE THE ACCEPTANCE OF A GRANT AWARD IN THE AMOUNT OF $55,000 FROM THE CALIFORNIA OFFICE OF TRAFFIC SAFETY FOR THE STRATEGIC TRAFFIC ENFORCEMENT PROGRAM AND APPROVE THE GRANT AGREEMENTT unrestricted Romine Trust account (101-0000-0000-2997- 002) and authorize such funds to be used for licensing and implementing an incident reporting and tracking software, as recommended by the Library Board of Trustees. Recommendation It is recommended that City Council consider approving the consolidation of subscriptions through GovernmentJobs.com, Inc., dba NEOGOV, and authorize the City Manager to execute all documents necessary, including subsequent amendments to amend the services agreement with NEOGOV. Recommendation It is recommended that the City Council: 1. Authorize the City Manager or designee to accept a grant award of $161,118 from the 2023 Urban Area Security Initiative (UASI) to reflect in the Homeland Security Grant revenue account 274-0000-0000-5036; and 2. Approve and authorize the City Manager or designee to execute the UASI 2023 Subaward Agreement and related documents to purchase equipment that supports regional homeland security goals; and 3. Approve an allocation of $161,118 in 270-0000-0000-5036 (Homeland Security Grant revenue account) and an appropriation in the same amount in 270-4010- 4015-8520 (Machinery and Equipment). Recommendation It is recommended that the City Council: 1. Accept a grant award in the amount of $55,000 from the California Office of Traffic Safety for the Strategic Traffic Enforcement Program into Revenue Account 101- 0000-0000-5073-001 and approve the Grant Agreement; and, 2. Appropriate $47,500 into 101-4010-4011-7050-000 Overtime – DUI Checkpoint and $7,500 into 101-4010-4011-8022 OTS Grant Expenses; and, 3. Authorize the City Manager or designee to execute all necessary documents to accept the grant. PUBLIC COMMENT - CONTINUED 4

14. CONTINUED PUBLIC COMMENT - GENERAL This time is reserved for speakers in the Public Comment queue not heard during the first 30 minutes of Item No. 2. No new speakers will be accepted at this time. 15. COUNCILMEMBER COMMUNICATIONS The time allotted to speak per Councilmember is three minutes. Additional time will be allotted at the end of the City Council meeting agenda, if necessary. 16. CITY MANAGER COMMUNICATIONS COMMUNICATIONS ADJOURNMENT FOR YOUR INFORMATION FUTURE CITY COUNCIL MEETINGS October 2, 2024 Regular City Council Meeting 7:00 P.M. October 16, 2024 Regular City Council Meeting 7:00 P.M. November 6, 2024 Regular City Council Meeting 7:00 P.M. November 20, 2024 Regular City Council Meeting 7:00 P.M. PUBLIC ACCESS TO AGENDA DOCUMENTS AND BROADCASTING OF MEETINGS City Council meeting agenda packets, any agenda related documents, and additional documents are available at City Hall and online for public viewing on the City’s website: https://www.southpasadenaca.gov/Your-Government/Your-City-Council/City-Council-Agendas Regular meetings are live streamed via the internet at: http://www.spectrumstream.com/streaming/south_pasadena/live.cfm AGENDA NOTIFICATION SUBSCRIPTION If you wish to receive an agenda email notification please contact the City Clerk’s Division via email at CityClerk@southpasadenaca.gov or call (626) 403-7230. ACCOMMODATIONS The City of South Pasadena wishes to make all of its public meetings accessible to the public. If special assistance is needed to participate in this meeting, please contact the City Clerk's Division at (626) 403-7230 or cityclerk@southpasadenaca.gov. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Notification at least 48 hours prior to the meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II). 5

CERTIFICATION OF POSTING I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on September 18, 2024, on the bulletin board in the courtyard of City Hall located at 1414 Mission Street, South Pasadena, CA 91030, and on the City, website as required by law, on the date listed below. 09/12/2024 /S/ Date Alma Medina, Senior Management Analyst 6

CITY OF SOUTH PASADENA CITY COUNCIL AGENDA REGULAR COUNCIL MEETING WEDNESDAY, SEPTEMBER 18, 2024 AT 7:00 PM AMEDEE O. "DICK" RICHARDS JR. COUNCIL CHAMBERS 1424 MISSION STREET, SOUTH PASADENA, CALIFORNIA 91030 NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY The South Pasadena City Council Meeting will be conducted in-person from the Amedee O. “Dick” Richards, Jr. Council Chambers, located at 1424 Mission Street, South Pasadena, CA 91030. Public participation may be made as follows: In-Person – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030 Live Broadcast via the City website – http://www.spectrumstream.com/streaming/south_pasadena/live.cfm Via Zoom – Meeting ID: 825 9999 2830 Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting by emailing to ccpubliccomment@southpasadenaca.gov Via Phone–+1-669-900-6833 and entering the Zoom Meeting ID listed above. Meeting may be viewed at: 1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or 2. Click on the following unique Zoom meeting link: https://us06web.zoom.us/j/82599992830 or 3. By calling: +1-669-900-6833 and entering the Zoom Meeting ID listed above; and viewing the meeting via http://www.spectrumstream.com/streaming/south_pasadena/live.cfm CALL TO ORDER CALL TO ORDER: Mayor Evelyn G. Zneimer ROLL CALL ROLL CALL: Mayor Evelyn G. Zneimer Mayor Pro Tem Jack Donovan Councilmember Jon Primuth Councilmember Michael A. Cacciotti Councilmember Janet Braun PLEDGE OF ALLEGIANCE: PLEDGE OF ALLEGIANCE: Mayor Pro Tem Jack Donovan 1

1. CLOSED SESSION ANNOUNCEMENTS 2. PUBLIC COMMENT - GENERAL (NON-AGENDA ITEMS) General Public Comment will be limited to 30 minutes at the beginning of the agenda. If there are speakers remaining in the queue, they will be heard at the end of the meeting. Only Speakers who submit a Public Comment card within the first 30 minutes of Public Comment period will be queued up to speak. 3. MERCHANT MINUTE - JEWELED UNIVERSE 4. CHAMBER OF COMMERCE ANNUAL REPORT 5. STAFF INTRODUCTIONS Community Development Michael Donovan, Associate Planner 6. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA PUBLIC COMMENT GUIDELINES The City Council welcomes public input. Members of the public may comment on a non-agenda subject under the jurisdiction of the City Council or on an agenda item. Members of the public will have three minutes to address the City Council, however, the Mayor and City Council may adjust the time allotted, as needed. Public Comments received in writing will not be read aloud at the meeting, but will be part of the meeting record. Written public comments will be uploaded to the City website for public viewing under Additional Documents. When submitting a public comment, please make sure to include the following: 1) Name (optional), and 2) Agenda item you are submitting public comment on. 3) Submit by no later than 12:00 p.m., on the day of the City Council meeting. Correspondence received after this time will be distributed the following business day. PLEASE NOTE: The Mayor may exercise the Chair's discretion, subject to the approval of the majority of the City Council, to adjust public comment time limit to less than three minutes, as needed. Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2). Staff may be asked to follow up on such items. CLOSED SESSION ANNOUNCEMENTS PUBLIC COMMENT PRESENTATIONS CHANGES TO THE AGENDA 2

7. CONSIDERATION OF THE APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $59,582.32; GENERAL CITY WARRANTS IN THE AMOUNT OF $877,592.40; ONLINE PAYMENTS IN THE AMOUNT OF $204,202.17; PAYROLL IN THE AMOUNT OF $896,066.84 8. CONSIDERATION OF APPROVAL OF THE SPECIAL CITY COUNCIL MEETING (STUDY SESSION) MINUTES FOR JULY 17, 2024, REGULAR CITY COUNCIL MEETING MINUTES FOR JULY 17, 2024, THE SPECIAL JOINT CITY COUNCIL MEETING MINUTES FOR JULY 31, 2024, AND THE REGULAR CITY COUNCIL MEETING MINUTES FOR SEPTEMBER 4, 2024 9. CONSIDERATION OF APPROVAL OF TASK ORDERS WITH ANNEALTA GROUP AND PACIFICA SERVICES FOR CAPITAL IMPROVEMENT PROGRAM AND PROJECT MANAGEMENT STAFFING AND SERVICES 10. CONSIDERATION OF APPROVAL TO DESIGNATE $6,950.00 FROM THE ROMINE TRUST FOR THE PURCHASE AND IMPLEMENTATION OF AN INCIDENT REPORTING AND TRACKING SOFTWARE CONSENT CALENDAR OPPORTUNITY TO COMMENT ON CONSENT CALENDAR Items listed under the Consent Calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a public comment has been received or Councilmember requests otherwise, in which case the item will be removed for separate consideration. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate. Recommendation It is recommended that the City Council approve the Warrants as presented. Recommendation It is recommended that the City Council consider the approval of the minutes for the Special City Council Meeting (Study Session) for July 17, 2024, Regular City Council Meeting for July 14, 2024, Special Joint City Council Meeting Minutes for July 31, 2024, and the Regular City Council Meeting for September 4, 2024. Recommendation It is recommended that the City Council: 1. Consider approval of a Task Order under an existing Master On-Call Professional Services Agreement with Annealta Group to provide program and project management services to support the City's Capital Improvement Program (CIP) in the amount of $370,000; and 2. Consider approval of a Task Order under an existing Master On-Call Professional Services Agreement with Pacifica Services to provide program and project management services to support the City's Capital Improvement Program (CIP) at the Library and Senior Center in the amount of $299,700. Recommendation It is recommended that the City Council appropriate $6,950.00 in the Fiscal Year 2024- 2025 Library Contract Services (101-8010-8011-8180) budget from the Library’s 3

11. CONSIDERATION OF APPROVAL TO CONSOLIDATE SUBSCRIPTION SERVICES WITH GOVERNMENTJOBS.COM DBA NEOGOV AND IF APPROVED, AUTHORIZE THE CITY MANAGER TO APPROVE AMENDMENTS TO THE SERVICES AGREEMENT WITH NEOGOV 12. CONSIDERATION TO AUTHORIZE THE ACCEPTANCE OF FUNDING FROM THE 2023 URBAN AREA SECURITY INITIATIVE GRANT AWARD IN THE AMOUNT OF $161,118 FOR A MOBILE COMMAND VEHICLE AND UNINTERRUPTED COMMUNICATIONS/OPERATIONS SUPPORT EQUIPMENT AND APPROVE THE SUBAWARD AGREEMENT 13. CONSIDERATION TO AUTHORIZE THE ACCEPTANCE OF A GRANT AWARD IN THE AMOUNT OF $55,000 FROM THE CALIFORNIA OFFICE OF TRAFFIC SAFETY FOR THE STRATEGIC TRAFFIC ENFORCEMENT PROGRAM AND APPROVE THE GRANT AGREEMENTT unrestricted Romine Trust account (101-0000-0000-2997- 002) and authorize such funds to be used for licensing and implementing an incident reporting and tracking software, as recommended by the Library Board of Trustees. Recommendation It is recommended that City Council consider approving the consolidation of subscriptions through GovernmentJobs.com, Inc., dba NEOGOV, and authorize the City Manager to execute all documents necessary, including subsequent amendments to amend the services agreement with NEOGOV. Recommendation It is recommended that the City Council: 1. Authorize the City Manager or designee to accept a grant award of $161,118 from the 2023 Urban Area Security Initiative (UASI) to reflect in the Homeland Security Grant revenue account 274-0000-0000-5036; and 2. Approve and authorize the City Manager or designee to execute the UASI 2023 Subaward Agreement and related documents to purchase equipment that supports regional homeland security goals; and 3. Approve an allocation of $161,118 in 270-0000-0000-5036 (Homeland Security Grant revenue account) and an appropriation in the same amount in 270-4010- 4015-8520 (Machinery and Equipment). Recommendation It is recommended that the City Council: 1. Accept a grant award in the amount of $55,000 from the California Office of Traffic Safety for the Strategic Traffic Enforcement Program into Revenue Account 101- 0000-0000-5073-001 and approve the Grant Agreement; and, 2. Appropriate $47,500 into 101-4010-4011-7050-000 Overtime – DUI Checkpoint and $7,500 into 101-4010-4011-8022 OTS Grant Expenses; and, 3. Authorize the City Manager or designee to execute all necessary documents to accept the grant. PUBLIC COMMENT - CONTINUED 4

14. CONTINUED PUBLIC COMMENT - GENERAL This time is reserved for speakers in the Public Comment queue not heard during the first 30 minutes of Item No. 2. No new speakers will be accepted at this time. 15. COUNCILMEMBER COMMUNICATIONS The time allotted to speak per Councilmember is three minutes. Additional time will be allotted at the end of the City Council meeting agenda, if necessary. 16. CITY MANAGER COMMUNICATIONS COMMUNICATIONS ADJOURNMENT FOR YOUR INFORMATION FUTURE CITY COUNCIL MEETINGS October 2, 2024 Regular City Council Meeting 7:00 P.M. October 16, 2024 Regular City Council Meeting 7:00 P.M. November 6, 2024 Regular City Council Meeting 7:00 P.M. November 20, 2024 Regular City Council Meeting 7:00 P.M. PUBLIC ACCESS TO AGENDA DOCUMENTS AND BROADCASTING OF MEETINGS City Council meeting agenda packets, any agenda related documents, and additional documents are available at City Hall and online for public viewing on the City’s website: https://www.southpasadenaca.gov/Your-Government/Your-City-Council/City-Council-Agendas Regular meetings are live streamed via the internet at: http://www.spectrumstream.com/streaming/south_pasadena/live.cfm AGENDA NOTIFICATION SUBSCRIPTION If you wish to receive an agenda email notification please contact the City Clerk’s Division via email at CityClerk@southpasadenaca.gov or call (626) 403-7230. ACCOMMODATIONS The City of South Pasadena wishes to make all of its public meetings accessible to the public. If special assistance is needed to participate in this meeting, please contact the City Clerk's Division at (626) 403-7230 or cityclerk@southpasadenaca.gov. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Notification at least 48 hours prior to the meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II). 5

CERTIFICATION OF POSTING I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on September 18, 2024, on the bulletin board in the courtyard of City Hall located at 1414 Mission Street, South Pasadena, CA 91030, and on the City, website as required by law, on the date listed below. 09/12/2024 /S/ Date Alma Medina, Senior Management Analyst 6

City Council Agenda Report ITEM NO. 3 DATE: September 18, 2024 FROM: Donald Penman, Interim City Manager PREPARED BY: Mark Perez, Deputy City Clerk SUBJECT: MERCHANT MINUTE - JEWELED UNIVERSE Attachment: Attachment No. 1 - Jeweled Universe Merchant Minute 7

Jeweled Universe 1017 Mission Street Unit B South Pasadena, CA Attachment No. 1 8

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City Council Agenda Report ITEM NO. 4 DATE: September 18, 2024 FROM: Donald Penman, Interim City Manager PREPARED BY: Mark Perez, Deputy City Clerk SUBJECT: CHAMBER OF COMMERCE ANNUAL REPORT Attachment: 23-24 Chamber Annual Report-compressed (1).pdf 14

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City Council Agenda Report ITEM NO. 7 DATE: September 18, 2024 FROM: Donald Penman, Interim City Manager PREPARED BY: William Castrillon, Budget and Purchasing Manager Esteban Alvarez, Management Analyst SUBJECT: CONSIDERATION OF THE APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $59,582.32; GENERAL CITY WARRANTS IN THE AMOUNT OF $877,592.40; ONLINE PAYMENTS IN THE AMOUNT OF $204,202.17; PAYROLL IN THE AMOUNT OF $896,066.84 Recommendation It is recommended that the City Council approve the Warrants as presented. Executive Summary Prepaid Warrants: Warrant # 319682-319690: $15,618.79 ACH: $43,963.53 Voids: $0 General City Warrants Warrant # 319691-319791: $499,964.87 ACH: $377,627.53 Voids: $0 Payroll Period Ending 8/30/2024: $894,293.20 Payroll Period Ending 8/31/2024: $1,742.35 Payroll Period Ending 9/01/2024: $31.29 Wire Transfers Out – To (LAIF): $0 Wire Transfers In – From (LAIF): $0 Wire Transfers (RSA): $0 Wire Transfers Out – To (Acct # 2413): $0 Wire Transfers Out – To (Acct # 1936): $0 Online Payments: $204,202.17 RSA: Prepaid Warrants: $0 General City Warrants: $0 Total: $2,037,443.73 Key Performance Indicators and Strategic Plan This item is in line with the Finance Department’s Key Performance Indicators identified in the Fiscal Year 2024-2025 Budget. The Accounts Payable process is completely digital and 34

routed via a workflow process. This cuts down staff time significantly, as well as streamlines a previously strenuous process. This process also falls in line with the City’s environmental strategies by reducing the amount of paper used. Explanation of Terms Warrant – Directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable. The warrants (payments) are only released after City Council approval. Warrant Summary – Summarizes all of the payments prepared during a specific cycle. The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing. All the warrants for the current cycle are summarized and the detail of warrants provided to Council for review and approval. Prepaid Warrant List - A Prepaid Warrant directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable. The Prepaid Warrants (payments) are released prior to City Council approval, however reported to City Council as a Prepaid. Prepayments are generally time sensitive and would incur additional charges if not paid within a specific time frame. General City Warrant List – Detailed listing of all payments made for a specific cycle. The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing. Online Payments – Payments made online. These are typically for time sensitive utilities, credit card payments, and sometimes require the use of the payee’s portal (SCE, So Cal Gas, Amazon, etc.). Voids – Checks that were issued and voided. Examples of such instances would be lost checks that were mailed out. Checks that were on a warrant that did not get approved by Council. Payroll – All payments made related to payroll, such as payroll taxes, retirement benefits, CalPERS, Garnishments, payroll etc. Commission Review and Recommendation This matter was not reviewed by a Commission Attachment: Attachment No. 1 - Warrant Summary.pdf Attachment No. 2 - Prepaid Warrant List.pdf Attachment No. 3 - Warrant List.pdf Attachment No. 4 - Online Payments.pdf Attachment No. 5 - Payroll Summary.pdf 35

City of South Pasadena Demand/Warrant Register Date 9/18/2024 Recap by fund Fund No. Prepaid Written General Fund 101 19,266.77 495,699.61 Insurance Fund 103 - 9,043.86 Street Improvement Program 104 - - Technology Surcharge Fund 106 - - Facilities & Equip.Cap. Fund 105 - 91,885.28 Programs and Projects 107 - - Local Transit Return "A" 205 - 4,152.30 SLFRF Fund 206 - - Local Transit Return "C" 207 - - TEA/Metro 208 - - Sewer Fund 210 - 19,946.69 CTC Traffic Improvement 211 - - SB2 Planning Grant 213 - - Rogan HR5294 Grant 214 - - Street Lighting Fund 215 - 101,361.68 Public, Education & Govt Fund 217 - - Clean Air Act Fund 218 - - Business Improvement Tax 220 - - Gold Line Mitigation Fund 223 - - Mission Meridian Public Garage 226 - - Housing Authority Fund 228 - - State Gas Tax 230 - 1,616.01 County Park Bond Fund 232 - 1,250.00 Measure R 233 - - Measure M 236 - - Road Maint & Rehab (SB1) 237 - - MSRC Grant Fund 238 - - Measure W 239 - 8,511.93 Measure H 241 - - Prop C Exchange Fund 242 - - Bike & Pedestrian Paths 245 - - BTA Grants 248 - - Golden Street Grant 249 - - Capital Growth Fund 255 - - CDBG 260 - - Asset Forfeiture 270 - - Police Grants - State 272 - - Homeland Security Grant 274 - - Park Impact Fees 275 - - Historic Preservation Grant 276 - - HSIP Grant 277 - - Arroyo Seco Golf Course 295 - 45,955.15 Sewer Capital Projects Fund 310 - - 400 Capital Improvement Program 400 - 47,062.50 Water Fund 500 38,051.29 30,724.43 Water Efficiency Fund 503 - 1,749.41 2016 Water Revenue Bonds Fund 505 - - SRF Loan - Water 506 - - Water & Sewer Impact Fee 510 - - Public Financing Authority 550 - - Payroll Clearing Fund 700 2,264.26 18,633.55 - Column Totals: 59,582.32 877,592.40 Recap by fund Fund No. Prepaid Written RSA 227 - - RSA Report Totals: - - City Report Totals: 937,174.72 Payroll Period Ending: 08/30/2024 894,293.20 Payroll Period Ending: 08/31/2024 1,742.35 Payroll Period Ending: 09/01/2024 31.29 Wire Transfer Out - To LAIF - Wire Transfer In - From LAIF - Wire Transfer - RSA - Wire Transfer Out - To Acct. # 2413 - Wire Transfer Out - To Acct. # 1936 - Online Payments 204,202.17 Voids - Prepaid - Voids - General Warrant - Grand Report Total: 2,037,443.73 Amounts Evelyn G. Zneimer, Mayor Mark Perez, Deputy City Clerk Amounts William Castrillon, Budget and Purchasing ManagerAttachment No. 1 36

Accounts Payable Check Detail User: ealvarez Printed: 09/12/2024 - 9:41AM Check Number Check Date Amount ACSS6712 - Arbitrage Compliance Specialists 319682 09/05/2024 Inv 1034770 Line Item Date Line Item Description 12/20/2023 1,250.00Arbitrage Compliance Calculation 10th Year Inv 1034770 Total 1,250.00 319682 Total: 1,250.00 1,250.00ACSS6712 - Arbitrage Compliance Specialists Total: DBAR3011 - Brink's Incorporated 0 09/05/2024 Inv 12636985 Line Item Date Line Item Description 06/01/2024 1,898.24Monthly Service - June 2024 Inv 12636985 Total 1,898.24 Inv 6622683 Line Item Date Line Item Description 05/31/2024 18.98Excess Charges - May 2024 Inv 6622683 Total 18.98 Inv 6704269 Line Item Date Line Item Description 06/30/2024 9.43Excess Charges - June 2024 Inv 6704269 Total 9.43 0 Total: 1,926.65 1,926.65DBAR3011 - Brink's Incorporated Total: CSD3014 - Ca. State Disbursement Unit 319683 09/05/2024 Inv PR 08.16.2024 Line Item Date Line Item Description Page 1AP-Check Detail (9/12/2024 - 9:41 AM)Attachment No. 2 37

Check Number Check Date Amount 08/15/2024 903.69PR Batch 81124.08.2024 Garnishment - Case # FAMSS-1406906. Inv PR 08.16.2024 Total 903.69 319683 Total: 903.69 903.69CSD3014 - Ca. State Disbursement Unit Total: MLCH5300 - Chan, Marilyn 319684 09/05/2024 Inv SPS1801834 Line Item Date Line Item Description 09/24/2018 1,519.39Refund Paramedic Billing Services Overpayment Inv SPS1801834 Total 1,519.39 319684 Total: 1,519.39 1,519.39MLCH5300 - Chan, Marilyn Total: MNBL8170 - Crestline Software, LLC 0 09/05/2024 Inv INV7775 Line Item Date Line Item Description 06/01/2024 27,670.08Monthly - June 2024 Inv INV7775 Total 27,670.08 Inv INV7917 Line Item Date Line Item Description 06/10/2024 1,405.18Credit Card/Returns - May 2024 06/10/2024 700.70Lock Box - May 2024 Inv INV7917 Total 2,105.88 Inv INV7986 Line Item Date Line Item Description 06/10/2024 2,450.35Printing and Postage - May 2024 Inv INV7986 Total 2,450.35 Inv INV8510 Line Item Date Line Item Description 07/10/2024 1,721.67Credit Card/Returns - June 2024 07/10/2024 735.90Lock Box - June 2024 Inv INV8510 Total 2,457.57 Page 2AP-Check Detail (9/12/2024 - 9:41 AM)Attachment No. 2 38

Check Number Check Date Amount Inv INV8584 Line Item Date Line Item Description 07/10/2024 2,117.41Printing and Postage - June 2024 Inv INV8584 Total 2,117.41 0 Total: 36,801.29 36,801.29MNBL8170 - Crestline Software, LLC Total: ELL1017 - Ellen's Silkscreening 319685 09/05/2024 Inv EE83502 Line Item Date Line Item Description 06/26/2024 399.66Polo Shirts for Finance Department. Inv EE83502 Total 399.66 319685 Total: 399.66 399.66ELL1017 - Ellen's Silkscreening Total: CAL0629 - Franchise Tax Board 319686 09/05/2024 Inv PR 08.16.2024 Line Item Date Line Item Description 08/15/2024 125.00PR Batch 81124.08.2024 Garnishment - FTB - 2150569216 Inv PR 08.16.2024 Total 125.00 319686 Total: 125.00 319687 09/05/2024 Inv PR 08.16.2024 Line Item Date Line Item Description 08/15/2024 134.98PR Batch 81124.08.2024 Garnishment - Case # 568717589 Inv PR 08.16.2024 Total 134.98 319687 Total: 134.98 259.98SCFT0000 - Franchise Tax Board Total: HDLC3010 - Hinderliter deLlamas & Associates 319688 09/05/2024 Page 3AP-Check Detail (9/12/2024 - 9:41 AM)Attachment No. 2 39

Check Number Check Date Amount Inv SIN039136 Line Item Date Line Item Description 06/19/2024 1,899.70Contract Services - Sales Tax & Audit Services Inv SIN039136 Total 1,899.70 Inv SIN040031 Line Item Date Line Item Description 06/30/2024 418.27Contract Services - Audit Services - Transaction Tax Inv SIN040031 Total 418.27 319688 Total: 2,317.97 2,317.97HDLC3010 - Hinderliter deLlamas & Associates Total: MVCH3011 - MV Cheng & Associates Inc. 319689 09/05/2024 Inv 06/30/2024A Line Item Date Line Item Description 07/05/2024 8,000.00Temporary Staffing Services - Senior Accountant Inv 06/30/2024A Total 8,000.00 319689 Total: 8,000.00 8,000.00MVCH3011 - MV Cheng & Associates Inc. Total: PBGF8031 - Pitney Bowes Global Financial Services LLC 319690 09/05/2024 Inv 3106654467 Line Item Date Line Item Description 05/11/2024 326.85Postage Meter Lease: 03/30/2024-06/29/2024 05/11/2024 2.49Postage Meter Lease: 03/30/2024-06/29/2024 05/11/2024 89.44Postage Meter Lease: 03/30/2024-06/29/2024 05/11/2024 24.66Postage Meter Lease: 03/30/2024-06/29/2024 05/11/2024 144.24Postage Meter Lease: 03/30/2024-06/29/2024 05/11/2024 4.24Postage Meter Lease: 03/30/2024-06/29/2024 05/11/2024 375.68Postage Meter Lease: 03/30/2024-06/29/2024 05/11/2024 0.50Postage Meter Lease: 03/30/2024-06/29/2024 Inv 3106654467 Total 968.10 319690 Total: 968.10 968.10PBGF8031 - Pitney Bowes Global Financial Services LLC Total: RVCSTLLC - Revenue & Cost Specialist, LLC Page 4AP-Check Detail (9/12/2024 - 9:41 AM)Attachment No. 2 40