Regular Board Meeting

2 Tuesday, January 23, 2024 Regular Board Meeting Santa Ana Unified School District Board of Education Board Meeting Agenda Closed Session: 5:00 - 6:00 p.m. Open Session: 6:00 p.m. Carolyn Torres: President, Alfonso Alvarez, Ed.D.: Vice President, Hector Bustos: Clerk, Katelyn Brazer Aceves: Member, Rigo Rodriguez Ph.D.: Member Jerry Almendarez: Secretary/Superintendent If special assistance is needed to participate in the Board meeting, please contact the Superintendent’s office, at (714) 558-5512. Please call prior to the meeting to allow for reasonable arrangements to ensure accessibility to this meeting, per the Americans with Disabilities Act, Title II. Mission Statement: We assure well-rounded learning experiences, which prepare our students for success in college and career. We engage, inspire, and challenge all of our students to become productive citizens, ethical leaders, and positive contributors to our community, country and a global society. Role of the Board: The Governing Board is elected by the community to provide leadership and citizen oversight of the District’s schools. The Board works with the Superintendent to fulfill its major role, including: 1. Setting a direction for the District. 2. Providing a basic organizational structure for the SAUSD by establishing policies. 3. Ensuring accountability. 4. Providing community leadership on behalf of the District and public education. Agenda Items provided to the Board of Education that include the description of items of business to be considered by the Board for approval at Board Meetings. These items contain recommendations; the Board may exercise action they believe is best for the SAUSD. Board Meeting Documentation: Any and all supporting materials are made available to the public by the Public Communication Office. They may be reached from 8:00 a.m. – 4:30 p.m. at (714) 558-5555. Public Comments at Board Meetings: The agenda shall provide members of the public the opportunity to address the Board regarding agenda items before or during the Board’s consideration of the item. The agenda also provides members of the public an opportunity to testify at regular meetings on matters which are not on the agenda but which are within the subject matter jurisdiction of the Board. Individual speakers are allowed three minutes to address the Board on agenda or non-agenda items. The Board may limit the total time for public input on each item to 20 minutes. With the Board’s consent, the Board President may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard. The Board President may take a poll of speakers for or against a particular issue and may ask that additional persons speak only if they have something new to add. The Board urges that complaints and derogatory remarks against a District employee be made in writing on forms available in the Office of the Superintendent. This allows the District and the Board to examine more carefully the complaint and to initiate the appropriate investigation. Persons wishing to address the Board on an item on the agenda or an item of business in the Board’s jurisdiction are requested to complete a card. This card is to be submitted to the Recording Secretary. The Request to Address the Board of Education cards are located on the table in the foyer. Televised Meeting Schedule: The Regular Board of Education meetings are broadcast live on the second and fourth Tuesdays of each month. Please see the links below. Sausd.us - https://www.sausd.us/Page/42522 Sausd.Live - https://2167921.mediaspace.kaltura.com/media/LIVES+TREAM+-+SAUSD.LIVE/0_fgwf3ijm YouTube - https://www.youtube.com/@SantaAnaUnifiedSchoolDistrict The meeting is replayed on Tuesdays at 6:00 p.m. and Saturdays at 3:00 p.m., following the Board of Education meeting. Agenda and Minutes on District Website at http://www.sausd.us 1. CALL TO ORDER 2. RECESS TO CLOSED SESSION Subject 2.1 With respect to every item of business to be discussed in Closed Session pursuant to Government Code Section 54957.6: CONFERENCE WITH LABOR NEGOTIATOR: SAEA, CSEA, SASPOA, CWA Bargaining Units Jennifer Flores, District Negotiator Unrepresented Employees: Certificated and Classified Management, Supervisory, and Confidential Employees not represented by a Union Meeting Jan 23, 2024 - Regular Board Meeting Type File Attachments 2. RECESS TO CLOSED SESSION Subject 2.2 With respect to every item of business discussed in Closed Session pursuant to Government Code Section 54957: PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE/REASSIGNMENT/APPOINTMENTS: Coordinator of School Climate, Coordinator of Health Services/Home Hospital Instruction, and Coordinator of Expanded Learning Meeting Jan 23, 2024 - Regular Board Meeting Type Action Preferred Date Jan 23, 2024 Absolute Date Jan 23, 2024 Fiscal Impact No File Attachments 2. RECESS TO CLOSED SESSION Subject 2.3 With respect to every item of business to be discussed in Closed Session pursuant to Paragraphs (2) to (5) of Subdivision (D) (E) of Government Code Section 54956.9 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION: Case No. 30-2019-01068167-CU-WM-CSC; and Case No. 30-2023-01349344-CU-JR-CJC Meeting Jan 23, 2024 - Regular Board Meeting Type File Attachments 2. RECESS TO CLOSED SESSION Subject 2.4 With respect to every item of business to be discussed in Closed Session, initiation of litigation pursuant to Government Code Section 54956.9(d)(2) CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION: Meeting Jan 23, 2024 - Regular Board Meeting Type File Attachments 2. RECESS TO CLOSED SESSION Subject 2.5 With respect to every item of business to be discussed in Closed Session pursuant to Government code Section 54956.8: CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Ted Walstrom, District Representative; Assessor's Parcel Numbers: District-wide Real Property Disposition or Acquisition (Assessor’s Parcel Numbers: 408-421-01, 988-068-97, 007-211-05, 398-151-01, 407-111-23, 403-174-06, 010-230-01, 405-121-01, 398-335-18, 412-471-01, 405-131-43, 405-233-35, 003-120-01, 109-101-02, 140-271-01, 014-161-06, 109-064-40, 010-011-05, 010-170-28, 014-431-01, 013-072-31, 016-035-12, 109-050-17, 396-023-01, 010-191-58, 404-061-38, 408-283-25, 410-111-03, 412-541-04, 404-061-40, 015-101-16, 405-293-13, 015-090-03, 398-275-20, 405-221-07, 001-111-09, 408-252-01, 013-140-01, 410-352-01, 412-341-01, 399-121-24, 396-211-11, 011-154-40, 398-583-01, 398-391-28, 014-162-07, 403-151-02, 109-611-31, 004-070-53, 405-054-04, 410-012-06, 008-202-01, 412-541-05, 408-301-01, 408-021-01, and 445-021-15) Meeting Jan 23, 2024 - Regular Board Meeting Type File Attachments 3. RECONVENE TO REGULAR MEETING 4. PLEDGE OF ALLEGIANCE 5. REPORT OF ACTION TAKEN IN CLOSED SESSION 6. RECOGNITIONS/ACKNOWLEDGEMENTS Subject 6.1 Certificated Employee of the Month for January 2024, Tami Hetherington-Schwartz Meeting Jan 23, 2024 - Regular Board Meeting Type Recognition Goals AGENDA ITEM BACKUP SHEET TITLE : Certificated Employee of the Month for January 2024, Tami Hetherington-Schwartz ITEM : Recognition SUBMITTED BY : Jennifer Flores, Associate Superintendent, Human Resources ITEM SUMMARY : Monthly recognition of employees BACKGROUND INFORMATION : The purpose of this agenda item is to recognize the Certificated Employee of the Month for January 2024. RATIONALE : A selection committee, consisting of certificated employees, has reviewed nominees and selected the Certificated Employee of the Month for January 2024. The members have selected Tami Hetherington-Schwartz, Teacher, McFadden Institute of Technology. FUNDING : Recognition Program Funds (Schools First Federal Credit Union Donation): $50 (gift card) RECOMMENDATION : Recognize Tami Hetherington-Schwartz as Certificated Employee of the Month for January 2024. File Attachments 6. RECOGNITIONS/ACKNOWLEDGEMENTS Subject 6.2 Classified Employee of the Month for January 2024, Judith Mosqueda Meeting Jan 23, 2024 - Regular Board Meeting Type Recognition Goals AGENDA ITEM BACKUP SHEET TITLE : Classified Employee of the Month for January 2024, Judith Mosqueda ITEM : Recognition SUBMITTED BY : Jennifer Flores, Associate Superintendent, Human Resources ITEM SUMMARY : Monthly recognition of employees BACKGROUND INFORMATION : The purpose of this agenda item is to recognize the Classified Employee of the Month for January 2024. RATIONALE : A selection committee, consisting of classified employees, has reviewed nominees and selected the Classified Employee of the Month for January 2024. The members have selected Judith Mosqueda, Office Manager, MacArthur Fundamental Intermediate School. FUNDING : Recognition Program Funds (Schools First Federal Credit Union Donation): $50 (gift card) RECOMMENDATION : Recognize Judith Mosqueda as Classified Employee of the Month for January 2024. File Attachments 7. SUPERINTENDENT'S REPORT 8. PUBLIC PRESENTATIONS (Pursuant to Government Code 54954.3)-Individuals or groups may make presentations or bring matters to the Board's attention that is within the Board's subject matter jurisdiction. Individual speakers are allowed three minutes to address the Board on agenda or non-agenda items. 9. APPROVAL OF CONSENT CALENDAR Subject 9.1 Approval of Annual Organizational and Regular Board Meeting Minutes - December 12, 2023 Meeting Jan 23, 2024 - Regular Board Meeting Type Action Preferred Date Jan 23, 2024 Absolute Date Jan 23, 2024 Fiscal Impact No Recommended Action Approve the Annual Organizational and Regular Board Meeting Minutes - December 12, 2023. File Attachments 12-12-23 Annual Organizational and Regular Board Meeting Minutes.pdf (5,348 KB) Motion & Voting Approve the Annual Organizational and Regular Board Meeting Minutes - December 12, 2023. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. APPROVAL OF CONSENT CALENDAR Subject 9.2 Williams Settlement Legislation Second Quarter Report of Uniform Complaints 2023-24 Fiscal Year Meeting Jan 23, 2024 - Regular Board Meeting Type Action Preferred Date Jan 23, 2024 Absolute Date Jan 23, 2024 Recommended Action Presented for information. Goals AGENDA ITEM BACKUP SHEET TITLE : Williams Settlement Legislation Second Quarter Report of Uniform Complaints 2023-24 Fiscal Year ITEM : Consent SUBMITTED BY : Lorraine M. Perez, Ed.D., Deputy Superintendent, Educational Services ITEM SUMMARY : California Education Code Section 1240(2)(H) requires this report to be provided to the Board of Education at a regularly scheduled meeting held in accordance with public notification requirements BACKGROUND INFORMATION : The purpose of this agenda item is for the Board of Education to review quarterly information on the Williams Settlement Second Quarter Uniform Complaint Procedure Report. In order to meet the Williams Settlement Uniform Complaint Procedure Report requirements per Education Code Section 35186 (d), staff is required to report summarized data on the nature and resolution of all complains on a quarterly basis to the County Superintendent of Schools and the Governing Board of the school district. The complaints and written responses shall be available as public records. RATIONALE : Attached is a chart summarizing the second quarter reported complaints for Santa Ana Unified School District beginning October 1, 2023, through December 31, 2023. The form is due to the Orange County Department of Education on January 31, 2023. FUNDING : No Fiscal Impact RECOMMENDATION : Presented for information. File Attachments UCP 2nd Quarter Report Form District 2023-24.pdf (396 KB) Motion & Voting Presented for information. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. APPROVAL OF CONSENT CALENDAR Subject 9.3 Acceptance of Gifts in Accordance with Board Policy 3290 - Gifts, Grants, and Bequests Meeting Jan 23, 2024 - Regular Board Meeting Type Action Preferred Date Jan 23, 2024 Absolute Date Jan 23, 2024 Recommended Action Accept gifts in accordance with Board Policy 3290 - Gifts, Grants, and Bequests Goals AGENDA ITEM BACKUP SHEET TITLE : Acceptance of Gifts in Accordance with Board Policy 3290 - Gifts, Grants, and Bequests ITEM : Consent SUBMITTED BY : Lorraine M. Perez, Ed.D., Deputy Superintendent, Educational Services ITEM SUMMARY : The Superintendent shall bring all gifts to the Board of Education for approval Total donated: $162,430.74 2023-2024 total donations-to-date: $352,673.88 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board acceptance of gifts, grants, and bequests on behalf of school sites and the District. For purposes determining the estimated value of a gift, the District does not perform an appraisal or other such valuation, rather simply reports the value of the gift as provided by the donor. RATIONALE : The Board of Education may accept and bequest or gift or money or property on behalf of the District. While greatly appreciating suitable donations, the Board of Education discourages any gifts which may directly or indirectly impair its commitment to provide equal educational opportunities for all District students. The Board of Education shall carefully evaluate any conditions or restrictions imposed by the donor in light of District philosophy and operations. If the Board of Education believes the District will be unable to fully satisfy the donor's conditions, the gift shall not be accepted. Gift books and instructional materials shall be accepted only if they meet District criteria. At the Superintendent's or Designee's discretion, a gift may be used at a particular school. FUNDING : No Fiscal Impact RECOMMENDATION : Accept gifts in accordance with Board Policy 3290 - Gifts, Grants, and Bequests. File Attachments 01-23-24 Gifts.pdf (74 KB) Motion & Voting Accept gifts in accordance with Board Policy 3290 - Gifts, Grants, and Bequests. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. APPROVAL OF CONSENT CALENDAR Subject 9.4 Approval of Extended Field Trip(s) in Accordance with Board Policy (BP) 6153 – School-Sponsored Trips and Administrative Regulation (AR) 6153.1 - Extended School-Sponsored Trips Meeting Jan 23, 2024 - Regular Board Meeting Type Action Preferred Date Jan 23, 2024 Absolute Date Jan 23, 2024 Fiscal Impact Yes Dollar Amount $314,550.00 Budgeted Yes Budget Source Various Funding Sources Recommended Action Approve the extended field trip(s) in accordance with Board Policy (BP) 6153 – School-Sponsored Trips and Administrative Regulation (AR) 6153.1 – Extended School-Sponsored Trips. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Extended Field Trip(s) in Accordance with Board Policy (BP) 6153 – School-Sponsored Trips and Administrative Regulation (AR) 6153.1 – Extended School-Sponsored Trips ITEM : Consent SUBMITTED BY : Bianca Barquin, Assistant Superintendent, K-12 Teaching and Learning ITEM SUMMARY : Field trip(s) for approval: 14 School(s)/Program(s) requesting: Century, Godinez, Middle College, Saddleback, Santa Ana, SAVA, Segerstrom, Speech and Debate Program, and Valley Student(s) in total: 444 48 certificated and 10 classified chaperones in total (At least 1 certificated staff member is assigned to each field trip per BP) Total cost of field trip(s): $314,550 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of extended field trip(s) for the school(s) listed. An extended school-sponsored trip requires the approval of the Board of Education. A trip is considered to be an extended school - sponsored trip when it takes students beyond neighboring counties or is over night. RATIONALE : The Board recognizes that school-sponsored trips are important components of student development. In addition to supplementing and enriching classroom learning experiences, such trips encourage new interests among students, make them more aware of community resources, and help students relate school experiences to the outside world. The Board believes that careful planning can greatly enhance the value and safety of such trips. All trips involving out-of-state or overnight travel shall require prior approval of the Board. Approval is contingent upon national and international safety and security at the time of the trip. Board Policy (BP) 6153 and Administrative Regulation (AR) 6153.1 require a parent waiver for school-sponsored trips. Trained staff will be employed by the hosting organization and will provide 24-hour supervision to the students. Parents have given permission for students to attend the trip under this provision. No eligible student will be denied the opportunity to attend. FUNDING : Various Funding Sources RECOMMENDATION : Approve the extended field trip(s) in accordance with Board Policy (BP) 6153 – School-Sponsored Trips and Administrative Regulation (AR) 6153.1 – Extended School-Sponsored Trips. File Attachments FT List Jan 23, 2024.docx.pdf (100 KB) FT Summaries Jan 23 2024.pdf (799 KB) Motion & Voting Approve the extended field trip(s) in accordance with Board Policy (BP) 6153 – School-Sponsored Trips and Administrative Regulation (AR) 6153.1 – Extended School-Sponsored Trips. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. APPROVAL OF CONSENT CALENDAR Subject 9.5 Approval of Payment and Reimbursement of Costs Incurred for Student(s) with Disabilities for 2023-24 School Year Meeting Jan 23, 2024 - Regular Board Meeting Type Action Preferred Date Jan 23, 2024 Absolute Date Jan 23, 2024 Fiscal Impact Yes Dollar Amount $16,500.00 Budgeted No Budget Source Special Education Recommended Action Approve the payment and reimbursement of costs incurred for student(s) with disabilities for the 2023-24 School Year Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Payment and Reimbursement of Costs Incurred for Student(s) with Disabilities for 2023-24 School Year ITEM : Consent SUBMITTED BY : Gloria O. Olamendi, Ed.D., Assistant Superintendent, Special Education/SELPA PREPARED BY : Rae Rice, Executive Director, Special Education ITEM SUMMARY : Payment of parent reimbursement for services per settlement agreement for two students with disabilities by licensed schools, providers, and/or agencies BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of payment and reimbursement of costs incurred by parents of students with disabilities. The Individuals with Disabilities Education Act and its amendments (IDEA and IDEIA) provide due process rights to parents of students with disabilities that afford them the option of submitting claims to the California Office of Administrative Hearings (OAH). Parents most often state that school districts have not met the free and appropriate public education (FAPE) standard as provided in the law, i.e., that the student has not made adequate educational progress. This formal claim results in alternative dispute resolution sessions that involve a due process hearing officer provided by OAH. To work cooperatively with parents and to avoid costly and adversarial due process hearings that include legal representation, school districts work diligently toward the settlement of these legal claims. As provided in other civil rights legislation, this claim provides for reimbursement of parents' legal fees. RATIONALE : The parties participated in either an alternative dispute resolution or resolution session/mediation to resolve the dispute. The parties agreed to resolve the dispute by funding and/or reimbursing for educational services and attorney fees. OAH# Amount Expenditure Payee 2023100355 Resolved through Resolution Session $4,000 $5,000 Educational Services Attorney Fees Licensed providers, and/or agencies for prospective compensatory education Yarijanian & Associates 2023090829 Resolved through Resolution Session $7,500 Educational Services and attorney fees (All Inclusive) Family reimbursement for educational expenses for compensatory education and attorney fees to Inclusive Education Project FUNDING : Special Education: Not to Exceed $16,500 RECOMMENDATION : Approve the payment and reimbursement of costs incurred for student(s) with disabilities for the 2023-24 school year. File Attachments Motion & Voting Approve the payment and reimbursement of costs incurred for student(s) with disabilities for the 2023-24 school year. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. APPROVAL OF CONSENT CALENDAR Subject 9.6 Ratification of Master Contracts and/or Individual Service Agreements with Nonpublic Schools and/or Agencies for Students with Disabilities for 2023-24 School Year Meeting Jan 23, 2024 - Regular Board Meeting Type Action Preferred Date Jan 23, 2024 Absolute Date Jan 23, 2024 Fiscal Impact Yes Dollar Amount $291,209.00 Budgeted Yes Budget Source Special Education Recommended Action Ratify the Master Contracts and/or Individual Service Agreements with Nonpublic Schools and/or Agencies for Students with Disabilities for 2023-24 School Year Goals AGENDA ITEM BACKUP SHEET TITLE : Ratification of Master Contracts and/or Individual Service Agreements with Nonpublic Schools and/or Agencies for Students with Disabilities for 2023-24 School Year ITEM : Consent SUBMITTED BY : Gloria O. Olamendi, Ed.D., Assistant Superintendent, Special Education/SELPA PREPARED BY : Hector M. Ceniceros, Director, Special Education ITEM SUMMARY : (7) new students with disabilities will be served per IEP team recommendation Vendors are certified nonpublic schools and agencies which serve students with disabilities per students IEPs BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board Ratification of Master Contracts and/or Individual Service Agreements with nonpublic schools and/or agencies for students with disabilities. These students require services that address academic, social-emotional, and/or other unique needs as identified in the student's Individualized Education Program (IEP) or settlement agreement. RATIONALE : The District is required to provide free and appropriate education (FAPE) for all students with exceptional needs who reside within the District. If a program is not available, necessary contract services are required through a private provider. Student ID# Amount Master Contracts and Individual Service Agreements for Nonpublic Schools/Agencies 403425 $48,197 SENECA Family of Agencies 414389 $13,051 SENECA Family of Agencies 417792 $83,000 Rossier Park Jr./High School 429011 $39,268 SENECA Family of Agencies 454911 $27,046 SENECA Family of Agencies 466259 $26,045 SENECA Family of Agencies 481431 $54,602 SENECA Family of Agencies FUNDING : Special Education: $291,209 RECOMMENDATION : Ratify the master contracts and/or individual service agreements with nonpublic schools and/or agencies for students with disabilities for the 2023-24 school year. File Attachments Motion & Voting Ratify the master contracts and/or individual service agreements with nonpublic schools and/or agencies for students with disabilities for the 2023-24 school year. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. APPROVAL OF CONSENT CALENDAR Subject 9.7 Ratification of New Master Contracts and/or Individual Service Agreements with Nonpublic Schools and/or Agencies for Students with Disabilities for 2023-24 School Year Meeting Jan 23, 2024 - Regular Board Meeting Type Action Preferred Date Jan 23, 2024 Absolute Date Jan 23, 2024 Fiscal Impact Yes Dollar Amount $399,000.00 Budgeted Yes Budget Source Special Education Recommended Action Ratify the New Master Contracts and/or Individual Service Agreements with Nonpublic Schools and/or Agencies for Students with Disabilities for 2023-24 School Year Goals AGENDA ITEM BACKUP SHEET TITLE : Ratification of New Master Contracts and/or Individual Service Agreements with Nonpublic Schools and/or Agencies for Students with Disabilities for 2023-24 School Year ITEM : Consent SUBMITTED BY : Gloria O. Olamendi, Ed.D., Assistant Superintendent, Special Education/SELPA PREPARED BY : Hector M. Ceniceros, Director, Special Education ITEM SUMMARY : (4) students with disabilities will be served per IEP team recommendation Vendors are certified nonpublic schools and/ or agencies which serve students with disabilities per students IEPs BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board Ratification of New Master Contracts and/or Individual Service Agreements with nonpublic schools and/or agencies for students with disabilities. These students require services that address academic, social-emotional, and/or other unique needs as identified in the student's Individualized Education Program (IEP) or settlement agreement. RATIONALE : The District is required to provide free and appropriate education (FAPE) for all students with exceptional needs who reside within the District. If a program is not available, necessary contract services are required through a private provider. Student ID# Amount Master Contract and Individual Service Agreement for Nonpublic School/Agency 408911 $54,000 The Upward Bound School, Inc. 414389 $152,000 Youth Care of Utah 426428 $140,000 Youth Care of Utah 463191 $53,000 The Upward Bound School, Inc. FUNDING : Special Education: $399,000 RECOMMENDATION : Ratify the new master contracts and/or individual service agreements with nonpublic schools and/or agencies for students with disabilities for the 2023-24 school year. File Attachments Youth Care of Utah MC 2023-24.pdf (2,390 KB) The Upward Bound School Inc. MC for 2023-24.pdf (744 KB) Motion & Voting Ratify the new master contracts and/or individual service agreements with nonpublic schools and/or agencies for students with disabilities for the 2023-24 school year. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. APPROVAL OF CONSENT CALENDAR Subject 9.8 Amendment of Master Contracts and/or Individual Service Agreements with Nonpublic Schools and/or Agencies for Student with Disabilities for 2023-24 School Year Meeting Jan 23, 2024 - Regular Board Meeting Type Action Preferred Date Jan 23, 2024 Absolute Date Jan 23, 2024 Fiscal Impact Yes Dollar Amount $107,000.00 Budgeted Yes Budget Source Special Education Recommended Action Amend the Master Contracts and/or Individual Service Agreements with Nonpublic Schools and/or Agencies for Students with Disabilities for 2023-24 School Year Goals AGENDA ITEM BACKUP SHEET TITLE : Amendment of Master Contracts and/or Individual Service Agreements with Nonpublic Schools and/or Agencies for Students with Disabilities for 2023-24 School Year ITEM : Consent SUBMITTED BY : Gloria O. Olamendi, Ed.D., Assistant Superintendent, Special Education/SELPA PREPARED BY : Hector M. Ceniceros, Director, Special Education ITEM SUMMARY : (2) student with disabilities will be served per IEP team recommendation Vendor is a certified nonpublic school and/or agency which serves students with disabilities per students IEPs BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board Amendment of Master Contracts and/or Individual Service Agreements with nonpublic schools and/or agencies for students with disabilities. These students require services that address academic, social-emotional, and/or other unique needs as identified in the student's Individualized Education Program (IEP) or settlement agreement. RATIONALE : The District is required to provide free and appropriate education (FAPE) for all students with exceptional needs who reside within the District. If a program is not available, necessary contract services are required through a private provider. Student ID# Amount Master Contracts and Individual Service Agreements for Nonpublic Schools/Agencies 347518 $97,000 Beacon Day School 479456 $10,000 Speech & Language Development Center FUNDING : Special Education: $107,000 RECOMMENDATION : Amend the master contracts and/or individual service agreements with nonpublic schools and/or agencies for students with disabilities for the 2023-24 school year. File Attachments Motion & Voting Approve the amended master contracts and/or individual service agreements with nonpublic schools and/or agencies for students with disabilities for the 2023-24 school year. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. APPROVAL OF CONSENT CALENDAR Subject 9.9 Approval/Ratification of Listing of Agreements/Contracts with Santa Ana Unified School District for 2023-24 School Year Meeting Jan 23, 2024 - Regular Board Meeting Type Action Preferred Date Jan 23, 2024 Absolute Date Jan 23, 2024 Fiscal Impact Yes Budgeted Yes Budget Source Various Funds Recommended Action Approve/ratify the listing of agreements/contracts with Santa Ana Unified School District for the 2023-24 school year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Agreements/Contracts with Santa Ana Unified School District for 2023-24 School Year ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY: Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Agreements/Contracts for the 2023-24 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of agreements/contracts with Santa Ana Unified School District for 2023-24 school year. RATIONALE : Consultants have been requested by school sites and District staff to enhance and support educational programs and provide professional development to improve student achievement. FUNDING : Various Funds RECOMMENDATION : Approve/ratify the listing of agreements/contracts with Santa Ana Unified School District for the 2023-24 school year. File Attachments 2023-24 Consultant List.pdf (31 KB) 1. 23-24-217 COLLEGE & CAREER - UCI signed.pdf (1,345 KB) 2. 23-24-350 ED SVCS - SAUSD TIPS and Calvary Chapel MOU signed.pdf (111 KB) 3. 23-24-354 ELP - OCDE (MARINERS) (1).pdf (1,122 KB) 4. 23-24-370 EXP LEARNING PROG LIFT Enrichment, Inc signed.pdf (446 KB) 5. 23-24-414 K-12 TL - CRESCENDO EDUCATION GROUP LLC rev2-JF signed.pdf (1,067 KB) 6. 23-24-377A K-12 T&L - CYNTHIA PARKER rev1 signed.pdf (653 KB) 7. 23-24-412 K-12 TEACHING AND LEARNING - Designing Schools signed.pdf (5,366 KB) 8. 23-24-377B K-12 T&L - VIRGINIA DIEZ signed.pdf (402 KB) 9. 23-24-390 VAPA - Santa Ana Community Artist(a) Coalition signed.pdf (1,242 KB) 10. FAC-522 TWINING, INC AMEND1 signed.pdf (472 KB) 11. 23-24-415 K-12 T&L - LEARNER-CENTERED COLLAB AMEND signed.pdf (3,581 KB) Motion & Voting Approve/ratify the listing of agreements/contracts with Santa Ana Unified School District for the 2023-24 school year. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. APPROVAL OF CONSENT CALENDAR Subject 9.10 Approval/Ratification of Listing of No-Cost Community Partnership Agreements with Santa Ana Unified School District for 2023-24 School Year Meeting Jan 23, 2024 - Regular Board Meeting Type Action Preferred Date Jan 23, 2024 Absolute Date Jan 23, 2024 Fiscal Impact No Budgeted No Recommended Action Approve/ratify the listing of No-Cost Community Partnership agreements with Santa Ana Unified School District for the 2023-24 school year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of No-Cost Community Partnership Agreements with Santa Ana Unified School District for 2023-24 School Year ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : No-Cost Community Partnership Agreements for the 2023-24 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of No-Cost Community Partnership agreements with Santa Ana Unified School District for the 2023-24 school year. RATIONALE : Community Partnership Agreements have been requested by school sites and District staff to enhance and support educational programs and provide professional development to improve student achievement. The attached list identifies various community partnership agreements that will provide services throughout the District. FUNDING : No Fiscal Impact RECOMMENDATION : Approve/ratify the listing of No-Cost Community Partnership agreements with Santa Ana Unified School District for the 2023-24 school year. File Attachments 2023-24 No-Cost Agreements List.pdf (86 KB) 1. 23-24-421 EXP LEARNING - WALK'N ROLLERS_SIGNED.pdf (2,458 KB) 2. 23-24-375 HR - CAL STATE LA (INTERN CREDENITAL) - signed.pdf (287 KB) 3. 23-24-427 HR - CAL STATE LA (STUDENT TEACHING) - signed.pdf (372 KB) 4. 23-24-310 HR - CONCORDIA UNIVERSITY (STUDENT TEACHING) signed (1).pdf (484 KB) 5. 23-24-380 K-12 TEACHING LEARNING - Orange County United Way exec.pdf (837 KB) 6. 23-24-393 K-12 T&L - THE REGENTS OF UCI (1).pdf (1,135 KB) 7. 23-24-402 KENNEDY ES - Human Options Inc. Minnie Street Family Resource Center signed.pdf (691 KB) 8. 23-24-405 SANTIAGO - CHILD CREATIVITY LAB signed.pdf (1,628 KB) 9. 23-24-406 SS - COAST COMMUNITY COLLEGE DISTRICT.pdf (228 KB) 10. 23-24-253 SS - CSUDH rev2 signed.pdf (570 KB) 11. 23-24-382 SS - UNIVERSITY OF KENTUCKY signed.pdf (279 KB) 12. 23-24-383 MULT SITES - CALIFORNIA BAPTIST AMEND1 SLP signed.pdf (1,008 KB) Motion & Voting Approve/ratify the listing of No-Cost Community Partnership agreements with Santa Ana Unified School District for the 2023-24 school year. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. APPROVAL OF CONSENT CALENDAR Subject 9.11 Approval/Ratification of Listing of Grant Award Applications with Santa Ana Unified School District for 2023-24 School Year Meeting Jan 23, 2024 - Regular Board Meeting Type Action Preferred Date Jan 23, 2024 Absolute Date Jan 23, 2024 Fiscal Impact No Recommended Action Approve/ratify the listing of grant award applications with Santa Ana Unified School District for the 2023-24 school year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Grant Award Applications with Santa Ana Unified School District for 2023-24 School Year ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services ITEM SUMMARY : Grant Award Applications for the 2023-24 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of grant award applications with Santa Ana Unified School District for the 2023-24 school year . RATIONALE : Additionally, these grants will provide students with educational programs and provide professional development to improve student achievement . FUNDING : No Fiscal Impact RECOMMENDATION : Approve/ratify the listing of grant award applications with Santa Ana Unified School District for the 2023-24 school year. File Attachments 01.23.24 Grant Award Listing.pdf (11 KB) 1. GS 374 - EL CDE - $50,000.00 Start 07.01.23 End 09.30.24 - 21st CCLC-ASSETs-Equitable Access.pdf (452 KB) Motion & Voting Approve/ratify the listing of grant award applications with Santa Ana Unified School District for the 2023-24 school year. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. APPROVAL OF CONSENT CALENDAR Subject 9.12 Approval/Ratification of Listing of Software License Agreements with Santa Ana Unified School District for 2023-24 School Year Meeting Jan 23, 2024 - Regular Board Meeting Type Action Preferred Date Jan 23, 2024 Absolute Date Jan 23, 2024 Fiscal Impact Yes Budgeted Yes Budget Source Various Funds Recommended Action Approve/ratify the listing of software license agreements with Santa Ana Unified School District for the 2023-24 school year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Software License Agreements with Santa Ana Unified School District for 2023-24 School Year ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Software License Agreements for the 2023-24 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of software license agreements with Santa Ana Unified School District for the 2023-24 school year. RATIONALE : Software License Agreements have been requested by school sites and District staff to enhance and support educational programs and provide professional development to improve student achievement. The attached list identifies various software license agreements that will provide services throughout the District. FUNDING : Various Funds RECOMMENDATION : Approve/ratify the listing of software license agreements with Santa Ana Unified School District for the 2023-24 school year. File Attachments 2023-24 Software Listing_.pdf (38 KB) Motion & Voting Approve/ratify the listing of software license agreements with Santa Ana Unified School District for the 2023-24 school year. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. APPROVAL OF CONSENT CALENDAR Subject 9.13 Approval/Ratification of Listing of Disposal of Obsolete Unrepairable Computer Equipment and Miscellaneous Furniture Meeting Jan 23, 2024 - Regular Board Meeting Type Action Preferred Date Jan 23, 2024 Absolute Date Jan 23, 2024 Fiscal Impact No Recommended Action Approve/ratify the listing of disposal of obsolete unrepairable computer equipment and miscellaneous furniture, pursuant to Board Policy 3270. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Disposal of Obsolete Unrepairable Computer Equipment and Miscellaneous Furniture ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Jesse Ortega, Director, Logistics Beto Leal, Manager, Logistics ITEM SUMMARY : Disposal of Obsolete Unrepairable Computer Equipment and Miscellaneous Furniture Board Policy 3270 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the disposal of obsolete unrepairable computer equipment and miscellaneous furniture, pursuant to Board Policy 3270. RATIONALE : Various school administrators have submitted requests for disposal of surplus equipment and furniture that are no longer usable or needed at their site. The items are obsolete and/or unrepairable. All obsolete or non-repairable equipment and furniture will be disposed of in the most appropriate manner. Authorization by the Board is required for disposal. FUNDING : No Fiscal Impact RECOMMENDATION : Approve/ratify the listing of disposal of obsolete unrepairable computer equipment and miscellaneous furniture, pursuant to Board Policy 3270. File Attachments 01.23.2024 - E-Waste Disposal List_.pdf (426 KB) 01.23.2024 - Disposal of Furniture List_.pdf (25 KB) Motion & Voting Approve/ratify the listing of disposal of obsolete unrepairable computer equipment and miscellaneous furniture, pursuant to Board Policy 3270. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. APPROVAL OF CONSENT CALENDAR Subject 9.14 Approval/Ratification of Listing of Santa Ana Unified School District Public Works Projects Awarded Utilizing California Uniform Public Construction Cost Accounting Act for 2023-24 School Year Meeting Jan 23, 2024 - Regular Board Meeting Type Action Preferred Date Jan 23, 2024 Absolute Date Jan 23, 2024 Fiscal Impact Yes Budgeted Yes Budget Source Various Funds Recommended Action Approve/Ratify the listing of Santa Ana Unified School District public works projects awarded utilizing California Uniform Public Construction Cost Accounting Act for the 2023-24 school year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Santa Ana Unified School District Public Works Projects Awarded Utilizing California Uniform Public Construction Cost Accounting Act for 2023-24 School Year ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : CUPCCAA construction projects for the 2023-24 school year Projects awarded through December 12, 2023 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of listing of Santa Ana Unified School District Public Works projects awarded utilizing California Uniform Public Construction Cost Accounting Act (CUPCCAA) for the 2023-24 school year. RATIONALE : The California Uniform Public Construction Cost Accounting Act (CUPCCAA), adopted by the Board on February 12, 2019, is used as an alternative procedure for awarding public works contracts pursuant to California Public Contract Code 22020. The Act establishes a higher bid limit and a more informal bidding process for certain projects. The attached listing provides information on all projects awarded through December 12, 2023. FUNDING : Various Funds RECOMMENDATION : Approve/Ratify the listing of Santa Ana Unified School District public works projects awarded utilizing California Uniform Public Construction Cost Accounting Act for the 2023-24 school year. File Attachments 2023-24 - CUPCCAA Listing.pdf (11 KB) Motion & Voting Approve/Ratify the listing of Santa Ana Unified School District public works projects awarded utilizing California Uniform Public Construction Cost Accounting Act for the 2023-24 school year. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. APPROVAL OF CONSENT CALENDAR Subject 9.15 Ratification of Purchase Order Summary and Listing of all Purchase Orders for the Period of November 15, 2023 through January 9, 2024 Meeting Jan 23, 2024 - Regular Board Meeting Type Action Preferred Date Jan 23, 2024 Absolute Date Jan 23, 2024 Fiscal Impact No Budgeted Yes Recommended Action Ratify Purchase Order Summary Report and Detailed Purchase Order Listing of all purchase orders created during the period of November 15, 2023 through January 9, 2024. Goals AGENDA ITEM BACKUP SHEET TITLE : Ratification of Purchase Order Summary and Listing of all Purchase Orders for the Period of November 15, 2023 through January 9, 2024 ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Snapshot of purchase orders issued between November 15, 2023 through January 9, 2024 Board Policy 3300 Education Code 17604 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board ratification of the Purchase Order Summary Report and Detailed Purchase Order Listing for all purchase orders created during the period of November 15, 2023 through January 9, 2024. The Board through individual agenda items has previously approved purchase orders for contracts over $25,000. RATIONALE : The Purchase Order Summary Report provides a summary of all purchase orders created during the period of November 15, 2023 through January 9, 2024 by funding source. The Detailed Purchase Order Listing Report lists each individual purchase order created by vendor for the period of November 15, 2023 through January 9, 2024. Board Policy 3300 and Education Code 17604 specifically authorizes the Board to delegate signature authority on behalf of the District to the District Superintendent or designee. Such delegation of signature authority serves to expedite the financial transactions or any other contract. FUNDING : No Fiscal Impact RECOMMENDATION : Ratify Purchase Order Summary Report and Detailed Purchase Order Listing of all purchase orders created during the period of November 15, 2023 through January 9, 2024. File Attachments P.O. Summary Report.pdf (267 KB) P.O. Listing.pdf (1,384 KB) Motion & Voting Ratify Purchase Order Summary Report and Detailed Purchase Order Listing of all purchase orders created during the period of November 15, 2023 through January 9, 2024. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. APPROVAL OF CONSENT CALENDAR Subject 9.16 Ratification of Expenditure Summary and Warrants Issued Over $25,000 for the Period of November 15, 2023 through January 9, 2024 Meeting Jan 23, 2024 - Regular Board Meeting Type Action Preferred Date Jan 23, 2024 Absolute Date Jan 23, 2024 Fiscal Impact No Budgeted Yes Recommended Action Ratify Expenditure Summary Report and Detailed Warrant Listing Report of all payments over $25,000 for the period of November 15, 2023 through January 9, 2024. Goals AGENDA ITEM BACKUP SHEET TITLE : Ratification of Expenditure Summary and Warrants Issued Over $25,000 for the Period of November 15, 2023 through January 9, 2024 ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Johnny Leuta , Controller, Business Services ITEM SUMMARY : Snapshot of all warrants issued for period of November 15, 2023 through January 9, 2024 All expenditures were previously approved through prior Board action Board Policy 3300 Required by Education Code 17604 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board ratification of the Expenditure Summary Report and Detailed Warrant Listing Report of all payments over $25,000. Warrants are payments of expenditures previously approved through Board action. RATIONALE : The Expenditure Summary Report provides a summary of all warrants created during the period of November 15, 2023 through January 9, 2024 by funding source. The Detailed Warrant Listing Report of expenditures $25,000 and over lists each individual warrant created by vendor for the period of November 15, 2023 through January 9, 2024. Expenditures contained in these reports have been Board approved through prior Purchase Order agenda approval submissions. The warrants listed reflect payments against these Purchase Orders. FUNDING : No Fiscal Impact RECOMMENDATION : Ratify Expenditure Summary Report and Detailed Warrant Listing Report of all payments over $25,000 for the period of November 15, 2023 through January 9, 2024. File Attachments Expenditures Summary Report.pdf (609 KB) Warrant Listing.pdf (336 KB) US Bank - CalCard - Warrant Listing_December 4, 2023 - Check No. #84324272.pdf (117 KB) Motion & Voting Ratify Expenditure Summary Report and Detailed Warrant Listing Report of all payments over $25,000 for the period of November 15, 2023 through January 9, 2024. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. APPROVAL OF CONSENT CALENDAR Subject 9.17 Approval/Ratification of Listing of Disposal of Used Vehicles Meeting Jan 23, 2024 - Regular Board Meeting Type Action Preferred Date Jan 23, 2024 Absolute Date Jan 23, 2024 Fiscal Impact No Recommended Action Approve/ratify the listing of disposal of used vehicles, pursuant to Board Policy 3270. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Disposal of Used Vehicles ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY: Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Disposal of used vehicles that have been deemed unserviceable Board Policy 3270 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the disposal of used vehicles. The District has surplus vehicles that have been deemed unserviceable due to overall mechanical condition, excessive mileage, or age . RATIONALE : All vehicles have been inspected and discovered to be non-operative beyond the use of repair. The vehicles are being disposed of through public auction. Proceeds from the sale and disposal of District vehicles will be deposited to the General Fund. Authorization by the Board is required for disposal . FUNDING : No Fiscal Impact RECOMMENDATION : Approve/ratify the listing of disposal of used vehicles, pursuant to Board Policy 3270. File Attachments Disposal of Vehicle Listing.pdf (72 KB) Motion & Voting Approve/ratify the listing of disposal of used vehicles, pursuant to Board Policy 3270. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. APPROVAL OF CONSENT CALENDAR Subject 9.18 Approval of Personnel Calendar Including the Transition of Specific Staff Members with such Topics as: Hiring, Promotions, Transfers, Resignations, Retirements, and Leaves Meeting Jan 23, 2024 - Regular Board Meeting Type Action Recommended Action Approve the Personnel Calendar including the transition of specific staff members with such topics as: hiring, promotions, transfers, resignations, retirements, and leaves. AGENDA ITEM BACKUP SHEET TITLE : Approval of Personnel Calendar Including the Transition of Specific Staff Members with such Topics as: Hiring, Promotions, Transfers, Resignations, Retirements, and Leaves ITEM : Consent SUBMITTED BY : Jennifer Flores, Associate Superintendent, Human Resources ITEM SUMMARY Contained within the Personnel Calendar are 34 new hires for SAUSD, including: Activity Monitor – 2 After School Instructional Provider – 1 Autism Paraprofessional – 2 Before School Instructional Provider – 2 Behavior Support Provider – 1 Categorical Budget Analyst – 1 Computer Technician I – 2 Electrician II – 1 FACE Liaison - 1 Instructional Assistant Severely Disabled – 3 Licensed Vocational Nurse – 1 Nutrition Specialist - 1 Pre-K Instructional Provider – 3 Site Clerk – 6 Stage Manager - 1 SSP Special Ed – 1 Teacher Preschool - 1 Teacher – 1 Nurse – 1 School Based Mental Health Specialist I – 1 Speech and Language Pathologist - 1 Contained within the Personnel Calendar are certain Promotional Appointments that will create the following 16 new vacant positions: Activity Monitor at Century High School – 1 Administrative Secretary at Secondary Curriculum & Instruction – 1 Autism Paraprofessional at Franklin Elementary School – 1 Autism Paraprofessional at Mitchell Child Development – 1 Autism Paraprofessional at Special Education – 1 Department Specialist at Support Services – 1 FACE Liaison at K-12 Teaching and Learning – 3 FACE Liaison at Monte Vista Elementary School – 1 Instructional Assistant DHH at Taft Elementary – 1 School Office Assistant at Lathrop Intermediate School – 1 Site Clerk at Kennedy Elementary School – 1 SSP Special Ed at Century High School – 1 SSP Special Ed at Esqueda Elementary School – 1 SSP Special Ed at MacArthur Intermediate School – 1 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of the Personnel Calendar including the transition of specific staff members with such topics as: hiring, promotions, transfers, resignations, retirements, and leaves. RATIONALE : Board approval of the Personnel Calendar is required for all Certificated and Classified personnel reports, non-confidential leaves of absences, and effective dates of resignations and retirements. FUNDING : No Fiscal Impact RECOMMENDATION : Approve the Personnel Calendar including the transition of specific staff members with such topics as: hiring, promotions, transfers, resignations, retirements, and leaves. File Attachments CE Personnel Calendar - January 23, 2024.pdf (452 KB) CL Personnel Calendar -January 23, 2024.pdf (988 KB) Motion & Voting Approve the Personnel Calendar including the transition of specific staff members with such topics as: hiring, promotions, transfers, resignations, retirements, and leaves. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. PRESENTATION Subject 10.1 Review of Annual Financial Audit Report for Fiscal Year 2022-23 Meeting Jan 23, 2024 - Regular Board Meeting Type Presentation Goals AGENDA ITEM BACKUP SHEET TITLE : Review of Annual Financial Audit Report for Fiscal Year 2022-23 ITEM : Presentation SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Johnny Leuta , Controller, Business Services ITEM SUMMARY : This presentation will provide a review of the annual financial audit report for 2022-23 Education Code 41020 Education Code 41020.3 BACKGROUND INFORMATION : The purpose of this agenda item is to present to the Board the District’s annual financial audit report for fiscal year 2022-23. The District’s independent auditors Eide Bailly will present and provide an assessment of the District’s financial condition and internal controls. RATIONALE : The California Education Code Section 41020 requires that school districts provide an annual audit of all funds under the district’s jurisdiction using an independent auditor and reported using the format established by the California State Controller’s Office. Education Code Section 41020.3 requires that the Governing Board review the annual audit at one of its regularly scheduled meeting. FUNDING : No Fiscal Impact RECOMMENDATION : Presented for information. File Attachments 2023 - Santa Ana USD - Eide Bailly Presentation.pdf (283 KB) 10. PRESENTATION Subject 10.2 Governor’s 2024-25 State Budget Proposal and District Enrollment Meeting Jan 23, 2024 - Regular Board Meeting Type Presentation Goals AGENDA ITEM BACKUP SHEET TITLE : Governor’s 2024-25 State Budget Proposal and District Enrollment ITEM : Presentation SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services ITEM SUMMARY : Provide an overview of the Governor’s State Budget proposal for 2024-25 and District’s enrollment BACKGROUND INFORMATION : The purpose of this agenda item is to provide an update of the Governor’s State Budget proposal for 2024-25 and the District enrollment trends. RATIONALE : The presentation will provide an overview of the 2024-25 Governor’s State Budget proposal and its implications. Mr. Kevin Gordon, President of Capitol Advisors, will present and provide additional information on the budget outlook. FUNDING : No Fiscal Impact RECOMMENDATION : Presented for information. File Attachments SAUSD Presentation--Governor's Budget & Enrollment.pdf (1,125 KB) 11. REGULAR AGENDA - ACTION ITEMS Subject 11.1 Acceptance of Annual Financial Audit Report for Fiscal Year 2022-23 Meeting Jan 23, 2024 - Regular Board Meeting Type Action Preferred Date Jan 23, 2024 Absolute Date Jan 23, 2024 Fiscal Impact No Recommended Action Accept the annual financial audit report for fiscal year 2022-23. Goals AGENDA ITEM BACKUP SHEET TITLE : Acceptance of Annual Financial Audit Report for Fiscal Year 2022-23 ITEM : Action SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY: Johnny Leuta, Controller, Business Services ITEM SUMMARY : Independent Audit Report for 2022-23 Fiscal Year Education Code 41020 Education Code 41020.3 BACKGROUND INFORMATION : The purpose of this agenda item is for the Board to accept the District’s annual financial audit report for fiscal year 2022-23. The District’s independent auditors Eide Bailly will present and provide an assessment of the District’s financial condition and internal controls. The State requires each district to submit an Audited Financial Statement for the preceding fiscal year which ended June 30, 2023. RATIONALE : The California Education Code Section 41020 requires that school districts provide an annual audit of all funds under the district’s jurisdiction using an independent auditor and reported using the format established by the California State Controller’s Office. Education Code Section 41020.3 requires that the Governing Board review the annual audit at one of its regularly scheduled meeting. FUNDING : No Fiscal Impact RECOMMENDATION : Accept the annual financial audit report for fiscal year 2022-23. File Attachments Santa Ana USD 2023 Final Governance Letter .pdf (967 KB) SAUSD 2023 Final Financial Statements.pdf (2,946 KB) Motion & Voting Accept the annual financial audit report for fiscal year 2022-23. Motion by Alfonso Dr Alvarez, second by Rigo Dr Rodriguez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 11. REGULAR AGENDA - ACTION ITEMS Subject 11.2 Acceptance of Annual Measure I Audit Report for Fiscal Year 2022-23 Meeting Jan 23, 2024 - Regular Board Meeting Type Action Preferred Date Jan 23, 2024 Absolute Date Jan 23, 2024 Fiscal Impact No Recommended Action Accept the Measure I Independent Financial Audit Report for Fiscal Year 2022-23 Goals AGENDA ITEM BACKUP SHEET TITLE : Acceptance of Annual Measure I Independent Financial Audit Report for Fiscal Year 2022-23 ITEM : Action SUBMITTED BY : Ted Walstrom, Assistant Superintendent, Facilities and Governmental Relations PREPARED BY : Trang Tran, Assistant Controller, Business Services ITEM SUMMARY : Statutorily required annual audit of the Measure I Local General Obligation Bond No audit findings were made – bond funds were spent appropriately BACKGROUND INFORMATION : General Obligation (G.O.) Bonds (such as Measure I) have independent financial and performance audits conducted annually for all District bonds in compliance with the requirements of Article XIIIA, Section 1(b)(3) of the California Constitution. The audits are conducted to ensure no funds were used for purposes prohibited by the terms of Prop. 39 (2000) and the Board resolution which approved the Measure I bond measure. The audit also affirms that bond proceeds were used only for high-priority Bond projects during this reporting period. Measure I Bond funds can only be used for the purposes of overseeing and completing construction, rehabilitation, and replacement of District facilities as specified in the Measure I voters’ ballot measure and Board resolution. RATIONALE : As required, an annual audit was conducted in accordance with California Constitution, Article XIII A, for SAUSD’s Measure I Local G.O. Bond. The audit showed all funds expended we