Lake County Schools - Regular School Board Meeting

1 Monday, April 14, 2025 Lake County Schools - Regular School Board Meeting 6:00 P.M. Commission Chambers Lake County Admin. Bldg. 315 W. Main St., Tavares, FL "We are 5,000 strong serving 42,000 students." 1. OPENING ITEMS Subject 1.01 Call to Order - Followed by a Moment of Silence and the Pledge of Allegiance (Tyler Brandeburg, Chairman) Meeting Apr 14, 2025 - Lake County Schools - Regular School Board Meeting Type File Attachments 2. CHANGES, AMENDMENTS, ADDITIONS OR DELETIONS TO AGENDA 3. APPROVAL OF MINUTES Subject 3.01 Minutes from the Regular School Board Meeting, March 24, 2025 and Special Meeting of the Financing Corporation for The School Board of Lake County, Florida, March 24, 2025 (Diane Kornegay, Superintendent) Fiscal Impact: None Meeting Apr 14, 2025 - Lake County Schools - Regular School Board Meeting Type Action File Attachments MINregmtg.2025.03.24.pdf (176 KB) MINspecmtgFCSBLC2025.03.24.pdf (121 KB) Motion & Voting to approve the Superintendent's recommendation Motion by Bill Mathias, second by Stephanie Luke. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 4. REPRESENTATION Subject 4.01 Presentation of the Cambridge District of the Year Award (Cambridge AICE team members) Meeting Apr 14, 2025 - Lake County Schools - Regular School Board Meeting Type File Attachments 4. REPRESENTATION Subject 4.02 District Athletic Recognition (Patrick Todd, District Athletic Director) Meeting Apr 14, 2025 - Lake County Schools - Regular School Board Meeting Type Information Recognition of the Tavares High School 2025 FHSAA Division 2A Unified Basketball State Champions and the Leesburg High School Girls Weightlifting Division 2A Olympic State Champions. File Attachments 5. PUBLIC INPUT: The meeting can be viewed live through the lakecountyfl.gov website. Any person may request permission to speak to the Board in person, by filling out a public input card located at the entrance to the meeting room and submitting it to the clerk before the start of the meeting. A three-minute time limit will be imposed for each speaker. 6. REPORTS Subject 6.01 Education Foundation Report (Dr. Elizabeth Johnson, Executive Director) Meeting Apr 14, 2025 - Lake County Schools - Regular School Board Meeting Type File Attachments 6. REPORTS Subject 6.02 Attorney Report (Scott Cole, School Board Attorney) Meeting Apr 14, 2025 - Lake County Schools - Regular School Board Meeting Type Information File Attachments 7. UNFINISHED BUSINESS 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.01 Monthly Financial Reports and Statement of Cash Disbursements as of January 2025 (Scott Ward, Chief Financial Officer) Fiscal Impact: None Meeting Apr 14, 2025 - Lake County Schools - Regular School Board Meeting Type Action (Consent) BACKGROUND and RATIONALE: State Board of Education Rule 6A-1.008, Florida Administrative Code, requires the Superintendent to submit, for the Board's use and consideration, a financial statement in a form prescribed by the Board. The Board approves an annual budget in accordance with Florida Statutes. This budget is reflected in the district's accounting system. The accounting system provides periodic reports that track the school district's actual expenditures and revenues. The Board receives the Monthly Financial Reports and Statement of Cash Disbursements. These reports allow the Board to monitor financial activity. This item supports Goal 3B of the School Board's Strategic Plan and promotes financial transparency and awareness for all internal and external stakeholders. Progress is communicated in a timely manner through the monthly district amendment report. ALTERNATIVES: 1. Approve the Monthly Financial Reports and Statement of Cash Disbursements Reports as submitted by Finance Department. 2. Not approve the Monthly Financial Reports and Statement of Cash Disbursements Reports as submitted by Finance Department. RECOMMENDATION: I recommend the Board approve the Monthly Financial Reports and Statement of Cash Disbursements Reports as submitted by Finance. FISCAL IMPACT: There is no fiscal impact. DATA SOURCE: This agenda item was prepared by and submitted to the Chief Financial Officer, Scott Ward. Additional information may be obtained by calling 352-253-6566. File Attachments General Fund January 2025.pdf (79 KB) Debt Service Funds January 2025.pdf (78 KB) Capital Projects Funds January 2025.pdf (78 KB) Food Service Fund January 2025.pdf (79 KB) Consolidated Funds January 2025.pdf (86 KB) Special Revenue Funds 42XX - 44xx January 2025.pdf (80 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.02 Budget Amendments as of January 2025 (Scott Ward, Chief Financial Officer) Fiscal Impact: None Meeting Apr 14, 2025 - Lake County Schools - Regular School Board Meeting Type Action (Consent) BACKGROUND and RATIONALE: State Board Rule 6A-1.006, Florida Administrative Code, requires the Board to approve amendments to the budget whenever function and object amounts are changed from the original budget. The Board approves the annual budget in accordance with Florida Statutes. In the normal course of business, revenues and appropriations are revised for movement of funds between functions and objects and for revisions to revenue and expenditure balances. These changes to the approved budget are accomplished through budget amendments. These amendments reflect all changes by fund as of January 2025. The amendments included are: Fund 1000 - #1000-05 General Fund Fund 2000 - #2000-05 Debt Service Funds Fund 3000 - #3000-05 Capital Project Funds Fund 4200 - #4220-05 Special Revenue Funds Fund 4450 - #4450-05 Special Revenue Funds Fund 4460 - #4460-05 Special Revenue Funds This item supports Goal 3B of the School Board's Strategic Plan and promotes financial transparence and awareness for all internal and external stakeholders. Progress is communicated in a timely manner through the monthly district amendment report. ALTERNATIVES: 1. Approve the budget amendments as of January 2025, of the 2024-25 fiscal year as requested and submitted by the Finance Department. 2. Not approve the budget amendments as of January 2025, of the 2024-25 fiscal year as requested and submitted by the Finance Department. RECOMMENDATION: I recommend the Board approve the budget amendments as of January 2025, of the 2024-25 fiscal year as requested and submitted by the Finance Department. FISCAL IMPACT: These amendments reflect the impact of budgetary adjustments as of January 2025, of the 2024-25 fiscal year. DATA SOURCE: This agenda item was prepared by Scott Ward, Chief Financial Officer. Additional information may be obtained by calling 352-253-6566. File Attachments General Fund - Budget Amendments January 2025.pdf (289 KB) Debt Service - Budget Amendments January 2025.pdf (156 KB) Capital Funds - Budget Amendments January 2025.pdf (171 KB) 42XX Special Revenue - Budget Amendments January 2025.pdf (227 KB) 445X Special Revenue - Budget Amendments January 2025.pdf (185 KB) 446X Special Revenue - Budget Amendments January 2025.pdf (130 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.03 Amendment-RFQ#21-0209-Q-CP-Architectural & Engineering Consulting Services (Chad Farnsworth, Deputy Superintendent) Fiscal Impact: None Meeting Apr 14, 2025 - Lake County Schools - Regular School Board Meeting Type Action (Consent) BACKGROUND and RATIONALE: On May 23, 2022, the Board approved the award to negotiate contracts with sixteen (16) vendors for Architectural & Engineering Consulting Services and on November 14, 2022 the Board approved the award to thirteen (13) of the selected sixteen (16) vendors, and March 27, 2023 the board approved an additional one (1) vendor for a total of seventeen (17) vendors. This request is for an amendment to add one (1) vendor as listed below. The execution of this additional agreement will allow all eighteen (18) vendors to perform Architectural & Engineering Consulting Services per §287.055, Florida Statues, “Continuing contract” in accordance with the procedures of Consultants’ Competitive Negotiation Act between an agency and a firm. This item supports Strategic Plan Goal #3 – Utilize all district resources efficiently to enhance the learning environment and ensure financial sustainability. ALTERNATIVES: 1 Approve the Third Amendment Agreement to RFQ # 21-0209-Q-CP – Architectural & Engineering Consulting Services to the following vendor as shown below. Vendor Name Vendor Location MWS Engineering Summerfield, FL 2. Do not approve the Second Amendment Agreement to RFQ # 21-0209-Q-CP – Architectural & Engineering Consulting Services . RECOMMENDATION: I recommend the Board approve the Third Amendment Agreement to RFQ # 21-0209-Q-CP – Architectural & Engineering Consulting Services to the vendor as shown below. Vendor Name Vendor Location MWS Engineering Summerfield, FL FISCAL IMPACT: There is no fiscal impact. DATA SOURCE : The bidding process for this item was prepared by Procurement Services and Growth Planning in accordance with School Board Policy 6320. Questions may be directed to Procurement Services at 352-253-6762. File Attachments MWS Engineering Lake County School Board Continuing Contract.pdf (1,628 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.04 ITB #24-0225-B-AR949-Ceiling Tile and Ceiling Grid (Chad Farnsworth, Deputy Superintendent) Fiscal Impact: $200,000 from General Fund-Maintenance Budget and Local Capital Improvement Fund Meeting Apr 14, 2025 - Lake County Schools - Regular School Board Meeting Type Action (Consent) BACKGROUND and RATIONALE: Lake County Schools (LCS) Procurement Services Department requests the Board to approve ITB # 24-0225-B-AR949 for Ceiling Tile and Ceiling Grid. On February 25, 2025 Procurement Services issued an ITB requesting price on various size ceiling tile and ceiling grid that the district purchases on a regular basis. LCS received one (1) submittal for its consideration. The bid was reviewed for award by Procurement and Maintenance. The contract will become effective April 14, 2025, for an initial three (3) year term, and may be renewed for two (2) one (1) year) periods if mutually agreed to in writing. Copy of the bid received is available for review in Procurement Services. This item supports Strategic Plan Goal #5 – Student success based on the School Board’s Strategic Plan and is beneficial to ensure all students have a safe and positive environment. ALTERNATIVES: 1. Approve the recommendation to award ITB # 24-0225-B-AR949 Ceiling Tile and Ceiling Grid to the vendor listed below and as listed on the attached tabulation sheet Best Benner USA Corporation.............................................................................................. located in Stuart, FL 2. Do not approve award of ITB # 24-0225-B-AR949 Ceiling Tile and Ceiling Grid at this time. RECOMMENDATION: I recommend the Board approve ITB # 24-0225-B-AR949 as shown below and as listed on the attached tabulation sheet. Best Benner USA Corporation.............................................................................................. located in Stuart, FL FISCAL IMPACT: The financial impact to our district will be $200,000 through General Fund-Maintenance Budget and Local Capital Improvement Fund. DATA SOURCE: Procurement Services and Maintenance in accordance with School Board Policy 6320 prepared the bid process for this item. Questions may be directed to Procurement Services at 352-253-6762. “Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.” File Attachments 24-0225-B-AR949 Ceiling Tile and Ceiling Grid - Tabulation Sheet.pdf (391 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.05 ITB #25-0106-ITB-TF944 New and Recapped Tires-Award Recommendation (Chad Farnsworth, Deputy Superintendent) Fiscal Impact: $230,000.00 from General Fund-Transportation Budget Meeting Apr 14, 2025 - Lake County Schools - Regular School Board Meeting Type Action (Consent) BACKGROUND and RATIONALE: Lake County Schools (LCS) Procurement Services Department requests the Board approve awarding Bid #25-0106-ITB-TF944, New and Recapped Tires, to Lake Tire and Auto, Inc. and Earl W. Colvard, Inc. dba Boulevard Tire Center. This item was originally brought to the Board at the March 24, 2025 Regular School Board meeting and was pulled for further review and have been revised and corrected. On January 30, 2025, Procurement Services issued an ITB requesting competitive bids to provide new and recapped tires to the Lake County School District for school buses and fleet automobiles. New and Recapped Tires will provide new radial tires, recapped radial tires, and miscellaneous services. Lake County Schools received 3 submittals for its consideration. The submittals were reviewed by Procurement Services and the Transportation Department for best pricing. The following two (2) vendors were awarded specific items and are recommended for approval. Miscellaneous Services has been awarded to both vendors and will be utilized upon availability and on an as-needed basis. This agreement will become effective April 14, 2025 and will provide firm pricing for a (3) year period through April 13, 2028 and may be renewed for two (2) additional years if mutually agreed to in writing. The submittals were reviewed by Procurement Services and Transportation Department for the best rates and qualifications. Copies of the bids received are available for review in Procurement Services. The Board Attorney has reviewed the attached agreements. This item supports strategic plan goal #5A – Student Achievement based on the School Board’s Strategic Priorities and is beneficial to the students because it is necessary to ensure that all students have a safe, healthy and inviting learning environment. ALTERNATIVES: 1. Approve the recommendation to award ITB #25-0106-ITB-TF944, New and Recapped Tires, to Earl W. Colvard dba Boulevard Tire Center and Lake Tire and Auto, Inc. per attached tabulation sheet. 2. Do not approve at this time. RECOMMENDATION: I recommend the Board approve the award ITB #25-0106-ITB-TF944, New and Recapped Tires, to Earl W. Colvard dba Boulevard Tire Center and Lake Tire and Auto, Inc. per attached tabulation sheet. FISCAL IMPACT: The estimated impact to our district will be $230,000 from General Fund – Transportation Department Budget. DATA SOURCE: The agenda item for this item was prepared by Procurement Services and the Maintenance Department in accordance with School Board Policy 6320. Questions may be directed to Procurement Services at 352-253-6762 . “Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.” File Attachments 25-0106-ITB-TF944 Awarded Tab Sheet for BDocs.pdf (94 KB) 25-0106-ITB-TF944 Boulevard Agreement R2 (Vendor Signed).pdf (552 KB) Lake Tire Agreement R2 (Vendor Signed).pdf (761 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.06 RFQ #22-0305-Q-YR Construction Management Continuing Services Contract (Chad Farnsworth, Deputy Superintendent) Fiscal Impact: None Meeting Apr 14, 2025 - Lake County Schools - Regular School Board Meeting Type Action (Consent) B A CKGROU N D and R A TIONALE: Lake County Schools Purchasing Department requests the Board's retroactive approval to award RFQ #22-0305-Q-YR Construction Management Continuing Services Contract to Wharton Smith effective April 1 2025. On April 4, 2023 the Purchasing Department issued a Request for Qualifications (RFQ) to accept submittals from potential vendors to provide Construction Management Continuing Services Contract. The intent of the RFQ was to have a pool of qualified vendors for upcoming projects as needed in accordance with the Florida Statue 287.055 relating to the Consultant’s Competitive Negotiation Act. The District received fifteen (15) submittals for its consideration. The Selection Committee met on May 31, 2023 to review and rate the submittals. All Fifteen (15) vendors were deemed qualified and were recommended for the Construction Management Continuing Services contract for upcoming projects as needed. Only 12 out of the 15 signed their agreements prior to the board meeting October 9, 2023, and the Board approved the agreements with those 12 vendors. The District received two (2) more signed agreements and the School Board approved the addition of those on July 8, 2024. Since then, we have received one more signed agreement from Wharton Smith and we would like to add them to the vendor pool for Construction Management Continuing Services Contract for upcoming projects as needed. This agenda item supports Strategic Goal #5 School Safety, Security & Student Support by ensuring a safe and positive environment for students and staff. ALTERNATIVES: 1. Approve the retroactive agreement with Wharton Smith to add to the pool of vendors for RFQ 22-0305-Q-YR Construction Management Continuing Services effective April 1, 2025. 2. Do not approve. RECOMMENDATION: I recommend the retroactive addition of Wharton Smith to the pool of vendors for RFQ 22-0305-Q-YR Construction Management Continuing Services effective April 1, 2025. FISCAL IMPACT: A fee must be negotiated with the chosen Construction Management firm in accordance with the provisions of Florida Statutes, Section 287.055, and submitted to the Board for review and consideration. Such negotiated fees are considered a cost of the individual project and is therefore included in the construction budget for said project. DATA SOURCE: The bidding process for this agenda item was prepared and facilitated by Procurement Services In accordance with School Board Policy 6322, Questions may be directed to Procurement at 352-253-6760. “Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.” “Equal Opportunity in Education and Employment” File Attachments Wharton Smith 22-0305-Q-YR Agreement-signed.pdf (1,118 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.07 Pulled for No Action - Agreement #25-0401-PB-TF944 – Piggyback Utilization per Sourcewell Contract #121522, Fuel Delivery with Related Services with Mansfield Oil Company of Gainesville, Inc. (Chad Farnsworth, Deputy Superintendent) Fiscal Impact: $3,000,000.00 from General Fund-Transportation Budget Meeting Apr 14, 2025 - Lake County Schools - Regular School Board Meeting Type Action BACKGROUND and RATIONALE: Lake County Schools (LCS) Procurement Services Department requests the Board to approve Piggyback Agreement #25-0401-PB-TF944 for Fuel Delivery with Related Services with Mansfield Oil Company of Gainesville, Inc. On February 1, 2023, Sourcewell awarded Contract #121522, Fuel Delivery with Related Services to Mansfield Oil Company of Gainesville, Inc. for two (2) years with the option to extend for one (1) additional year. Lake County Schools anticipates spending 3,000,000.00 annually but can vary based on the local OPIS fuel index. The intent of this agreement is to establish firm pricing to furnish fuel products and obtain fuel related services on an as-needed basis to the School District. If approved, this agreement will become effective immediately and will provide firm prices through February 10, 2027. This item supports Strategic Plan Goal #5A – Ensure all students have a safe and positive environment. ALTERNATIVES: Approve the utilization of Sourcewell Contract #121522, Fuel Delivery with Related Services to Mansfield Oil Company of Gainesville, Inc. Do not approve at this time. RECOMMENDATION: I recommend the Board approve utilizing Sourcewell Contract #121522, Fuel Delivery with Related Services with Mansfield Oil Company of Gainesville, Inc. FISCAL IMPACT: The anticipated fiscal impact will be $3,000,000.00 funded through the General Fund-Transportation Budget. DATA SOURCE: This agenda item was prepared by Procurement Services in accordance with School Board Policy 6320. Questions may be directed to Procurement Services at 352-253-6762. “Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. “ File Attachments 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.08 Focus SIS Renewal (Duane Weeks, Chief of Technology and Data Systems) Fiscal Impact: $438,687.52 from Capital Fund Transfer Meeting Apr 14, 2025 - Lake County Schools - Regular School Board Meeting Type Action (Consent) BACKGROUND and RATIONALE: During the 2023-24 school year, Lake County Schools converted to the Focus Student Information System. The implementation was successful and the school communications module was later added to increase efficiency for stakeholder communication. In today’s educational landscape, effective management of student data is crucial for fostering student success and enhancing administrative efficiency. The Focus Student Information System (SIS) has been a vital tool for our district, and renewing our license/support is essential for maintaining and improving our educational services. Streamlined Data Management - The Focus SIS offers a centralized platform for managing student information, including attendance, grades, schedules, and demographic data. Renewing our system ensures that our staff can continue to access real-time data, leading to improved decision-making processes and timely interventions for students who may be struggling academically or socially. Enhanced Communication - A robust SIS facilitates better communication between schools, parents, and students. The Focus system provides tools for parents to monitor their child's progress and communicate with teachers. By renewing the system, we can continue to strengthen the partnership between home and school, which is essential for student success. Compliance and Reporting - Our district must comply with various state and federal reporting requirements. The Focus SIS has built-in reporting features that simplify this process, ensuring that our data is accurate and submitted on time. Renewing the system will help us avoid penalties and maintain our standing with regulatory bodies. User-Friendly Interface - The Focus SIS is designed with user experience in mind, making it easier for educators and administrators to navigate and utilize its features efficiently. Continued use of this familiar platform minimizes the learning curve associated with switching to a new system, allowing staff to focus on their primary role—supporting student learning. Continuous Improvement and Support - By renewing our subscription, we gain access to ongoing updates and technical support from the Focus team. This ensures that we are utilizing the latest features and enhancements, providing our district with a competitive edge in managing our student information effectively. Increased Stakeholder Communication - The Focus Communications Module has been purchased and implemented in order to increase communications and ease of use to school staff. This helps directly support increased communication to parents in a manner that helps to adhere to requirements around authenticating parents/guardians to keep student data secure. This initiative directly supports the Lake County Schools strategic goals 3A to “Improve the district’s financial position” and Goal 4A to “promote positive and proactive communication to all stakeholders”. The attached quote includes the renewal for the Focus Student Information System (including the Focus Communication Module). ALTERNATIVES: 1. Approve the recommendation to execute the agreement for $438,687.52 to renew the Focus Student Information System for the upcoming 25-26 school year. . 2. Do not approve the recommendation to execute the agreement for $438,687.52 to renew the Focus Student Information System for the upcoming 25-26 school year. RECOMMENDATION: I recommend that the Board approve the annual renewal of the Focus Student Information System for the upcoming 25-26 school year. FISCAL IMPACT: The fiscal impact to Lake County Schools will be $438,687.52 from Capital Fund Transfer. DATA SOURCE: This agreement was facilitated by Duane Weeks, Chief of Technology & Data Systems, who can be contacted at 1-352-253-6710. File Attachments Invoice 2025-2805SIS.pdf (64 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.09 Focus School Choice Module (Duane Weeks, Chief of Technology and Data Systems) Fiscal Impact: $40,057.07 from Capital Fund Transfer Meeting Apr 14, 2025 - Lake County Schools - Regular School Board Meeting Type Action (Consent) BACKGROUND and RATIONALE: In our continuous effort to enhance educational opportunities for all students, our school district recognized the need for a robust system to manage the complexities of school choice laws in Florida. This led to the decision to invest in the Focus School Choice Module at a cost of $40,057.07. The module is designed to streamline the process of assigning students to schools under the school choice program and facilitate the operation of lotteries for school placements. The proposal for the Focus School Choice Module was developed by a team that included district administrators and IT personnel. The proposal outlined the module's capacity to improve the school choice process; enhancing efficiency, transparency, and accessibility for families. This initiative directly supports the Lake County Schools strategic goals 3A to “improve the district’s financial position” and Goal 4A to “promote positive and proactive communication to all stakeholders”. The attached quote includes the Focus School Choice Module implementation. ALTERNATIVES: 1. Approve the recommendation to execute the agreement for $40,057.07 to purchase the Focus School Choice Module for the upcoming 25-26 school year. 2. Do not approve the recommendation to execute the agreement for $40,057.07 to purchase the Focus School Choice Module for the upcoming 25-26 school year. RECOMMENDATION: I recommend that the Board approve the purchase of the Focus School Choice Module for the upcoming 25-26 school year. FISCAL IMPACT: The fiscal impact to Lake County Schools will be $40,057.07 from Capital Fund Transfer. DATA SOURCE: This agreement was facilitated by Duane Weeks, Chief of Technology and Data Systems, who can be contacted at 1-352-352-6710. File Attachments Lake County School Board School Choice Product Schedule .docx (1).pdf (156 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.10 FileBound/Upland Renewal (Duane Weeks, Chief of Technology and Data Systems) Fiscal Impact: $88,639.29 from General Fund-ITTS budget Meeting Apr 14, 2025 - Lake County Schools - Regular School Board Meeting Type Action (Consent) BACKGROUND and RATIONALE: Lake County Schools has utilized Optiview, from Upland Software, for over ten years. A few years ago the program was converted and the product name was changed to Filebound. This system provides digital storage and workflow for the many documents maintained by the Lake County School Board. The renewal and maintenance for FileBound will be extended through June 29, 2026. The renewal of FileBound directly supports Strategic Plan Goal 3A-Fiscal Responsibility to improve the district's financial position and Goal 4A-Community Engagement & Governance by promoting positive and proactive communication of information to all stakeholders as presented by the Superintendent. ALTERNATIVES: 1. Approve the annual renewal of FileBound from Upland Software. 2. Do not approve at this time. RECOMMENDATION: I recommend that the Board approve the annual renewal of FileBound/Upland software for the upcoming 25-26 school year. FISCAL IMPACT: The fiscal impact is $88,639.29 from General Fund-IITS budget. DATA SOURCE: The agenda item was prepared by Duane Weeks, Chief of Technology & Data Systems. Additional information can be obtained by calling him at (352) 253-6710. File Attachments The School Board of Lake County, Florida (FileBound) June-2025 Renewal (aprvd).pdf (39 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.11 FISH (Florida Inventory of School Houses) Validation and Certification for Lake County Schools (Chad Farnsworth, Deputy Superintendent) Fiscal Impact: None Meeting Apr 14, 2025 - Lake County Schools - Regular School Board Meeting Type Action (Consent) BACKGROUND and RATIONALE: Florida Statute 1013.31(1)(d), states in part, “...School districts shall periodically update their inventory of educational facilities....” State Requirements for Educational Facilities (SREF) 2014 §6.1(5)(c) requires that, “Prior to April 1 of each year, each district shall review the Florida Inventory of School Houses (FISH) and shall certify to the Office that the inventory is current and accurate.” Correct facilities data is essential in DOE analyses, among other reporting necessities, of need for class size reduction and the determination of PECO maintenance requirements, which ultimately result in legislative funding. Any FISH errors can significantly influence funds the district will receive, and will distort all analyses made from FISH data. This item supports Goal #3A of the School Board’s Strategic Plan and is beneficial to the students because accurate reporting of FISH data results in maximum state funding. ALTERNATIVES: 1. Approve the FISH Validation and Certification for Lake County Schools. 2. Not approve the FISH Validation and Certification for Lake County Schools. RECOMMENDATION: I recommend approval of the FISH Validation and Certification for Lake County Schools. FISCAL IMPACT : There is no fiscal impact caused by the approval of the FISH Validation and Certification. DATA SOURCE: This agenda item was prepared by Helen LaValley, Growth Planning Supervisor. Any questions regarding this matter should be directed to Ms. LaValley at 352-253-6694. File Attachments 2025 OEF FISH CertificationForm_03202025.pdf (1,807 KB) Annual FISH Validation Summary Information 2025.pdf (248 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.12 School Concurrency Proportionate Share Mitigation Agreement for the Trout Lake Planned Unit Development (PUD) Residential Development (Chad Farnsworth, Deputy Superintendent) Fiscal Impact: None Meeting Apr 14, 2025 - Lake County Schools - Regular School Board Meeting Type Action (Consent) BACKGROUND AND RATIONALE: The First Amended Interlocal Agreement Between Lake County and Lake County School Board and Municipalities for School Planning and Siting states that “if the School Board determines that adequate capacity does not exist but that mitigation is an acceptable alternative, the development application will remain active pending the conclusion of the mitigation negotiation period.” On December 17, 2024 the applicant for the residential development project was notified that high school capacity was not available to serve the proposed residential development and was offered the option to mitigate for the needed capacity. On December 20, 2024, the notification letter regarding insufficient high school capacity was received by the applicant via certified mail. Subsequently, the applicant, via email on January 6, 2025, agreed to mitigation as outlined in the Proportionate Share Mitigation Agreement. This item supports Goal #3 of the School Board's Strategic Plan by providing funding resources for future facilities and capital outlay needs. ALTERNATIVES: 1. Approve the proportionate share mitigation agreement for the Trout Lake PUD residential development. 2. Do not approve the proportionate share mitigation agreement for the Trout Lake PUD residential development. RECOMMENDATIONS: I recommend approval of the proportionate share mitigation agreement for the Trout Lake PUD residential development. FISCAL IMPACT : There is no fiscal impact. DATA SOURCE: This agenda item was prepared by Heather Croney, Senior Planner, Growth Planning Department. Additional information can be obtained by calling 352-253-6696 File Attachments Trout Lake PSMA signed by applicant.pdf (2,037 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.13 Entry Hardening Project (Joseph M. Mabry, Director of Safety & Security) Fiscal Impact: $125,633.18 from Capital Outlay-Safety and Security of School Buildings Grant, SAS Fund Meeting Apr 14, 2025 - Lake County Schools - Regular School Board Meeting Type Action (Consent) BACKGROUND and RATIONALE: Each year schools complete the Safe and Security Risk Assessment (SSRA) for school campuses. Based on the needs assessment within the SSRA, items are identified that grant money awarded by FLDOE could be used. Based on the assessment completed during the 2024-2025 school year the need for entry hardening was identified as a proactive measure that can be completed at Umatilla High School, Mount Dora High School and Mount Dora Middle School to increase safety of students and staff. Faden Builders provided a bid for the work along with three other approved contractors. Following evaluation of all bids, Faden Builders was awarded the contract. This item supports Goal #5A, of the School Board’s Strategic Plan; the construction of entry vestibules will assist to ensure that all students are provided with a safe learning environment. ALTERNATIVES: Approve the expenditure of funds to construct entry vestibules at Umatilla High, Mount Dora High and Mount Dora Middle. Do not approve the expenditure of funds construct entry vestibules at Umatilla High, Mount Dora High and Mount Dora Middle. RECOMMENDATION: I recommend the School Board approve the expenditure of funds to construct entry vestibules at Umatilla High, Mount Dora High and Mount Dora Middle. FISCAL IMPACT: The fiscal impact would be $124,633.18 from Capital Outlay-Safety and Security of School Buildings Grant, SAS Fund DATA SOURCE: The agenda for this item as prepared and facilitated by Joseph M. Mabry, Director of Safety & Security, in accordance with 1006.07, Florida Statutes. Questions may be directed to Mr. Mabry at 352-253-6677. File Attachments Faden Builders Proposal.pdf (739 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.14 Safety & Security Compliance Report (Joseph M. Mabry, Director of Safety and Security) Fiscal Impact: None Meeting Apr 14, 2025 - Lake County Schools - Regular School Board Meeting Type Action (Consent) BACKGROUND and RATIONALE: In accordance with House Bill 1473 (2024), each District Safety Specialist is required to share data from compliance visits from the Florida Department of Safe Schools Office of Safe Schools (FLDOE OSS). Specifically, the language in the Bill states: “The school safety specialist shall present each quarterly report to the district school board in a public meeting. Annually, during the first quarter of every school year, the school safety specialist shall report to the district school board in a public meeting the number of schools inspected during the preceding calendar year and the number and percentage of schools in compliance during the initial inspection and reinspection.” T h i s i t e m s uppo rts Strategic Plan Goal #5: School Safety, Security, and Student Support. ALTERNATIVES: Approve the Quarterly Safety Compliance Report for January – March 2025. Do not approve the Quarterly Safety Compliance Report for January – March 2025. RECOMMENDATION: I recommend the School Board approve the Quarterly Safety Compliance Report for January – March 2025. FISCAL IMPACT: There is no fiscal impact for the approval of the report. DATA SOURCE: The agenda for this item was prepared by Joseph M. Mabry, Director of Safety & Security, in accordance with Florida House Bill 1473 (2024). Questions may be directed to Safety and Security Services at 352-253-6675. File Attachments SSS School Board Compliance Report April 2025.pdf (674 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 9. NEW BUSINESS-CONSENT AGENDA-HUMAN RESOURCE ITEMS Subject 9.01 Notification of Human Resources Action Items – will be available by the close of business on Wednesday prior to the meeting (Guido Zamora, Assistant Superintendent Human Resources) Meeting Apr 14, 2025 - Lake County Schools - Regular School Board Meeting Type Action (Consent) BACKGROUND and RATIONALE: All human resources action items shall be presented to the School Board for approval according to established policies and procedures. Approval is needed for management of employment records and data according to established policies and procedures. (School Board Policy 6.10, 6.11, 6.111, 6.17, and F.S. 1012.23) This Agenda item supports Strategic Goal #1-Student Success, and Goal #2-Retention & Recruitment. It is beneficial to the students because high-performing and highly qualified employees are essential for delivering and supporting the mission of the School Board. ALTERNATIVES : Approve the Human Resources Action Items as presented. Not approve the Human Resources Action Items as presented. RECOMMENDATION: I recommend that the Board approve the Human Resources Action Items as presented. FISCAL IMPACT: Without approval of Human Resources Action Items by the School Board, there would be no official documentation of School Board appointments, reappointments, transfers, resignations, and leaves for administrative, professional/managerial, instructional, and non-instructional employees. The financial impact to the School District is absorbed within school, department, and grant budgets. Changes in employment status occur continually with little or no budgetary impact, since terminations/leaves result in budgeted positions being vacant and appointments/promotions result in budgeted positions being filled. DATA SOURCE: This agenda item was prepared and submitted to the Superintendent by Quiana Peterson, Director of Human Resources. Any questions or comments should be directed to her at 253-6530. File Attachments Board List 04.14.2025.pdf (121 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 9. NEW BUSINESS-CONSENT AGENDA-HUMAN RESOURCE ITEMS Subject 9.02 Notification of Human Resources Action Items for Conversion Charter Schools – will be available by the close of business on Wednesday prior to the meeting (Guido Zamora, Assistant Superintendent Human Resources) Meeting Apr 14, 2025 - Lake County Schools - Regular School Board Meeting Type Action (Consent) BACKGROUND and RATIONALE : All human resources action items shall be presented to the School Board for approval according to established policies and procedures. Approval is needed for management of employment records and data according to established policies and procedures. (School Board Policy 6.10, 6.11, 6.111, 6.17, and F.S. 1012.23) This Agenda item supports Strategic Goal #1-Student Success, and Goal #2-Retention & Recruitment. It is beneficial to the students because high-performing and highly qualified employees are essential for delivering and supporting the mission of the School Board. ALTERNATIVES : Approve the Human Resources Action Items for Conversion Charter Schools as presented . Not approve the Human Resources Action Items for Conversion Charter Schools as presented . RECOMMENDATION : I recommend that the Board approve the Human Resources Action Items for Conversion Charter Schools as presented . FISCAL IMPACT : Without approval of Human Resources Action Items by the School Board, there would be no official documentation of School Board appointments, reappointments, transfers, resignations, and leaves for administrative, professional/managerial, instructional, and non-instructional employees. The financial impact to the School District is absorbed within school, department, and grant budgets. Changes in employment status occur continually with little or no budgetary impact, since terminations/leaves result in budgeted positions being vacant and appointments/promotions result in budgeted positions being filled. DATA SOURCE : This agenda item was prepared and submitted to the Superintendent by Quiana Peterson, Director of Human Resources. Any questions or comments should be directed to her at 253-6530. File Attachments Charter Board List 04.14.2025.pdf (93 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 9. NEW BUSINESS-CONSENT AGENDA-HUMAN RESOURCE ITEMS Subject 9.03 2025-2026 Additional Staffing Allocation for Beverly Shores Elementary, Eustis Heights Elementary, Fruitland Park Elementary, Groveland Elementary, Leesburg Elementary, Sawgrass Bay Elementary, Sorrento Elementary, Triangle Elementary, and Oak Park Middle Schools (Rob Feltner, Assistant Superintendent Teaching, Learning & Leadership), Fiscal Impact: $827,842 from Supplemental Academic Instruction Budget Meeting Apr 14, 2025 - Lake County Schools - Regular School Board Meeting Type Action (Consent) BACKGROUND and RATIONALE: These schools have unique needs that support the continuation of additional allocations. The principals have requested that the additional positions be allocated for the 2025-2026 school year to continue the work that is underway at their schools. They clearly noted that the additional support is providing their schools with the needed capacity to accelerate student achievement and maximize their time in classrooms to better support teachers and instruction. Below shows the board approved positions for the 24-25 school year as well as the additional positions requested for the 25-26 school year. 24-25 Approved Additional Allocations 25-26 Requested Additional Allocations Thirteen Assistant Principals Nine Assistant Principals Beverly Shores Elementary Beverly Shores Elementary Eustis Heights Elementary Eustis Heights Elementary Fruitland Park Elementary Fruitland Park Elementary Groveland Elementary (2) Groveland Elementary Leesburg Elementary Leesburg Elementary Sawgrass Bay Elementary Sawgrass Bay Elementary Sorrento Elementary Sorrento Elementary Triangle Elementary (2) Triangle Elementary Oak Park Middle (2) Oak Park Middle East Ridge High This item supports Goal 1, Student Success, of the School Board’s Strategic Plan and is beneficial to students because it provides additional support to increase student achievement. ALTERNATIVES: Approve the request for additional staffing allocations of Assistant Principals for Beverly Shores Elementary, Eustis Heights Elementary, Fruitland Park Elementary, Groveland Elementary, Leesburg Elementary, Sawgrass Bay Elementary, Sorrento Elementary, Triangle Elementary, and Oak Park Middle Schools. Not approve the request for additional staffing allocations of Assistant Principals for Beverly Shores Elementary, Eustis Heights Elementary, Fruitland Park Elementary, Groveland Elementary, Leesburg Elementary, Sawgrass Bay Elementary, Sorrento Elementary, Triangle Elementary, and Oak Park Middle Schools. RECOMMENDATION: I recommend approval of additional staffing allocations of Assistant Principals for Beverly Shores Elementary, Eustis Heights Elementary, Fruitland Park Elementary, Groveland Elementary, Leesburg Elementary, Sawgrass Bay Elementary, Sorrento Elementary, Triangle Elementary, and Oak Park Middle Schools. FISCAL IMPACT: The salaries including benefits for nine additional assistant principals is $827,842, funded by the Supplemental Academic Instruction budget. DATA SOURCE: This agenda item was prepared by Rob Feltner, Assistant Superintendent Teaching, Learning & Leadership. Additional information may be obtained by calling him at 352-253-6520. File Attachments Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 9. NEW BUSINESS-CONSENT AGENDA-HUMAN RESOURCE ITEMS Subject 9.04 New Job Description, Student Information System Support Specialist, Lake Technical College (Guido Zamora, Assistant Superintendent Human Resources) Fiscal Impact: None Meeting Apr 14, 2025 - Lake County Schools - Regular School Board Meeting Type Action (Consent) BACKGROUND and RATIONALE: This position will provide college-wide configuration, coordination, training, and support for software, hardware, network, mainframe, and user applications at Lake Technical College. This agenda item supports Strategic Goal 2B - Retention & Recruitment because highly performing and qualified employees are essential for delivering and supporting the mission of Lake Technical College. ALTERNATIVES: Approve the new job description for Student Information System Support Specialist, Lake Technical College. Not a pprove the new job description for Student Information System Support Specialist, Lake Technical College. RECOMMENDATION: I recommend the Board approve the new job description for the Student Information System Support Specialist position at Lake Technical College. FISCAL IMPACT: There is no fiscal impact . Any cost associated with this new job description will be included in the Lake Technical College budget. DATA SOURCE: This agenda item was prepared and submitted to the Superintendent by Deanna Thomas, Executive Director Lake Technical College. Any questions or comments should be directed to her at 352-589-2250. File Attachments Student Information System Support Specialist LTC -DRAFT.pdf (268 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.01 District English Language Learners (ELL) Plan for 2025-2028 (Rob Feltner, Assistant Superintendent Teaching, Learning & Leadership) Fiscal Impact: None Meeting Apr 14, 2025 - Lake County Schools - Regular School Board Meeting Type Action (Consent) BACKGROUND and RATIONALE: The English Language Learners (ELL) Plan for 2022-2025 for The School Board of Lake County provides for the following areas to be followed: Identification of English Language Learners (ELLs), English Language Proficiency Assessment, Programmatic Assessment, Comprehensive Program Requirements and Student Instruction, Statewide Assessment, English Language Proficiency Annual Assessment, Monitoring Procedures, Parent Guardian, Students Notification and Rights, The Parent Leadership Council, Personnel Training and Extension of Services. This item supports Student Success Goals 1A, 1B, 1C and 1D; Retention & Recruitment Goals 2A and 2B; and Community Engagement & Governance Goals 4A and 4B. These goals will benefit students by providing support for English language learners district-wide and by providing additional programs and activities to increase student achievement and parent and family engagement. ALTERNATIVES : 1. Approve the English Language Learners (ELL) Plan for 2025 – 2028. 2. Not approve the English Language Learners (ELL) Plan for 2025 – 2028. RECOMMENDATION : I recommend the Board approve the English Language Learners (ELL) Plan for 2025 – 2028. FISCAL IMPACT : There is no fiscal impact. DATA SOURCE : This agenda item was prepared by Elizabeth West, Director, Federal Programs. Additional information may be obtained by calling Ms. West at 352-383-0253. File Attachments 2025-28 District ELL Plan FINAL 4-14-25.pdf (807 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.02 240 Calendar for 2025-2026 for Fee Supported Extended Learning Centers (Rob Feltner, Assistant Superintendent, Teaching, Learning & Leadership) Fiscal Impact: None Meeting Apr 14, 2025 - Lake County Schools - Regular School Board Meeting Type Action (Consent) BACKGROUND AND RATIONALE: Extended Learning Centers provide before and after-school learning activities for K through 8th-grade level students. Extended Learning Center employees provide a valuable service for working parents by providing a safe learning environment before and after school, non-school days, and summer. This item supports Goal 1b of the School Board’s Strategic Plan and is beneficial to the students because it will provide an affordable before and after school, non-school days, and summer educational support program for students. ALTERNATIVES: Approve the 2025-2026 240 Calendar for Fee Supported Extended Learning Centers employees. Not approve the 2025-2026 240 Calendar for Fee Supported Extended Learning Centers employees. RECOMMENDATION: It is the Superintendent’s recommendation that the School Board approve the 2025-2026 Calendar for Fee Supported Extended Learning Centers employees. FISCAL IMPACT: There is no fiscal impact to Fund 100. The Extended Learning Centers are fee-supported. DATA SOURCE: This agenda item was prepared by Sebrina Dillon-Banks, Executive Director of School Improvement and Alternative Programs. Additional information may be obtained by calling her at 352-253-6785. File Attachments 25-26 ELC 240 Calendar.pdf (86 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.03 Charter Renewal Application for Alee Academy Charter School (Rob Feltner, Assistant Superintendent, Teaching, Learning and Leadership) Fiscal Impact: is not possible to quantify this at this time, as the student population in the future is unknown. Meeting Apr 14, 2025 - Lake County Schools - Regular School Board Meeting Type Action (Consent) BACKGROUND AND RATIONALE: Alee Academy Charter School has submitted a charter renewal application as their charter expires on June 30, 2025. The Charter Review Committee met on January 10, 2025, to review the Renewal Charter Application for the school, as per F.S. 1002.33. The committee voted unanimously to recommend approval of the application to the Superintendent. This agenda item supports Goal 1b of the district Strategic Plan and is beneficial to the students because charter schools provide additional educational alternatives. ALTERNATIVES: Approve the charter renewal application for Alee Academy Charter School. Not approve the charter renewal application for Alee Academy Charter School. RECOMMENDATION: I recommend the approval of the Charter School Renewal Application. FISCAL IMPACT: Acceptance of the charter school renewal application and subsequent approval would impact the operating budget of the Lake County School District when students transfer to the charter schools, the same as with any other charter school. It is not possible to quantify this at this time, as the student population in the future is unknown. Denial of the charter school application will have a fiscal impact on the district as the current students at the charter schools may be enrolled in traditional district schools or other charter or private schools. It is not possible to quantify that impact at this time. DATA SOURCE: This agenda item was prepared by Sebrina Dillon-Banks, Executive Director of School Improvement and Alternative Programs. Additional information may be obtained by calling her at 352-253-6785. File Attachments Alee Academy Renewal Application (2-2025).pdf (91,799 KB) Alee Renewal Evaluation Instrument Compilation.pdf (346 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.04 Out-of-State Registration & Travel Cost for Administrators and Staff from 5 Schools and 1 District Department to attend AP Annual Conference in Boston, MA, July 15-19, 2025 (Rob Feltner, Assistant Superintendent Teaching, Learning & Leadership) Fiscal Impact: Estimated cost is $93,930.00 funded by each school and District Department AP budgets Meeting Apr 14, 2025 - Lake County Schools - Regular School Board Meeting Type Action (Consent) BACKGROUND and RATIONALE: Administrators and Staff from 5 Schools and 1 District Department request to attend AP Annual Conference in Boston, Massachusetts, July 15-19, 2025. The estimated registration and travel cost for Administrators and staff is $93,930.00, that will be funded by each school and District Department AP budget. The AP® Annual Conference brings together thousands of education professionals from AP and Pre-AP® communities. The conference schedule features workshops, content-driven sessions, and networking opportunities. It’s a chance to connect with new and experienced teachers of all 40 AP Courses, AP chief readers, AP coordinators, counselors, superintendents, and principals. Attend conference sessions. Discover proven methods for increasing equity and access to the AP® Program. The College Board AP Program has grown by fostering collaboration among professionals working to develop student’s college-level knowledge and skills. This item supports Goal 1, student success, of the school Board’s Strategic Plan and is beneficial to students because the professional development creates a high performing team of administrators and staff that will ultimately strengthen the academic foundations for all students. ALTERNATIVES: Approve Administrators and Staff from 5 Schools and 1 District Department request to attend AP Annual Conference in Boston, Massachusetts, July 15-19, 2025. The estimated cost is $93,930.00 funded by each school and District Department AP budget Not approve Administrators and Staff from 5 Schools and 1 District Department request to attend AP Annual Conference in Boston, Massachusetts, July 15-19, 2025. The estimated cost is $93,930.00 funded by each school and District Department AP budget RECOMMENDATION: I recommend the Board approve Administrators and Staff from 5 Schools and 1 District Department request to attend AP Annual Conference in Boston, Massachusetts, July 15-19, 2025. FISCAL IMPACT: The fiscal impact is $93,930.00 funded by each school and District Department's AP budget. DATA SOURCE: This agenda item was prepared by Marta C. Ramirez, Director College and Career Readiness. Additional information and questions may be obtained by contacting her at 352-742-6987 or via email at ramirezm@lake.k12.fl.us . File Attachments AP Annual Conference 2025 - Agenda.pdf (324 KB) Travel Package AP Conference 2025 - Approved-combined.pdf (18,378 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Mollie Cunningham, Tyler Brandeburg 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.05 Temporary Duty Leave Request for Linda Milliken, Nicholas Blackshaw, and Charlene Gatzke Food and Nutrition Services Department to attend the 2025 SNA Annual National Conference, July 11-16, 2025, in San Antonio, TX (Guido Zamora, Assistant Superintendent Human Resources) Fiscal Impact: $13,500.00 from Federal Revenue-Food and Nutrition Services Fund Meeting Apr 14, 2025 - Lake County Schools - Regular School Board Meeting Type Action (Consent) BACKGROUND and RATIONALE: Attending the SNA Annual National Conference is a smart investment for our district and school nutrition program. This National Conference will have over 120 educ