Committee of the Whole Meeting

CITY OF GREENWOOD Minutes of Committee of The Whole Meeting of Council January 26, 2026 Call to Order Chair Rhodes called the meeting to order at 4:03 pm. Land Acknowledgement The City of Greenwood acknowledges that we are gathering on the unceded and traditional territory of the Syilx Okanagan Nation and further recognizes the Metis Nation British Columbia as a distinct indigenous group with a historical presence and connection to the land. Adoption of Agenda THAT the Committee of the Whole Meeting agenda be adopted. Carried Adoption of the Minutes CAO Trumbley & CFO Sexton arrived at 4:05pm September 15, 2025 COTW Meeting Minutes THAT the Committee of the Whole Meeting Minutes of September 15, 2025 be adopted. Carried 1. 2. 3. 4. 4.a

November 10, 2025 COTW Meeting Minutes THAT the Committee of the Whole Meeting Minutes of November 10, 2025 be adopted. Carried 2026 Preliminary Budget CFO Sexton provided Mayor and Council with a copy of the 2026 presentation (added on File) and discussed 2026 Pre-lim budget. Spoke around: standardizing operations like payroll and presenting Council with the binder that finance has developed for payroll process. CAO Discussed that CFO sexton has been in communication with Province and are in communication with getting outstanding items complete. Council: why can't the City use the double bathroom we purchased instead of getting a porta potty. CAO Trumbley: discussed multiple issues with the bathroom unit but the most being not up to public regulations for public bathrooms. Next meeting will be going through the revenue as well. Council: odd that we have to pay and we get nothing but light? we never negotiated on a price with them. Break started from 5:29 pm - 6:09 pm Draft - HR Policy Review Town Hall - Discussion Discussion around possible mock council meeting town hall? in favor of getting more people involved? nice to be open and transparent. Like the education part for the position, maybe it can be done in a different place than a town hall. not in favor, keeping it to Coffee with Council. Admin needs to stay neutral, Council needs to keep that in mind and support admin. agree with training and education. package to new council. Knowledge of the community charter, 4.b 5. 6. 7.

hash out the rules and responsibilities. CAO working on orientations for new elected officials and working on a three day in house training sessions. Question Period Adjournment THAT the Committee of the Whole Meeting be adjourned at 6:46 pm. Carried ______________________________ Mayor ______________________________ Corporate Officer 8. 9.