Amended Regular City Council Meeting

CITY OF SOUTH PASADENA CITY COUNCIL AMENDED AGENDA REGULAR COUNCIL MEETING WEDNESDAY, MAY 21, 2025, AT 7:00 PM AMEDEE O. "DICK" RICHARDS JR. COUNCIL CHAMBERS 1424 MISSION STREET, SOUTH PASADENA, CALIFORNIA 91030 NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY The South Pasadena City Council Meeting will be conducted in-person from the Amedee O. “Dick” Richards, Jr. Council Chambers, located at 1424 Mission Street, South Pasadena, CA 91030. Public participation may be made as follows: In-Person – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030 Live Broadcast via the City website – http://www.spectrumstream.com/streaming/south_pasadena/live.cfm Via Zoom – Meeting ID: 825 9999 2830 Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting by emailing to ccpubliccomment@southpasadenaca.gov Via Phone–+1-669-900-6833 and entering the Zoom Meeting ID listed above. Meeting may be viewed at: 1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or 2. Click on the following unique Zoom meeting link: https://us06web.zoom.us/j/82599992830 or 3. By calling: +1-669-900-6833 and entering the Zoom Meeting ID listed above; and viewing the meeting via http://www.spectrumstream.com/streaming/south_pasadena/live.cfm CALL TO ORDER CALL TO ORDER: Mayor Janet Braun ROLL CALL ROLL CALL: Mayor Janet Braun Mayor Pro Tem Sheila Rossi Councilmember Michael A. Cacciotti Councilmember Jon Primuth Councilmember Omari Ferguson PLEDGE OF ALLEGIANCE: PLEDGE OF ALLEGIANCE: Mayor Janet Braun 1

1. CLOSED SESSION ANNOUNCEMENTS 2. PUBLIC COMMENT - GENERAL (NON-AGENDA ITEMS) General Public Comment will be limited to 30 minutes at the beginning of the agenda. If there are speakers remaining in the queue, they will be heard at the end of the meeting. Only Speakers who submit a Public Comment card within the first 30 minutes of Public Comment period will be queued up to speak. 3. A PROCLAMATION DECLARING MAY 18-24, 2025 AS "PUBLIC WORKS WEEK" IN THE CITY OF SOUTH PASADENA 4. AN UPDATE FOR THE SOUTH PASADENA HISTORICAL MUSEUM FROM THE SOUTH PASADENA PRESERVATION FOUNDATION 5. INFORMATIONAL REPORT ON RENTER PROTECTION MEASURES AND POTENTIAL EXTERNAL FUNDING SOURCES TO SUPPORT RENTERS AND PRESERVATION OF AFFORDABLE HOUSING PUBLIC COMMENT GUIDELINES The City Council welcomes public input. Members of the public may comment on a non-agenda subject under the jurisdiction of the City Council or on an agenda item. Members of the public will have three minutes to address the City Council, however, the Mayor and City Council may adjust the time allotted, as needed. Public Comments received in writing will not be read aloud at the meeting, but will be part of the meeting record. Written public comments will be uploaded to the City website for public viewing under Additional Documents. When submitting a public comment, please make sure to include the following: 1) Name (optional), and 2) Agenda item you are submitting public comment on. 3) Submit by no later than 12:00 p.m., on the day of the City Council meeting. Correspondence received after this time will be distributed the following business day. PLEASE NOTE: The Mayor may exercise the Chair's discretion, subject to the approval of the majority of the City Council, to adjust public comment time limit to less than three minutes, as needed. Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2). Staff may be asked to follow up on such items. CLOSED SESSION ANNOUNCEMENTS PUBLIC COMMENT PRESENTATIONS INFORMATIONAL REPORTS Recommendation 2

6. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA 7. CONSIDERATION OF THE APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $112,153.53; GENERAL CITY WARRANTS IN THE AMOUNT OF $762,837.56; ONLINE PAYMENTS IN THE AMOUNT OF $ 18,135.56; VOIDS IN THE AMOUNT OF ($0); PAYROLL IN THE AMOUNT OF $865,507.41. 8. ADOPTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH PASADENA, CALIFORNIA, AMENDING ARTICLE XI (PURCHASING) AND ARTICLE XIII (AWARDING PUBLIC WORKS CONTRACTS) OF CHAPTER 2 (ADMINISTRATION) OF THE SOUTH PASADENA MUNICIPAL CODE TO UPDATE PROCUREMENT PROVISIONS, INCLUDING REMOVING INCONSISTENCIES AND ADOPTING PROVISIONS FOR EMERGENCY SITUATIONS AND MAINTENANCE WORK 9. ADOPTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH PASADENA, CALIFORNIA, AMENDING CHAPTER 34 (TREES AND SHRUBS) RELATED TO THE PROCESS FOR OBTAINING TREE REMOVAL PERMITS FOR DEAD OR DYING TREES AND THE TREE REPLACEMENT REQUIREMENT 10. ADOPTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTH PASADENA, CALIFORNIA, AMENDING CHAPTER 36 (ZONING) OF THE CITY CODE OF THE CITY OF SOUTH PASADENA TO ADD SECTION 36.350.060 ADOPTING A CAMINO DEL CIELO OVERLAY ZONING DISTRICT, MAKING FINDINGS TO SUPPORT THE ZONING CODE AND MAP AMENDMENT It is recommended that the City Council receive and file this report. CHANGES TO THE AGENDA CONSENT CALENDAR OPPORTUNITY TO COMMENT ON CONSENT CALENDAR Items listed under the Consent Calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a public comment has been received or Councilmember requests otherwise, in which case the item will be removed for separate consideration. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate. Recommendation It is recommended that the City Council approve the Warrants as presented. Recommendation Staff recommends the City Council adopt the Ordinance amending Article XI (Purchasing) and Article XIII (Awarding Public Works Contracts) of Title 2 (Administration) of the South Pasadena Municipal Code updating the procurement provisions. Recommendation Staff recommends the City Council adopt the Ordinance amending Chapter 34 (Trees and Shrubs) related to the process for tree removal permits and the replacement requirement for trees that are no longer viable, such as dead or dying trees. 3

11. CONSIDERATION OF APPROVAL OF A SUBDIVISION IMPROVEMENT AGREEMENT WITH FSM SOPAS, LLC AND ACCEPTING THE PERFORMANCE AND LABOR/MATERIALS BONDS FOR PUBLIC IMPROVEMENTS FOR THE 1020 EL CENTRO SUBDIVISION FINAL MAP 84122 12. CONSIDERATION OF APPROVAL OF AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH MOSAIC PUBLIC PARTNERS, LLC FOR EXECUTIVE RECRUITMENT SEARCH SERVICES, IN THE AMOUNT NOT TO EXCEED OF $27,500, FOR A NEW TOTAL CONTRACT AMOUNT OF $55,000 13. CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT WITH EUROFINS EATON ANALYTICAL, LLC IN THE AMOUNT OF $65,000 PER FISCAL YEAR, TO PROVIDE POTABLE WATER QUALITY LABORATORY TESTING AND REPORTING SERVICES FOR FISCAL YEAR 2024-25 THROUGH 2026-27 14. RECEIVE AND FILE THE ANNUAL ADJUSTMENT FOR FISCAL YEAR 2025-2026 WATER AND SEWER CAPACITY CHARGES 15. ACCEPT PROJECT COMPLETION, AUTHORIZE FILING OF THE NOTICE OF COMPLETION FOR THE FIRE STATION BAY APPARATUS DOOR REPLACEMENT PROJECT NO. 005178, AND AUTHORIZE RELEASE OF THE RETENTION PAYMENT Recommendation Adopt the the Ordinance amending Chapter 36 (Zoning) of the South Pasadena Municipal Code to add Section 36.250.060 adopting the Camino del Cielo Overlay Zoning District. Recommendation It is recommended that the City Council approve a Subdivision Improvement Agreement, in the final form approved by the City Attorney, and accept the performance and labor/material bonds for public improvements as part of Final Map No. 84122 for 1020 El Centro Street. Recommendation It is recommended that the City Council consider approval of the proposed amendment to the professional services agreement with Mosaic Public Partners, LLC, for executive recruitment search services, in an amount not to exceed of $27,500, for a new total contract amount of $55,000. Recommendation It is recommended that the City Council consider entering into and approving a Professional Services Agreement with Eurofins Eaton Analytical, LLC to provide potable water quality laboratory testing and reporting services for Fiscal Year 2024-25 through 2026-27 for a not-to-exceed amount of $65,000 per Fiscal Year in the final form approved by the City Attorney. Recommendation It is recommended that the City Council receive and file information related to the annual adjustment of Water and Sewer Development Impact Fees, also referred to as Water and Sewer Capacity Charges, for Fiscal Year (FY) 2025-2026. 4

TO COMMERCIAL DOOR COMPANY, INC. IN THE AMOUNT OF $10,298.75. 16. ADOPTION OF A RESOLUTION INITIATING THE PROCEEDINGS AND ORDERING OF THE PREPARATION OF THE ENGINEER'S REPORT FOR FISCAL YEAR 2025- 2026 LIGHTING AND LANDSCAPING MAINTENANCE DISTRICT 17. CONSIDERATION OF APPROVING AMENDMENTS TO MASTER ON-CALL PROFESSIONAL SERVICES AGREEMENTS FOR PUBLIC WORKS PROJECTS & PROGRAMS TO EXTEND THE TERMINATION DATE UNTIL JUNE 30, 2028 AND UPDATE THE FEES AND RATES DURING THE EXTENDED PERIOD AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AMENDMENTS 18. CONSIDERATION OF A RESOLUTION ESTABLISHING TWO NEW EMPLOYEE CLASSIFICATIONS, JOB DESCRIPTIONS AND SALARY RANGES; APPROVING THE RECLASSIFICATION OF AN EXISTING POSITIONS; APPROVING SALARY RANGE ADJUSTMENT FOR ONE POSITION; AND APPROVING THE ALLOCATION OF FUNDS FROM MULTIPLE FUNDS AND VACANT POSITIONS TO SUPPORT THE PERSONNEL REQUESTS Recommendation It is recommended that the City Council consider: 1. Accepting the Fire Station Bay Apparatus Door Replacement Project No. 005178 (Project) as complete; and 2. Authorizing the recordation of the Notice of Completion (NOC) with the Los Angeles County Registrar-Recorder County Clerk; and 3. Authorizing release of retention payment to Commercial Door Company, Inc. (Contractor) in the amount of $10,298.75. Recommendation It is recommended that the City Council: 1. Adopt the attached Resolution initiating the proceedings for the Fiscal Year (FY) 2025-2026 Lighting and Landscaping Maintenance District (LLMD); and 2. Authorize the preparation of the Engineer’s Report for the annual levy and collection of assessments. Recommendation It is recommended that the City Council approve the amendments to the existing master on-call professional services agreement with multiple vendors that are currently providing services to the City in order to extend the termination date of the agreement to June 30, 2028 and update the fees and rates for the extended period and authorize the City Manager to execute the amendments in the final form approved by the City Attorney, in order to continue the services of these on-call professional services across twenty-nine (29) disciplines for Public Works projects and programs. Recommendation It is recommended that the City Council consider adoption of the proposed Resolution to: 1. Approve and establish the job classification and salary range for the Senior Accountant; 2. Approve and establish the job classification and salary range for the Streets Superintendent; 5

19. CONSIDERATION OF APPROVAL OF APPROPRIATIONS FOR FISCAL YEAR 2024- 2025 20. CONSIDERATION OF ADOPTION OF A RESOLUTION APPROVING THE FIRST AMENDED AND RESTATED EXCLUSIVE SOLID WASTE HANDLING AGREEMENT WITH ARAKELIAN ENTERPRISES, INC. (DBA ATHENS SERVICES) AND AUTHORIZING STAFF TO INITIATE A PROPOSITION 218 PUBLIC HEARING; AND APRROVE A LETTER AGREEMENT WITH ATHENS SERVICES RELATED TO THE PAUSE ON THE ANNUAL RATE ADJUSTMENT 3. Approve the salary adjustment and updated salary range for the Budget & Purchasing Manager position; 4. Approve the reclassification of the vacant Management Analyst position in the Finance Department to a Senior Accountant. 5. Approve the allocation of funds from the vacant Management Analyst position to the Senior Accountant; and 6. Approve the allocation of funds from the Special/Enterprise Funds and General Fund to support the changes. ACTION/DISCUSSION Recommendation It is recommended that the City Council consider the approval of the following appropriations for Fiscal Year 2024-2025 1. Appropriate $774,009 in General Funds to Account No. 103-2010-2501-8161-001 to fully fund the City's Insurance expenses for the FY 2024-2025; 2. Appropriate $120,000 from Water Enterprise Funds and $30,000 from Sewer Enterprise Funds to Account No. 101-2030-2032-8150-000 to fully fund the expenses incurred for the respective enterprise divisions; 3. Appropriate $16,000 in General Funds to Account No. 101-5010-5011-8180-000 to align with the revenues received by the Fire Department for plan check services; 4. Appropriate a total of $82,500 in General Funds to fully fund the costs of the expenses incurred by the City as a result of the January 2025 Windstorm and Fire Emergency, in the following accounts: $8,100 to Account No. 101-6010-6410-8020- 000, $22,500 to Account No. 215-6010-6115-8180-000, $19,200 to Account No. 215-6010-6310-8170-000, $19,400 to Account No. 215-6010-6310-8180-000, and $13,300 to Account No. 215-6010-6310-8184-000; 5. Appropriate $113,100 in General Funds to Account No. 101-6010-6601-8120-000 to fully fund emergency repairs to the Senior Center and City Hall buildings; and 6. Appropriate $23,000 in General Funds to Account No. 101-6010-6601-8180-000 to fully fund emergency cleaning services costs incurred by the City. Recommendation It is recommended that the City Council: 1. Adopt a Resolution that: (a) approves the first amended and restated agreement with Athens Services for Exclusive Solid Waste Handling services (Amended Agreement) in the final form approved by the City Attorney and City Manager; and directs staff to proceed and schedule a Proposition 218 (Prop 218) public hearing to consider the proposed solid waste rate adjustment changes and provide notice of 6

21. APPROVAL OF THE CITY OF SOUTH PASADENA INVESTMENT POLICY FOR FISCAL YEAR 2025-2026 22. CONSIDERATION OF APPROVAL OF AN INVESTMENT ADVISORY AGREEMENT BETWEEN THE CITY AND PAYDEN & RYGEL FOR INVESTMENT SERVICES 23. APPEAL OF THE NATURAL RESOURCES AND ENVIRONMENTAL COMMISSION'S DECISION TO APPROVE A TREE REMOVAL PERMIT OF TWO TREES AT 1459 INDIANA AVENUE 24. CONTINUED PUBLIC COMMENT - GENERAL This time is reserved for speakers in the Public Comment queue not heard during the first 30 minutes. No new speakers will be accepted at this time. 25. COUNCILMEMBER COMMUNICATIONS The time allotted to speak per Councilmember is three minutes. Additional time will be allotted at the end of the City Council meeting agenda, if necessary. 26. CITY MANAGER COMMUNICATIONS the public hearing; and 2. Approve a letter agreement with Athens Services regarding a pause on the July 1, 2025 annual rate adjustment until the conclusion of a Prop 218 public hearing and authorize the City Manager to sign and transmit the same. Recommendation It is recommended that the City Council approve the City's Investment Policy for Fiscal Year 2025-2026. Recommendation It is recommended that the City Council approve the investment advisory agreement with Payden & Rygel for investment services in the form approved by the City Attorney and City Manager and authorize the City Treasurer and City Manager to execute any and all documents to effectuate the agreement. In addition, the City Treasurer and City Manager are authorized to take the appropriate action to terminate the existing agreements with Western Assets Management Company and Morgan Stanley. Recommendation It is recommended that the City Council hold an appeal hearing, consider the documents relating to the tree removal permit application, receive public testimony from the applicant and the appellant on the permit application, and then consider a motion to deny the appeal and uphold the decision of approval by the Natural Resources and Environmental Commission. PUBLIC COMMENT - CONTINUED COMMUNICATIONS ADJOURNMENT 7

FOR YOUR INFORMATION FUTURE CITY COUNCIL MEETINGS June 4, 2025 Regular City Council Meeting 7:00 PM June 18, 2025 Regular City Council Meeting 7:00 PM July 2, 2025 Regular City Council Meeting (Cancelled) 7:00 PM PUBLIC ACCESS TO AGENDA DOCUMENTS AND BROADCASTING OF MEETINGS City Council meeting agenda packets, any agenda related documents, and additional documents are available at City Hall and online for public viewing on the City’s website: https://www.southpasadenaca.gov/Your-Government/Your-City-Council/City-Council-Agendas Regular meetings are live streamed via the internet at: http://www.spectrumstream.com/streaming/south_pasadena/live.cfm AGENDA NOTIFICATION SUBSCRIPTION If you wish to receive an agenda email notification please contact the City Clerk’s Division via email at CityClerk@southpasadenaca.gov or call (626) 403-7230. ACCOMMODATIONS The City of South Pasadena wishes to make all of its public meetings accessible to the public. If special assistance is needed to participate in this meeting, please contact the City Clerk's Division at (626) 403-7230 or cityclerk@southpasadenaca.gov. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Notification at least 48 hours prior to the meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II). CERTIFICATION OF POSTING I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on May 21, 2025, on the bulletin board in the courtyard of City Hall located at 1414 Mission Street, South Pasadena, CA 91030, and on the City, website as required by law, on the date listed below. 05/17/2025 /S/ Date Mark Perez, Deputy City Clerk 8