Regular City Council Meeting

CITY OF SOUTH PASADENA CITY COUNCIL AGENDA REGULAR COUNCIL MEETING WEDNESDAY, NOVEMBER 20, 2024 AT 7:00 PM AMEDEE O. "DICK" RICHARDS JR. COUNCIL CHAMBERS 1424 MISSION STREET, SOUTH PASADENA, CALIFORNIA 91030 NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY The South Pasadena City Council Meeting will be conducted in-person from the Amedee O. “Dick” Richards, Jr. Council Chambers, located at 1424 Mission Street, South Pasadena, CA 91030. Public participation may be made as follows: In-Person – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030 Live Broadcast via the City website – http://www.spectrumstream.com/streaming/south_pasadena/live.cfm Via Zoom – Meeting ID: 825 9999 2830 Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting by emailing to ccpubliccomment@southpasadenaca.gov Via Phone–+1-669-900-6833 and entering the Zoom Meeting ID listed above. Meeting may be viewed at: 1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or 2. Click on the following unique Zoom meeting link: https://us06web.zoom.us/j/82599992830 or 3. By calling: +1-669-900-6833 and entering the Zoom Meeting ID listed above; and viewing the meeting via http://www.spectrumstream.com/streaming/south_pasadena/live.cfm CALL TO ORDER CALL TO ORDER: Mayor Evelyn G. Zneimer ROLL CALL ROLL CALL: Mayor Evelyn G. Zneimer Mayor Pro Tem Jack Donovan Councilmember Jon Primuth Councilmember Michael A. Cacciotti Councilmember Janet Braun PLEDGE OF ALLEGIANCE: PLEDGE OF ALLEGIANCE: Mayor Evelyn G. Zneimer 1

1. CLOSED SESSION ANNOUNCEMENTS 2. PUBLIC COMMENT - GENERAL (NON-AGENDA ITEMS) General Public Comment will be limited to 30 minutes at the beginning of the agenda. If there are speakers remaining in the queue, they will be heard at the end of the meeting. Only Speakers who submit a Public Comment card within the first 30 minutes of Public Comment period will be queued up to speak. 3. MAYOR'S STATE OF THE CITY 4. A PRESENTATION FROM THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS ON THEIR PROGRAMS, ACCOMPLISHMENTS, AND GOALS FOR THE COMING YEAR 5. PRESENTATION ON UPDATES REGARDING FINANCE DEPARTMENT ACTIVITIES 6. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA PUBLIC COMMENT GUIDELINES The City Council welcomes public input. Members of the public may comment on a non-agenda subject under the jurisdiction of the City Council or on an agenda item. Members of the public will have three minutes to address the City Council, however, the Mayor and City Council may adjust the time allotted, as needed. Public Comments received in writing will not be read aloud at the meeting, but will be part of the meeting record. Written public comments will be uploaded to the City website for public viewing under Additional Documents. When submitting a public comment, please make sure to include the following: 1) Name (optional), and 2) Agenda item you are submitting public comment on. 3) Submit by no later than 12:00 p.m., on the day of the City Council meeting. Correspondence received after this time will be distributed the following business day. PLEASE NOTE: The Mayor may exercise the Chair's discretion, subject to the approval of the majority of the City Council, to adjust public comment time limit to less than three minutes, as needed. Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2). Staff may be asked to follow up on such items. CLOSED SESSION ANNOUNCEMENTS PUBLIC COMMENT PRESENTATIONS CHANGES TO THE AGENDA 2

7. CONSIDERATION OF THE APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $49,694.38; GENERAL CITY WARRANTS IN THE AMOUNT OF $774,003.42; ONLINE PAYMENTS IN THE AMOUNT OF $17,403.99; VOIDS IN THE AMOUNT OF - $300; PAYROLL IN THE AMOUNT OF $826,814.90 8. CONSIDERATION TO RECEIVE AND FILE THE MONTHLY INVESTMENT REPORTS FOR APRIL THROUGH OCTOBER 2024 9. CONSIDERATION OF APPROVAL OF THE REGULAR CITY COUNCIL MEETING MINUTES FOR MARCH 6, 2024, THE SPECIAL JOINT CITY COUNCIL WITH THE FINANCE COMMISSION MEETING MINUTES FOR JUNE 27, 2024, AND THE REGULAR CITY COUNCIL AND HOUSING AUTHORITIY - BOARD OF DIRECTORS MEETING MINUTES FOR NOVEMBER 6, 2024. 10. CONSIDERATION OF A RESOLUTION TO ACCEPT THE TERMS AND CONDITIONS FOR A REAP 2.0 GRANT IN THE AMOUNT OF $57,000, APPROVING THE EXECUTION OF AN AGREEMENT TO RECEIVE THE FUNDING FROM THE SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS, AND APPROVE A FUND ALLOCATION AND APPROPRIATION CONSENT CALENDAR OPPORTUNITY TO COMMENT ON CONSENT CALENDAR Items listed under the Consent Calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a public comment has been received or Councilmember requests otherwise, in which case the item will be removed for separate consideration. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate. Recommendation It is recommended that the City Council approve the Warrants as presented. Recommendation It is recommended that the City Council receive and file the Monthly Investment Reports for April through October 2024. Recommendation It is recommended that the City Council consider the approval of the minutes for the Regular City Council Meeting for March 6, 2024, the Special Joint City Council Meeting with the Finance Commission for June 27, 2024, and the Regular City Council Meeting and Housing Authority - Board of Directors for November 6, 2024. Recommendation It is recommended that the Council: 1. Adopt the resolution accepting the terms and conditions of the REAP 2.0 grant in the amount of $57,000 and approving the execution of an agreement to receive the funding from the Southern California Association of Governments; and 2. Allocate and approve an appropriation of $32,000 from General Fund Fund Balance Account Number 101-0000-0000-3200-000 to the Community Development Department Professional Services Account Number 101-7010-7011-8170-000 and establish a revenue fund for receipt of the grant. 3

11. CONSIDERATION OF APPROVAL OF A PROPOSED THREE-YEAR CONTRACT SERVICES AGREEMENT WITH THE PASADENA POLICE DEPARTMENT FOR JAIL BOOKING AND HOUSING SERVICES OF SOUTH PASADENA POLICE ARRESTEES FOR A TOTAL AMOUNT NOT-TO-EXCEED $83,000 FOR FISCAL YEARS 2024-2025, 2025-2026, AND 2026-2027. 12. CONSIDERATION OF APPROVAL OF THE SECOND AMENDMENT TO A PROFESSIONAL SERVICES AGREEMENT WITH RAFTELIS FINANCIAL CONSULTANTS, INC. FOR A WATER AND WASTEWATER SERVICE RATES STUDY TO INCREASE THE COMPENSATION TO A NOT TO EXCEED AMOUNT OF $94,300 13. CONSIDERATION OF APPROVAL OF AN AMENDMENT TO A PROFESSIONAL SERVICES AGREEMENT WITH ENGINEERING CONSULTING SERVICES, INC. FOR PROJECT MANAGEMENT SERVICES FOR TRANSPORTATION CAPITAL IMPROVEMENT PROGRAM PROJECTS 14. CONSIDERATION OF APPROVAL OF A THREE YEAR AGREEMENT BETWEEN EMS QI PARTNERS AND THE CITY OF SOUTH PASADENA ON BEHALF OF THE FIRE DEPARTMENT TO PROVIDE CONTINUING EDUCATION AND QUALITY IMPROVEMENT SERVICES IN THE AMOUNT OF $29,988.00 FOR THE FIRST YEAR AND THEREAFTER AN INCREASE OF UP TO FIVE PERCENT FOR THE SECOND AND THIRD YEAR Recommendation It is recommended that the City Council: 1. Approve the proposed three-year Contract Services Agreement with the Pasadena Police Department for jail booking and housing services of South Pasadena Police arrestees for a total amount not to exceed $83,000 for Fiscal Years 2024-2025, 2025-2026, and 2026-2027 in the form approved by the City Attorney and City Manager. 2. Authorize the City Manager to execute the proposed Contract Services Agreement with the Pasadena Police Department with an option for two additional three-year agreements not to exceed $83,000 per extension term. Recommendation It is recommended that the City Council consider approval of an amendment of an existing Professional Services Agreement with Raftelis Financial Consultants, Inc. (Raftelis) to conduct a comprehensive rate study for water and wastewater services in the amount of $94,300. Recommendation It is recommended that the City Council consider approval of an amendment of an existing Professional Services Agreement with Engineering Consulting Services, Inc. to provide project management services to support the City's transportation projects in the Capital Improvement Program (CIP) in the amount of $75,000. Recommendation It is recommended that the City Council: 1. Approve a three-year agreement between EMS QI Partners and the City of South Pasadena on behalf of the Fire Department to provide continuing education and 4

15. CONSIDERATION OF APPROVAL OF THE SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH RCS, LLC., FOR TEMPORARY STAFFING SERVICES, AT A COST OF $192,200 FOR A NEW TOTAL NOT-TO- EXCEED AMOUNT OF $286,500 16. CONSIDERATION OF APPROVAL OF THE FIFTH AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH MV CHENG AND ASSOCIATES, INC., FOR TEMPORARY STAFFING SERVICES, AT A COST OF $163,800, FOR A NEW TOTAL NOT-TO-EXCEED AMOUNT OF $662,800 AND EXTEND THE TERM THROUGH DECEMBER 31, 2025 17. CONSIDERATION OF THE APPROPRIATION OF FUNDS IN THE AMOUNT OF $1,000 RECEIVED THROUGH SPONSORSHIPS FOR THE CITY SENIOR EVENTS OF NOVEMBER 20, 2024 AND DECEMBER 17, 2024 18. CONSIDERATION OF APPROVAL OF A DISCRETIONARY FUND REQUEST FROM MAYOR PRO TEM DONOVAN IN THE AMOUNT OF UP TO $2,500 FOR THE PURCHASE OF UNITED STATES FLAGS TO BE DISPLAYED THROUGHOUT THE YEAR FOR FLAG DAY, 4TH OF JULY, AND VETERANS DAY quality improvement services in the amount of $29,988.00 for the first year and thereafter an increase of up to five percent for the second and third year, in the form negotiated and approved by the City Attorney and City Manager. 2. Authorize the City Manager to execute the agreement and any other documents in support of the agreement. 3. Authorize the Finance Director to amend PO25079 to $8,580.99 to cover the remainder of the current contract with UCLA Center for Prehospital Medicine Recommendation It is recommended that the City Council consider approval of the Second Amendment to the Professional Services Agreement with RCS, LLC, in the amount of $192,200, for continued temporary staffing services, and for a new total not-to-exceed amount of $286,500. Recommendation It is recommended that the City Council consider approval of the Fifth Amendment to the Professional Services Agreement with MV Cheng and Associates, Inc., in the amount of $163,800 for continued temporary staffing services, and for a new total not-to-exceed amount of $662,800 and to amend the termination date to December 31, 2025. Recommendation It is recommended that the City Council appropriate funds in the amount of $1,000 in the Senior Services Special Event Account and allocate funds in the Miscellaneous Revenue Account for the City Senior Services Thanksgiving Event on November 20, 2024, and Senior Services Holiday Event on December 17, 2024. Recommendation It is recommended that the City Council: (i) find that the requested allocation of discretionary funds to purchase United States flags to be displayed throughout the year for Flag Day, 4th of July and Veterans Day serves a public purpose benefitting the City, is 5

19. CONSIDERATION OF ADOPTION OF A RESOLUTION APPROVING AND ADOPTING COMPREHENSIVE MASTER SALARY SCHEDULES IN ACCORDANCE WITH TITLE 2 OF THE CALIFORNIA CODE OF REGULATIONS SECTION 570.5 AND THE CALIFORNIA EMPLOYEES’ RETIREMENT SYSTEM (CALPERS) 20. CONSIDERATION OF A RESOLUTION ESTABLISHING A NEW EMPLOYEE CLASSIFICATION AND JOB DESCRIPTION FOR A BUDGET AND PURCHASING MANAGER; UPDATING THE JOB DESCRIPTION AND SALARY RANGE OF AN EXISTING CLASSIFICATION FROM ACCOUNTING MANAGER TO ACCOUNTING MANAGER-CONTROLLER; ADD TWO NEW POSITIONS, AN ADMINISTRATIVE SECRETARY IN PUBLIC WORKS AND A MANAGEMENT AIDE IN HUMAN RESOURCES; APPROVE THE APPROPRIATION RELATED THERETO; AND ADOPTION OF AN UPDATED MASTER SALARY SCHEDULE 21. CONSIDERATION OF APPROVAL OF TASK ORDERS WITH WILLDAN FOR A COMPREHENSIVE USER FEE STUDY, COST ALLOCATION PLAN, AND DEVELOPMENT IMPACT FEE STUDY free from any conflict of interest that arise from the use of the funds, and that the expenditure is not a gift to any individual, corporation or municipality and is only used to benefit the general public of the City; (ii) and based on such findings approve the requested expenditure of discretionary funds of up to $2,500 for purchase of the United States flags. ACTION/DISCUSSION Recommendation Consider adoption of a resolution, approving the City’s Master Salary Schedule in accordance with Title 2 of the California Code of Regulations Section 570.5 (CCR 570.5) and California Public Employees Retirement (CalPERS) regulations for Fiscal Year 2024- 25, Fiscal Year 2023-24, and Fiscal Year 2022-23. Recommendation It is recommended that the City Council consider adoption of a Resolution to: 1. Approve and establish the classification specification and job description for Budget and Purchasing Manager; and 2. Approve the addition of one Administrative Secretary position in Public Works; and 3. Approve the addition of one Management Aide position for Human Resources; and 4. Approve the updated job specification and salary range for the Accounting Manager to Accounting Manager-Controller; and 5. Approve the appropriation of the funding from the vacant Assistant to the City Manager position in the City Manager's Office to fund the recommended personnel changes; and 6. Adopt the Updated Master Salary Schedule for Fiscal Years 2024-2025, in accordance with Title 2 of the California Code of Regulations Section 570.5 and the California Employees Retirement System ("CalPERS"). Recommendation It is recommended that the City Council: 6

22. CONSIDERATION OF AN AWARD OF CONTRACT TO GROUP 4 ARCHITECTURE, RESEARCH + PLANNING, INC. FOR THE DEVELOPMENT OF THE LIBRARY/COMMUNITY CENTER COMPREHENSIVE SITE PLAN IN AN AMOUNT NOT TO EXCEED $150,000 23. CONTINUED PUBLIC COMMENT - GENERAL This time is reserved for speakers in the Public Comment queue not heard during the first 30 minutes of Item No. 2. No new speakers will be accepted at this time. 24. COUNCILMEMBER COMMUNICATIONS The time allotted to speak per Councilmember is three minutes. Additional time will be allotted at the end of the City Council meeting agenda, if necessary. 25. CITY MANAGER COMMUNICATIONS 1. Consider approval of a Task Order in the amount of $45,000 in the final form approved by the City Attorney, under an existing Master On-Call Professional Services Agreement with Willdan to conduct a Comprehensive User Fee Study and develop a Cost Allocation Plan to support the City's master fee schedule and funding of internal services; and 2. Consider approval of a Task Order in the amount of $50,000 in the final form approved by the City Attorney, under an existing Master On-Call Professional Services Agreement with Willdan to conduct a Development Impact Fee Study to support funding for City infrastructure capacity improvements. Recommendation It is recommended that the City Council consider: 1. Awarding and approval of a contract to Group 4 Architecture, Research + Planning, Inc. for the development of the Library/Community Center Comprehensive Site Plan in an amount not to exceed $150,000, including the proposed bid amount of $148,600 and a contingency of $1,400, in the final contract form as approved by the City Attorney; and 2. Appropriating $150,000 to the Library/Community Center Comprehensive Site Plan Project from the General Fund 101, replacing the previously appropriated State and Local Fiscal Recovery Funds (SLRF) budget of $150,000, which will be used in another yet to-be-determined capacity. PUBLIC COMMENT - CONTINUED COMMUNICATIONS ADJOURNMENT FOR YOUR INFORMATION 7

FUTURE CITY COUNCIL MEETINGS December 4, 2024 Regular City Council Meeting 7:00 P.M. December 18, 2024 Regular City Council Meeting 7:00 P.M. January 15, 2024 Regular City Council Meeting 7:00 P.M. February 5, 2024 Regular City Council Meeting 7:00 P.M. PUBLIC ACCESS TO AGENDA DOCUMENTS AND BROADCASTING OF MEETINGS City Council meeting agenda packets, any agenda related documents, and additional documents are available at City Hall and online for public viewing on the City’s website: https://www.southpasadenaca.gov/Your-Government/Your-City-Council/City-Council-Agendas Regular meetings are live streamed via the internet at: http://www.spectrumstream.com/streaming/south_pasadena/live.cfm AGENDA NOTIFICATION SUBSCRIPTION If you wish to receive an agenda email notification please contact the City Clerk’s Division via email at CityClerk@southpasadenaca.gov or call (626) 403-7230. ACCOMMODATIONS The City of South Pasadena wishes to make all of its public meetings accessible to the public. If special assistance is needed to participate in this meeting, please contact the City Clerk's Division at (626) 403-7230 or cityclerk@southpasadenaca.gov. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Notification at least 48 hours prior to the meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II). CERTIFICATION OF POSTING I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on November 20, 2024, on the bulletin board in the courtyard of City Hall located at 1414 Mission Street, South Pasadena, CA 91030, and on the City, website as required by law, on the date listed below. 11/14/2024 /S/ Date Mark Perez, Deputy City Clerk 8