School Board Meeting (Mon)

2 Monday, April 6, 2026 School Board Meeting (Mon) 210 NE Duval Avenue Madison, FL 6:00 p.m. This agenda is subject to change up to one week prior to meeting date. 1. Welcome Subject 1.1 Call to Order Meeting Apr 6, 2026 - School Board Meeting (Mon) Category 1. Welcome Type Information, Procedural File Attachments 2. Agenda Subject 2.1 Amendments to Agenda - Chair Meeting Apr 6, 2026 - School Board Meeting (Mon) Category 2. Agenda Type File Attachments Subject 2.2 Adoption of Agenda Meeting Apr 6, 2026 - School Board Meeting (Mon) Category 2. Agenda Type Action File Attachments 3. Public Comment - Agenda Items Subject 3.1 Comments from the Public related to Agenda Items Meeting Apr 6, 2026 - School Board Meeting (Mon) Category 3. Public Comment - Agenda Items Type Information Any member of the public who wishes to address the Board on any agenda item, or any other topic, must sign up using the BLUE SPEAKING REQUEST CARD (including the completion of required speaker forms, if any) with the Superintendent or his/her designee at the beginning of the meeting. During "Public Comment - Agenda Items", the Chair shall recognize those persons signed up to speak on agenda items. When recognized by the Chair during "Public Comment - Agenda Items", a speaker may request to be allowed to make his or her comments at the time the Board considers a particular agenda item. The Chair may grant or deny such request at the Chair's sole discretion. Unless granted by the Chair, all speakers will be limited to three (3) minutes. Any identifiable groups shall be encouraged to choose a representative to speak on its behalf. The Board may act upon (including reconsideration) any agenda item at any time during the meeting. The agenda may be changed only for good cause as determined by the Chair and stated in the record. If, after "Public Comment - Agenda Items", the agenda is amended to add an item for consideration, the Chair shall allow public comment on the added agenda item prior to the Board taking action thereon. All decisions of the Chair concerning parliamentary procedures, decorum, and rules of order will be final, unless they are overcome by a majority of the members of the Board in attendance. If any person decides to appeal any decision with respect to any action considered at the above referenced meeting and hearing, such person may need to ensure a verbatim record of the proceeding is made to include testimony and evidence upon which the appeal is made. File Attachments 4. Consent Agenda Subject 4.1 Operational Audit Report- Mr. Walter Copeland Meeting Apr 6, 2026 - School Board Meeting (Mon) Category 4. Consent Agenda Type Action, Discussion 1. Operational Audit for 2025-26 File Attachments 2026.03.09 - FLAUG Operational Audit Report 2026-126.pdf (3,003 KB) Subject 4.2 Minutes Meeting Apr 6, 2026 - School Board Meeting (Mon) Category 4. Consent Agenda Type Action (Consent), Minutes Recommended Action Recommend approval of the minutes. 1. March 2, 2026 2. March 9, 2026 3. March 24, 2026 Special Session/Workshop File Attachments Minutes March 2, 2026- School Board Meeting-TENTATIVE AMMENDED AGENDA.pdf (260 KB) March 9, 2026- School board meeting- Special Called Meeting.docx (21 KB) Minutes March 24, 2026- Special Meeting-Workshop.pdf (57 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the School Board in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Subject 4.3 Field Trip Request & Staff Travel - Dr. Karen Pickles Meeting Apr 6, 2026 - School Board Meeting (Mon) Category 4. Consent Agenda Type Action Staff Travel 32nd Annual Vision Conference- April 20-22, 2026- Gainesville, Fl.- Renae Williams and Melissa Cherry (HSHT) 32nd Annual Vision Conference- April 20-22, 2026- Gainesville, FL.- Mary Lyras Sphero Florida STEM Symposium- April 10-11, 2026- Debary, Fl. - Lewis Christmas (Title II) FSBIT Conference- April 21-24, 2026- Safety Harbor, Fl. - Sandra Fletcher and Patrick White (FSBIT) FADSS Spring Conference / FLEHT Board Meeting - April 7 - 10, 2026 - Orlando - Dr. Pickles (Title II) 2026 Commissioner's Summit - May 14-15, 2026 - Miami - Dr. Pickles & Rod Williams (Title II) Student Fieldtrips 1. MCHS Robotics Competition- April 1, 2026- Liberty County, FL. 2. MCHS HCHT Senior Trip- April 27-29, 2026- Orlando, Fl (HSHT) 3. MCCS 3rd Grade- April 10, 2026- NFC Ecology Day- Madison, FL (No fee) 4. MCCS Cheerleaders- April 25, 2026- Jacksonville, Fl (Cheer Account) 5. MCHS Math Class- April 15, 2026- VSU Campus- Valdosta, Ga. File Attachments Staff Travel Request-04-09-26.pdf (256 KB) Fieldtrip Request Form- MCHS- Robotics.pdf (353 KB) Student Field Trip Request Form- MCHS HSHT- April 27-29, 2026 - Orlando, Florida.pdf (149 KB) Staff Trip Request- L. Christmas.pdf (328 KB) Staff Trip Request - Pickles.pdf (130 KB) Staff Travel Request- S. Fletcher- P. White.docx (280 KB) Fieldtrip Request Form- MCCS- 3rd Grade Ecology Day.pdf (44 KB) Fieldtrip Request Form- MCCS Cheerleaders- Jacksonville, Fl.pdf (271 KB) Staff Trip Request - Pickles & Williams.pdf (136 KB) Fieldtrip Request Form- MCHS- Math Class.pdf (339 KB) Subject 4.4 Fundraisers- Dr. Karen Pickles Meeting Apr 6, 2026 - School Board Meeting (Mon) Category 4. Consent Agenda Type Action 1. MCCS- Beta Club- Popsicles at PE 2. MCCS- Beta Club- Half a Hog Sale File Attachments Fundraiser Forms-MCCS Beta Club.pdf (137 KB) Subject 4.5 Grant Approvals- Ms. Lisa Roderick Meeting Apr 6, 2026 - School Board Meeting (Mon) Category 4. Consent Agenda Type Action 1. District Threat Management Coordinators Grant 2. IDEA Part B, Preschool Entitlement 3. Safety Grant 4. MCCS After School Tutoring Title 5. MCHS After School Tutoring Title File Attachments 26A406 Madison 400-90295-6P001 APPROVED.pdf (2,119 KB) IDEA PK Roll Forward Amendment Approved 3.12.26.pdf (445 KB) 400-93190-6D001 Madison 26A097- Madison Hardening Grant.pdf (515 KB) MCCS After School Tutoring Title I Funded.pdf (534 KB) MCHS After School Tutoring Title I Funded.pdf (508 KB) 5. Items for Individual Consideration Subject 5.1 Fiscal Year 2024-25 Audits- Mr. Mark Buescher Meeting Apr 6, 2026 - School Board Meeting (Mon) Category 5. Items for Individual Consideration Type Action, Discussion 1. Internal Audits for 2024-26- MCHS, MCCS, PES, LES and GES File Attachments 2026.03.30 - FY2025 Madison County High School - Internal Audit Report.pdf (397 KB) 2026.03.30 - FY2025 Madison County Central School - Internal Audit Report.pdf (344 KB) 2026.03.30 - FY2025 Pinetta Elementary School - Internal Audit Report.pdf (315 KB) 2026.03.30 - FY2025 Lee Elementary School - Internal Audit Report.pdf (307 KB) 2026.03.30 - FY2025 Greenville Elementary School - Internal Audit Report.pdf (323 KB) Subject 5.2 Key Innovation Q & A Meeting Apr 6, 2026 - School Board Meeting (Mon) Category 5. Items for Individual Consideration Type Possible expansion to LES and PES facilities? Focus on MCHS and MCCS now due current seat availability. File Attachments Subject 5.3 FISH Report - Tim Ginn Meeting Apr 6, 2026 - School Board Meeting (Mon) Category 5. Items for Individual Consideration Type Action Annual FISH report for approval. File Attachments FISH Report-Updated.pdf (14,322 KB) Subject 5.4 Curriculum Resources - Dr. Loietta Holmes Meeting Apr 6, 2026 - School Board Meeting (Mon) Category 5. Items for Individual Consideration Type Action, Information 1. Instructional Materials Adoption 2. MCSD Enrollment and Withdrawal Guide 3. Summer School 2026 4. MCSD School Counseling Plan File Attachments Mar 24 School Board AGENDA ITEM Summary Sheet - Enrollment and Withdrawal guide.docx (22 KB) Mar 24 School Board AGENDA ITEM Summary Sheet - Instructional Materials Adoption.docx (22 KB) Madison_County_Summer_Programs_Board_Attachment.docx (38 KB) MCSD Enrollment and Withdrawal Guide_.pdf (412 KB) Instructional_Materials_Adoption_Detail.docx (34 KB) MCSD School Counseling Plan_Draft_04062026-Updated.pdf (1,615 KB) Subject 5.5 Job Descriptions Updates - Dr. Pickles Meeting Apr 6, 2026 - School Board Meeting (Mon) Category 5. Items for Individual Consideration Type Action, Discussion Board asked to review the following: Assistant Principal - based on approved staffing plan. Updates in red: NOTE : This is an 11-month position. ESE & Student Services Coordinator - based on approved staffing plan to have a Coordinator position. Updates in red: Items 51 - 53 were added. File Attachments ASSISTANT PRINCIPAL.docx (31 KB) 105 Coordinator of ESE & Student Services 2026.docx (26 KB) Subject 5.6 Personnel Changes - Walter Copeland Meeting Apr 6, 2026 - School Board Meeting (Mon) Category 5. Items for Individual Consideration Type Action (Consent), Information Recommended Action Motion to Approve Personnel Changes 1. Volunteer List 2. Personnel Form File Attachments Approved Volunteer for April 6 Revision 1.docx (15 KB) Personnel Form -Updated.docx (16 KB) Items listed under the Consent Agenda are considered to be routine and are acted on by the School Board in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Subject 5.7 Consideration of GES Resolution - Attorney Reeves Meeting Apr 6, 2026 - School Board Meeting (Mon) Category 5. Items for Individual Consideration Type For ease of reference, proposed key changes: Maintenance/Casualty (Section 8.5) : Clarifies that any repair or rebuilding obligation applies only to the extent reasonably practicable , taking into account cost, insurance proceeds, and intended use. Waiver of Restrictions (Section 8.6) : Confirms that the School Board may waive restrictions without requiring payment, and that the buy-out provision does not limit that ability. Enforcement/Reverter (Section 8.7) : Provides that any reverter applies only to a material violation that remains uncured after notice, with a minimum 60-day cure period and extensions where cure is being diligently pursued. Buy-Out of Restrictions (Section 8.8) : Allows the Town to remove individual restrictions (not just all restrictions) upon payment of a proportionate share of the buy-out price. Public Purpose Exception (Section 8.10) : Clarifies that the property may be used for essential public purposes (e.g., utilities, public safety, emergency operations) notwithstanding the restrictions. Casualty/Economic Hardship (Section 8.11) : Provides that restrictions may be modified, waived, or terminated where compliance becomes impractical, and that such relief shall not be unreasonably withheld. Title Review (Section 9.1) : Allows the Town to obtain a title commitment and terminate the contract if material title issues are identified and not cured. File Attachments 0 Resolution Approving Contract for Sale of Real Property (Greenville School).docx (18 KB) 1 Contract for Sale of Real Property (Greenville School).docx (34 KB) Contract - Greenville School (JLR).pdf (472 KB) Email (2026-03-31).pdf (94 KB) Subject 5.8 Discussion of Monthly Meetings Meeting Apr 6, 2026 - School Board Meeting (Mon) Category 5. Items for Individual Consideration Type Discussion File Attachments Subject 5.9 RFP for Human Services - Attorney Reeves Meeting Apr 6, 2026 - School Board Meeting (Mon) Category 5. Items for Individual Consideration Type From the March 9 meeting. File Attachments RFP for HR Services - COMBINED NOTICE AND SPECS.docx (28 KB) Subject 5.10 Transportation Oversight Meeting Apr 6, 2026 - School Board Meeting (Mon) Category 5. Items for Individual Consideration Type File Attachments 6. Other Items of Interest Subject 6.1 Superintendent Items Meeting Apr 6, 2026 - School Board Meeting (Mon) Category 6. Other Items of Interest Type Information Direction for LES & PES FEMA update related to MCCS roof File Attachments Subject 6.2 Attorney Items Meeting Apr 6, 2026 - School Board Meeting (Mon) Category 6. Other Items of Interest Type Action File Attachments Subject 6.3 Board Member Items Meeting Apr 6, 2026 - School Board Meeting (Mon) Category 6. Other Items of Interest Type Information File Attachments 7. Public Comments - Non-Agenda Items Subject 7.1 Comments from the Public related to Non-Agenda Items Meeting Apr 6, 2026 - School Board Meeting (Mon) Category 7. Public Comments - Non-Agenda Items Type Information Any member of the public who wishes to address the Board on a non-agenda item public comments , must sign up using the YELLOW SPEAKING REQUEST CARD found on the podium at the entrance to the boardroom, prior to the beginning of public comment on agenda items. Speakers will be called to come forward by the Chairman. Prior to making your remarks, please state your name and address for the record. Unless granted by the Chair, all speakers will be limited to three (3) minutes. Any identifiable groups shall be encouraged to choose a representative to speak on its behalf. All decisions of the Chair concerning parliamentary procedures, decorum, and rules of order will be final, unless they are overcome by a majority of the members of the Board in attendance. If any person decides to appeal any decision with respect to any action considered at the above referenced meeting and hearing, such person may need to ensure a verbatim record of the proceeding is made to include testimony and evidence upon which the appeal is made. I would also like want to remind everyone that this is a professional meeting of the board. The board is having a meeting to discuss the business of the school board. We ask that you address all comments to the school board. Please be respectful of the person speaking. We want to be fair and efficient, so please make sure you are ready to speak. To assist in accurate minutes, please make sure you clearly state your name and the agenda item you are speaking on. Also, please state if you are for or against the agenda item you are speaking on. Again, we are so glad you are here. File Attachments 8. Adjourn