4. SPECIAL MEETING immediately following Workshop in the Boardroom

0 Wednesday, May 3, 2023 4. SPECIAL MEETING immediately following Workshop in the Boardroom This meeting is open to the public. Agenda Topic Speakers heard at this meeting. Please call the Board Office at 561-434-8136 to sign up by noon the day of the meeting, send written comments to boardoffice@palmbeachschools.org, or turn in a blue card to the Board Clerk prior to this meeting being called to order. 1. Call To Order Subject Chairman Opens Meeting - Board Clerk Takes Attendance Meeting May 3, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Boardroom Category 1. Call To Order Type Procedural File Attachments 2. Review and Approve Minutes Subject MIN1 April 12, 2023 Special Meeting for Expulsions Meeting May 3, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Boardroom Category 2. Review and Approve Minutes Type Action, Minutes Recommended Action I recommend the Board approve the minutes from the April 12, 2023 Special Meeting for Expulsions. Minutes View Minutes for Apr 12, 2023 - 1. SPECIAL MEETING for EXPULSIONS at 2 p.m. in FHE DESCRIPTION: Approval of minutes as submitted. CONTACT: Toni Bilotta, Clerk of the School Board (tonilynn.bilotta@palmbeachschools.org) File Attachments Motion & Voting I recommend the Board approve the minutes from the April 12, 2023 Special Meeting for Expulsions. Motion by Alexandria Ayala, second by Erica Whitfield. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Edwin Ferguson, Barbara McQuinn, Erica Whitfield Subject MIN2 April 12, 2023 A/C Session re: Academy for Positive Learning, Inc. v. SBPBC Meeting May 3, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Boardroom Category 2. Review and Approve Minutes Type Action, Minutes Recommended Action I recommend the Board approve the minutes from the April 12, 2023 Attorney/Client Session regarding Academy for Positive Learning Inc. Minutes View Minutes for Apr 12, 2023 - 2. ATTORNEY/CLIENT SESSION (CLOSED) re: Academy fo DESCRIPTION: Approval of minutes as submitted. CONTACT: Toni Bilotta, Clerk of the School Board (tonilynn.bilotta@palmbeachschools.org) File Attachments Motion & Voting I recommend the Board approve the minutes from the April 12, 2023 Attorney/Client Session regarding Academy for Positive Learning Inc. Motion by Alexandria Ayala, second by Erica Whitfield. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Edwin Ferguson, Barbara McQuinn, Erica Whitfield Subject MIN3 April 12, 2023 A/C Session re: David Rorie v. SBPBC Meeting May 3, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Boardroom Category 2. Review and Approve Minutes Type Action, Minutes Recommended Action I recommend the Board approve the minutes from the April 12, 2023 Attorney/Client Session regarding David Rorie. Minutes View Minutes for Apr 12, 2023 - 3. ATTORNEY/CLIENT SESSION (CLOSED) re: David Rori DESCRIPTION: Approval of minutes as submitted. CONTACT: Toni Bilotta, Clerk of the School Board (tonilynn.bilotta@palmbeachschools.org) File Attachments Motion & Voting I recommend the Board approve the minutes from the April 12, 2023 Attorney/Client Session regarding David Rorie. Motion by Alexandria Ayala, second by Erica Whitfield. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Edwin Ferguson, Barbara McQuinn, Erica Whitfield Subject MIN4 April 12, 2023 Workshop Meeting May 3, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Boardroom Category 2. Review and Approve Minutes Type Action, Minutes Recommended Action I recommend the Board approve the minutes from the April 12, 2023 Workshop. Minutes View Minutes for Apr 12, 2023 - 4. WORKSHOP immediately following closed sessions DESCRIPTION: Approval of minutes as submitted. CONTACT: Toni Bilotta, Clerk of the School Board (tonilynn.bilotta@palmbeachschools.org) File Attachments Motion & Voting I recommend the Board approve the minutes from the April 12, 2023 Workshop. Motion by Alexandria Ayala, second by Erica Whitfield. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Edwin Ferguson, Barbara McQuinn, Erica Whitfield Subject MIN5 April 12, 2023 Special Meeting Meeting May 3, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Boardroom Category 2. Review and Approve Minutes Type Action, Minutes Recommended Action I recommend the Board approve the minutes from the April 12, 2023 Special Meeting. Minutes View Minutes for Apr 12, 2023 - 5. SPECIAL MEETING immediately following Workshop DESCRIPTION: Approval of minutes as submitted. CONTACT: Toni Bilotta, Clerk of the School Board (tonilynn.bilotta@palmbeachschools.org) File Attachments Motion & Voting I recommend the Board approve the minutes from the April 12, 2023 Special Meeting. Motion by Alexandria Ayala, second by Erica Whitfield. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Edwin Ferguson, Barbara McQuinn, Erica Whitfield Subject MIN6 April 19, 2023 A/C Session re: L.K. v. SBPBC Meeting May 3, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Boardroom Category 2. Review and Approve Minutes Type Action, Minutes Recommended Action I recommend the Board approve the minutes from the April 19, 2023 Attorney/Client Session regarding L.K. v. School Board of Palm Beach County. Minutes View Minutes for Apr 19, 2023 - 1. ATTORNEY/CLIENT SESSION (CLOSED) re: L.K. v. SB DESCRIPTION: Approval of minutes as submitted. CONTACT: Toni Bilotta, Clerk of the School Board (tonilynn.bilotta@palmbeachschools.org) File Attachments Motion & Voting I recommend the Board approve the minutes from the April 19, 2023 Attorney/Client Session regarding L.K. v. School Board of Palm Beach County. Motion by Alexandria Ayala, second by Erica Whitfield. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Edwin Ferguson, Barbara McQuinn, Erica Whitfield Subject MIN7 April 19, 2023 Regular Board Meeting Meeting May 3, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Boardroom Category 2. Review and Approve Minutes Type Action, Minutes Recommended Action I recommend the Board approve the minutes from the April 19, 2023 Regular Board Meeting. Minutes View Minutes for Apr 19, 2023 - 2. REGULAR BOARD MEETING at 5 p.m. in the Boardroo DESCRIPTION: Approval of minutes as submitted. CONTACT: Toni Bilotta, Clerk of the School Board (tonilynn.bilotta@palmbeachschools.org) File Attachments Motion & Voting I recommend the Board approve the minutes from the April 19, 2023 Regular Board Meeting. Motion by Alexandria Ayala, second by Erica Whitfield. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Edwin Ferguson, Barbara McQuinn, Erica Whitfield 3. Chairman Adds Items for Good Cause Subject Items Added: Meeting May 3, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Boardroom Category 3. Chairman Adds Items for Good Cause Type Procedural File Attachments 4. Superintendent Withdraws Items Subject Items Withdrawn: Meeting May 3, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Boardroom Category 4. Superintendent Withdraws Items Type Information File Attachments 5. Board Pulls Items from Consent Agenda Subject Items Pulled: Meeting May 3, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Boardroom Category 5. Board Pulls Items from Consent Agenda Type Procedural File Attachments 6. Review and Approve Agenda Subject Approve Agenda Meeting May 3, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Boardroom Category 6. Review and Approve Agenda Type Action Recommended Action Motion to approve the agenda as presented or amended. File Attachments Motion & Voting Motion to approve the agenda as presented or amended. Motion by Marcia Andrews, second by Alexandria Ayala. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Edwin Ferguson, Barbara McQuinn, Erica Whitfield 7. Disclosures and Abstentions Subject Disclosures and Abstentions Meeting May 3, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Boardroom Category 7. Disclosures and Abstentions Type Procedural File Attachments 8. Superintendent and Board Comments Subject Superintendent Meeting May 3, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Boardroom Category 8. Superintendent and Board Comments Type Information File Attachments Subject Board Members Meeting May 3, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Boardroom Category 8. Superintendent and Board Comments Type Information File Attachments 9. Speakers - Agenda Topics Only Subject Agenda Item Speakers Meeting May 3, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Boardroom Category 9. Speakers - Agenda Topics Only Type Information File Attachments 10. Consent Agenda Subject BRD1 Second Amendment to the Inspector General Employment Contract Meeting May 3, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Boardroom Category 10. Consent Agenda Type Action (Consent) Recommended Action BOARD CHAIR READS: I recommend the Board approve the Second Amendment to the Inspector General Employment Contract. DESCRIPTION: The Board will consider the Second Amendment to the Inspector General Employment Contract that was negotiated by the Board Chair pursuant to Board’s delegation of authority at the Inspector General’s Annual Evaluation on February 15, 2023. CONTACT: Teresa Michael, Inspector General ( teresa.michael@palmbeachschools.org ) FINANCIAL IMPACT: Strategic Themes (choose all that apply): □ A. Academic Excellence and Growth □ B. Student-Focused Culture □ C. Mental Health and Wellness □ D. Committed and Impactful Employees Priority Outcomes (choose all that apply): □ Educate □ Affirm □ Inspire File Attachments Second Amendment to Inspector General Employment Agreement - sign-off.pdf (398 KB) Contract Review Checklist - 2nd Amendment to IG Employment Contract sign-off.pdf (970 KB) Subject CS1 Olympus Academy Charter School - Recommendation for Program Renewal Meeting May 3, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Boardroom Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend that the School Board approve the Program Renewal for Olympus Academy Charter School and authorize the Superintendent and/or his designee to sign all related contracts and documents. DESCRIPTION: On August 1, 2018, Olympus Academy Charter School was granted a 5 (five) year Charter Contract to serve students in grades K-8. Pursuant to F.S. 1002.33(7)(b)1, Olympus Academy Charter School meets the criteria for renewal and does not fall under any grounds for termination. CONTACT: Edward Tierney, Deputy Superintendent/Chief of Schools PJ D'Aoust, Director of Department of Charter Schools FINANCIAL IMPACT: Currently there is a financial impact of $2,780,275.79 annually to the District. Strategic Themes (choose all that apply): □ A. Academic Excellence and Growth □ B. Student-Focused Culture □ C. Mental Health and Wellness □ D. Committed and Impactful Employees Priority Outcomes (choose all that apply): □ Educate □ Affirm □ Inspire File Attachments Olympus Renewal Docs FY23.pdf (1,433 KB) Olympus Academy CS Contract.pdf (3,388 KB) Olympus Academy CS Application.pdf (455 KB) FY23 Letter of Notification for Propossed Program Renewal.pdf (323 KB) Subject P1 Personnel Agenda Meeting May 3, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Boardroom Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the Personnel Agenda as submitted. DESCRIPTION: Personnel Agenda for May 03, 2023. CONTACT: Erica Reger, Chief of Human Resources (erica.reger@palmbeach s chools.org) Mark Mitchell, Director, Compensation and Employee Information Services (mark.mitchell@palmbeachschools.org) FINANCIAL IMPACT: The financial impact to the School District is absorbed within school, department, and grant budgets. Changes in employment status occur on a continual basis with little or no budgetary impact since terminations/leaves result in budget positions being vacant and appointments/promotions result in budgeted positions being filled. However, the net financial impact for the attached list of 10 transactions is $342,483. Detailed information is on file in the Department of Compensation and Employee Information Services. Strategic Themes (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture □ C. Mental Health and Wellness □ D. Committed and Impactful Employees Priority Outcomes (choose all that apply): □ Educate □ Affirm □ Inspire File Attachments May 3 Special Meeting.pdf (169 KB) Resume May 3 Special Meeting.pdf (2,376 KB) Subject P2 Job Descriptions Meeting May 3, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Boardroom Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the job description requests as submitted DESCRIPTION: Consider approval of the following job descriptions: 1. Lead Educational Interpreter 2. Braille & Tactile Materials Technician, I, II, III 3. School Bus Driver II 4. Transportation Helper 5. Food Service Production Assistant 6. Communications Specialist 7. Purchasing Agent I, II, III 8. Security Systems Manager CONTACT: Erica Reger, Chief of Human Resources (Erica.reger@palmbeachschools.org) Mark Mitchell, Director, Compensation & EE Info Services (Mark.mitchell@palmbeachschools.org) FINANCIAL IMPACT: 1 - 2. Position(s) to be funded with existing budget funds 3 - 8. No cost impact Strategic Themes (choose all that apply): □ A. Academic Excellence and Growth □ B. Student-Focused Culture □ C. Mental Health and Wellness x D. Committed and Impactful Employees Priority Outcomes (choose all that apply): □ Educate x Affirm x Inspire File Attachments P2 Job Descr Agenda 5-3-2023.pdf (398 KB) Subject PA1 Memorandum of Understanding between Day 1 Academies (dba Bezos Academy) and the School Board of Palm Beach County, Florida Meeting May 3, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Boardroom Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend that the School Board approve the Memorandum of Understanding with Day 1 Academies (dba Bezos Academy), a non-profit organization, to share school facility information including building plans, diagrams or blueprints of school facilities, other diagrams depicting the internal layout and structural elements of school facilities, school security, and fire safety systems to explore the establishment of physical spaces for high-quality, tuition-free Bezos Academy preschools in Palm Beach County. DESCRIPTION: Bezos Academy will explore establishing high-quality, tuition-free Bezos Academy preschools within one or more schools in the School District of Palm Beach County. Bezos Academy’s preschools provide tuition-free education and services to eligible children approximately three (3) to five (5) years of age. Bezos Academy covers all the operating expenses for the tuition-free education and services at no cost to its community hosts or the families Bezos Academy serves. Bezos Academy hires, trains, develops, and pays talented educators with a focus on hiring employees from within each preschool’s local community. CONTACT: John Anthony Boggess, Chief of Staff ( jay.boggess@palmbeachschools.org ) Adam Miller, Chief, Performance Accountability ( adam.miller@palmbeachschools.org ) FINANCIAL IMPACT: There is no financial impact to the District. STRATEGIC THEMES: (choose all that apply): X A. Academic Excellence and Growth X B. Student-Focused Culture □ C. Mental Health and Wellness □ D. Committed and Impactful Employees PRIORITY OUTCOMES: (choose all that apply): X Educate X Affirm X Inspire File Attachments Bezos Academy Legal Checklist & MOU (1) (1).pdf (947 KB) Q&A.pdf (98 KB) Subject POL-COM1 Policy 2.04 Public Information - Adoption Meeting May 3, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Boardroom Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve adoption of proposed, revised Policy 2.04 Public Information. DESCRIPTION: Policy 2.04 Public Information - Adoption CONTACT: John-Anthony Boggess, Chief of Staff ( jay.boggess@palmbeachschools.org ) Claudia Shea, Director, Communications FINANCIAL IMPACT: N/A Strategic Themes (choose all that apply): □ A. Academic Excellence and Growth □ B. Student-Focused Culture □ C. Mental Health and Wellness □ D. Committed and Impactful Employees Priority Outcomes (choose all that apply): □ Educate □ Affirm □ Inspire File Attachments Policy 2.04 - Public Information - adopt 5.3.23.pdf (689 KB) Subject POL-SP1 NEW Policy 2.3818 School Safety Requirements and Monitoring - Adoption Meeting May 3, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Boardroom Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve adoption of proposed Policy 2.3818 School Safety Requirements and Monitoring. DESCRIPTION: NEW Policy 2.3818 School Safety Requirements and Monitoring - Adoption CONTACT: Sarah J. Mooney, Chief of Police ( sarah.mooney@palmbeachschools.org ) Vanessa Snow, Deputy Chief of Police/School Safety Specialist FINANCIAL IMPACT: N/A Strategic Themes (choose all that apply): □ A. Academic Excellence and Growth □ B. Student-Focused Culture □ C. Mental Health and Wellness □ D. Committed and Impactful Employees Priority Outcomes (choose all that apply): □ Educate □ Affirm □ Inspire File Attachments NEW Policy 2.3818 School Safety Requirements and Monitoring 5.3.23 (adopt).pdf (1,923 KB) Subject SP1 Agreement for Law Enforcement Services with Palm Beach County Sheriff's Office Meeting May 3, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Boardroom Category 10. Consent Agenda Type Action (Consent) Recommended Action I recommend the Board approve the proposed Agreement for Law Enforcement Services with the Palm Beach County Sheriff's Office and authorize the Superintendent and Board Chairman to execute the Agreement, substantially in the form attached, and any future modifications. DESCRIPTION: Under the provision of the Marjory Stoneman Douglas Act, the School District is required to ensure each District-operated school has at least one police officer staffed daily and the School District is in current compliance to all statutes. Hiring and filling new officer positions continues daily, however, the District will utilize officers from local law enforcement agencies to ensure above allocation coverage for campuses. This agreement with the Palm Beach County Sheriff's Office will provide deputies at schools as needed for the remainder of this school year. With the constant flux of retirements, resignations, injuries and new applications, in the interest of ensuring continued full compliance with the law and in the interest of expediency, the proposed contract being brought to the School Board may require further negotiations to accommodate changes prior to final approval. With the School Board's approval, the Superintendent and staff will be authorized to modify and finalize the Agreement, which will be substantially in the form attached to this item, and any future modifications, the Superintendent and Board Chairman will be authorized to execute the finalized and future modified Agreements. CONTACT: Sarah J. Mooney, Chief of Police (sarah.mooney@palmbeachschools.org) Jay Boggess, Chief of Staff (jay.boggess@palmbeachschools.org) FINANCIAL IMPACT: The estimated financial impact to the general fund budget is $3,500,000.00. The source of funds is the School Police Operating budget. Strategic Themes (choose all that apply): □ A. Academic Excellence and Growth □ B. Student-Focused Culture □ C. Mental Health and Wellness X D. Committed and Impactful Employees Priority Outcomes (choose all that apply): X Educate □ Affirm □ Inspire File Attachments PBSO executed agrmt FY23-24 (1).pdf (935 KB) 11. Approve Consent Agenda Subject Approve Consent Agenda Meeting May 3, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Boardroom Category 11. Approve Consent Agenda Type Action Recommended Action Motion to approve the Consent Agenda as presented or amended. File Attachments Motion & Voting Motion to approve the Consent Agenda as presented or amended. Motion by Marcia Andrews, second by Erica Whitfield. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Edwin Ferguson, Barbara McQuinn, Erica Whitfield 12. New Business 13. Board Discussion Item Subject BD1 - BARBIERI - Board Governance Training Meeting May 3, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Boardroom Category 13. Board Discussion Item Type Discussion School Board Chairman Frank Barbieri will discuss Board Governance training. File Attachments 14. Adjourn Subject END TIME Meeting May 3, 2023 - 4. SPECIAL MEETING immediately following Workshop in the Boardroom Category 14. Adjourn Type Action Recommended Action Motion to adjourn the meeting. File Attachments Motion & Voting Motion to adjourn the meeting. Motion by Alexandria Ayala, second by Edwin Ferguson. Final Resolution: Motion Passes Yea: Marcia Andrews, Alexandria Ayala, Frank Barbieri, Karen Brill, Edwin Ferguson, Barbara McQuinn, Erica Whitfield