City Council

LIVE OAK '- \ I I I ' I ,. ;-.: I ,\ CALL TO ORDER LIVE OAK CITY COUNCIL MINUTES APRIL 19, 2023 6:00 PM MEETING LOCATION LIVE OAK COUNCIL CHAMBERS 9955 LIVE OAK BOULEVARD LIVE OAK, CALIFORNIA 95953 LIVE OAK CITY COUNCIL MINUTES -APRIL 19, 2023 MEMBERS OF THE COUNCIL BOB WOTEN, MAYOR JERAMY CHAPDELAINE, VICE MAYOR lAKHVIR GHAG, C0UNCILMEMBER ASHLEY HERNANDEZ, COUNCILMEMBER NANCY SANTANA, C0UNCILMEMBER AARON PALMER, CITY MANAGER NICOLE ROSSER, CITY ATTORNEY Meeting called to order by Mayor Woten at Live Oak City Council Chambers, 9955 Live Oak Boulevard, Live Oak, CA at 6:07 pm. ROLL CALL Present: Councilmembers Hernandez, Santana, Ghag, Vice Mayor Chapdelaine, and Mayor Woten PLEDGE OF ALLEGIANCE AND INVOCATION Councilmember Ghag led the Pledge of Allegiance. Councilmember Santana delivered the invocation. CORRECTIONS AND/OR CHANGES TO THE AGENDA BY CITY MANAGER ONLY Item 7 - Introduction of an Ordinance Amending Chapter 2.04 "Rules and Regulations Governing the Conduct of Council Meetings, Proceedings and Business" - This item was removed from the agenda in its entirety and will return at a future meeting. PRESENTATIONS AND RECOGNITfONS A. Live Oak Varsity Boys Soccer Team Proclamation Mayor Woten presented the proclamation. 8. Live Oak Varsity Girls Wrestling Team Proclamation Mayor Woten presented the proclamation. C. Presentation by Joanne Cummins, Business Specialist for the California Department of Rehabilitation Joanne Cummins, Business Specialist for the California Department of Rehabilitation, provided a report t o the Council. PUBLIC COMMENT The following member of the public submitted a written public comment: Dale Carlson. Page 1

LIVE OAK CITY COUNCIL MINUTES-APRIL 19, 2023 CONSENT ITEMS Consent Calendar is passed by one motion with exceptions and separate votes as noted. MOTION: APPROVE THE CONSENT AGENDA, (MOTION: GHAG; SECOND: CHAPDELAINE) VOTE: MOTION PASSED UNANIMOUSLY 1. Public Works Projects Update 2. 3. 4. Ron Walker, Public Works Director Council action: Received and filed. Illness and Injury Prevention Program Jessica Mata, Management Analyst Council action: Resolution No. 08-2023 delegating authority to the City Manager to approve and adopt the Injury and Illness Prevention Program amendments as required by law and any future amendments adopted. City of Live Oak 2022 General Plan Annual Progress Report Kevin Valente, Planning Director Council action: Received and filed the 2022 General Plan Annual Progress Report. Sutter County Planning Commissioner Confirmation Kevin Valente, Planning Director Council action: Appointment of Sutter County Planning Commissioner Christine Ivory to the Live Oak Planning Commission confirmed. DISCUSSION ITEMS 5. 6. Dog Park Discussion Luis Cibrian, Parks and Recreation Director Luis Cibrian, Parks and Recreation Director, provided a report for the Council. Public Comment was opened and closed without any speakers. Council action: Direction provided to staff. Preliminary Budget Workshop James Ramsey, Finance Director James Ramsey, Finance Director, provided a report for the Council. Public Comment was opened and closed without any speakers. Council action: Direction provided to staff. Page 2

Live OAK CITY COUNCIL MINUTES -APRIL 19, 2023 BUSINESS ITEMS 7. Introduction of an Ordinance Amending Chapter 2.04 "Rules and Regulations Governing the Conduct of Council Meetings, Proceedings and Business" Nicole Rosser, City Attorney This item was removed from the agenda in its entirety and will return at a future meeting. ITEMS REMOVED FROM THE CONSENT AGENDA FOR COUNCIL CONSIDERATION AND ACTION There were no items removed from the Consent Agenda for Council consideration and action. UPDATES AND ANNOUNCEMENTS FROM THE CITY ATTORNEY AND CITY MANAGER Aaron Palmer, City Manager, announced the Annual Cleanup Day is scheduled for Saturday, April 29, 2023, and provided an update on the City welcome signs. COUNCILMEMBER COMMENTS Councilmember Santana inquired about the Sutter County Planning Commissioner confirmation process. Councilmember Ghag highlighted his attendance at the Sacramento Area Council of Governments Transportation Committee meeting and Sutter Butte Flood Control Agency meeting. Mayor Woten, Councilmember Santana, and Councilmember Ghag discussed their concerns regarding streets. ADJOURNMENT Mayor Woten adjourned the meeting at 8:44 pm. j(ob Woten, Mayor Page 3

LIVE OAK CITY COUNCIL AGENDA – APRIL 19, 2023 Page 1 The Council may take up any agenda item at any time, regardless of the order listed. Action may be taken on any item on this agenda. Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection at City Hall, 9955 Live Oak Boulevard, Live Oak, during normal business hours. Such documents are also available on the City of Live Oak’s website at www.liveoakcity.org, subject to staff’s availability to post the documents before the meeting. In compliance with the Americans with Disabilities Act, the meeting room is wheelchair accessible and disabled parking is available. If you have a disability and need disability-related modifications or accommodations to participate in this meeting, please contact the City Clerk’s office at (530) 695-2112 x107. Requests must be made at least 24 hours in advance. • Remote Viewing: o Members of the public can view a livestream of the meeting online at https://liveoakca.granicus.com/ViewPublisher.php?view_id=1. o Members of the public can access the Zoom webinar as follows: ▪ Join by Electronic Device: https://us02web.zoom.us/j/82241062217 ▪ Join by Phone: 1-669-900-6833 or 1-833-548-0282 (Toll Free) Webinar ID: 822 4106 2217 • Public Comment: Members of the public can submit general public comments, as well as comment on specific agenda items in the following ways: o Public Attendance: Members of the public who attend in person may make comments from the Council Chamber podium. LIVE OAK CITY COUNCIL REGULAR MEETING AGENDA APRIL 19, 2023 6:00 PM MEETING LOCATION LIVE OAK COUNCIL CHAMBERS 9955 LIVE OAK BOULEVARD LIVE OAK, CALIFORNIA 95953 MEMBERS OF THE COUNCIL BOB WOTEN, MAYOR JERAMY CHAPDELAINE, VICE MAYOR LAKHVIR GHAG, COUNCILMEMBER ASHLEY HERNANDEZ, COUNCILMEMBER NANCY SANTANA, COUNCILMEMBER AARON PALMER, CITY MANAGER NICOLE ROSSER, CITY ATTORNEY

LIVE OAK CITY COUNCIL AGENDA – APRIL 19, 2023 Page 2 o Live Remote Public Comment: Members of the public can submit a live remote public comment by: ▪ Joining the virtual Council meeting via the link below. When public comment is opened, raise your virtual hand and be called upon to speak for up to 3 minutes. https://us02web.zoom.us/j/82241062217 ▪ Joining the virtual Council meeting by calling the phone number below. When public comment is opened, dial *9 to raise your hand and be called upon to speak for up to 3 minutes. 1-669-900-6833 or 1-833-548-0282 (Toll Free) Webinar ID: 822 4106 2217 o Email Public Comment: Comments from the public on agenda items will be accepted until 1:00 pm on the date of the meeting, via email to the City Clerk at cmenchaca@liveoakcity.org. Comments will be distributed to Council prior to the meeting and attached to the minutes. Please note that emailed comments will NOT be read aloud by staff during the meeting. o eComment Feature: Comments from the public on agenda items will be accepted until 1:00 pm on the date of the meeting, via the eComment feature at https://liveoakca.granicus.com/ViewPublisher.php?view_id=1. Comments will be distributed to Council prior to the meeting and attached to the minutes. Please note that eComments will NOT be read aloud by staff during the meeting.

LIVE OAK CITY COUNCIL AGENDA – APRIL 19, 2023 Page 3 CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE AND INVOCATION CORRECTIONS AND/OR CHANGES TO THE AGENDA BY CITY MANAGER ONLY PRESENTATIONS AND RECOGNITIONS A. Live Oak Varsity Boys Soccer Team Proclamation B. Live Oak Varsity Girls Wrestling Team Proclamation C. Presentation by Joanne Cummins, Business Specialist for the California Department of Rehabilitation PUBLIC COMMENT Any person wishing to address the City Council on general jurisdictional matters or consent calendar items may do so at this time. If you are commenting on an agenda item, your comments will be heard at the time that item is scheduled for discussion. The City Council adopted a time limit of three minutes per person. The Brown Act does not allow for Council discussion of items not on the agenda. Councilmembers may only a) refer the matter to staff; b) ask for additional information; c) request a report back; or d) provide a limited factual response for items not listed on the agenda. CONSENT ITEMS Consent Calendar is passed by one motion with exceptions and separate votes as noted. 1. Public Works Projects Update Recommendation: Receive and file. (Ron Walker, Public Works Director) 2. Illness and Injury Prevention Program Recommendation: Adopt resolution delegating authority to the City Manager to approve and adopt the Injury and Illness Prevention Program amendments as required by law and any future amendments. (Jessica Mata, Management Analyst) 3. City of Live Oak 2022 General Plan Annual Progress Report Recommendation: Receive and file the 2022 General Plan Annual Progress Report. (Kevin Valente, Planning Director) 4. Sutter County Planning Commissioner Confirmation Recommendation: Confirm the appointment of Sutter County Planning Commissioner Christine Ivory to the Live Oak Planning Commission. (Kevin Valente, Planning Director) DISCUSSION ITEMS 5. Dog Park Discussion Recommendation: Discussion and provide direction. (Luis Cibrian, Parks and Recreation Director)

LIVE OAK CITY COUNCIL AGENDA – APRIL 19, 2023 Page 4 6. Preliminary Budget Workshop Recommendation: Receive and provide direction on the proposed City Fiscal Budget for Fiscal Year 2023-24. (James Ramsey, Finance Director) BUSINESS ITEMS 7. Introduction of an Ordinance Amending Chapter 2.04 “Rules and Regulations Governing the Conduct of Council Meetings, Proceedings and Business” Recommendation: Waive the first reading of the ordinance amending Chapter 2.04 “Rules and Regulations Governing the Conduct of Council Meetings, Proceedings and Business” of the Live Oak Municipal Code. (Nicole Rosser, City Attorney) ITEMS REMOVED FROM THE CONSENT AGENDA FOR COUNCIL CONSIDERATION AND ACTION UPDATES AND ANNOUNCEMENTS FROM THE CITY ATTORNEY AND CITY MANAGER COUNCILMEMBER COMMENTS ADJOURNMENT

LIVE OAK CITY COUNCIL AGENDA – APRIL 19, 2023 Page 1 The Council may take up any agenda item at any time, regardless of the order listed. Action may be taken on any item on this agenda. Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection at City Hall, 9955 Live Oak Boulevard, Live Oak, during normal business hours. Such documents are also available on the City of Live Oak’s website at www.liveoakcity.org, subject to staff’s availability to post the documents before the meeting. In compliance with the Americans with Disabilities Act, the meeting room is wheelchair accessible and disabled parking is available. If you have a disability and need disability-related modifications or accommodations to participate in this meeting, please contact the City Clerk’s office at (530) 695-2112 x107. Requests must be made at least 24 hours in advance. • Remote Viewing: o Members of the public can view a livestream of the meeting online at https://liveoakca.granicus.com/ViewPublisher.php?view_id=1. o Members of the public can access the Zoom webinar as follows: ▪ Join by Electronic Device: https://us02web.zoom.us/j/82241062217 ▪ Join by Phone: 1-669-900-6833 or 1-833-548-0282 (Toll Free) Webinar ID: 822 4106 2217 • Public Comment: Members of the public can submit general public comments, as well as comment on specific agenda items in the following ways: o Public Attendance: Members of the public who attend in person may make comments from the Council Chamber podium. LIVE OAK CITY COUNCIL REGULAR MEETING AGENDA APRIL 19, 2023 6:00 PM MEETING LOCATION LIVE OAK COUNCIL CHAMBERS 9955 LIVE OAK BOULEVARD LIVE OAK, CALIFORNIA 95953 MEMBERS OF THE COUNCIL BOB WOTEN, MAYOR JERAMY CHAPDELAINE, VICE MAYOR LAKHVIR GHAG, COUNCILMEMBER ASHLEY HERNANDEZ, COUNCILMEMBER NANCY SANTANA, COUNCILMEMBER AARON PALMER, CITY MANAGER NICOLE ROSSER, CITY ATTORNEY 1

LIVE OAK CITY COUNCIL AGENDA – APRIL 19, 2023 Page 2 o Live Remote Public Comment: Members of the public can submit a live remote public comment by: ▪ Joining the virtual Council meeting via the link below. When public comment is opened, raise your virtual hand and be called upon to speak for up to 3 minutes. https://us02web.zoom.us/j/82241062217 ▪ Joining the virtual Council meeting by calling the phone number below. When public comment is opened, dial *9 to raise your hand and be called upon to speak for up to 3 minutes. 1-669-900-6833 or 1-833-548-0282 (Toll Free) Webinar ID: 822 4106 2217 o Email Public Comment: Comments from the public on agenda items will be accepted until 1:00 pm on the date of the meeting, via email to the City Clerk at cmenchaca@liveoakcity.org. Comments will be distributed to Council prior to the meeting and attached to the minutes. Please note that emailed comments will NOT be read aloud by staff during the meeting. o eComment Feature: Comments from the public on agenda items will be accepted until 1:00 pm on the date of the meeting, via the eComment feature at https://liveoakca.granicus.com/ViewPublisher.php?view_id=1. Comments will be distributed to Council prior to the meeting and attached to the minutes. Please note that eComments will NOT be read aloud by staff during the meeting. 2

LIVE OAK CITY COUNCIL AGENDA – APRIL 19, 2023 Page 3 CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE AND INVOCATION CORRECTIONS AND/OR CHANGES TO THE AGENDA BY CITY MANAGER ONLY PRESENTATIONS AND RECOGNITIONS A. Live Oak Varsity Boys Soccer Team Proclamation B. Live Oak Varsity Girls Wrestling Team Proclamation C. Presentation by Joanne Cummins, Business Specialist for the California Department of Rehabilitation PUBLIC COMMENT Any person wishing to address the City Council on general jurisdictional matters or consent calendar items may do so at this time. If you are commenting on an agenda item, your comments will be heard at the time that item is scheduled for discussion. The City Council adopted a time limit of three minutes per person. The Brown Act does not allow for Council discussion of items not on the agenda. Councilmembers may only a) refer the matter to staff; b) ask for additional information; c) request a report back; or d) provide a limited factual response for items not listed on the agenda. CONSENT ITEMS Consent Calendar is passed by one motion with exceptions and separate votes as noted. 1. Public Works Projects Update Recommendation: Receive and file. (Ron Walker, Public Works Director) 2. Illness and Injury Prevention Program Recommendation: Adopt resolution delegating authority to the City Manager to approve and adopt the Injury and Illness Prevention Program amendments as required by law and any future amendments. (Jessica Mata, Management Analyst) 3. City of Live Oak 2022 General Plan Annual Progress Report Recommendation: Receive and file the 2022 General Plan Annual Progress Report. (Kevin Valente, Planning Director) 4. Sutter County Planning Commissioner Confirmation Recommendation: Confirm the appointment of Sutter County Planning Commissioner Christine Ivory to the Live Oak Planning Commission. (Kevin Valente, Planning Director) DISCUSSION ITEMS 5. Dog Park Discussion Recommendation: Discussion and provide direction. (Luis Cibrian, Parks and Recreation Director) 3

LIVE OAK CITY COUNCIL AGENDA – APRIL 19, 2023 Page 4 6. Preliminary Budget Workshop Recommendation: Receive and provide direction on the proposed City Fiscal Budget for Fiscal Year 2023-24. (James Ramsey, Finance Director) BUSINESS ITEMS 7. Introduction of an Ordinance Amending Chapter 2.04 “Rules and Regulations Governing the Conduct of Council Meetings, Proceedings and Business” Recommendation: Waive the first reading of the ordinance amending Chapter 2.04 “Rules and Regulations Governing the Conduct of Council Meetings, Proceedings and Business” of the Live Oak Municipal Code. (Nicole Rosser, City Attorney) ITEMS REMOVED FROM THE CONSENT AGENDA FOR COUNCIL CONSIDERATION AND ACTION UPDATES AND ANNOUNCEMENTS FROM THE CITY ATTORNEY AND CITY MANAGER COUNCILMEMBER COMMENTS ADJOURNMENT 4

City of Live Oak Report to City Council Meeting Date: April 19, 2023 Title: Live Oak Varsity Boys Soccer Team Proclamation Attachments: Proclamation 5

Live Oak High School 2022-2023 Northern Section California Interscholastic Federation Varsity Boys Soccer Team Division II Champions WHEREAS, the 2022-2023 Live Oak Varsity Boys Soccer Team attends school in Live Oak, California; and WHEREAS, the Live Oak Varsity Boys Soccer Team is part of the Northern Section CIF Division II and competes in the Sacramento Valley League; and WHEREAS, the Live Oak Varsity Boys Soccer Team completed regular season play with a record of 8-0-2 being crowned League Champions; and WHEREAS, the Live Oak Varsity Boys Soccer Team was the second seated playoff team; and WHEREAS, the Live Oak Varsity Boys Soccer Team defeated, Yreka 4-0 in the second round, U-Prep 2-0 in the Semi-Finals; and WHEREAS, the Live Oak Varsity Boys Soccer Team defeated Gridley 2-0 to be crowned CIF, Northern Section Division II Champions; Going 19-0-4 in an undefeated season; and WHEREAS, members of that team are Jose Luis Robles, Rodrigo Caracheo, Luis Quintana, David Zalgado, David Duenas, Anthony Garcia, Esteban Alvarado, Diego Caracheo, Carlos Curiel, Micheal Gonzales, Gerardo Ramos, Carlos Acevedo, Carlos Barajas, Aaron Sanchez, Jose Ramirez, George Munoz, Diego Hernandez, Kairo Machuca, Joseph Hang, Jesus Rivera, Robert Fuentes, Oscar Hernandez, Alexander Sanchez, Luis Sammy Rodriguez, Ruben Barajas, Javier Medina, Noah Hoyt, Juan Acevedo, Kevin Needs, Jorge Caracheo; and WHEREAS, the coaching staff consisted of Head Coach Luis Cibrian and Assistant Coaches Jose Ramirez and Hilde Palicio; and WHEREAS, the Live Oak Varsity Boys Soccer Team reached and participated in the State Tournament. NOW, THEREFORE, BE IT RESOLVED, that I, Bob Woten, Mayor of the City of Live Oak, and the entire City Council do hereby proclaim and recognize the 2022-2023 Live Oak Varsity Boys Soccer Team’s accomplishment of Northern Section CIF Division II Champions. Dated this 19th day of April, 2023. _______________________________ Bob Woten, Mayor Jeramy Chapdelaine, Vice Mayor Lakhvir Ghag, Council Member Nancy Santana, Council Member Ashley Hernandez, Council Member Proclamation 6

City of Live Oak Report to City Council Meeting Date: April 19, 2023 Title: Live Oak Varsity Girls Wrestling Team Proclamation Attachments: Proclamation 7

Live Oak High School 2022-2023 Northern Section California Interscholastic Federation Varsity Girls Wrestling Team Division II Champions WHEREAS, the 2022-2023 Live Oak Varsity Girls Wrestling Team attends school in Live Oak, California; and WHEREAS, the Live Oak Varsity Girls Wrestling Team is part of the Northern Section CIF Division II and competes in the Sacramento Valley League; and WHEREAS, the Live Oak Varsity Girls Wrestling Team participated in a tournament with over 200 participants and 27 different schools; and WHEREAS, members of that team are Jocelyn Castro, Marissa Castro, Melissa Castro, Chloe Contreras, Elianna Contreras, Natalie Contreras, Isabella Guzman, Nancy Hernandez, Kylie Heroux, Cyndy Herrera, Aaliyah Jurado, Ashleen Madare, Emma Schulte, Marisela Romero, Isabella Silveira, Sierrah Swanson, and Tara Whitnell; and WHEREAS, the coaching staff consisted of Head Coach Michael Fredericks and Assistant Coaches Gabriel Ceja and Ernie Caratachea. NOW, THEREFORE, BE IT RESOLVED, that I, Bob Woten, Mayor of the City of Live Oak, and the entire City Council do hereby proclaim and recognize the 2022-2023 Live Oak Varsity Girls Wrestling Team’s accomplishment of Northern Section CIF Division II Champions. Dated this 19th day of April, 2023. _______________________________ Bob Woten, Mayor Jeramy Chapdelaine, Vice Mayor Lakhvir Ghag, Council Member Ashley Hernandez, Council Member Nancy Santana, Council Member Proclamation 8

City of Live Oak Report to City Council Meeting Date: April 19, 2023 Title: Presentation by Joanne Cummins, Business Specialist for the California Department of Rehabilitation 9

City of Live Oak Report to City Council Meeting Date: April 19, 2023 Title: Public Works Projects Update Contact Information: Ron Walker, Director of Public Works Background: 1. Pennington Road - West Project: Preconstruction meeting scheduled for May 3, 2023. 2. Pennington East - East Project: The City Engineer has completed the field topographic survey and drafting of the survey data is underway. 3. P Street lift Station Improvement project: No updated information from the state at this time. 4. Wastewater Treatment Plant Solar Project: No updated information from the state at this time. 5. Wastewater Treatment Plant Headworks Rehabilitation Project: No updated information from the state at this time. 6. Well 7 and Well 4 Generator Grant Project: No updated information from the state at this time. 7. Customer Complaint Project: Staff has started reviewing product demonstrations and quotes. 8. Internet Bridge Project. Completed. 9. Welcome to Live Oak Signs. No update at this time. 10. Streets Master Plan. No update at this time. 11. Water Utility Truck Purchase. Completed. Analysis: The report provides the status of Public Works projects. Fiscal Impacts: None. Recommendation: Receive and file. 10

City of Live Oak Report to City Council Meeting Date: April 19, 2023 Title: Illness and Injury Prevention Program Contact Information: Jessica Mata, Management Analyst Location: Citywide Background: The City of Live Oak receives periodic updates to the Illness and Injury Prevention Program (IIPP) from SCORE. Revisions to the IIPP are mandated by CalOSHA, failure to comply with all the elements may result in violations. Jurisdictions designate the City Manager to approve amendments to the safety programs so that they can be implemented on as needed basis. Although the IIPP has evolved since it was first presented in 2016, there have been no massive changes to the program. The IIPP consists of the same eight categories that were in the previous version. The eight categories in the program are as follows: * Implementation of the IIPP by the Safety Administrator * Ensuring that employees follow safety and health rules * Frequent communication providing relevant and understandable safety information * Workplace inspections * Agency hazard correction plan * Accident/injury/illnesses investigation * Employee training * Thorough documentation and record keeping Analysis: Staff recommends Council adopt a resolution delegating authority to the City Manager to approve and adopt the Injury and Illness Prevention Program amendments as required by law and any future amendments. Fiscal Impacts: No Fiscal Impacts Recommendation: Adopt resolution delegating authority to the City Manager to approve and adopt the Injury and Illness Prevention Program amendments as required by law and any future amendments. Attachments: Resolution 11

Live Oak IIPP 2023 12

1 Resolution No. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LIVE OAK DELEGATING AUTHORITY TO THE CITY MANAGER TO APPROVE THE WRITTEN INJURY AND ILLNESS PREVENTION PROGRAM AND ANY FUTURE AMENDMENTS WHEREAS, the California Code of Regulations, Title 8, Sections 3203(a) Injury and Illness Prevention Program requires every employer to establish, implement and maintain an effective Injury and Illness Prevention Program; and WHEREAS, the purpose of the Injury and Illness Prevention Program is to promote the continual improvement of health and safety in City operations and to eliminate work-related injuries and illnesses; and WHEREAS, the updated Injury and Illness Prevention Program has been revised by DKF Solutions Group, LLC and is now ready for adoption and implementation. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Live Oak hereby delegates to the City Manager authorization to approve and adopt the Injury and Illness Prevention Program amendments as required by law and as the safety needs of the City warrants further revisions. PASSED AND ADOPTED by the City Council of the City of Live Oak this 19 th day of April, 2023, by the following vote: AYES: NOES: ABSENT: NOT VOTING: APPROVED: Bob Woten, Mayor ATTEST: Clarissa Menchaca, City Clerk 13

City of Live Oak Injury & Illness Prevention Program 3/14/2023 Rev 20230314 -- City of Live Oak IIPP -- 1 Table of Contents 1.0 Management Approval 1 2.0 Purpose 1 3.0 Responsibility 2 4.0 Compliance 4 5.0 Communication 5 6.0 Hazard Assessments 6 7.0 Hazard Correction 7 8.0 Accidents/Injury/Illnesses 8 9.0 Training 9 10.0 Recordkeeping 9 Appendix A – Definitions & Terminology 10 Appendix B – Revision Log 11 Appendix C - Safety Meeting/Training Attendance Record 12 Appendix D - Report of Unsafe Condition or Practice 13 Appendix E – Safety Inspection Report Findings 14 Appendix F - Incident Data Gathering Form 15 1.0 Management Approval 1.1 Approving Authority The City of Live Oak Injury & Illness Prevention Plan will be reviewed and revised as necessary to ensure compliance with applicable regulations. All revisions are documented on Appendix B – Revision Log. The Injury & Illness Prevention Safety Plan for the City of Live Oak has been reviewed and approved by the City Manager: _______________________________________________________________ City Manager Date 2.0 Purpose The City of Live Oak (Live Oak) is committed to maintaining a workplace free from health and safety hazards; promoting safe working practices; and complying with all applicable federal, state and Live Oak safety requirements. Employee and public safety is paramount to the City of Live Oak. This employee Injury and Illness Prevention Plan (IIPP) follows California Code of Regulations, Title 8, § 3203. 14

City of Live Oak Injury & Illness Prevention Program 3/14/2023 Rev 20230314 -- City of Live Oak IIPP -- 2 3.0 Responsibility 3.1 The Safety Administrator role, assigned to the City Manager, serves as a safety liaison between management, supervisors, and employees. The City of Live Oak Safety Administrator has the authority and responsibility for implementing the Injury and Illness Prevention Plan (IIPP) provisions and the authority to revise, amend and supplement Live Oak safety policies as needed to respond to changing workplace conditions and regulations. Additionally, the Safety Administrator takes responsibility for • General o Developing, implementing, and maintaining an effective safety program including the IIPP to prevent accidents, injuries, and illnesses; o Reviewing, revising, and developing safety policies and procedures to keep the safety program in compliance with Cal/OSHA requirements; o Identifying working conditions and activities that require specific safety policies or programs; developing and implementing such as needed; o Ensuring policy and procedures are relevant, current, and effective. o Providing support regarding all safety related issues; o Monitoring the effectiveness of the program and making recommendations to reduce risks and eliminate or control unsafe conditions in the workplace; o Implementing systems (e.g., incentive systems) to encourage employee participation in the safety program. • Inspections & Safety Plan Effectiveness o Regular hazard identification inspections are completed; findings are reviewed; and identified hazards mitigated. o Monitoring and tracking periodic safety inspections for compliance with safety program requirements. • Communication o Coordinating with departments, management, supervisors, and employees to meet the IIPP and all other Live Oak safety policy and directive requirements; o Establishing procedures for employees to report workplace hazards, accidents, injuries, illnesses, and general safety concerns; o Leading the Occupational Health and Safety Committee; o Implementing systems to encourage safety program participation. • Training o Ensuring health and safety trainings are scheduled, tracked, and documented meeting Live Oak and Cal/OSHA requirements; o Monitoring and coordinating safety training and events for compliance with the projected training schedule. 15

City of Live Oak Injury & Illness Prevention Program 3/14/2023 Rev 20230314 -- City of Live Oak IIPP -- 3 • Accidents o Investigating accidents, injuries, illnesses, and exposures; and ensuring appropriate corrections are implemented. • Recordkeeping o Managing safety record keeping. 3.2 The City Manager is responsible for Live Oak worker health and safety and has the overall authority and responsibility for assuring that all IIPP provisions are effectively implemented. Responsibilities include • Provide active leadership and participation in the safety program; • Holding management and supervisory positions accountable for safety; • Ensure that the program targets losses and exposures, and follows applicable government standards; • Completely fund the program in order to operate safely; • Work with the safety administrator to develop safety policies as needed to respond to workplace conditions, applicable regulations, and operational best practices to create a safe work environment. 3.3 Supervising Employees All Live Oak supervising-employees (e.g., directors, managers, supervisors, and lead-persons, etc.), in addition to any other duties, must follow, implement, and enforce safe work practices. Supervising employees must • General o Recognize employees who perform safe and healthful work practices; o Understand the safety and health hazards to which employees under their immediate direction and control may be exposed; o Provide the necessary personal protective equipment (PPE) to employees under their direct supervision and train them on its use. o Ensure employees are provided with safety resources and effective control measures; • Inspections & Safety Plan Effectiveness o Evaluate worker safety performance; o Identify and correct unsafe conditions and practices; o Conduct and document safety inspections; o Conduct special safety inspections if new substances, job tasks, or equipment introduce new hazards to their employees; o Conduct accident/incident investigations. • Communicate o Explain safety program provisions and how Live Oak workers are affected; o Ensure that employees under their direct supervision know, understand, and follow established safety guidelines. 16

City of Live Oak Injury & Illness Prevention Program 3/14/2023 Rev 20230314 -- City of Live Oak IIPP -- 4 • Training o Ensure all employees within their work group are trained in and actively use all safety related protocols in daily work activities; o Host and document tailgate meetings as required; o Provide training to workers with deficient safety performance; o Coordinate with the Safety Administrator to schedule, develop, implement, and document all workgroup safety training. • Accidents o Report and document any injuries, property damages, near misses, unsafe conditions and unsafe practices in accordance with this policy within 24-hours following the current published HR procedures; o Ensure employees receive prompt medical attention for all occupational injuries/illnesses. • Enforcement o Discipline workers for not complying with safe and healthful work practices; o Understand and enforce safety related programs, policies, procedures; regulations and work practices within their responsibilities. • Recordkeeping o Maintain records according to Live Oak recordkeeping and retention policy. 3.4 Employees are responsible for using safe work practices, following applicable directives, laws, policies, and procedures, and for assisting in maintaining a safe work environment including reporting unsafe conditions or concerns to their supervisor or the safety administrator. The current Live Oak disciplinary process as maintained by the Live Oak Human Resources Policy will be followed in the event safe work practices or specific rules found in agency safety policies are not followed. Discipline may include: • Retraining • Verbal and written warnings • Suspension • Termination 4.0 Compliance 4.1 Agency Workers All Live Oak employees, contract employees and volunteers must follow the approved safe work practices, policies, directives, and regulatory requirements. 17

City of Live Oak Injury & Illness Prevention Program 3/14/2023 Rev 20230314 -- City of Live Oak IIPP -- 5 4.2 Anti-Reprisal Policy Employees must not be discharged, transferred or discriminated against in any manner for reporting health and safety hazards and concerns. Managers and supervisors must inform employees of this policy and encourage reporting workplace hazards to management. The Live Oak human resources and legal departments must investigate all reprisal claims promptly and take appropriate corrective action and establish safeguards to prevent future similar reprisals. 4.3 Supporting Safety Programs Live Oak shall develop and implement any additional safety programs required by either regulation or by functional need, risk exposures, and other requirements. 5.0 Communication The City of Live Oak communicates with employees frequently on safety related topics using methods that assure all employees are provided relevant, understandable safety information (including translation where needed). Such methods may include: • Verbal (one-on-one, group, etc.); • Written (e.g. electronic, online written material, video, interactive, etc.); • Workplace safety and health training, meetings, and tailgate meetings; • Regularly scheduled safety meetings; • Online resources, and other methods. 5.1 Occupational Health and Safety Committee The Live Oak Occupational Health and Safety (OHS) Committee must include the Safety Administrator, department safety representatives and others. The committee • Must meet regularly, but not less than quarterly, to o Review safety issues, hazard assessments/inspections, incidents, accidents, near miss and workplace hazard reports, and other