City Commission Meeting

DATE: Monday, November 10, 2025, 6:00 p.m. LOCATION: City Hall - John Fuller Auditorium 451 Third Street NW Winter Haven, FL 33881 1. CALL TO ORDER - Nathaniel J. Birdsong, Jr., Mayor 2. ROLL CALL - Vanessa Castillo, MMC, City Clerk 3. INVOCATION - Pastor Chris Young, Graceway Community Church 4. PLEDGE OF ALLEGIANCE - Vanessa Castillo, MMC, City Clerk 5. PRESENTATIONS 5.A Woman's Club of Winter Haven Presentation to the City - Jane McGinnis, President & Kimberly Burr, Committee member 6. DEVELOPMENTS OF NOTE 7. MINUTES 7.A October 13, 2025, Regular City Commission Meeting Minutes 7.B October 22, 2025, City Commission Agenda Review Session Minutes 8. COMMENTS FROM THE AUDIENCE 9. ORDINANCE(S) - SECOND READING - PUBLIC HEARING 10. CONSENT AGENDA 10.A Chain of Lakes Park Phase II Additional Parking Facilities: Change Order & Third Amendment to the Interlocal Agreement with Polk County CITY COMMISSION MEETING Staff Contact: T. Michael Stavres, City Manager, mstavres@mywinterhaven.com Staff Contact: Vanessa Castillo, MMC, City Clerk, vcastillo@mywinterhaven.com 2025-10-13 DRAFT Regular City Commission Meeting Minutes with Link Staff Contact: Vanessa Castillo, MMC, City Clerk, vcastillo@mywinterhaven.com 2025-10-22 DRAFT Agenda Review Session Minutes with Link Staff Contact: Andy Palmer, Parks Planning & Strategic Initiatives Manager, CITY COMMISSION MEETING – NOVEMBER 10, 2025 1

10.B Black & Veatch Scope of Services for a City Comprehensive Vulnerability Assessment and Adaptation Plan in accordance with FDEP Grant Agreement - 25PLN29 10.C Lake Idyl Stormwater Improvement Project (Phase 1) FDEP Grant Agreement NS131 11. RESOLUTION(S) 11.A R-25-51 - Acceptance of New Utility Easement form Breeze SPE, LLC. for installation, operation, and maintenance of sanitary sewer lines and related utility infrastructure; and termination, release, and vacation of existing utility easement in favor of the City of Winter Haven. 12. ORDINANCE(S) - FIRST READING 12.A O-25-30 - Request by Candace Ducking and Lisson Etienne to assign Neighborhood Support Future Land Use to an annexed parcel 12.B O-25-31 - Request by Candace Ducking and Lisson Etienne to assign Commercial- Highway (C- 3) zoning district to an annexed parcel 12.C O-25-32 - Request by the City of Winter Haven to assign Institutional Future Land Use to an annexed parcel (500 4th Street East Wahneta) 12.D O-25-33 - Request by the City of Winter Haven to assign Public Institutional (PI) zoning district to an annexed parcel (500 4th Street East Wahneta) apalmer@mywinterhaven.com Summary - Chain of Lakes Phase II Southwest Parking Area & Interlocal Amendment Third Amendment to Interlocal Agreement COL Phase II Rodda Change Order Staff Contact: Brittany Hart, Public Works Director, bhart@mywinterhaven.com Summary - Black and Veatch Scope of Services Scope of Services - Black & Veatch. FDEP Grant Agreement 25PLN29 (for reference) Staff Contact: Brittany Hart, bhart@mywinterhaven.com, bhart@mywinterhaven.com Summary - Lake Idyl Stormwater Improvement Project Phase 1 FDEP Grant Agreement Winter Haven Watershed Management Plan Excerpts Agreement NS131 (For Grantee's Signature) Staff Contact: Chris Young, Senior Planner, cyoung@mywinterhaven.com Summary - R-25-51 R-25-51 Staff Contact: Heather Reuter, Senior Planner, hreuter@mywinterhaven.com Summary - Ordinances O-25-30 and O-25-31 O-25-30 Staff Contact: Heather Reuter, Senior Planner, hreuter@mywinterhaven.com Summary - Ordinances O-25-30 and O-25-31 O-25-31 Staff Contact: Heather Reuter, Senior Planner, hreuter@mywinterhaven.com Summary - Ordinances O-25-32 and O-25-33 O-25-32 CITY COMMISSION MEETING – NOVEMBER 10, 2025 2

12.E O-25-34 - Request by the City of Winter Haven to amend the 2035 Future Land Use on a portion of a parcel from Neighborhood Suburban and Neighborhood Support Future Land Uses to Institutional Land Use 12.F O-25-35 - Request by the City of Winter Haven to rezone a portion of a parcel from Single Family Residential- Small Lot (R-2) and Conservation (CN) zoning districts to Public Institutional (PI) zoning district 13. NEW BUSINESS 13.A RFP-25-37 - Award of Local Government Area of Opportunity (LGAO) 13.B Certification of the November 4, 2025, City of Winter Haven Regular Municipal Election for Commission Seat Nos. 4 and 5 13.C Florence Villa Community Development Corporation Lease Agreement 14. CITY COMMISSIONERS/LIAISON REPORTS 15. CITY ATTORNEY REPORT 16. CITY MANAGER REPORT 17. DEPUTY CITY MANAGER REPORT Staff Contact: Heather Reuter, Senior Planner, hreuter@mywinterhaven.com Summary - Ordinances O-25-32 and O-25-33 O-25-33 Staff Contact: Sean Byers, Planning Manager, sbyers@mywinterhaven.com Summary - Ordinances O-25-34 and O-25-35 O-25-34 Staff Contact: Sean Byers, Planning Manager, sbyers@mywinterhaven.com Summary - Ordinances O-25-34 and O-25-35 O-25-35 Staff Contact: Eric Labbe, Economic Opportunity and Community Investment Director, elabbe@mywinterhaven.com Summary - Recommendation of Award RFP-25-370 RFP-25-37 Tabulation of Proposals RFP-25-37 Recommendation of Award Blue Sky Communities - RFP-25-37 Destiny Place - LGAO Form - Unsigned Staff Contact: Vanessa Castillo, MMC, City Clerk, vcastillo@mywinterhaven.com Summary - Certification of 2025 Regular Municipal Election 2025 Regular Municipal Election - Certificate of the City Canvassing Board (SEAT 4) 2025 Regular Municipal Election - Certificate of the City Canvassing Board (SEAT 5) Staff Contact: Scott Eilers, Parks Recreation and Culture Assistant Director , seilers@mywinterhaven.com Summary - Florence Villa Community Development Corporation CDC Lease Agreement FVCDC 2025 Lease Agreement CITY COMMISSION MEETING – NOVEMBER 10, 2025 3

18. CITY CLERK REPORT 19. EMERGENCY MATTERS NOT RECEIVED FOR THE AGENDA 20. ADJOURNMENT If a person decides to appeal any decision made by the Commission with respect to any matter considered at such meeting or hearing, they will need a record of the proceedings, and that, for such purpose, they may need to ensure that a verbatim record of the proceeding is made which record includes the testimony and evidence upon which the appeal is to be based (FS 286.0105). In accordance with the Americans with Disabilities Act and Florida Statutes, Section 286.26, persons with disabilities needing special accommodations to participate in this proceeding, should contact the City Clerk's Office, 451 Third Street, NW, Winter Haven, Florida 33881, in writing, not later than 48 hours prior to the proceeding; if not in writing, then not later than four (4) days prior to the proceeding at (863) 291-5600. Vision or hearing impaired please call (800) 955-8771 for assistance. CITY COMMISSION MEETING – NOVEMBER 10, 2025 4

REGULAR CITY COMMISSION MEETING MINUTES DATE: Monday, October 13, 2025 6:00 p.m. LOCATION: City Hall – John Fuller Auditorium 451 Third Street NW, Winter Haven, FL 33881 NOTE: PowerPoint slides of certain agenda items were also presented during this meeting. Link to PowerPoint here: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:2b13bd2c-af06-4506-8069-d97c9c9eaa95 A hard copy of the PowerPoint will be attached to the original signed minutes. 1. CALL TO ORDER - Mayor Birdsong called the regular meeting to order at 6:00 p.m. 2. ROLL CALL - Vanessa Castillo, MMC, City Clerk Commissioners Present: Mayor Nathaniel Birdsong; Pro Tem Brian Yates; Commissioner Brad Dantzler; Commissioner Tracy Mercer; and Commissioner Clifton Dollison. Staff Present: City Manager T. Michael Stavres; Deputy City Manager Michael “M.J.” Carnevale; City Attorney John Murphy; City Clerk Vanessa Castillo; Assistant City Manager for Public Safety Charlie Bird; Human Resources Director Shawn Dykes; Winter Haven Water Director Gary Hubbard; Public Affairs and Communications Director Katrina Hill; Parks, Recreation and Culture Director Julie Adams; Chief Financial Officer Colleen “C.J.” Scott; Public Works Director Brittany Hart; Winter Haven Regional Airport Director Troy Heidel; Police Chief Vance Monroe; and Fire Chief Drew Neubrand. 3. INVOCATION – Rev. Deldrick Leonard, Bethel Missionary Baptist Church 4. PLEDGE OF ALLEGIANCE – Vanessa Castillo, MMC, City Clerk 5. PRESENTATION(S) A. "Red Ribbon Week" Proclamation - Wally Gallart, Unit Commander and the Young Marines City Manager Stavres read a proclamation aloud recognizing “Red Ribbon Week” in the City of Winter Haven. Unit Commander, Wally Gallart, along with the Young Marines, accepted the proclamation and thanked the Commission. B. "Safe Sleep Awareness Month" Proclamation - Tyiesha Ghent, Chair of the Safe Sleep Task Force (Polk, Highlands and Hardee Counties) Deputy City Manager Carnevale read a proclamation aloud recognizing “Safe Sleep Awareness Month” in the City of Winter Haven. Yvette Colon of the Safe Sleep Task Force accepted the proclamation and thanked the Commission. C. "City Government Week" Proclamation - Katrina Hill, Director of Public Affairs and Communication City Manager Stavres read a proclamation aloud recognizing “City Government Week” in the City of Winter Haven. Public Affairs and Communication Director Hill, along with staff representing their respective departments, accepted the proclamation and thanked the Commission. She also spoke about upcoming City events that would be 5

CITY COMMISSION MEETING – October 13, 2025 Page 2 of 5 held in celebration of this week such as Beyond the 9 to 5 video series, and Hands on Haven at the Winter Haven Regional Airport. D. "Greenways and Trails Month" Proclamation - Katie White, Project Lead, Parks, Recreation & Culture Deputy City Manager Carnevale read a proclamation aloud recognizing “Greenways and Trails Month” in the City of Winter Haven. Project Lead White, along with Parks Planning and Strategic Initiatives Manager Andy Palmer, accepted the proclamation and thanked the City Commission. City Manager Stavres expressed he was excited about the upcoming dedication and said that the Lake Elbert Trail was already being used. E. "National Community Planning Month Proclamation" - Eric Labbe, Economic Opportunity and Community Investment Director City Manager Stavres read a proclamation aloud recognizing “National Community Planning Month” in the City of Winter Haven. Assistant Economic Opportunity and Community Investment Director Cedric Cox, along with Planning staff, accepted the proclamation and thanked the Commission. F. "Imagine A Day Without Water" Proclamation - Kassidy King, Customer Relations Specialist, Winter Haven Water Deputy City Manager Carnevale read a proclamation aloud recognizing “Imagine A Day Without Water” in the City of Winter Haven. Customer Relations Specialist Kassidy King, along with other Winter Haven Water Department staff, accepted the proclamation and thanked the Commission. G. CityU Class 4 Graduation Public Affairs and Communications Director Hill gave an overview of this item and a CityU Class 4 Graduation PowerPoint presentation (see attached/link) going over the slides in more detail. She discussed what the graduates had been through and the sessions they attended in more detail. Graduates were each called upon, given a certificate of completion, and photographed with the Commission, City Manager Stavres, and Deputy City Manager Carnevale. 6. DEVELOPMENTS OF NOTE 7. MINUTES A. September 10, 2025, Regular City Commission Meeting Minutes B. September 17, 2025, City Commission Agenda Review Session Minutes Motion by Mayor Pro Tem Yates to approve the minutes as presented. Mayor Birdsong stated that anyone wishing to speak to the minutes could make comments now by coming to the podium and stating their name and address for the record and make comments. No one spoke for or against. Motion carried 5:0. 8. COMMENTS FROM THE AUDIENCE - None 9. ORDINANCE(S) – SECOND READING – PUBLIC HEARING - None 10. CONSENT AGENDA A. Amendment No. 3 to the Agreement between the City of Winter Haven and Flightline WH, LLC d/b/a Flight Line Café & Catering B. Amendment No. 4 to the Agreement between the City of Winter Haven and Flightline WH, LLC d/b/a Flight Line Café & Catering C. Florida Department of Transportation (FDOT) Road Closure Permit Application D. Affordable Housing Advisory Committee (AHAC) Appointments E. Purchase of Neptune Mach 10 Potable Water Meters 6

CITY COMMISSION MEETING – October 13, 2025 Page 3 of 5 F. Wastewater Treatment Plant #3, Emergency Sludge Dewatering agreement with Synagro South, LLC G. Purchase of Thirty-Three (33) Police Vehicles via Cocoa Ford, Inc. H. Mutual Aid Agreement (MAA) with City of Tampa Police Department I. Fire Station No. 5 Guaranteed Maximum Price with Design-Build Contract with Whitehead Construction, Inc. (RFQ-22-40) J. Winter Haven Professional Firefighters, International Association of Firefighters (IAFF) Local 4967 Memorandum of Agreement Motion by Mayor Pro Tem Yates to approve the Consent Agenda as presented. Mayor Birdsong closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to the Consent Agenda could come to the podium and state their name and address for the record. No one spoke for or against. Mayor Birdsong closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. City Manager Stavres noted that there had a been a question at the October 8, 2025 Agenda Review Session regarding item 10A Amendment No. 3 to the Agreement between the City of Winter Haven and Flightline WH, LLC d/b/a Flight Line Café & Catering so he provided further clarification regarding that amendment. 11. RESOLUTION(S) A. R-25-50 Debt Management Policy City Attorney Murphy read Resolution R-25-50 by title only and City Manager Stavres presented. Motion by Commissioner Mercer to approve Resolution R-25-50. Mayor Birdsong closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this Resolution may come to the podium and state their name and address for the record. No one spoke for or against. Mayor Birdsong closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. 12. ORDINANCE(S) - FIRST READING – None 13. NEW BUSINESS– None 14. CITY COMMISSIONERS/LIAISON REPORTS Commissioner Mercer reported the following: attended the Main Street Winter Haven (MSWH) 30th Anniversary Celebration and Annual Meeting; attended Polk Transportation Planning Organization (TPO) Board Meeting; attended the Ridge League of Cities (RLC) Dinner Meeting hosted by the City of Winter Haven; attended the Florida League of Cities (FLC) Legislative Policy Committee Meeting; attended the Coastal & Heartland National Estuary Partnership (CHNEP) Meeting, previously called Charlotte Harbor, and offered them the City’s Lakes Management Report. She thanked the Natural Resources Division and said they had made a lasting impression on them. Commissioner Dollison reported the following: attended the ribbon cuttings for The Breeze Apartments and Dream Winter Haven Apartments and attended the Welcome to Winter Haven new employee luncheon. Lastly, he said he was praying for continued peace in the Middle East and for a resolution to the current Federal Government shutdown. 7

CITY COMMISSION MEETING – October 13, 2025 Page 4 of 5 Commissioner Dantzler reported the following: attended the MSWH Oktoberfest event, which was one of his favorite events; attended the RLC Dinner Meeting hosted by the City; attended the Fire Station Open House; attended the Welcome to Winter Haven new employee luncheon; and attended the Meals on Wheels Gala where City Manager Stavres did a great job as master of ceremonies. City Manager Stavres added that they had raised over $200,000 which was the largest amount so far. Commissioner Dantzler also gave a shoutout to [Theatre Winter Haven Producing Director] Dan Chesnika for the lighting in the Nora Mayo Hall at the RLC Dinner Meeting, said the decorations for the RLC Dinner Meeting were very nice and that he had received many compliments from other municipalities; attended the MSWH 30th Anniversary Celebration and Annual Meeting; and attended the Winter Haven Economic Development Council (WHEDC) Annual Meeting at Grove Roots. Lastly, he said that he would really miss the City’s Hispanic Heritage Employee Luncheon, which he really enjoyed and was always a lot of fun. Mayor Pro Tem Yates reported the following: attended a [Polk County] Tourist Development Council (TDC) Orientation; attended a Winter Haven High School (WHHS) Community Meeting and said they were going to be searching for a new principal; attended the RLC Dinner Meeting, which he said was great and thanked staff. He reported that he would be sworn into the RLC Board at next September, 2026 RLC Board Dinner Meeting as the incoming president; attended the Polk TPO Board Meeting and said that legs 1, 2 and 3 for the Thompson Nursery Road were due for completion in 2029 and the final leg in 2031; attended Central Florida Metroplan Orlando (MPO) Alliance (CFMPOA) Meeting and said he was nominated to serve as vice chair for next year. Mayor Birdsong reported the following: attended the [Greater Winter Haven Chamber of Commerce] Bankers Cup Awards; attended the Polk TPO Meeting where they had approved the Vision 50 with all of the transportation projects needed through 2050; attended a Central Florida Regional Planning Council (CFRPC) Meeting in Okeechobee where a presentation about treating and storing water was given by the South Florida Water Management District; attended the ribbon cuttings of The Breeze Apartments and The Dream Winter Haven Apartments; attended the WHEDC Annual Meeting; and attended the MSWH 30 th Anniversary Celebration and Annual Meeting. 15. CITY ATTORNEY REPORT City Attorney Murphy reported the following: attended the RLC Dinner Meeting hosted by the City of Winter Haven, which was excellent and complimented staff and attended the Hispanic Heritage Employee Luncheon which was also excellent. 16. CITY MANAGER REPORT City Manager Stavres reported the following: • He extended a tremendous word of thanks to Assistant to the City Manager A.J. Nicholson, for leading the charge for the Ridge League of Cities Dinner Meeting, and other staff who volunteered to assist from the Parks, Recreation and Culture Department, Public Affairs and Communications Department and the City Clerk’s Office. The event sold out and will be hosted again next year, however, in September, 2026. • He congratulated Police Chief Monroe on his recent completion of the three-week chief executive seminar in Tallahassee hosted by the Florida Department of Law Enforcement (FDLE). • Leadership Winter Haven, hosted by the Greater Winter Haven Chamber of Commerce, had kicked off and their official first day was this Wednesday for “Winter Haven Day”. He invited the Commission to attend a luncheon for this group on October 15, 2025 at 11:45 a.m. at the AdventHealth FieldHouse and Conference Center. 17. DEPUTY CITY MANAGER REPORT – None 18. CITY CLERK REPORT City Clerk Castillo reported the following: the Regular Municipal Election for seat nos. 4 and 5 would be held on Tuesday, November 4, 2025. Public notices had been advertised and posted on various City buildings and the website. The Abiding Savior Church polling location had now changed to Spring Haven and the Calvary Baptist Church polling location had changed to Cypress Ridge Presbyterian Church. Lastly, the Logic and Accuracy Testing to secure all of the voting equipment would be held on Tuesday, October 28, 2025 at 10:30 a.m. Candidates had been invited via certified mail and only one Canvassing Board member needed to be present. Mayor Pro Tem Yates agreed to serve as the liaison to the Logic and Accuracy Testing on behalf of the Canvassing Board [since a quorum was not needed]. 19. EMERGENCY MATTERS NOT RECEIVED FOR THE AGENDA – None 20. ADJOURNMENT – 6:49 p.m. 8

CITY COMMISSION MEETING – October 13, 2025 Page 5 of 5 ATTEST: CITY OF WINTER HAVEN, FLORIDA ___________________________ _________________________ Vanessa Castillo, MMC Nathaniel J. Birdsong, Jr. City Clerk Mayor 9

CITY COMMISSION AGENDA REVIEW SESSION MINUTES DATE: Wednesday, October 22, 2025, 6:30 p.m. LOCATION: City Hall – John Fuller Auditorium 451 Third Street NW, Winter Haven, FL 33881 NOTE: PowerPoint slides of certain agenda items were also presented during this meeting. Link to PowerPoint here: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:5e88132b-bc56-4c50-ac4d-a6eb41bdffb2 A hard copy of the PowerPoint will be attached to the original signed minutes. 1. CALL TO ORDER - Mayor Birdsong called the meeting to order at 6:30 p.m. 2. ROLL CALL - Vanessa Castillo, MMC, City Clerk Commissioners Present: Mayor Nathaniel J. Birdsong, Jr.; Mayor Pro Tem Brian Yates; Commissioner Bradley T. Dantzler; and Commissioner Tracy Mercer Commissioner; Commissioner Clifton E. Dollison Staff Present: City Manager T. Michael Stavres; Deputy City Manager Michael “M.J.” Carnevale; Assistant City Attorney Drew Crawford; City Clerk Vanessa Castillo; Assistant City Manager for Public Safety Charlie Bird; Economic Opportunity and Community Investment Director Eric Labbe; Chief Financial Officer Colleen “C.J.” Scott; Public Works Director Brittany Hart; Parks, Recreation and Culture Director Julie Adams; Public Affairs and Communications Director Katrina Hill; and Police Chief Vance Monroe. 5. PRESENTATION(S) A. "U.S. Marine Week" Proclamation - George Sidler, Commandant Marine Corps League; Heart of Florida There were no questions or discussion. B. *** AGENDA REVIEW ONLY *** Update on Willowbrook Construction - Andy Palmer, Parks Planning & Strategic Initiatives Manager City Manager Stavres said Parks Planning & Strategic Initiatives Manager Palmer and Project Lead Katie White would be providing an update on this item. Manager Palmer gave a Willowbrook Project Update PowerPoint presentation (see link/attached) and went over the slides in further detail. He explained that in 2022 the City received $2.65 million from Duke Energy through an easement agreement. Since then, staff had worked to determine how best to prioritize the use of those funds at the Willowbrook Golf Course. Since much of the needed critical infrastructure improvements were costly, the approach focused on addressing as many essential upgrades as possible while also improving course playability, amenities, and aesthetics across the property. He added that Project Lead White had led the project for the past year and would provide highlights and an overview of how the funds were allocated to maximize the golf course’s overall impact. Project Lead White said that Phase 1, which began in August 2024 and concluded in May, 2025 included renovating the on-course restrooms, conducting exploratory and design work, developing a master plan of priorities, and completing initial tree and brush removal on the course and near the clubhouse. Phase 2 began in June, 2025 when the clubhouse temporarily closed while the driving range and pro shop remained open. During this phase, crews cleaned out the irrigation pond, installed new components for the reuse line, and rebuilt all 18 greens, along with the putting green and a nursery green, by removing the existing surface material and replacing it with a new root zone mix for improved growth. The irrigation system was also upgraded, allowing better control of water usage, and 10

CITY COMMISSION AGENDA REVIEW SESSION – October 22, 2025 Page 2 of 4 the #14 green was repositioned due to encroachment on a nearby property line, with a new fence installed along the boundary. City Manager Stavres noted that the adjustments to the #14 green maintained playability and that the improved greens were already growing in well. Project Lead White explained that project cost savings allowed additional work to be completed, including improving five critical drainage areas, replacing approximately 2,600 feet of cart path, replacing the end course pump shed, installing split rail fencing, and pressure washing and painting the clubhouse and associated structures. Landscaping enhancements and sign renovations were completed at the clubhouse entrance, and diamond plate materials were ordered to install on the bridge approaches. Project Lead White also said that future priorities included repaving the parking lot, completing clubhouse interior renovations, additional tree clearing, repairing end course bridges, and that staff would work with Troon to identify funding and grant opportunities. Commissioner Dantzler asked whether the course bridges needed to be replaced or could be repaired. Project Lead White responded that they could be repaired and noted that a bridge report had previously recommended repair rather than full replacement. City Manager Stavres explained that the bridges were aging concrete structures with some deterioration and that the long-term goal would ideally be to replace them with wider bridges similar to those along the Chain of Lakes Trail, though current drivability remained solid. Commissioner Dantzler suggested using artists to paint the bridges to enhance their appearance. Project Lead White agreed and noted newly installed landscaping and showed photos of recent improvements. She said the course was anticipated to fully reopen in mid-November, 2025 with a possible ribbon-cutting or first-putt event in January, 2026. City Manager Stavres added that the back nine greens were already well grown in and the course aesthetics had noticeably improved. Mayor Pro Tem Yates asked about target green speed, golfer etiquette education, maintenance staffing, and the extent of cart path replacement. Project Lead White explained that about 20% of the most damaged cart paths were being replaced. City Manager Stavres confirmed dedicated on-site maintenance staff and ongoing cart path work. Commissioner Mercer asked about irrigation. City Manager Stavres confirmed reclaimed water usage via a lined holding pond. Commissioner Dollison inquired about the clubhouse interior. Project Lead White stated only minor updates were planned now, with larger renovations on a future project list. In response to questions about drainage and flooding, she explained that major problem areas had been addressed through drainage improvements and new irrigation infrastructure. City Manager Stavres noted the course should perform better during future storms. Additional historical context on the course’s development was offered during the discussion. Mayor Pro Tem Yates also asked about the golf cart lease and GPS-enabled carts. City Manager Stavres said staff would report back and that such technology could help protect the course and support any future ranger program discussions. C. *** AGENDA REVIEW ONLY *** Traffic Calming Program and Guidelines - Brittany Hart, Public Works Director Public Works Director Hart gave a Traffic Calming Program and Guidelines PowerPoint presentation (see link/attached) and went over the slides in further detail. She explained that the existing policy, originally adopted in 2008, had not been updated since. She stated that staff worked with Kimley-Horn to create new program guidelines aligned with the City Commission’s strategic goals. The updated program emphasized a data-driven, consistent approach to traffic management, aimed to improve safety for drivers, pedestrians, and bicyclists, and sought to prevent the shifting of speeding issues from one street to another. Hart outlined the eligibility criteria, including that only local and collector streets owned by the City could be considered, and described the application and preliminary data review process. Director Hart explained that a cross-departmental Transportation and Mobility Team would evaluate eligible applications, recommend appropriate traffic calming measures, and monitor their effectiveness. Measures could range from education and awareness (tier one), enforcement (tier two), physical modifications such as speed humps or chicanes (tier three), to major roadway redesigns including traffic circles or raised intersections (tier four). She emphasized that temporary measures could be deployed immediately while long-term solutions were designed and implemented. Mayor Pro Tem Yates raised concerns about public confusion over which roads were City-owned versus Polk County or private roads. City Manager Stavres responded that County roads were referred directly to Polk County and that residents were copied on communications. Director Hart added that the County followed a similar tiered review process and that the City deferred maintenance responsibility to them when applicable. 11

CITY COMMISSION AGENDA REVIEW SESSION – October 22, 2025 Page 3 of 4 Mayor Birdsong inquired about the budgeting and implementation of traffic calming devices. Director Hart explained that funding came from roadway supplies and materials, and that measures were selected based on traffic volume and speed. She provided examples of previous traffic calming modifications, including narrowing lanes, adding curbing, and other visual cues. City Manager Stavres added that low-cost solutions, such as painted road markings, had proven effective in slowing traffic and improving safety. 6. DEVELOPMENTS OF NOTE – None 7. MINUTES A. September 22, 2025, Regular City Commission Meeting Minutes There were no questions or discussion. B. October 8, 2025, City Commission Agenda Review Session Minutes There were no questions or discussion. 8. COMMENTS FROM THE AUDIENCE – None 9. ORDINANCE(S) – SECOND READING – PUBLIC HEARING – None 10. CONSENT AGENDA A. Winter Haven Firefighters' Pension Board of Trustees Appointment City Manager Stavres gave an overview of this item. There were no questions or discussion. B. Authorization for Travel & Training: Polk County Day 2026 (Five City Commissioners, Stavres, Carnevale, Hill) City Manager Stavres gave an overview of this item. There were no questions or discussion. C. Award RFQ-25-33, Design Criteria Package & Owner's Rep Services for the Winter Haven Water Administration Facility, Water Resource (Education) Center and Operations Center City Manager Stavres gave an overview of this item. There were no questions or discussion. D. Sixth Amendment to Sewer Service Agreement with Wahneta Water System, Inc. City Manager Stavres gave an overview of this item. He also noted that they paid connection fees to the City totaling the equivalent of 8.35 ERUs (equivalent residential units), which amounted to approximately $85,316. This payment was made to the City in accordance with applicable code and legal requirements, and Wahneta Water Service, Inc. would also be responsible for ongoing monthly service charges for the wastewater services provided by the City in accordance with applicable City code requirements. There were no questions or discussion. E. Kimley Horn Design Services Consulting Agreement for S. Lake Howard Drive West from 15th Street SW to 20th Street SW City Manager Stavres gave an overview of this item. There were no questions or discussion. 11. RESOLUTION(S) - None 12

CITY COMMISSION AGENDA REVIEW SESSION – October 22, 2025 Page 4 of 4 12. ORDINANCE(S) - FIRST READING – None 13. NEW BUSINESS - None 14. CITY COMMISSIONERS/LIAISON REPORTS – No report 15. CITY ATTORNEY REPORT – No report 16. CITY MANAGER REPORT City Manager Stavres reported that he and Deputy City Manager Carnevale would be attending the International City County Management Association (ICCMA) Conference from Saturday, October 25, 2025 through Wednesday, October 29, 2025, however, they would come back to attend the October 27, 2025 Regular City Commission Meeting. In their absence, Assistant City Manager for Public Safety Bird would be available to address any issues. 17. DEPUTY CITY MANAGER REPORT – No report 18. CITY CLERK REPORT – No report 19. EMERGENCY MATTERS NOT RECEIVED FOR THE AGENDA – None 20. ADJOURNMENT – 7:16 p.m. ATTEST: CITY OF WINTER HAVEN, FLORIDA ___________________________ _________________________ Vanessa Castillo, MMC Nathaniel J. Birdsong, Jr. City Clerk Mayor 13

CITY COMMISSION MEETING NOVEMBER 10, 2025 FACT SHEET MY WIN T ER H A V EN. C OM PAGE 1 OF 2 DATE: October 29, 2025 TO: Honorable Mayor and City Commissioners VIA: T. Michael Stavres, City Manager M.J Carnevale, Deputy City Manager Julie Adams, Parks, Recreation & Culture Department Director FROM: Andy Palmer, Parks Planning & Strategic Initiatives Manager SUBJECT: Chain of Lakes Park Phase II Additional Parking Facilities: Change Order & Third Amendment to the Interlocal Agreement with Polk County BACKGROUND In 2023, the City Commission awarded RFQ 22-45, Chain of Lakes Park Phase II Construction Manager at Risk to Rodda Construction. In June 2024, the City Commission authorized the City Manager to proceed with incremental Guaranteed Maximum Price Packages to ensure the four baseball fields were complete for the 2025 RussMatt Tournament. On November 12, 2024, the City Commission approved the Guaranteed Maximum Price Amendment in the amount of $24,012,407 with Rodda Construction for the first portion of the COL Phase II Project. This first portion of the project generally included the four artificial turf baseball fields, concession/restroom building, lift station, maintenance building, parking areas, fan areas, loop trail system, landscaping and other support infrastructure. In 2023, the City and County entered into an Interlocal Agreement for Tourist Development Tax Funding towards the project in the amount of $10 Million. In 2024, the City and County entered into a subsequent amendment for an additional $2 Million from Polk County towards the project. The intent with the Interlocal Agreement was generally a 50:50 split between the City and County of $12 Million City + $12 Million County towards the project. The Fieldhouse opened in late 2019. The amount of parking facilities onsite pose frequent challenges to fully program all of the amenities (Fieldhouse, meeting spaces, theaters, art gallery, aquatics venue). Over the past six years, staff has worked closely with delivery partners including the Theatre and Visit Central Florida on carefully coordinated scheduling and parking strategies. The current phase adds additional parking to help service the ballfield complex, bringing the total spaces (current phase + existing) to approximately 1,111 (911 paved +200 stabilized grass). Even with the additional parking as part of the current phase, there will not be sufficient parking to fully program all venues onsite. 14

CITY COMMISSION MEETING NOVEMBER 10, 2025 FACT SHEET MY WIN T ER H A V EN. C OM PAGE 2 OF 2 During the design and permitting of the project, additional parking areas on the southwest corner of the site as well as amenities were planned. Staff has worked with Rodda and Polk County on a Change Order and Interlocal Agreement Amendment which would add approximately 358 additional spaces (233 paved + 125 stabilized grass). It is important to note that these additional spaces will provide additional capacity for the site, but it will still be very difficult to fully activate all venues on the site at one time. The Change Order also includes sodding the great lawn area, creating additional green space on the site, a fountain for the retention pond and additional site amenities, landscaping and trees. The total for the Change Order is $1,200,209. The proposed Interlocal Agreement Third Amendment commits $600,000 in cash from Polk County with a $600,209 match from the City. In an effort to be completed with this parking area as close to the 2026 RussMatt Tournament as possible, Rodda is proceeding with underground utility work and home run netting on Field 4 utilizing cost savings within the existing contract. FINANCIAL IMPACT The total Change Order for this work $1,200,209. The Interlocal Agreement Amendment Three will provide $600,000 from Polk County and the City has $600,209 budgeted within the Fiscal Year 26 Budget as a match to fund this work. STRATEGIC PLAN ALIGNMENT  Pillar: Quality of Life  Goal: 2.4– Ensure that as the City grows, opportunities for access to recreation grow along with the population, especially geographically. RECOMMENDATION Staff recommends that the City Commission approve the Third Amendment to the Interlocal Agreement with Polk County and authorize the Mayor and other City Officials to execute the Third Amendment to the Interlocal Agreement with Polk County and approve a Change Order with Rodda Construction in the amount of $1,200,209 for the expanded parking project and authorize the City Manager to execute the Change Order with Rodda in the amount of $1,200,209 for the expanded parking project and take any other action necessary related to the completion of this project. ATTACHMENTS  Third Amendment to the Interlocal Agreement with Polk County  Rodda Change Order for the Expanded Parking Facilities 15

1 THIRD AMENDMENT TO INTERLOCAL AGREEMENT FOR TOURIST DEVELOPMENT TAX FUNDING FOR RENOVATION OF THE CHAIN OF LAKES COMPLEX THIS THIRD AMENDMENT TO INTERLOCAL AGREEMENT (“Third Amendment”) is made and entered as of the Third Amendment Effective Date defined in Section 3, below, by and between Polk County, a political subdivision of the State of Florida (the “County”) and the City of Winter Haven, a municipal corporation of the State of Florida (the “City”). WHEREAS, the County and the City entered into that certain Interlocal Agreement for Tourist Development Tax Funding for Renovation of the Chain of Lakes Complex effective October 31, 2023 (the “Agreement”); and WHEREAS, pursuant to the Agreement, the County pledged to contribute a portion of the revenues from its Tourist Development Tax to assist the City with the design and construction of the New Facility/Improvements, as defined in the Agreement, including an Initial Deposit in the amount of Five Million and no/10 Dollars ($5,000,000.00) and subsequent debt service payments thereafter to the City on a principal amount of Five Million and no/100 Dollars ($5,000,000.00), exclusive of interest costs in accordance with an Estimated Bonded Debt Amortization Schedule attached to the Agreement as Exhibit “B”; and WHEREAS, subsequent to October 31, 2023, the City issued its Series 2023 Non Ad Valorem Revenue Bonds on December 14, 2023; and WHEREAS, on January 9, 2024, the County and the City entered into a First Amendment to the Agreement (“First Amendment”) to replace the Estimated Bonded Debt Amortization Schedule with the Final Bonded Debt Amortization Schedule for the Indebtedness which became the new and updated Exhibit “B” to the Agreement; and WHEREAS, on September 17, 2024, the County and the City entered into a Second Amendment to the Agreement (“Second Amendment”) to reflect an increased amount of Tourist Development Tax Funding to be provided by the County for the Project in an amount of up to Two Million and no/100 Dollars ($2,000,000.00), exclusive of interest costs, to assist the City in the payment of increased design and construction costs for the Project; and WHEREAS, the Second Amendment replaced and updated the Final Bonded Debt Amortization Schedule for the Indebtedness which became the new and updated Exhibit “B” to the Agreement; and WHEREAS, it has now been determined, that construction of an additional parking lot for the Project which additional work is estimated to be in the amount of One Million Two Hundred Thousand Two Hundred Nine and no/100 Dollars ($1,200,209.00) is desirable; and WHEREAS, the County and the City desire to split the costs for the construction of an additional parking lot for the Project, with the County funding approximately Six Hundred Thousand and no/100 Dollars ($600,000.00) from additional legally available Tourist Development Tax Funds and the City paying an additional Six Hundred Thousand Two Hundred Nine and no/100 Dollars ($600,209.00) from additional legally available City funds; and 16

2 WHEREAS, the Final Bonded Debt Amortization Schedule-Amended as attached to the Second Amendment as Exhibit “B” will not change or need to be amended as a result of this Third Amendment. NOW THEREFORE, the County and the City hereby agree as follows: 1. The recitals stated above are true and correct and fully incorporated herein. Capitalized terms used herein shall have the meaning ascribed in the Agreement unless otherwise defined in this Third Amendment. 2. The County agrees to pay up to an additional Six Hundred Thousand and no/100 Dollars ($600,000.00) to the City in legally available Tourist Development Tax Funds in one lump sum payment of Six Hundred Thousand and no/100 Dollars ($600,000.00) within thirty (30) days of the date that the Board of County Commissioners approves this Third Amendment. 3. Pursuant to Section 163.01(11), Florida Statutes, this Third Amendment shall become effective upon the date (the “Third Amendment Effective Date”) the fully executed Agreement is filed with the Clerk of the Circuit Court for Polk County. 4. Except as expressly provided in this Third Amendment, the Agreement as previously amended by the First Amendment and Second Amendment is not otherwise amended, modified, or affected by this Third Amendment, and all other terms of the Agreement, as Amended, remain unchanged and in full force and effect. [Signatures appear on the following page] 17

IN WITNESS WHEREOF, the Parties hereto have caused this Third Amendment to be executed by their duly authorized representatives as of the Third Amendment Effective Date. ATTEST: STACY M. BUTTERFIELD, Clerk POLK COUNTY, a political subdivision of the State of Florida By: By: Deputy Clerk , Chair Board of County Commissioners Approved as to form and legal sufficiency: Dated: _________________________ County Attorneys’ Office ATTEST: CITY OF WINTER HAVEN, a municipal Corporation of the State of Florida By: ____________________________ City Clerk Nathaniel J. Birdsong, Jr., Mayor Dated: _________________________ Approved as to form and legal sufficiency: City Attorney 18

October 20, 2025 City of Winter Haven 451 3rd Street NW Winter Haven, FL 33881 Attn: Mr. Andy Palmer RE: Chain of Lakes Park Phase II Project – additional parking Dear Mr. Palmer: Rodda Construction and Whitehead Construction are pleased to submit the attached pricing for the additional parking at the Chain of Lakes Park Phase II Project. This pricing is based on Carter and Kaye Engineering LLC drawings dated 5/10/24. This amount includes is all necessary work to complete the parking lots as shown on the attached. This will include paved and grass parking as indicated, lighting and the necessary landscaping. The sidewalks and seeding of the non “great lawn” area that are shown are already being completed under previous phases of the project. Should you have any questions, please feel free to give us a call. Sincerely, J. Jason Rodda President- Rodda Construction 19

Site Preparation / Parking Lot 700,580$ Utilities - Water, Stormwater Management N.I.C. Geotechnical Testing Allowance 35,000$ Sidewalks N.I.C. Landscape / Irrigation @ Parking Lot 73,950$ Bahia Sod / Irrigation @ Great Lawn (25,000 sf) 27,000$ Site Amenity Allowance 30,000$ Pond Fountain 35,834$ Fountain Service Allowance - TECO 10,000$ Lighting (13 poles) / Fountain Power 87,645$ Subtotal 1,000,009$ General Conditions 132,000$ 5% Construction Management Fee 56,600$ Subtotal 1,188,609$ Bond 11,600$ TOTAL 1,200,209$ City of Winter Haven Chain of Lakes Park phase II additional parking 10/20/25 1 of 1 20

CITY COMMISSION MEETING NOVEMBER 10, 2025 FACT SHEET MY WIN T ER H A V EN. C OM PAGE 1 OF 2 DATE: October 28, 2025 TO: Honorable Mayor and City Commissioners VIA: T. Michael Stavres, City Manager M.J. Carnevale, Deputy City Manager FROM: Brittany Hart, Public Works Department Director Dustin W. Everitt, Natural Resources Manager Olivia Husik, Environmental Scientist I SUBJECT: Black & Veatch Scope of Services for a City Comprehensive Vulnerability Assessment and Adaptation Plan in accordance with FDEP Grant Agreement – 25PLN29. BACKGROUND On July 28, 2025, the City Commission authorized the City Manager to execute Grant Agreement 25PLN29 with the Florida Department of Environmental Protection’s (FDEP) Office of Resilience and Coastal Protection supporting community planning efforts to address risks to critical infrastructure and assets associated with flooding, sea level rise, and increased precipitation linked to global climate change. Through this agreement, the City has been awarded $360,000 in state funding to complete a comprehensive Vulnerability Assessment and Adaptation Plan. This initiative will update hydrologic and hydraulic modeling to evaluate localized flood risks and climate-related exposures, identify priority risk areas across the community, and provide a strategic framework for strengthening local resilience. In addition to safeguarding Winter Haven’s long-term safety and sustainability, the plan will also position the City to be more competitive in securing future grants and funding opportunities for risk mitigation projects. To complete this work, the City has engaged Black & Veatch, a firm on the City’s continuing professional services contract (RFQ-20-01), who has provided a detailed scope of services to assist the City in completing the Vulnerability Assessment and Adaptation Plan consistent with the FDEP grant requirements. As part of the scope, Black & Veatch will:  Develop a Vulnerability Assessment Report identifying areas potentially impacted by climate change, including vulnerabilities to 100-year and 500-year flood events.  Evaluate potential effects of sea level rise on Winter Haven’s lakes and watershed systems. 21

CITY COMMISSION MEETING NOVEMBER 10, 2025 FACT SHEET MY WIN T ER H A V EN. C OM PAGE 2 OF 2  Present findings in a public meeting to gather stakeholder input.  Provide a targeted action plan with recommended strategies for addressing risks identified through the assessment. If approved, Black & Veatch is expected to begin work in November 2025 with an anticipated project completion date of March 2027. FINANCIAL IMPACT The total cost for the scope of work is $360,000 and will be fully funded through the FDEP Grant awarded for the completion of the City’s Comprehensive Vulnerability Assessment and Adaptation Plan. The grant requires no local matching funds, and the City will be reimbursed by FDEP upon acceptance of each deliverable. Project costs will be paid to Black & Veatch from the Stormwater Quality budget. STRATEGIC PLAN ALIGNMENT  Pillar: Community Safety  Goal: 5.4 – Ensure local government functions are aligned with community safety best practices.  Pillar: Responsible Government  Goal: 6.1 – Exemplify fiscal accountability and resiliency.  Strategy: 6.1.5 – Research and pursue alternative/nontraditional revenue sources and partnership opportunities to enhance financial sustainability and resiliency. RECOMMENDATION Staff recommends the City Commission authorize the City Manager or his designee to approve the scope of services with Black & Veatch to develop a vulnerability assessment and adaptation plan, issue a purchase order to Black & Veatch in the amount of $360,000 and take all other actions necessary and incidental thereto, to complete the vulnerability assessment and adaptation plan, in accordance with FDEP Grant Agreement 25PLN29. ATTACHMENTS  Scope of Services – Black & Veatch.  FDEP Grant Agreement 25PLN29 (for reference) 22

CITY OF WINTER HAVEN COMPREHENSIVE VULNERABILITY ASSESSMENT & ADAPTION PLAN SCOPE OF SERVICES PREPARED FOR City of Winter Haven 15 OCTOBER 2025 23

City of Winter Haven Black & Veatch Corporation Comprehensive Vulnerability Assessment & Adaption Plan October 2025 Scope of Services i Table of Contents TABLE OF CONTENTS...................................................................................................................................... I I. PROJECT DESCRIPTION ............................................................................................................................... 1 Background ........................................................................................................................................... 1 Task 1 - Acquire Background Data ............................................................................................................ 1 Task 2 – Exposure and Sensitivity Analyses .............................................................................................. 2 Task 3 – Final Vulnerability Assessment Report ....................................................................................... 2 Task 4 – Draft Adaption Needs and Strategies ......................................................................................... 3 Task 5 – Community Prioritization of Adaption Needs ............................................................................. 3 Task 6 – Final Adaption Plan ..................................................................................................................... 4 Task 7 – Public Outreach Meetings and Coordination Meetings ............................................................. 4 Task 8 – Local Mitigation Strategy Coordination ...................................................................................... 5 II. PROJECT FEE .............................................................................................................................................. 6 III. PROJECT SCHEDULE ................................................................................................................................. 7 24

City of Winter Haven Black & Veatch Corporation Comprehensive Vulnerability Assessment & Adaption Plan October 2025 Scope of Services 1 I. PROJECT DESCRIPTION Background The City of Winter Haven (Grantee) will complete the City of Winter Haven Comprehensive Vulnerability Assessment Project (Project) to include a comprehensive Vulnerability Assessment (VA) pursuant to Section 380.093, Florida Statutes (F.S.), as effective July 1, 2024. The Project will also include public outreach and stakeholder engagement; develop an adaptation plan; and contribute to the Local Mitigation Strategy. Task 1 - Acquire Background Data The Consultant will research and compile the data needed to perform the VA based on the requirements as defined in Section 380.093, F.S. Three main categories of data are required to perform a VA: 1) critical and regionally significant asset inventory, 2) topographic data, and 3) flood scenario-related data. GIS metadata must be included for each dataset compiled and each asset dataset must be classified using the asset groups and types defined in paragraphs 380.093(2)(a)1-4, F.S. GIS files and associated metadata must adhere to the Resilient Florida Program’s GIS Data Standards, as referenced in Attachment 6, and raw data sources shall be defined within the associated metadata. Flood-scenario related data should make use of the best available information through the Florida Flood Hub. If Florida Flood Hub data is unavailable, flood data shall include: • Planning horizons: 2050 and 2080. • Rainfall-induced flooding, to the extent practicable: 100-year (1% annual chance) and 500-year (0.2% annual chance) return period flood events utilizing the Peace Creek Watershed Model. • Rainfall-induced flooding analysis is required for all non-coastal communities. In the process of compiling background data, the Consultant shall identify data gaps, where missing data or low-quality information may limit the VA’s extent or reduce the accuracy of the results. The Consultant shall take practicable steps to rectify any gaps of data necessary to complete analysis of required scenarios utilizing interpolation or support from the City. No Fieldwork or data collection is included as part of this project effort. Deliverables • A Background Data Catalog consistent with the GIS Data Standards that outline the datasets compiled and the raw data sources; • Complete the Flood Risk Scenario Matrix consistent with the GIS Data Standards that outline the different flood risk scenarios, planning horizons, return periods, and similar parameters of the VA; and • Compiled GIS datasets for each of the three main background data categories. To be provided in a single-file geodatabase or zipped folder, whenever possible. o GIS files of the critical asset datasets that are not publicly available nor already included in the statewide flood vulnerability and sea level rise data set, containing appropriate metadata, consistent with the GIS Data Standards, and classified using the asset groups and types defined in paragraphs 380.093(2)(a)1-4, F.S. 25

City of Winter Haven Black & Veatch Corporation Comprehensive Vulnerability Assessment & Adaption Plan October 2025 Scope of Services 2 o Topographic and other Raster Flood Risk Data that are not publicly available nor already included in the statewide flood vulnerability and sea level rise data set. Task 2 – Exposure and Sensitivity Analyses Task 2 will commence once Task 1 deliverables have been accepted by the City and the Resilient Florida Program. The Consultant will perform the exposure and sensitivity analyses. The exposure analysis will identify the depth of water caused by the flood scenario. The sensitivity analysis measures the impact of flooding on assets by applying the data from the exposure analysis to the inventory of critical assets created in the Acquire Background Data Task. The sensitivity analysis should include an evaluation of the impact of flood severity on each asset and at each flood scenario and assign a risk level. GIS files and associated metadata must adhere to the Resilient Florida Program’s GIS Data Standards, as referenced in Attachment 6, and raw data sources shall be defined within the associated metadata. Deliverables • GIS data containing the results of the exposure and sensitivity analyses which shall include at minimum: o Raster layers with results of the exposure analysis (depth of flood water) for each flood scenario as well as the appropriate metadata that identifies the methods used to create the flood layers. Additionally, any other custom, combined or modified flood scenario raster layer used in the assessment and not publicly available; and o GIS files of the critical asset datasets containing the results of the sensitivity analysis for all flood scenarios required by s. 380.093, F.S., consistent with the GIS Data Standards, and including the appropriate metadata describing the fields or attribution of the analyses results. Task 3 – Final Vulnerability Assessment Report Task 3 will commence once Task 2 deliverables have been accepted by the City and the Resilient Florida Program. The Consultant will finalize the VA Report pursuant to the requirements in s. 380.093, F.S. The final VA Report will include all results from the exposure and sensitivity analyses, as well as a summary of identified risks as well as any assigned focus areas (if applicable). It should contain a list of critical and regionally significant assets that are impacted by flooding and sea-level rise, specifying for each asset the flood scenario(s) impacting the asset. Deliverables • A Final VA Report that provides a summary of results and conclusions based on the statutorily required scenarios and standards in s. 380.093, F.S., to include: o Findings of the gap analysis; 26

City of Winter Haven Black & Veatch Corporation Comprehensive Vulnerability Assessment & Adaption Plan October 2025 Scope of Services 3 o Recommendations to address the identified data gaps and actions taken to rectify them, if applicable. o Details on the modeling process and type of models used during the exposure and sensitivity analyses; and o A summary of assigned focus areas, if applicable. o Completed Critical Assets Basic Attributes Schema (Table 3), Critical Assets Groups and Types (Table 4), and VA Results Attribute Scheme (Table 5) consistent with the GIS Data Standards; and o A signed VA Compliance Checklist Certification (Exhibit I). Task 4 – Draft Adaption Needs and Strategies The Consultant will develop adaptation needs and strategies for inclusion in the AP. The AP will include a table listing the adaptation needs and corresponding recommended strategies for each as well as a map illustrating the critical assets identified as adaptation needs. The AP shall be consistent with the guidelines in the Florida Adaptation Planning Guidebook. Deliverables • Draft Adaption Plan Task 5 – Community Prioritization of Adaption Needs The Consultant will conduct a public meeting to develop a prioritization of adaptation needs for the community. The Consultant will present the draft AP that includes the following: assessment of adaptive capacities, adaptation needs, and identification of adaptation strategies. The purpose of the meeting is to allow the public to provide community-specific input on the identified adaptation needs and strategies as identified in the draft AP as well as an opportunity to prioritize adaptation needs. The City will prepare all social media notifications, meeting invitations, meeting materials, presentations, and graphics utilized during the meeting, as applicable. Deliverables • The agenda (including location, date, and time); a copy of the presentation, if applicable, and all materials created for the meeting; and a summary report or meeting minutes that includes the meeting purpose, stakeholder input, and outcomes. 27

City of Winter Haven Black & Veatch Corporation Comprehensive Vulnerability Assessment & Adaption Plan October 2025 Scope of Services 4 Task 6 – Final Adaption Plan The Consultant will complete an AP that is consistent with the Florida Adaptation Planning Guidebook. The AP will also include a list of prioritized projects for each asset class as defined in subsection 380.093(2), Florida Statutes, for consideration and implementation. Deliverables • A final AP, to include any products or documentation, either within or as appendices or independent sections, resulting from all optional subtasks included in the Task Description. Task 7 – Public Outreach Meetings and Coordination Meetings The Consultant will conduct public outreach meetings and stakeholder engagement for the project. Project meetings will be conducted to ensure effective project execution, stakeholder engagement, and compliance with grant requirements. Meeting types include, but are not limited to, the types and descriptions below. • Kick-off Meeting: The purpose of a kick-off meeting is to discuss the project scope, project goals, schedule, key milestones, and deliverables to develop a consistent project approach. • First Public Outreach Meeting: The first meeting is to allow the public to provide input during the initial data collection stages, to include input on preferred methodologies, data for analyzing flooding, guiding factors to consider, and critical assets important to the community. • Second Public Outreach Meeting: The second meeting will be to provide input on the results of the VA results. Additionally, during this meeting, exercises to encourage the public to prioritize focus areas of flooding and the critical assets in preparation for the development of adaptation strategies and project development. If focus areas are elected, criteria should be established to guide the public’s input for the selection of focus areas. • Public Presentation of the Final VA: Consultant will conduct a final meeting of the VA to the City Commission. The presentation is intended to inform the public of the results and the future risk of increased flooding to encourage community participation when identifying mitigation strategies to address the flooding vulnerabilities. Deliverables: • Kick-off Meeting: Kick-off meeting agenda (including location, date, and time); a co