Special Board Meeting

0 Tuesday, April 21, 2020 Special Board Meeting Dr. Martin Luther King Jr. Administrative Center Virtual Forum 4:00 p.m. (Time Certain) In light of the several Executive Orders issued by Governor DeSantis pertaining to the COVID-19 health emergency, and the directions of the Florida Commissioner of Education to close schools through May 1, 2020, the Regular School Board Meeting that was to be held at Everglades City School had to be canceled. Accordingly, a Special Meeting of the School Board will be held on April 21, 2020, at 4:00 p.m., for the Board to be able to address essential items in need of Board action. In accordance with the Governor’s Executive Order 20-52 and his Executive Order 20-69, and F.S. 120.54(5)(b)2, with the accompanying suspension of School Board quorum requirements, this meeting will be held virtually by means of communications media technology. Members of the public who wish to attend the meeting virtually may do so in any one of the following three (3) ways: (1) Live streaming technology through the District’s website (www.collierschools.com) by clicking on the Education Channel Live Stream link; (2) The Educational Channel which may be accessed on channel 99 through Comcast, CenturyLink, and Summit Broadband; and (3) By means of a live audio stream via phone technology (please dial 239-377-0007). Persons who wish to make public comments on action items may do so by using the Speaker Registration Form which may be found on the School Board web page (www.collierschools.com/schoolboard). The form will be accessible with the posting of the meeting and must be submitted prior to noon on the day of the Special Board Meeting, Tuesday, April 21. Comments will be read into the record by a District staff member at the meeting itself. Each person’s comments may not be more than three (3) minutes. Persons submitting such written comments should do so with the three-minute time limit in mind. There will be no general public comments at this meeting; only comments on items to be taken up by the Board for action will be accepted. All written comments received, though read into the record, will be preserved as part of the overall meeting record for public records purposes pursuant to F.S. 119.07. Opening of Meeting Subject Call to Order Meeting Apr 21, 2020 - Special Board Meeting Type Procedural File Attachments Opening of Meeting Subject Statement of Meeting Guidelines Meeting Apr 21, 2020 - Special Board Meeting Type Procedural BOARD NORMS: Agree to abide by meeting guidelines and structure Remain on topic Act in the best interest of the school district Participate and show respect Listen, be open, and honest Agree to disagree respectfully Be prepared for meetings Start on time File Attachments Opening of Meeting Subject Roll Call Meeting Apr 21, 2020 - Special Board Meeting Type Procedural File Attachments Public Comments Concerning Action Items Subject Public Comments Meeting Apr 21, 2020 - Special Board Meeting Type Information The Board Chair will inquire whether there have been any submissions by members of the public relative to action items. File Attachments Topics for Discussion Subject Resolution No: 20-1 to Temporarily Amend Selected Policies During the COVID-19 Emergency Meeting Apr 21, 2020 - Special Board Meeting Type Action, Discussion Preferred Date Apr 21, 2020 Recommended Action Approve Resolution No: 20-1 to Temporarily Amend Selected Policies During the COVID-19 Emergency. FEDERAL STATUTE: n/a FLORIDA STATUTE: Governor's Executive Orders, F.S. 120.4(4),(5), F.S. 1001.43(7) SCHOOL BOARD POLICY: 0131, 0132, 0162, 0164, 0165, 0165.1, 0169.01, 3430.08 EXECUTIVE SUMMARY: In light of the Governor's Executive Orders pertaining to the COVID-19 health emergency, the closure of schools, and guidelines issued by the President and the CDC at the national level, as well as Federal legislation, a resolution amending selected policies through resolution is necessary. LEGAL APPROVAL: The item was reviewed and approved by Jon Fishbane, District General Counsel. CONTACT: Jon Fishbane, District General Counsel (239) 377-0499 File Attachments Resolution20.1.pdf.pdf (52 KB) Motion & Voting A motion was made to approve Resolution No. 20-1 to temporarily amend selected policies during the COVID-19 emergency. Motion by Roy M Terry, second by Erick Carter. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Topics for Discussion Subject Report of the Superintendent on the COVID-19 Health Emergency Meeting Apr 21, 2020 - Special Board Meeting Type Information FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: 0132 EXECUTIVE SUMMARY: Under Policy 0132, the Superintendent has delegated authority to take action during an emergency such as the present COVID-19 health emergency. She will report to the Board in accordance with Policy 0132. LEGAL APPROVAL: The item was reviewed and approved by Jon Fishbane, District General Counsel. CONTACT: Jon Fishbane, District General Counsel (239) 377-0499 File Attachments Topics for Discussion Subject Second Reading: School Board Policy 3112 Board-Staff Communications Meeting Apr 21, 2020 - Special Board Meeting Type Action, Discussion Recommended Action Approve School Board Policy 3112 Board-Staff Communications. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: 3112 EXECUTIVE SUMMARY: Staff recommends revisions required by statute. LEGAL APPROVAL: The item was reviewed and approved by Jon Fishbane, District General Counsel. CONTACT: Sandra Eaton, Executive Director, District Initiatives (239) 377-0386 File Attachments po3112 Board-Staff Communications.pdf (90 KB) Motion & Voting A motion was made to approve School Board Policy 3112 Board-Staff Communications as presented. Motion by Erick Carter, second by Jory Westberry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Topics for Discussion Subject Second Reading: School Board Policy 5855 Student Attendance at School Events Meeting Apr 21, 2020 - Special Board Meeting Type Action, Discussion Recommended Action Approve School Board Policy 5855 Student Attendance at School Events. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: 5855 EXECUTIVE SUMMARY: Staff recommends revisions to reflect current practice. LEGAL APPROVAL: The item was reviewed and approved by Jon Fishbane, District General Counsel. CONTACT: Sandra Eaton, Executive Director, District Initiatives (239) 377-0386 File Attachments po5855 Student Attendance at School Events.pdf (99 KB) Motion & Voting A motion was made to approve School Board Policy 5855 Student Attendance at School Events as presented. Motion by Roy M Terry, second by Jen Mitchell. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Topics for Discussion Subject First Read: Code of Student Conduct Meeting Apr 21, 2020 - Special Board Meeting Type Discussion, Information FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: School Board Policy 5500 calls for a periodic review of the Code of Student Conduct as well as additions and changes to the Code of Student Conduct. Clarifying language and recent legislation in various rules are required. LEGAL APPROVAL: The item was reviewed and approved by Jon Fishbane, District General Counsel. CONTACT: Dr. Tammy Caraker, Associate Superintendent, School and District Operations (239) 377-0202 Dr. Rachel Dawes, Director, Student Relations (239) 377-0541 Mr. Mark Rosenbalm, Supervisor, Interscholastic Athletics (239) 377-0023 File Attachments 2020-2021 COSC - ENGLISH - DRAFT.pdf (2,733 KB) Topics for Discussion Subject Request for Qualifications #20-048 Construction Management Services / High School GGG Meeting Apr 21, 2020 - Special Board Meeting Type Action Fiscal Impact No Recommended Action Approve RFQu #20-0048 for the selection of the highest ranked firm to provide construction management services for High School GGG. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1010 SCHOOL BOARD POLICY: 6320, AP6330 EXECUTIVE SUMMARY: A Request for Qualifications (RFQu) was performed in conjunction with the Purchasing and Facilities Department to recommend a firm to provide professional services for the construction management of High School GGG. The RFQu solicitation is a two-step process which evaluates and short-lists applicant submittals to provide presentations which are evaluated and ranked for the recommendation of a firm. The presentations for this project were provided on February 24, 2020, by six short-listed firms. Staff is recommending the approval of the highest ranked applicant, Owen-Ames-Kimball, with an office located in Naples, Florida, to provide the services for this project. Applicant submittal and presentation evaluation scores are per the attached tabulation sheet. Upon School Board approval, the Facilities Department will negotiate a guaranteed maximum price (GMP) and contract with the selected firm to present to the School Board at a later date. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0632 David Nara, Director, Purchasing (239) 377-0064 File Attachments 20.048 Construction Mgmt GGG TAB.pdf (99 KB) Motion & Voting A motion was made to approve RFQu #20-048 for the selection of the highest ranked firm to provide construction management services for High School GGG. Motion by Roy M Terry, second by Jen Mitchell. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Topics for Discussion Subject Resolution to Authorize Referendum 20-2 Meeting Apr 21, 2020 - Special Board Meeting Type Action, Discussion Preferred Date Apr 21, 2020 Recommended Action Approve Resolution 20-2 to Authorize a Referendum. FEDERAL STATUTE: n/a FLORIDA STATUTE: F. S. 1001.42(12), F.S. 1011.71(9) and F.S. 1001.73(2) SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: In order to remain an A-rated School District and retain highly effective instructional and non-instructional staff and programs, Collier County Public Schools (CCPS) will need flexibility in funding. As state funding for education is not adequate, as demonstrated by 64.5% of students living in counties requiring extra tax revenue through referendums, CCPS is requesting a tax neutral referendum to add up to .35 mills to operating funds while voluntarily reducing the capital millage by the same amount. This flexibility in funding will reduce the risk of reduction in staffing and/or essential programs. Charter schools will receive, by law, their proportional share which costs will be borne by the District. The tax neutral referendum will not result in any increase in tax. LEGAL APPROVAL: The item was reviewed and approved by Jon Fishbane, District General Counsel. CONTACT: Lisa Morse, Director of Community Engagement and District Initiatives (239) 377-0219 File Attachments Resoultion 20-2.pdf (18 KB) Referendum decision 4.14.20.pdf (1,377 KB) Motion & Voting A motion was made to approve Resolution No. 20-2 to Authorize a Referendum. Motion by Roy M Terry, second by Jen Mitchell. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Closing Comments Subject School Board Comments Meeting Apr 21, 2020 - Special Board Meeting Type Discussion, Information File Attachments Closing Comments Subject Report of the School Board Attorney Meeting Apr 21, 2020 - Special Board Meeting Type Information File Attachments Closing Comments Subject Superintendent Comments Meeting Apr 21, 2020 - Special Board Meeting Type Information File Attachments Adjournment of Special Board Meeting Subject Adjournment Meeting Apr 21, 2020 - Special Board Meeting Type Action Recommended Action Motion to adjourn. File Attachments Motion & Voting There being no further business, a motion was made to adjourn the meeting at 5:30 p.m. Motion by Erick Carter, second by Jory Westberry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry