Regular Village Commission Meeting

NORTH BAY VILLAGE REGULAR VILLAGE COMMISSION MEETING OCTOBER 16, 2023 - 6:00 PM 1666 KENNEDY CAUSEWAY, #101, NORTH BAY VILLAGE, FL 33141 MEETING ID: 829 4494 4402 PASSCODE: 805192 1. Opening Items A. Call to Order Mayor Latham called the meeting to order at 6:04 p.m. B. Roll Call The following members were in attendance: Mayor Brent Latham Vice Mayor Richard Chervony Commissioner Goran Cuk Commissioner Andrew Rotondaro Commissioner Rachel Streitfeld C. Pledge of Allegiance D. Invocation 2. Order of Business 3. Presentations A. Proclamations and Awards B. Special Presentations to Commission 4. Open Forum 5. Approval of Commission Minutes 5.A Approval of the following Meeting Minutes, Village Clerk, Alba L. Chang, CMC * September 12, 2023 - First Budget Hearing * September 12, 2023 - Regular Commission Meeting ACTION: Vice Mayor Chervony made a motion to approve the meeting minutes. Commissioner Streitfeld seconded the motion, and it passed by unanimous voice vote.

6. Advisory Board Minutes/Written Reports. 6.A Planning & Zoning Board Report - Chair Timothy Dennis 7. Village Commission's Report 8. Village Attorney's Report 9. Village Manager's Report 9.A Communications & Special Events Report (September 2023) 9.B Police Accreditation Update (September 2023) 9.C Traffic Enforcement Update (September 2023) 9.D Code Enforcement Update (September 2023) 9.E Key Capital Improvement Projects Update (September 2023) 10. Village Clerk's Report 10.A Village Clerk's Monthly Report for September of 2023 11. Consent Agenda A. Staff Items B. Proclamation/Award/Village Key Requests 11.B A Resolution Approving a Sponsorship Agreement with SHOMA Group for the 2023-2024 North Bay Village Soccer Program Uniforms - Sponsored by Mayor Brent Latham A RESOLUTION OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, APPROVING A SPONSORSHIP AGREEMENT WITH SHOMA NORTH BAY VILLAGE, LLC RELATED TO UNIFORMS FOR THE VILLAGE’S SOCCER PROGRAMS; PROVIDING FOR AUTHORIZATION; AMENDING THE BUDGET FOR FISCAL YEAR 2023-2024; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. 11.C A Resolution Approving an Update to the Village's Comprehensive Emergency Management Plan - Sponsored by Vice Mayor Dr. Richard Chervony A RESOLUTION OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, ADOPTING A COMPREHENSIVE EMERGENCY MANAGEMENT PLAN; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. 11.D A Resolution Authorizing Issuance of a Work Order to BCC Engineering, LLC in the Amount of $51,400.00 for the Treasure Island Parking Study - Village Manager Ralph Rosado, PhD, AICP (CIP Manager Delroy Peters

A RESOLUTION OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO ISSUE A WORK ORDER TO BCC ENGINEERING, LLC FOR A TREASURE ISLAND PARKING STUDY IN AN AMOUNT NOT TO EXCEED $51,400.00; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. 11.E A Resolution Approving a Contract Award for Invitation to Bid 2023-004 to B Sign Group Inc. for the Fabrication and Installation of Street Signs Village-wide - Village Manager Ralph Rosado, PhD, AICP (CIP Manager Delroy Peters) A RESOLUTION OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, AWARDING INVITATION TO BID NO. 2023-004 TO B SIGN GROUP, INC FOR THE FABRICATION AND INSTALLATION OF STREET SIGNS VILLAGE-WIDE IN AN AMOUNT NOT TO EXCEED $77,912.00; AUTHORIZING THE VILLAGE MANAGER TO NEGOTIATE AND EXECUTE A CONSTRUCTION CONTRACT; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. * Capital Improvement Project 11.F A Resolution Approving a Contract Renewal with Florida Department of Transportation (FDOT) for Debris Management Services - Village Manager Dr. Ralph Rosado (Public Works Director Marlon Lobban) A RESOLUTION OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, APPROVING A DEBRIS MANAGEMENT DEPARTMENT FUNDED AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE CONTINUED PROVISION OF DEBRIS MANAGEMENT SERVICES FOR THE EAST BRIDGE FOR THE PERIOD COMMENCING MARCH 20, 2024, THROUGH MARCH 20, 2025; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE. 11.H A Resolution Approving the Lease of Eight Unmarked Police Vehicles from Enterprise Fleet Management, Inc. - Village Manager Ralph Rosado, Ph.D., AICP A RESOLUTION OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, AUTHORIZING THE LEASING OF EIGHT UNMARKED POLICE VEHICLES FROM ENTERPRISE FLEET MANAGEMENT, INC. PURSUANT TO THE MASTER WALKWAY LEASE AGREEMENT FOR LONG-TERM POLICE VEHICLE LEASING SERVICES WITH ENTERPRISE FLEET MANAGEMENT, INC. / ENTERPRISE FM, TRUST; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. It is recommended that the Village Commission authorize the Village Manager to execute an Equity Lease for eight vehicles with Enterprise Fleet Management

Item #11I was a new item added to the consent agenda during the order of business. 11.I A Resolution Authorizing the Disposition of Surplus Property by Donating the Property to Support Israel’s Defense Against the Hamas Terrorist – Deputy Chief of Police Samuel Bejar A RESOLUTION OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, DECLARING OBSOLETE POLICE VESTS AS SURPLUS PROPERTY; AUTHORIZING THE DISPOSITION OF SURPLUS PROPERTY BY DONATING THE PROPERTY TO SUPPORT ISRAEL’S DEFENSE AGAINST THE HAMAS TERRORIST ATTACKS; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. ACTION: Vice Mayor Chervony made a motion to approve the consent agenda. Commissioner Streitfeld seconded the motion, and it passed by unanimous voice vote. Village Clerk Chang read the Ordinance title into the record. 12.A An Ordinance Amending Section 15.3 of the Form-Based Code to Expand the Locations Where Temporary Structures are Allowed in the T6 Transect Zone - Village Manager Ralph Rosado, Ph.D., AICP (Village Planner Silvia E. Vargas, FAICP) AN ORDINANCE OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, AMENDING SECTION 15.3 OF CHAPTER 15 OF THE VILLAGE'S UNIFIED LAND DEVELOPMENT CODE (“ULDC”) TO ALLOW TEMPORARY STRUCTURES WITHIN THE T6-30 ZONING DISTRICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Village Planner Silvia Vargas introduced the proposed ordinance to expand the location where temporary structures are allowed in the T-6 zone and clarified that it was an applicant- initiated request to activate the vacant properties on the causeway. The Planning & Zoning Board voted 4-0 to forward to the Village Commission a recommendation to approve a modified version of the staff-proposed ordinance with the following conditions: • Add the term applicable. • Provide a definition for a Stand. • Add the term kiosk. Village Planner Vargas added that the ordinance provides for approval terms for up to 36 months, 12 months at a time.

Applicant Attorney, Christopher Penelas, came forward to address the Village Commission and explained the proposed text amendment would allow temporary structures in the T-6 district such as the Sales Center, and structures for regional events such as Art Basel. Mayor Latham was concerned with granting administrative approval. He would like notification of any administrative approval to be transmitted to the Village Commission. ACTION: Commissioner Streitfeld made a motion to approve the ordinance on first reading. Commissioner Cuk seconded the motion. Upon roll call vote, the motion passed 5 - 0 with Commissioner Streitfeld, Commissioner Rotondaro, Commissioner Cuk, Vice Mayor Chervony, and Mayor Latham voting for. 11.A A Resolution Selecting the "Vogel Park Sculpture Frame" Art Project as the Village's Fundraising Initiative for Give Miami Day 2023. A RESOLUTION OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, SELECTING THE VOGEL PARK SCULPTURE FRAME PROJECT AS THE VILLAGE’S FUNDRAISING INITIATIVE FOR GIVE MIAMI DAY 2023; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. Commissioner Streitfeld would like for the Village Commission to consider amending the Give Miami Day fundraising initiative to the North Bay Village Family Fun Day benefiting the Udonis Haslem Foundation. ACTION: Commissioner Streitfeld made a motion to approve. Mayor Latham seconded the motion. Upon roll call vote, the motion passed 5 - 0 with Commissioner Streitfeld, Commissioner Rotondaro, Commissioner Cuk, Vice Mayor Chervony, and Mayor Latham voting for. 11.G A Resolution Approving an Agreement with LagomHR for Human Resources Consulting Services in an Amount Not to Exceed $30,000 - Village Manager Ralph Rosado, Ph.D., AICP A RESOLUTION OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH LAGOMHR INC FOR HUMAN RESOURCES CONSULTING IN AN AMOUNT NOT TO EXCEED BUDGETED FUNDS; PROVIDING FOR AUTHORIZATION; AMENDING THE BUDGET FOR FISCAL YEAR 2023-2024; AND PROVIDING FOR AN EFFECTIVE DATE. Vice Mayor Chervony asked for the Village Manager to explain the proposed services.

Village Manager Rosado explained that the Human Resources consulting services would provide the following: • A compensation study. • A 360 evaluation moving forward for all employees. • Assist with the accreditation files for the Police Department. • Would request feedback from at 6 employees, per evaluation. Village Manager Rosado expressed the consulting firm is highly recommended by other surrounding cities. ACTION: Vice Mayor Chervony made a motion to approve. Commissioner Cuk seconded the motion. Upon roll call vote, the motion passed 5 - 0 with Commissioner Streitfeld, Commissioner Rotondaro, Commissioner Cuk, Vice Mayor Chervony, and Mayor Latham, voting for. 12. First Reading of Ordinances Please be advised that if you wish to comment upon any of these quasi-judicial items, please inform the Mayor during public comments. An opportunity for persons to speak on each item will be made available after the applicant and staff have made their presentations on each item. All testimony, including public testimony and evidence, will be made under oath or affirmation. Additionally, each person who gives testimony may be subject to cross examination. If you refuse to be cross-examined or sworn-in, your testimony will be given its due weight. The general public will not be permitted to cross-examine witnesses, but the public may request the Commission ask questions of staff or witnesses on their behalf. Persons representing organizations must present evidence of their authority to speak for the organization. Further, details of the quasi-judicial procedures may be obtained from the Village Clerk. 12.A An Ordinance Amending Section 15.3 of the ULDC to Make the Provision of a Green Wall in the T-6 Transect Optional (Privately-Initiated Amendment by 1755 JFK Owner LLC) - Village Manager Ralph Rosado, Ph.D., AICP (Village Planner Silvia E. Vargas, FAICP) AN ORDINANCE OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, AMENDING SECTION 15.3 OF CHAPTER 15 OF THE VILLAGE'S UNIFIED LAND DEVELOPMENT CODE (“ULDC”) TO MAKE THE PROVISION OF A GREEN WALL WITHIN THE T6-24 AND T6-30 ZONING DISTRICTS OPTIONAL; PROVIDING SEVERABILITY; PROVIDING FOR

CODIFICATION; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE Recommended Action: At a meeting held on July 27, 2023, the Planning and Zoning Board voted unanimously to forward to the Commission the version of this ordinance prepared by Staff (included as Attachment 4 to Staff report) with a recommendation for approval. 13. Public Hearings Please be advised that if you wish to comment upon any of these quasi-judicial items, please inform the Mayor during public comments. An opportunity for persons to speak on each item will be made available after the applicant and staff have made their presentations on each item. All testimony, including public testimony and evidence, will be made under oath or affirmation. Additionally, each person who gives testimony may be subject to cross-examination. If you refuse to be cross-examined or sworn-in, your testimony will be given its due weight. The general public will not be permitted to cross-examine witnesses, but the public may request the Commission ask questions of staff or witnesses on their behalf. Persons representing organizations must present evidence of their authority to speak for the organization. Further, details of the quasi-judicial procedures may be obtained from the Village Clerk. 14. Discussion/Action Items A. Unfinished Business B. New Business 14.A Discussion on Establishment and Appointment of Charter Review Board - Village Attorney Haydee Sera Vice Mayor Chervony introduced the proposed item and reminded the Village Commission that the Board is set to be established every six years for review. Village Attorney Sera asked for the Village Commission to provide direction as to how many members the Commission will appoint to the Board. There was Commission consensus on the following: • Advertise the Charter Review Board vacancies. • The Board would consist of five (5) Board Members • Staff will bring back an item setting forth the Board and Liaison. 14.B A Resolution Selecting and Adopting a New North Bay Village Flag Design - Sponsored by Mayor Brent Latham A RESOLUTION OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, APPROVING AND ADOPTING A NEW VILLAGE FLAG DESIGN; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. Village Manager Rosado asked the Village Commission to discuss and select a new Village flag design, based upon the NBV Brand Guide adopted by the Village Commission in 2021. He provided an updated presentation of all 29 options which was further discussed by the Commission.

ACTION: Mayor Latham made a motion to approve flag design #12. Commissioner Cuk seconded the motion. Upon roll call vote, the motion passed 5 - 0 with Mayor Latham, Commissioner Cuk, Commissioner Daro, Commissioner Streitfeld, and Vice Mayor Chervony voting for. 14.C Discussion and Update Regarding the Bridge Replacement Alternatives to Address Structural Deficiencies for the Flat Bridges - Sponsored by Vice Mayor Dr. Richard Chervony Vice Mayor Chervony introduced the discussion and provided a report on the last Florida Department of Transportation (FDOT) meeting held at Village Hall relating to the bridge replacement alternatives. FDOT is proposing 3 vehicle lanes, a medium, and bicycle lanes. There was a discussion on a proposed 3-foot elevation that would not require road work and was estimated to cost $30-40 Million dollars. The other alternative was 7 feet elevation which will require road work and FDOT has estimated a cost range of $60-70 Million for that type of improvement. Commissioner Streitfeld stated the state law required FDOT to conduct a Slip Study, a C-level impact project study for the project. She felt that a sea level impact study should be conducted prior to others. Village Manager Rosado held an in-field meeting to provide FDOT with a clear view of the impacts on the Village. It was suggested that FDOT consider a border to protect the bicycles. Commissioner Streitfeld requested for Staff to schedule a Sunshine meeting with the FDOT District Secretary Stacy Miller to address the Village concerns. She requested an executive memo of all the items that the Village would like to be addressed. 14.D Consideration and Appointment to Fulfill a Vacancy to the Sustainability & Resilience Task Force - Village Clerk Alba L. Chang, CMC ACTION: Commissioner Streitfeld made a motion to appoint Mr. David Doebler to the Sustainability & Resilience Task Force. Vice Mayor Chervony seconded the motion, and it passed by unanimous voice vote. 14.E A Resolution Approving an Amended and Restated Joint Use Agreement with Miami Dade County Public Schools (MDCPS) for the Use and Development of Certain Portions of the Treasure Island Elementary School (TIES) Campus - Sponsored by Mayor Brent Latham A RESOLUTION OF THE MAYOR AND VILLAGE COMMISSION OF NORTH BAY VILLAGE, FLORIDA, APPROVING AN AMENDED AND RESTATED JOINT USE AGREEMENT WITH THE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA FOR THE USE AND DEVELOPMENT OF CERTAIN PORTIONS OF THE TREASURE ISLAND ELEMENTARY SCHOOL CAMPUS; PROVIDING FOR AUTHORIZATION; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE.

Mayor Latham thanked Village Manager Rosado for his efforts in finalizing the Joint use agreement with the School Board for the robust development and operational activities at Treasure Island Elementary School including the participation of outside partners. Vice Mayor Chervony asked when the second component for the TIES improvements included AFA and requested a timeline. Mayor Latham urged Staff to move forward and work together with the AFA to address any code issues and plans. Village Manager Rosado provided a timeline for the next set of contracts. • The Village will bring development agreements with AFA to the November Regular Commission Meeting • The Site plan application for the Community Center and AFA will be discussed by Planning & Zoning in November and brought to the December Commission Meeting for consideration. ACTION: Mayor Latham made a motion to approve the amended and restated Joint Use Agreement with Miami Dade County Public Schools. Vice Mayor Chervony seconded the motion. Upon roll call vote, the motion passed 5 - 0 with Commissioner Streitfeld, Commissioner Rotondaro, Commissioner Cuk, Vice Mayor Chervony, and Mayor Latham voting for. 15. Adjournment Vice Mayor Chervony made a motion to adjourn the meeting. Mayor Latham seconded the motion, and it passed by unanimous voice vote. The being no further business to discuss the meeting was adjourned at 8:33 p.m. Accepted this 12th day of December 2023. _____________________________ Brent Latham, Mayor ATTEST ___________________________ Alba L. Chang, CMC Village Clerk

NORTH BAY VILLAGE REGULAR VILLAGE COMMISSION MEETING PUBLIC MEETING NOTICE North Bay Village Commission will hold a public meeting on: Monday, October 16, 2023 at 6:00 PM 1666 Kennedy Causeway, #101, North Bay Village, FL 33141 (In-person and virtual via Zoom. See below for details) The meeting agenda is available online at: https://northbayvillage-fl.gov/agendas-minutes Elected Officials and Village staff will participate from the physical meeting location. Members of the public may attend the meeting in person at the physical meeting location, or, alternatively, may watch or call in to the meeting by following these instructions: ATTEND THE MEETING IN PERSON AT THE PHYSICAL MEETING LOCATION: The meeting will be held in person at the physical meeting location stated above. Admission to the physical meeting location is on a first-come, first-serve basis and space is limited. Doors will open 30 minutes prior to the meeting start time. The Village highly encourages those in attendance to wear facial coverings and abide by social distancing as recommended by the CDC. Watch the Public Meeting: https://northbayvillage-fl.gov/videos TV Channel 661 Facebook Live Participate in the meeting via Zoom: Meeting ID: 829 4494 4402 Passcode: 805192 Listen via telephone to the Virtual Public Meeting: 1-305-224-1968 or 1-929-205-6099 For technical support during the meeting, please contact: (786) 309-4991 1

PUBLIC COMMENTS Public comments will be accepted by the following means: IN-PERSON COMMENTS: Members of the public may attend the meeting at the physical meeting location stated above and deliver their public comments in person during the public comment portion of the agenda. VIRTUAL COMMENTS: Public comments will also be accepted during the meeting using the virtual meeting platform. VIA E-MAIL TO: publiccomment@nbvillage.com Interested parties or their authorized representatives may address the Commission and/or Board via written or electronic commentary (“e-comments”) by emailing the Village Clerk at least two (2) hours prior to the commencement of the meeting. E-comments will not be read during the meeting but will be distributed to the Village Commission or Board prior to the commencement of the meeting. You may send your concerns with the subject line “PUBLIC COMMENT” and the following information in the body of the email: your name, address, if you are a hired Consultant or Village Employee, and/or if you are engaged in lobbying activities and/or representing an organization. PUBLIC RECORDS The meeting will be recorded for later viewing and is a public record. Minutes of the meeting will be taken and will be made available. IN ACCORDANCE WITH THE PROVISIONS OF SECTION 286.0105, FLORIDA STATUTES, ANYONE WISHING TO APPEAL ANY DECISION MADE BY VILLAGE COMMISSION, WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING, WILL NEED A RECORD OF THE PROCEEDINGS AND FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD SHALL INCLUDE THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. AGENDA ITEMS MAY BE VIEWED AT THE OFFICE OF THE VILLAGE CLERK, NORTH BAY VILLAGE, 1666 KENNEDY CAUSEWAY. ANYONE WISHING TO OBTAIN A COPY OF ANY AGENDA ITEM SHOULD CONTACT THE VILLAGE CLERK AT 305-756-7171 EXT 45. A COMPLETE AGENDA PACKET IS ALSO AVAILABLE ON THE VILLAGE WEBSITE AT www.northbayvillage-fl.gov. THIS MEETING IS OPEN TO THE PUBLIC. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, ALL PERSONS THAT ARE DISABLED; WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT DISABILITY SHOULD CONTACT THE OFFICE OF THE VILLAGE CLERK AT 786-224-8070 NO LATER THAN FIVE DAYS PRIOR TO SUCH PROCEEDING. TO REQUEST THIS MATERIAL IN ACCESSIBLE FORMAT, SIGN LANGUAGE INTERPRETERS, INFORMATION ON ACCESS FOR PERSON WITH DISABILITIES, AND/OR ANY ACCOMMODATION TO REVIEW ANY DOCUMENT OR PARTICIPATE IN ANY VILLAGE-SPONSORED PROCEEDING, PLEASE CONTACT 786-224- 8070 FIVE DAYS IN ADVANCE TO INITIATE YOUR REQUEST. TTY USERS MAY ALSO CALL 711 (FLORIDA RELAY SERVICE). LOBBYING ACTIVITIES Any person who received compensation, remuneration or expenses for conducting lobbying activities is required to register as a lobbyist with the Village Clerk prior to engaging in lobbying activities per Village Code Sec. 38- 17. ""Lobbyist"" specifically includes the principal, as well as any agent, officer or employee of a principal, regardless of whether the lobbying activities fall within the normal scope of employment of the agent, officer or employee. The term ""lobbyist"" specifically excludes the following persons: lobbyists hired by the Village who are communication with Village personnel in the course of performing under their contracts; attorneys or other representatives retained to represent individuals and corporate entities in quasi-judicial proceedings where the law prohibits ex -parte communications; expert witnesses who only provide scientific, technical or other specialized information or testimony at public meetings; employees of the principal who do not engage in lobbying activities and representatives of non- profit organizations who only appear at publicly noticed meetings, without special compensation or reimbursement for the appearance, whether direct, indirect or contingent, to express support or opposition to any item. Have questions or need additional information? E-mail: villageclerk@nbvillage.com Call: 305-756-7171 2

1. Opening Items A. Call to Order B. Roll Call C. Pledge of Allegiance D. Invocation 2. Order of Business 3. Presentations A. Proclamations and Awards B. Special Presentations to Commission 4. Open Forum North Bay Village OFFICIAL AGENDA REGULAR VILLAGE COMMISSION MEETING 1666 Kennedy Causeway, #101, North Bay Village, FL 33141 (In-person and virtual via Zoom. See below for details) Meeting ID: 829 4494 4402 Passcode: 805192 Monday, October 16, 2023 6:00 PM Decorum: Any person making impertinent or slanderous remarks or who becomes boisterous while addressing the board shall be barred from further appearance before the board by the presiding officer, unless permission to continue or again address the commission is granted by the majority vote of the commission members present. No clapping, applauding, heckling or verbal outbursts in support or opposition to a speaker or his or her remarks shall be permitted. Signs or placards may be disallowed in the commission chamber by the presiding officer. Persons exiting the commission chambers shall do so quietly. Any person who received compensation, remuneration or expenses for conducting lobbying activities is required to register as a lobbyist with the Village Clerk prior to engaging in lobbying activities per Village Code Sec. 38-17. "Lobbyist" specifically includes the principal, as well as any agent, officer or employee of a principal, regardless of whether the lobbying activities fall within the normal scope of employment of the agent, officer or employee. The term "lobbyist" specifically excludes the following persons: lobbyists hired by the Village who are communication with Village personnel in the course of performing under their contracts; attorneys or other representatives retained to represent individuals and corporate entities in quasi- judicial proceedings where the law prohibits ex-parte communications; expert witnesses who only provide scientific, technical or other specialized information or testimony at public meetings; employees of the principal who do not engage in lobbying activities and representatives of non-profit organizations who only appear at publicly noticed meetings, without special compensation or reimbursement for the appearance, whether direct, indirect or contingent, to express support or opposition to any item. 3

5. Approval of Commission Minutes 5.A. Approval of the following Meeting Minutes, Village Clerk, Alba L. Chang, CMC * September 12, 2023 - First Budget Hearing * September 12, 2023 - Regular Commission Meeting 09.12.2023 -1st Budget PH.pdf 09.12.2023 - Reg Mtg.docx 6. Advisory Board Minutes/Written Reports. 6.A. Planning & Zoning Board Report - Chair Timothy Dennis 7. Village Commission's Report 8. Village Attorney's Report 9. Village Manager's Report 9.A. Communications & Special Events Report (September 2023) Comms. September 2023 Report.png 9.B. Police Accreditation Update (September 2023) CFA Accreditation Progress Matrix for Sept 2023 - FINAL.pdf 9.C. Traffic Enforcement Update (September 2023) Monthly Traffic Report (September 2023).pdf 9.D. Code Enforcement Update (September 2023) Code Monthly Report September-2023.pdf 9.E. Key Capital Improvement Projects Update (September 2023) CIP Construction Summary.pdf 10. Village Clerk's Report 10.A. Village Clerk's Monthly Report for September of 2023 PRR Log September 2023.pdf Advisory Board Members Attendance - Oct 2023.pdf 11. Consent Agenda A. Staff Items 4

B. Proclamation/Award/Village Key Requests 11.A. A Resolution Selecting the "Vogel Park Sculpture Frame" Art Project as the Village's Fundraising Initiative for Give Miami Day 2023 – Sponsored by Mayor Brent Latham A RESOLUTION OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, SELECTING THE VOGEL PARK SCULPTURE FRAME PROJECT AS THE VILLAGE’S FUNDRAISING INITIATIVE FOR GIVE MIAMI DAY 2023; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. Village staff recommends approval of this item to assist in the beautification of our Village and provide a special touch to a frequently visited location for residents and visitors to enjoy. Resolution Selecting Give Miami Day Fundraising Initiative - Vogel Park Art Frame.DOCX 11.B. A Resolution Approving a Sponsorship Agreement with SHOMA Group for the 2023-2024 North Bay Village Soccer Program Uniforms - Sponsored by Mayor Brent Latham A RESOLUTION OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, APPROVING A SPONSORSHIP AGREEMENT WITH SHOMA NORTH BAY VILLAGE, LLC RELATED TO UNIFORMS FOR THE VILLAGE’S SOCCER PROGRAMS; PROVIDING FOR AUTHORIZATION; AMENDING THE BUDGET FOR FISCAL YEAR 2023-2024; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. It is recommended that the Village Commission enter into a Sponsorship Agreement with SHOMA Group in support of soccer uniforms. Resolution Approving Shoma Sponsorship Agreement.DOCX Exhibit A - Shoma Sponsorship Agreement Draft. DOCX Exhibit B - Budget Amendment -Shoma .pdf 11.C. A Resolution Approving an Update to the Village's Comprehensive Emergency Management Plan - Sponsored by Vice Mayor Dr. Richard Chervony A RESOLUTION OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, ADOPTING A COMPREHENSIVE EMERGENCY MANAGEMENT PLAN; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. Approve an update to the Village's Comprehensive Emergency Management Plan, 5

which includes feedback from Miami-Dade County's Office of Emergency Management. Resolution Adopting CEMP Exhibit A - CEMP 2023.pdf 11.D. A Resolution Authorizing Issuance of a Work Order to BCC Engineering, LLC in the Amount of $51,400.00 for the Treasure Island Parking Study - Village Manager Ralph Rosado, PhD, AICP (CIP Manager Delroy Peters) A RESOLUTION OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO ISSUE A WORK ORDER TO BCC ENGINEERING, LLC FOR A TREASURE ISLAND PARKING STUDY IN AN AMOUNT NOT TO EXCEED $51,400.00; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. Resolution WO - BCC Corradino - Parking Study.DOCX Exhibit A - WO #10 -BCC Parking Study 11.E. A Resolution Approving a Contract Award for Invitation to Bid 2023-004 to B Sign Group Inc. for the Fabrication and Installation of Street Signs Village-wide - Village Manager Ralph Rosado, PhD, AICP (CIP Manager Delroy Peters) A RESOLUTION OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, AWARDING INVITATION TO BID NO. 2023-004 TO B SIGN GROUP, INC FOR THE FABRICATION AND INSTALLATION OF STREET SIGNS VILLAGE-WIDE IN AN AMOUNT NOT TO EXCEED $77,912.00; AUTHORIZING THE VILLAGE MANAGER TO NEGOTIATE AND EXECUTE A CONSTRUCTION CONTRACT; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. Approve a resolution to award ITB 2023-004 to BSG B Sign Group for the fabrication and installation of street signs village-wide. * Capital Improvement Project Resolution ITB No. 23-004 - Street Signs Fabrication-Install.DOCX Exhibit A - Proposed Contract for Construction - .DOCX Proposal - B Sign Group.PDF ITB 2023-004 - Street Sign Fabrication & Installation.pdf B Signs Bid Tabulation and Eval Sheet.pdf Exhibit B - Budget Amendment Form-Street Sign Repairs.pdf Exhibit C - Original Five Year Capital Improvement Plan.pdf Exhibit D - FIVE-YEAR CAPITAL IMPROVEMENT PLAN - 09.18.23.pdf 11.F. A Resolution Approving a Contract Renewal with Florida Department of Transportation (FDOT) for Debris Management Services - Village Manager Dr. Ralph Rosado (Public Works Director Marlon Lobban) 6

A RESOLUTION OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, APPROVING A DEBRIS MANAGEMENT DEPARTMENT FUNDED AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE CONTINUED PROVISION OF DEBRIS MANAGEMENT SERVICES FOR THE EAST BRIDGE FOR THE PERIOD COMMENCING MARCH 20, 2024, THROUGH MARCH 20, 2025; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE. Execute a Debris Management Department Funded Agreement with FDOT for the Village to provide debris management of the East Bridge and Flat bridge for an annual compensation of $5,000. Resolution -Debris Management Agreement w. FDOT for East Bridge 2024-25.DOCX NBV - Debris Management On and Over SR-934.docx 11.G. A Resolution Approving an Agreement with LagomHR for Human Resources Consulting Services in an Amount Not to Exceed $30,000 - Village Manager Ralph Rosado, Ph.D., AICP A RESOLUTION OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH LAGOMHR INC FOR HUMAN RESOURCES CONSULTING IN AN AMOUNT NOT TO EXCEED BUDGETED FUNDS; PROVIDING FOR AUTHORIZATION; AMENDING THE BUDGET FOR FISCAL YEAR 2023-2024; AND PROVIDING FOR AN EFFECTIVE DATE. It is recommended that the Village Commission approve the proposed agreement with LagomHR for Human Resources consulting services. Resolution -LagoMHR Inc - HR Consulting .docx Exhibit A - Agreement with LagoMHR Inc - Human Resources Consulting.DOCX Exhibit A Budget Amendment Form-LAGOMHR.pdf 11.H. A Resolution Approving the Lease of Eight Unmarked Police Vehicles from Enterprise Fleet Management, Inc. - Village Manager Ralph Rosado, Ph.D., AICP A RESOLUTION OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, AUTHORIZING THE LEASING OF EIGHT UNMARKED POLICE VEHICLES FROM ENTERPRISE FLEET MANAGEMENT, INC. PURSUANT TO THE MASTER WALKWAY LEASE AGREEMENT FOR LONG- TERM POLICE VEHICLE LEASING SERVICES WITH ENTERPRISE FLEET MANAGEMENT, INC. / ENTERPRISE FM, TRUST ; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. 7

It is recommended that the Village Commission authorize the Village Manager to execute an Equity Lease for eight vehicles with Enterprise Fleet Management. Resolution Approving Lease of 8 Police Vehicles.DOCX Resolution Exhibit A-2 - 2024 Ford Escape Equity Lease.pdf Resolution Exhibit A-1 - 2024 Ford Expedition Equity Lease.pdf Resolution Exhibit A-3 - 2024 Ford Explorer XLT Equity Lease.pdf Resolution Exhibit B - Addendum to Equity MLA - FM TRUST.pdf 12. First Reading of Ordinances Please be advised that if you wish to comment upon any of these quasi-judicial items, please inform the Mayor during public comments. An opportunity for persons to speak on each item will be made available after the applicant and staff have made their presentations on each item. All testimony, including public testimony and evidence, will be made under oath or affirmation. Additionally, each person who gives testimony may be subject to crossexamination. If you refuse to be cross-examined or sworn-in, your testimony will be given its due weight. The general public will not be permitted to cross-examine witnesses, but the public may request the Commission ask questions of staff or witnesses on their behalf. Persons representing organizations must present evidence of their authority to speak for the organization. Further, details of the quasi-judicial procedures may be obtained from the Village Clerk. 12.A. An Ordinance Amending Section 15.3 of the Form-Based Code to Expand the Locations Where Temporary Structures are Allowed in the T6 Transect Zone - Village Manager Ralph Rosado, PhD, AICP (Village Planner Silvia E. Vargas, FAICP) AN ORDINANCE OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, AMENDING SECTION 15.3 OF CHAPTER 15 OF THE VILLAGE'S UNIFIED LAND DEVELOPMENT CODE (“ULDC”) TO ALLOW TEMPORARY STRUCTURES WITHIN THE T6-30 ZONING DISTRICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Recommendation: At their September 14, 2023 meeting, the Planning and Zoning Board members voted 4-0 to forward to the Commission a recommendation to approve a modified version of the Staff-proposed ordinance (included as Attachment 4). Staff Report Temporary Structures Text Amendment (VC_092823).pdf Attachment 1_ Letter of Intent Requesting the Amendment.PDF Attachment 2_ULDC Amendment Application (Exhibit A to LOI).PDF Attachment 3_Proposed Ordinance and Exhibit (Exhibit B to LOI).DOCX Attachment 4_Alternate Proposed Ordinance and Exhibit (Staff Recommendation_updated).docx DBR Notice 09.1.2023.pdf 12.B. An Ordinance Amending Section 15.3 of the ULDC to Make the Provision of a Green Wall in the T-6 Transect Optional (Privately-Initiated Amendment by 1755 JFK Owner LLC) - Village Manager Ralph Rosado, Ph.D., AICP (Village 8

Planner Silvia E. Vargas, FAICP) AN ORDINANCE OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, AMENDING SECTION 15.3 OF CHAPTER 15 OF THE VILLAGE'S UNIFIED LAND DEVELOPMENT CODE (“ULDC”) TO MAKE THE PROVISION OF A GREEN WALL WITHIN THE T6-24 AND T6-30 ZONING DISTRICTS OPTIONAL; PROVIDING SEVERABILITY; PROVIDING FOR CODIFICATION; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE Recommended Action: At a meeting held on July 27, 2023, the Planning and Zoning Board voted unanimously to forward to the Commission the version of this ordinance prepared by Staff (included as Attachment 4 to Staff report) with a recommendation for approval. Staff Report Green Walls PZB 072723 (Updated).pdf Attachment 1 - Letter of Intent (06132023).pdf Attachment 2 - ULDC Text Amendment Application.pdf Attachment 3 - Proposed Ordinance and Exhibit.docx Attachment-4 ALTERNATE Ordinance and Exhibit(Staff recommendation).docx DBR 07.27.23 PZB.pdf 13. Public Hearings Please be advised that if you wish to comment upon any of these quasi-judicial items, please inform the Mayor during public comments. An opportunity for persons to speak on each item will be made available after the applicant and staff have made their presentations on each item. All testimony, including public testimony and evidence, will be made under oath or affirmation. Additionally, each person who gives testimony may be subject to cross-examination. If you refuse to be cross-examined or sworn-in, your testimony will be given its due weight. The general public will not be permitted to cross-examine witnesses, but the public may request the Commission ask questions of staff or witnesses on their behalf. Persons representing organizations must present evidence of their authority to speak for the organization. Further, details of the quasi-judicial procedures may be obtained from the Village Clerk. 14. Discussion/Action Items A. Unfinished Business B. New Business 14.A. Discussion on Establishment and Appointment of Charter Review Board - Village Attorney Haydee Sera The Village Commission should provide staff with direction on the number of individuals to appoint to the Charter Review Board. Village Attorney Memo - 2024 Charter Review Board Appointment Process 14.B. A Resolution Selecting and Adopting a New North Bay Village Flag Design - Sponsored by Mayor Brent Latham 9

A RESOLUTION OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, APPROVING AND ADOPTING A NEW VILLAGE FLAG DESIGN; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. Select a new Village flag design, based upon the NBV Brand Guide adopted by the Village Commission in 2021. Resolution Approving and Adopting New Village Flag Design.DOCX NBV Brand Guide - 11.29.21.pdf Flag Designs - Set 1 (Staff-Created) Flag Designs - Set 2 (Consultant-Created) 14.C. Discussion and Update Regarding the Bridge Replacement Alternatives to Address Structural Deficiencies for the Flat Bridges - Sponsored by Vice Mayor Dr. Richard Chervony Fact Sheet SR 934-NE 79th Street Bridges.pdf Project Description-Project No 14484 NE 79th Street Bridges.pdf Tentative work program map-FDOT projects.pdf 79 St Bridge Alternatives PPT-10-5-2023.pdf Project Development Schedule.pdf FDOT PD&E Pic 1.jpg FDOT PD&E Pic 2.jpg 14.D. Consideration and Appointment to Fulfill a Vacancy to the Sustainability & Resilience Task Force - Village Clerk Alba L. Chang, CMC Consider the appointment of David Doebler to the Sustainability and Resilience Task Force. David Doebler Application.pdf 14.E. A Resolution Approving An Amended and Restated Joint Use Agreement with Miami Dade County Public Schools (MDCPS) for the Use and Development of Certain Portions of the Treasure Island Elementary School (TIES) Campus - Sponsored by Mayor Brent Latham A RESOLUTION OF THE MAYOR AND VILLAGE COMMISSION OF NORTH BAY VILLAGE, FLORIDA, APPROVING AN AMENDED AND RESTATED JOINT USE AGREEMENT WITH THE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA FOR THE USE AND DEVELOPMENT OF CERTAIN PORTIONS OF THE TREASURE ISLAND ELEMENTARY SCHOOL CAMPUS; PROVIDING FOR AUTHORIZATION; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. Approve the Amended and Restated Joint Use Agreement allowing for more robust 10

development and operational activities at TIES, including the participation of outside partners. Resolution Approving Joint Use Agreement with MDCPS.DOCX 2020 MDCPS-NBV JUA.pdf 2023 Proposed MDCPS-NBV JUA.pdf 15. Adjournment THIS MEETING IS OPEN TO THE PUBLIC. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, ALL PERSONS THAT ARE DISABLED; WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT DISABILITY SHOULD CONTACT THE OFFICE OF THE VILLAGE CLERK AT 305-756-7171 EXT. 45 NO LATER THAN FOUR DAYS PRIOR TO SUCH PROCEEDING. IN ACCORDANCE WITH THE PROVISIONS OF SECTION 286.0105, FLORIDA STATUTES, ANYONE WISHING TO APPEAL ANY DECISION MADE BY VILLAGE COMMISSION, WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING, WILL NEED A RECORD OF THE PROCEEDINGS AND FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD SHALL INCLUDE THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. AGENDA ITEMS MAY BE VIEWED AT THE OFFICE OF THE VILLAGE CLERK, NORTH BAY VILLAGE, 1666 KENNEDY CAUSEWAY. ANYONE WISHING TO OBTAIN A COPY OF ANY AGENDA ITEM SHOULD CONTACT THE VILLAGE CLERK AT 305-756-7171 EXT 45. A COMPLETE AGENDA PACKET IS ALSO AVAILABLE ON THE VILLAGE WEBSITE AT www.nbvillage.com. TO REQUEST THIS MATERIAL IN ACCESSIBLE FORMAT, SIGN LANGUAGE INTERPRETERS, INFORMATION ON ACCESS FOR PERSON WITH DISABILITIES, AND/OR ANY ACCOMMODATION TO REVIEW ANY DOCUMENT OR PARTICIPATE IN ANY VILLAGE-SPONSORED PROCEEDING, PLEASE CONTACT (305) 756-7171 FIVE DAYS IN ADVANCE TO INITIATE YOUR REQUEST. TTY USERS MAY ALSO CALL 711 (FLORIDA RELAY SERVICE). 11

NORTH BAY VILLAGE REGULAR VILLAGE COMMISSION MEETING PUBLIC MEETING NOTICE North Bay Village Commission will hold a public meeting on: Monday, October 16, 2023 at 6:00 PM 1666 Kennedy Causeway, #101, North Bay Village, FL 33141 (In-person and virtual via Zoom. See below for details) The meeting agenda is available online at: https://northbayvillage-fl.gov/agendas-minutes Elected Officials and Village staff will participate from the physical meeting location. Members of the public may attend the meeting in person at the physical meeting location, or, alternatively, may watch or call in to the meeting by following these instructions: ATTEND THE MEETING IN PERSON AT THE PHYSICAL MEETING LOCATION: The meeting will be held in person at the physical meeting location stated above. Admission to the physical meeting location is on a first-come, first-serve basis and space is limited. Doors will open 30 minutes prior to the meeting start time. The Village highly encourages those in attendance to wear facial coverings and abide by social distancing as recommended by the CDC. Watch the Public Meeting: https://northbayvillage-fl.gov/videos TV Channel 661 Facebook Live Participate in the meeting via Zoom: Meeting ID: 829 4494 4402 Passcode: 805192 Listen via telephone to the Virtual Public Meeting: 1-305-224-1968 or 1-929-205-6099 For technical support during the meeting, please contact: (786) 309-4991 1

PUBLIC COMMENTS Public comments will be accepted by the following means: IN-PERSON COMMENTS: Members of the public may attend the meeting at the physical meeting location stated above and deliver their public comments in person during the public comment portion of the agenda. VIRTUAL COMMENTS: Public comments will also be accepted during the meeting using the virtual meeting platform. VIA E-MAIL TO: publiccomment@nbvillage.com Interested parties or their authorized representatives may address the Commission and/or Board via written or electronic commentary (“e-comments”) by emailing the Village Clerk at least two (2) hours prior to the commencement of the meeting. E-comments will not be read during the meeting but will be distributed to the Village Commission or Board prior to the commencement of the meeting. You may send your concerns with the subject line “PUBLIC COMMENT” and the following information in the body of the email: your name, address, if you are a hired Consultant or Village Employee, and/or if you are engaged in lobbying activities and/or representing an organization. PUBLIC RECORDS The meeting will be recorded for later viewing and is a public record. Minutes of the meeting will be taken and will be made available. IN ACCORDANCE WITH THE PROVISIONS OF SECTION 286.0105, FLORIDA STATUTES, ANYONE WISHING TO APPEAL ANY DECISION MADE BY VILLAGE COMMISSION, WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING, WILL NEED A RECORD OF THE PROCEEDINGS AND FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD SHALL INCLUDE THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. AGENDA ITEMS MAY BE VIEWED AT THE OFFICE OF THE VILLAGE CLERK, NORTH BAY VILLAGE, 1666 KENNEDY CAUSEWAY. ANYONE WISHING TO OBTAIN A COPY OF ANY AGENDA ITEM SHOULD CONTACT THE VILLAGE CLERK AT 305-756-7171 EXT 45. A COMPLETE AGENDA PACKET IS ALSO AVAILABLE ON THE VILLAGE WEBSITE AT www.northbayvillage-fl.gov. THIS MEETING IS OPEN TO THE PUBLIC. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, ALL PERSONS THAT ARE DISABLED; WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT DISABILITY SHOULD CONTACT THE OFFICE OF THE VILLAGE CLERK AT 786-224-8070 NO LATER THAN FIVE DAYS PRIOR TO SUCH PROCEEDING. TO REQUEST THIS MATERIAL IN ACCESSIBLE FORMAT, SIGN LANGUAGE INTERPRETERS, INFORMATION ON ACCESS FOR PERSON WITH DISABILITIES, AND/OR ANY ACCOMMODATION TO REVIEW ANY DOCUMENT OR PARTICIPATE IN ANY VILLAGE-SPONSORED PROCEEDING, PLEASE CONTACT 786-224- 8070 FIVE DAYS IN ADVANCE TO INITIATE YOUR REQUEST. TTY USERS MAY ALSO CALL 711 (FLORIDA RELAY SERVICE). LOBBYING ACTIVITIES Any person who received compensation, remuneration or expenses for conducting lobbying activities is required to register as a lobbyist with the Village Clerk prior to engaging in lobbying activities per Village Code Sec. 38- 17. ""Lobbyist"" specifically includes the principal, as well as any agent, officer or employee of a principal, regardless of whether the lobbying activities fall within the normal scope of employment of the agent, officer or employee. The term ""lobbyist"" specifically excludes the following persons: lobbyists hired by the Village who are communication with Village personnel in the course of performing under their contracts; attorneys or other representatives retained to represent individuals and corporate entities in quasi-judicial proceedings where the law prohibits ex -parte communications; expert witnesses who only provide scientific, technical or other specialized information or testimony at public meetings; employees of the principal who do not engage in lobbying activities and representatives of non- profit organizations who only appear at publicly noticed meetings, without special compensation or reimbursement for the appearance, whether direct, indirect or contingent, to express support or opposition to any item. Have questions or need additional information? E-mail: villageclerk@nbvillage.com Call: 305-756-7171 2

1. Opening Items A. Call to Order B. Roll Call C. Pledge of Allegiance D. Invocation 2. Order of Business 3. Presentations A. Proclamations and Awards B. Special Presentations to Commission 4. Open Forum North Bay Village OFFICIAL AGENDA REGULAR VILLAGE COMMISSION MEETING 1666 Kennedy Causeway, #101, North Bay Village, FL 33141 (In-person and virtual via Zoom. See below for details) Meeting ID: 829 4494 4402 Passcode: 805192 Monday, October 16, 2023 6:00 PM Decorum: Any person making impertinent or slanderous remarks or who becomes boisterous while addressing the board shall be barred from further appearance before the board by the presiding officer, unless permission to continue or again address the commission is granted by the majority vote of the commission members present. No clapping, applauding, heckling or verbal outbursts in support or opposition to a speaker or his or her remarks shall be permitted. Signs or placards may be disallowed in the commission chamber by the presiding officer. Persons exiting the commission chambers shall do so quietly. Any person who received compensation, remuneration or expenses for conducting lobbying activities is required to register as a lobbyist with the Village Clerk prior to engaging in lobbying activities per Village Code Sec. 38-17. "Lobbyist" specifically includes the principal, as well as any agent, officer or employee of a principal, regardless of whether the lobbying activities fall within the normal scope of employment of the agent, officer or employee. The term "lobbyist" specifically excludes the following persons: lobbyists hired by the Village who are communication with Village personnel in the course of performing under their contracts; attorneys or other representatives retained to represent individuals and corporate entities in quasi- judicial proceedings where the law prohibits ex-parte communications; expert witnesses who only provide scientific, technical or other specialized information or testimony at public meetings; employees of the principal who do not engage in lobbying activities and representatives of non-profit organizations who only appear at publicly noticed meetings, without special compensation or reimbursement for the appearance, whether direct, indirect or contingent, to express support or opposition to any item. 3

5. Approval of Commission Minutes 5.A. Approval of the following Meeting Minutes, Village Clerk, Alba L. Chang, CMC * September 12, 2023 - First Budget Hearing * September 12, 2023 - Regular Commission Meeting 09.12.2023 -1st Budget PH.pdf 09.12.2023 - Reg Mtg.docx 6. Advisory Board Minutes/Written Reports. 6.A. Planning & Zoning Board Report - Chair Timothy Dennis 7. Village Commission's Report 8. Village Attorney's Report 9. Village Manager's Report 9.A. Communications & Special Events Report (September 2023) Comms. September 2023 Report.png 9.B. Police Accreditation Update (September 2023) CFA Accreditation Progress Matrix for Sept 2023 - FINAL.pdf 9.C. Traffic Enforcement Update (September 2023) Monthly Traffic Report (September 2023).pdf 9.D. Code Enforcement Update (September 2023) Code Monthly Report September-2023.pdf 9.E. Key Capital Improvement Projects Update (September 2023) CIP Construction Summary.pdf 10. Village Clerk's Report 10.A. Village Clerk's Monthly Report for September of 2023 PRR Log September 2023.pdf Advisory Board Members Attendance - Oct 2023.pdf 11. Consent Agenda A. Staff Items 4

B. Proclamation/Award/Village Key Requests 11.A. A Resolution Selecting the "Vogel Park Sculpture Frame" Art Project as the Village's Fundraising Initiative for Give Miami Day 2023 – Sponsored by Mayor Brent Latham A RESOLUTION OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, SELECTING THE VOGEL PARK SCULPTURE FRAME PROJECT AS THE VILLAGE’S FUNDRAISING INITIATIVE FOR GIVE MIAMI DAY 2023; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. Village staff recommends approval of this item to assist in the beautification of our Village and provide a special touch to a frequently visited location for residents and visitors to enjoy. Resolution Selecting Give Miami Day Fundraising Initiative - Vogel Park Art Frame.DOCX 11.B. A Resolution Approving a Sponsorship Agreement with SHOMA Group for the 2023-2024 North Bay Village Soccer Program Uniforms - Sponsored by Mayor Brent Latham A RESOLUTION OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, APPROVING A SPONSORSHIP AGREEMENT WITH SHOMA NORTH BAY VILLAGE, LLC RELATED TO UNIFORMS FOR THE VILLAGE’S SOCCER PROGRAMS; PROVIDING FOR AUTHORIZATION; AMENDING THE BUDGET FOR FISCAL YEAR 2023-2024; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. It is recommended that the Village Commission enter into a Sponsorship Agreement with SHOMA Group in support of soccer uniforms. Resolution Approving Shoma Sponsorship Agreement.DOCX Exhibit A - Shoma Sponsorship Agreement Draft. DOCX Exhibit B - Budget Amendment -Shoma .pdf 11.C. A Resolution Approving an Update to the Village's Comprehensive Emergency Management Plan - Sponsored by Vice Mayor Dr. Richard Chervony A RESOLUTION OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, ADOPTING A COMPREHENSIVE EMERGENCY MANAGEMENT PLAN; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. Approve an update to the Village's Comprehensive Emergency Management Plan, 5

which includes feedback from Miami-Dade County's Office of Emergency Management. Resolution Adopting CEMP Exhibit A - CEMP 2023.pdf 11.D. A Resolution Authorizing Issuance of a Work Order to BCC Engineering, LLC in the Amount of $51,400.00 for the Treasure Island Parking Study - Village Manager Ralph Rosado, PhD, AICP (CIP Manager Delroy Peters) A RESOLUTION OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO ISSUE A WORK ORDER TO BCC ENGINEERING, LLC FOR A TREASURE ISLAND PARKING STUDY IN AN AMOUNT NOT TO EXCEED $51,400.00; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. Resolution WO - BCC Corradino - Parking Study.DOCX Exhibit A - WO #10 -BCC Parking Study 11.E. A Resolution Approving a Contract Award for Invitation to Bid 2023-004 to B Sign Group Inc. for the Fabrication and Installation of Street Signs Village-wide - Village Manager Ralph Rosado, PhD, AICP (CIP Manager Delroy Peters) A RESOLUTION OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, AWARDING INVITATION TO BID NO. 2023-004 TO B SIGN GROUP, INC FOR THE FABRICATION AND INSTALLATION OF STREET SIGNS VILLAGE-WIDE IN AN AMOUNT NOT TO EXCEED $77,912.00; AUTHORIZING THE VILLAGE MANAGER TO NEGOTIATE AND EXECUTE A CONSTRUCTION CONTRACT; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. Approve a resolution to award ITB 2023-004 to BSG B Sign Group for the fabrication and installation of street signs village-wide. * Capital Improvement Project Resolution ITB No. 23-004 - Street Signs Fabrication-Install.DOCX Exhibit A - Proposed Contract for Construction - .DOCX Proposal - B Sign Group.PDF ITB 2023-004 - Street Sign Fabrication & Installation.pdf B Signs Bid Tabulation and Eval Sheet.pdf Exhibit B - Budget Amendment Form-Street Sign Repairs.pdf Exhibit C - Original Five Year Capital Improvement Plan.pdf Exhibit D - FIVE-YEAR CAPITAL IMPROVEMENT PLAN - 09.18.23.pdf 11.F. A Resolution Approving a Contract Renewal with Florida Department of Transportation (FDOT) for Debris Management Services - Village Manager Dr. Ralph Rosado (Public Works Director Marlon Lobban) 6

A RESOLUTION OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, APPROVING A DEBRIS MANAGEMENT DEPARTMENT FUNDED AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE CONTINUED PROVISION OF DEBRIS MANAGEMENT SERVICES FOR THE EAST BRIDGE FOR THE PERIOD COMMENCING MARCH 20, 2024, THROUGH MARCH 20, 2025; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE. Execute a Debris Management Department Funded Agreement with FDOT for the Village to provide debris management of the East Bridge and Flat bridge for an annual compensation of $5,000. Resolution -Debris Management Agreement w. FDOT for East Bridge 2024-25.DOCX NBV - Debris Management On and Over SR-934.docx 11.G. A Resolution Approving an Agreement with LagomHR for Human Resources Consulting Services in an Amount Not to Exceed $30,000 - Village Manager Ralph Rosado, Ph.D., AICP A RESOLUTION OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH LAGOMHR INC FOR HUMAN RESOURCES CONSULTING IN AN AMOUNT NOT TO EXCEED BUDGETED FUNDS; PROVIDING FOR AUTHORIZATION; AMENDING THE BUDGET FOR FISCAL YEAR 2023-2024; AND PROVIDING FOR AN EFFECTIVE DATE. It is recommended that the Village Commission approve the proposed agreement with LagomHR for Human Resources consulting services. Resolution -LagoMHR Inc - HR Consulting .docx Exhibit A - Agreement with LagoMHR Inc - Human Resources Consulting.DOCX Exhibit A Budget Amendment Form-LAGOMHR.pdf 11.H. A Resolution Approving the Lease of Eight Unmarked Police Vehicles from Enterprise Fleet Management, Inc. - Village Manager Ralph Rosado, Ph.D., AICP A RESOLUTION OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, AUTHORIZING THE LEASING OF EIGHT UNMARKED POLICE VEHICLES FROM ENTERPRISE FLEET MANAGEMENT, INC. PURSUANT TO THE MASTER WALKWAY LEASE AGREEMENT FOR LONG- TERM POLICE VEHICLE LEASING SERVICES WITH ENTERPRISE FLEET MANAGEMENT, INC. / ENTERPRISE FM, TRUST ; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. 7

It is recommended that the Village Commission authorize the Village Manager to execute an Equity Lease for eight vehicles with Enterprise Fleet Management. Resolution Approving Lease of 8 Police Vehicles.DOCX Resolution Exhibit A-2 - 2024 Ford Escape Equity Lease.pdf Resolution Exhibit A-1 - 2024 Ford Expedition Equity Lease.pdf Resolution Exhibit A-3 - 2024 Ford Explorer XLT Equity Lease.pdf Resolution Exhibit B - Addendum to Equity MLA - FM TRUST.pdf 12. First Reading of Ordinances Please be advised that if you wish to comment upon any of these quasi-judicial items, please inform the Mayor during public comments. An opportunity for persons to speak on each item will be made available after the applicant and staff have made their presentations on each item. All testimony, including public testimony and evidence, will be made under oath or affirmation. Additionally, each person who gives testimony may be subject to crossexamination. If you refuse to be cross-examined or sworn-in, your testimony will be given its due weight. The general public will not be permitted to cross-examine witnesses, but the public may request the Commission ask questions of staff or witnesses on their behalf. Persons representing organizations must present evidence of their authority to speak for the organization. Further, details of the quasi-judicial procedures may be obtained from the Village Clerk. 12.A. An Ordinance Amending Section 15.3 of the Form-Based Code to Expand the Locations Where Temporary Structures are Allowed in the T6 Transect Zone - Village Manager Ralph Rosado, PhD, AICP (Village Planner Silvia E. Vargas, FAICP) AN ORDINANCE OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, AMENDING SECTION 15.3 OF CHAPTER 15 OF THE VILLAGE'S UNIFIED LAND DEVELOPMENT CODE (“ULDC”) TO ALLOW TEMPORARY STRUCTURES WITHIN THE T6-30 ZONING DISTRICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Recommendation: At their September 14, 2023 meeting, the Planning and Zoning Board members voted 4-0 to forward to the Commission a recommendation to approve a modified version of the Staff-proposed ordinance (included as Attachment 4). Staff Report Temporary Structures Text Amendment (VC_092823).pdf Attachment 1_ Letter of Intent Requesting the Amendment.PDF Attachment 2_ULDC Amendment Application (Exhibit A to LOI).PDF Attachment 3_Proposed Ordinance and Exhibit (Exhibit B to LOI).DOCX Attachment 4_Alternate Proposed Ordinance and Exhibit (Staff Recommendation_updated).docx DBR Notice 09.1.2023.pdf 12.B. An Ordinance Amending Section 15.3 of the ULDC to Make the Provision of a Green Wall in the T-6 Transect Optional (Privately-Initiated Amendment by 1755 JFK Owner LLC) - Village Manager Ralph Rosado, Ph.D., AICP (Village 8

Planner Silvia E. Vargas, FAICP) AN ORDINANCE OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, AMENDING SECTION 15.3 OF CHAPTER 15 OF THE VILLAGE'S UNIFIED LAND DEVELOPMENT CODE (“ULDC”) TO MAKE THE PROVISION OF A GREEN WALL WITHIN THE T6-24 AND T6-30 ZONING DISTRICTS OPTIONAL; PROVIDING SEVERABILITY; PROVIDING FOR CODIFICATION; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE Recommended Action: At a meeting held on July 27, 2023, the Planning and Zoning Board voted unanimously to forward to the Commission the version of this ordinance prepared by Staff (included as Attachment 4 to Staff report) with a recommendation for approval. Staff Report Green Walls PZB 072723 (Updated).pdf Attachment 1 - Letter of Intent (06132023).pdf Attachment 2 - ULDC Text Amendment Application.pdf Attachment 3 - Proposed Ordinance and Exhibit.docx Attachment-4 ALTERNATE Ordinance and Exhibit(Staff recommendation).docx DBR 07.27.23 PZB.pdf 13. Public Hearings Please be advised that if you wish to comment upon any of these quasi-judicial items, please inform the Mayor during public comments. An opportunity for persons to speak on each item will be made available after the applicant and staff have made their presentations on each item. All testimony, including public testimony and evidence, will be made under oath or affirmation. Additionally, each person who gives testimony may be subject to cross-examination. If you refuse to be cross-examined or sworn-in, your testimony will be given its due weight. The general public will not be permitted to cross-examine witnesses, but the public may request the Commission ask questions of staff or witnesses on their behalf. Persons representing organizations must present evidence of their authority to speak for the organization. Further, details of the quasi-judicial procedures may be obtained from the Village Clerk. 14. Discussion/Action Items A. Unfinished Business B. New Business 14.A. Discussion on Establishment and Appointment of Charter Review Board - Village Attorney Haydee Sera The Village Commission should provide staff with direction on the number of individuals to appoint to the Charter Review Board. Village Attorney Memo - 2024 Charter Review Board Appointment Process 14.B. A Resolution Selecting and Adopting a New North Bay Village Flag Design - Sponsored by Mayor Brent Latham 9

A RESOLUTION OF THE MAYOR AND COMMISSION OF NORTH BAY VILLAGE, FLORIDA, APPROVING AND ADOPTING A NEW VILLAGE FLAG DESIGN; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. Select a new Village flag design, based upon the NBV Brand Guide adopted by the Village Commission in 2021. Resolution Approving and Adopting New Village Flag Design.DOCX NBV Brand Guide - 11.29.21.pdf Flag Designs - Set 1 (Staff-Created) Flag Designs - Set 2 (Consultant-Created) 14.C. Discussion and Update Regarding the Bridge Replacement Alternatives to Address Structural Deficiencies for the Flat Bridges - Sponsored by Vice Mayor Dr. Richard Chervony Fact Sheet SR 934-NE 79th Street Bridges.pdf Project Description-Project No 14484 NE 79th Street Bridges.pdf Tentative work program map-FDOT projects.pdf 79 St Bridge Alternatives PPT-10-5-2023.pdf Project Development Schedule.pdf FDOT PD&E Pic 1.jpg FDOT PD&E Pic 2.jpg 14.D. Consideration and Appointment to Fulfill a Vacancy to the Sustainability & Resilience Task Force - Village Clerk Alba L. Chang, CMC Consider the appointment of David Doebler to the Sustainability and Resilience Task Force. David Doebler Application.pdf 14.E. A Resolution Approving An Amended and Restated Joint Use Agreement with Miami Dade County Public Schools (MDCPS) for the Use and Development of Certain Portions of the Treasure Island Elementary School (TIES) Campus - Sponsored by Mayor Brent Latham A RESOLUTION OF THE MAYOR AND VILLAGE COMMISSION OF NORTH BAY VILLAGE, FLORIDA, APPROVING AN AMENDED AND RESTATED JOINT USE AGREEMENT WITH THE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA FOR THE USE AND DEVELOPMENT OF CERTAIN PORTIONS OF THE TREASURE ISLAND ELEMENTARY SCHOOL CAMPUS; PROVIDING FOR AUTHORIZATION; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. Approve the Amended and Restated Joint Use Agreement allowing for more robust 10

development and operational activities at TIES, including the participation of outside partners. Resolution Approving Joint Use Agreement with MDCPS.DOCX 2020 MDCPS-NBV JUA.pdf 2023 Proposed MDCPS-NBV JUA.pdf 15. Adjournment THIS MEETING IS OPEN TO THE PUBLIC. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, ALL PERSONS THAT ARE DISABLED; WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT DISABILITY SHOULD CONTACT THE OFFICE OF THE VILLAGE CLERK AT 305-756-7171 EXT. 45 NO LATER THAN FOUR DAYS PRIOR TO SUCH PROCEEDING. IN ACCORDANCE WITH THE PROVISIONS OF SECTION 286.0105, FLORIDA STATUTES, ANYONE WISHING TO APPEAL ANY DECISION MADE BY VILLAGE COMMISSION, WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING, WILL NEED A RECORD OF THE PROCEEDINGS AND FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD SHALL INCLUDE THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. AGENDA ITEMS MAY BE VIEWED AT THE OFFICE OF THE VILLAGE CLERK, NORTH BAY VILLAGE, 1666 KENNEDY CAUSEWAY. ANYONE WISHING TO OBTAIN A COPY OF ANY AGENDA ITEM SHOULD CONTACT THE VILLAGE CLERK AT 305-756-7171 EXT 45. A COMPLETE AGENDA PACKET IS ALSO AVAILABLE ON THE VILLAGE WEBSITE AT www.nbvillage.com. TO REQUEST THIS MATERIAL IN ACCESSIBLE FORMAT, SIGN LANGUAGE INTERPRETERS, INFORMATION ON ACCESS FOR PERSON WITH DISABILITIES, AND/OR ANY ACCOMMODATION TO REVIEW ANY DOCUMENT OR PARTICIPATE IN ANY VILLAGE-SPONSORED PROCEEDING, PLEASE CONTACT (305) 756-7171 FIVE DAYS IN ADVANCE TO INITIATE YOUR REQUEST. TTY USERS MAY ALSO CALL 711 (FLORIDA RELAY SERVICE). 11

DATE: October 16, 2023 TO: Honorable Mayor, Vice Mayor and Members of the Village Commission FROM: Alba L. Chang, Village Clerk SPONSORED BY: SUBJECT: Approval of the fol