Joint Session - Assemblymember Berman

Saratoga City Council Minutes ~ October 15, 2024 ~ Page 1 of 4 MINUTES TUESDAY, OCTOBER 15, 2024 SARATOGA CITY COUNCIL REGULAR MEETING At 6:00 p.m., the City Council held a Joint Session with Assemblymember Berman in the Linda Callon Conference Room. Mayor Zhao invited public comment. The following individuals spoke at this time: Bernie Mills, Glenda, Daryl Miller. Mayor Zhao called the Regular Session to order at 7:09 p.m. ROLL CALL PRESENT: Mayor Yan Zhao, Vice Mayor Belal Aftab, Council Members Kookie Fitzsimmons, Chuck Page, Tina Walia ABSENT: None ALSO PRESENT: Matt Morley, City Manager Richard Taylor, City Attorney Leslie Arroyo, Assistant City Manager John Cherbone, Public Works Director Bryan Swanson, Community Development Director Ryan Hinchman, Administrative Services Director Britt Avrit, City Clerk REPORT ON POSTING OF THE AGENDA The City Clerk reported the agenda for this meeting was properly posted on October 10, 2024. REPORT FROM JOINT SESSION Mayor Zhao stated the City Council held a Joint Session at 6:00 p.m. with Assemblymember Berman. Assemblymember Berman provided a summary of the discussion during the Joint Session. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; IN-PERSON ATTENDEES No one requested to speak. ANNOUNCEMENTS Mayor Zhao shared information about the Annual SASCC Health Fair, the Economic Vitality Community Conversations Meeting, the Halloween Pet Parade and Costume Contest and Witchy Walk-A-Bout.

Saratoga City Council Minutes ~ October 15, 2024 ~ Page 2 of 4 CEREMONIAL ITEMS Commendation for Congresswoman Anna G. Eshoo Recommended Action: Present Commendation to Congresswoman Eshoo The City Council presented a Commendation to Congresswoman Eshoo. Certificate of Recognition for Canine Companions and National Service Dog Month Recommended Action: Present Certificate of Recognition The City Council presented a Certificate of Recognition for Canine Companions and National Service Dog Month. 1. CONSENT CALENDAR Mayor Zhao invited public comment. No one requested to speak. 1.1 City Council Meeting Minutes Recommended Action: Approve the Minutes for the September 18, 2024, City Council Regular Meeting and the October 2, 2024, City Council Regular Meeting. PAGE/FITZSIMMONS MOVED TO APPROVE THE MINUTES FOR THE SEPTEMBER 18, 2024, CITY COUNCIL REGULAR MEETING AND THE OCTOBER 2, 2024, CITY COUNCIL REGULAR MEETING. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.2 Accounts Payable Check Registers Recommended Action: Review and accept the 09/26/2024 and 10/03/2024 accounts payable vendor payment check registers. PAGE/FITZSIMMONS MOVED TO REVIEW AND ACCEPT THE 09/26/2024 AND 10/03/2024 ACCOUNTS PAYABLE VENDOR PAYMENT CHECK REGISTERS. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.

Saratoga City Council Minutes ~ October 15, 2024 ~ Page 3 of 4 1.3 Treasurer’s Report for the Month Ended August 31, 2024 Recommended Action: Review and accept the Treasurer’s Report for the month ended August 31, 2024. PAGE/FITZSIMMONS MOVED TO REVIEW AND ACCEPT THE TREASURER’S REPORT FOR THE MONTH ENDED AUGUST 31, 2024. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.4 Website Services Contract Amendment with CivicPlus Recommended Action: Authorize the City Manager to execute a contract amendment with CivicPlus for website services in an amount not to exceed $105,967 for a four-year term, ending October 18, 2028. PAGE/FITZSIMMONS MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT AMENDMENT WITH CIVICPLUS FOR WEBSITE SERVICES IN AN AMOUNT NOT TO EXCEED $105,967 FOR A FOUR-YEAR TERM, ENDING OCTOBER 18, 2028. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 2. PUBLIC HEARING 2.1 Introduce and Waive First Reading of an Ordinance Amending Articles 15-18,15-19, 15-35, 15-45, 15-56, 15-57, and 15-58 of the Saratoga City Code to Implement Programs of the 2023-2031 Housing Element. Recommended Actions: 1. Following the public hearing, introduce and waive the first reading of an ordinance amending Chapter 15 (Zoning Regulations) of the Saratoga City Code to implement programs of the 2023-2031 Housing Element. 2. Direct staff to place the ordinance on the consent calendar for adoption at the next regular meeting. Chris Riordan, Senior Planner, presented the staff report. Mayor Zhao invited public comment. The following individual addressed the City Council at this time: Rabia/Faisal Awan WALIA/FITZSIMMONS MOVED TO INTRODUCE AND WAIVE THE FIRST READING OF AN ORDINANCE AMENDING CHAPTER 15 (ZONING REGULATIONS) OF THE SARATOGA CITY CODE TO IMPLEMENT PROGRAMS OF THE 2023-2031 HOUSING ELEMENT AND DIRECT STAFF TO PLACE THE ORDINANCE ON THE CONSENT CALENDAR FOR ADOPTION AT THE NEXT REGULAR MEETING. MOTION PASSED BY THE FOLLOWING VOTE: AYES: FITZSIMMONS, PAGE, WALIA, AFTAB, ZHAO. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.

Saratoga City Council Minutes ~ October 15, 2024 ~ Page 4 of 4 COUNCIL ASSIGNMENTS Council Member Kookie Fitzsimmons Nothing to report. Council Member Tina Walia KSAR 15 Saratoga Community Access Cable Television Foundation Board of Directors – stated the Board appointed Stephen Guruwaiya and Tanuj Siripurapu to the Board. Silicon Valley Clean Energy Authority Board of Directors – stated the Board approved funding allocation for a project, approved a local long term solar and storage project, and approved allocation for the expanded education fund. Council Member Chuck Page Saratoga Chamber of Commerce Board – stated the Board discussed the upcoming Economic Vitality meeting. Vice Mayor Belal Aftab Nothing to report. Mayor Yan Zhao Cities Association of Santa Clara County – stated she attended this meeting for Council Member Walia; the Board received an update from Santa Clara County Behavioral Health Prevention Services and received a quarterly update from VTA. CITY COUNCIL ITEMS Walia/Zhao requested a Study/Information Session for proposed builders remedy projects in Saratoga. COUNCIL COMMUNICATIONS None CITY MANAGER’S REPORT None CITY ATTORNEY'S REPORT None ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; VIRTUAL ATTENDEES The following individual spoke at this time: Glenda Aune discussed traffic in the hillsides in the event of an emergency and the need for the emergency evacuation assessment to consider the hillside community. ADJOURNMENT Mayor Zhao adjourned the meeting at 8:00 p.m. Minutes respectfully submitted: Britt Avrit, City Clerk City of Saratoga

Saratoga City council Agenda – Page 1 of 4 SARATOGA CITY COUNCIL SPECIAL MEETING OCTOBER 15, 2024 AMENDED AGENDA • 10/15/2024 NON-AGENDIZED ITEMS WRITTEN COMMUNICATIONS ADDED • 10/16/2024 JOINT SESSION WRITTEN COMMUNICATIONS ADDED Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in these meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation. Members of the public can view and participate in the 6:00 p.m. Joint Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/88482254658 • Webinar ID 884 8225 4658 OR • Calling 1.408.638.0968 or 1.669.900.6833 Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 OR • Call In: 1.408.638.0968 or 1.669.900.6833; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above. Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom.

Saratoga City council Agenda – Page 2 of 4 Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 6:00 PM JOINT SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Session with Assemblymember Berman Recommended Action: Receive updates from Assemblymember Berman. Supplemental Memo - Written Communications (added 10-16-2024) 7:00 PM REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on October 10, 2024. REPORT FROM JOINT SESSION ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. Supplemental Memo - Written Communications (added 10-15-2024) ANNOUNCEMENTS CEREMONIAL ITEMS Commendation for Congresswoman Anna G. Eshoo Recommended Action: Present Commendation to Congresswoman Eshoo Commendation, Congresswoman Anna Eshoo Certificate of Recognition for Canine Companions and National Service Dog Month Recommended Action: Present Certificate of Recognition Canine Companions Certificate of Recognition

Saratoga City council Agenda – Page 3 of 4 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1 City Council Meeting Minutes Recommended Action: Approve the Minutes for the September 18, 2024, City Council Regular Meeting and the October 2, 2024, City Council Regular Meeting. Staff Report Attachment A - Minutes for the September 18, 2024 City Council Regular Meeting Attachment B - Minutes for the October 2, 2024 City Council Regular Meeting 1.2 Accounts Payable Check Registers Recommended Action: Review and accept the 09/26/2024 and 10/03/2024 accounts payable vendor payment check registers. Staff Report Attachment A - Check Register Reports 09-26-2024 Attachment B - Check Register Reports 10-03-2024 1.3 Treasurer’s Report for the Month Ended August 31, 2024 Recommended Action: Review and accept the Treasurer’s Report for the month ended August 31, 2024. Staff Report 1.4 Website Services Contract Amendment with CivicPlus Recommended Action: Authorize the City Manager to execute a contract amendment with CivicPlus for website services in an amount not to exceed $105,967 for a four-year term, ending October 18, 2028. Staff Report Attachment A – Contract Amendment Attachment B – 2016 Original Standard Services Contract 2. PUBLIC HEARING 2.1 Introduce and Waive First Reading of an Ordinance Amending Articles 15-18,15-19, 15-35, 15-45, 15-56, 15-57, and 15-58 of the Saratoga City Code to Implement Programs of the 2023-2031 Housing Element. Recommended Action: 1. Following the public hearing, introduce and waive the first reading of an ordinance amending Chapter 15 (Zoning Regulations) of the Saratoga City Code to implement programs of the 2023-2031 Housing Element 2. Direct staff to place the ordinance on the consent calendar for adoption at the next regular meeting. Staff Report Attachment A - Ordinance Amending Chapter 15

Saratoga City council Agenda – Page 4 of 4 COUNCIL ASSIGNMENTS Council Assignments CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Janet Costa, Executive Assistant for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on October 10, 2024 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 10th day of October 2024 at Saratoga, California. Janet Costa, Executive Assistant In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]