City Commission Regular Meeting (2025-09-16)

AGENDA FERNANDINA BEACH CITY COMMISSION REGULAR MEETING SEPTEMBER 16, 2025 6:00 PM CITY HALL COMMISSION CHAMBERS 204 ASH STREET FERNANDINA BEACH, FL 32034 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE / INVOCATION Invocation by Pastor Tiffany Gulama of the Prince Chapel AME Church. 4. PROCLAMATION / PRESENTATIONS 4.1 PROCLAMATION - "LES DEMERLE AMELIA ISLAND JAZZ FESTIVAL WEEK" - Proclaims September 28 through October 5, 2025, as “Les DeMerle Amelia Island Jazz Festival Week”. Founder/Artistic Director/Board of Directors President Les DeMerle, Board of Directors Vice President Bonnie Eisele and Board members will be in attendance to accept. 4.2 PRESENTATION - BUDGET SUMMARY - Comptroller Susan Carless will review the August 2025 budget summary and be available to answer any questions. 4.3 PRESENTATION - PROJECT UPDATES - Deputy City Manager Jeremiah Glisson will provide an update on current and/or pending projects. 5. PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA OR ITEMS ON THE CONSENT AGENDA 6. CONSENT AGENDA 6.1 AMENDING RESOLUTION 2025-134 - INVITATION TO BID 25-17 - RESOLUTION 2025- 160 AMENDING RESOLUTION 2025-134, BY REMOVING ITB 25-17 CONTINGENCY RECEIPT OF FLORIDA DEPARTMENT OF TRANSPORATION GRANT FUNDING FOR REHABILITATION OF T-HANGAR TAXILANES AND ENTRANCE ROADWAY PAVEMENT AT THE FERNANDINA BEACH MUNICIPAL AIRPORT; IN THE AMOUNT OF $652,746.23; AUTHORIZING ADMINISTRATIVE CORRECTION OF SCRIVENER’S ERRORS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves allocating the award of ITB 25-17 funding source, for rehabilitation of t-hangar taxilanes and a portion of the Airport entrance roadway, in the value-engineered amount of $652,746.23, to the Airport Improvements account, 420 56300 25027 in Fiscal Year 25/26. 6.2 GRANT APPROVAL - FEDERAL AVIATION ADMINISTRATION - RESOLUTION 2025-161 APPROVING FEDERAL AVIATION ADMINISTRATION GRANT AGREEMENT #3-12-0022-038- 2025 FOR RECEIPT OF FUNDS AUTHORIZED UNDER THE AIRPORT IMPROVEMENT PROGRAM; AUTHORIZING ADMINISTRATIVE CORRECTION OF SCRIVENER'S ERRORS;

AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes Federal Aviation Administration ("FAA") grant agreement # 3-12-0022-038-2025 for grant funds in the amount of $727,710 allocated for completion of an Airport Master Plan Update for the Fernandina Beach Municipal Airport. 6.3 AGREEMENT APPROVAL - NASSAU COUNTY SUPERVISOR OF ELECTIONS - RESOLUTION 2025-162 APPROVING A 2026 MUNICIPAL ELECTION AGREEMENT BY AND BETWEEN THE CITY OF FERNANDINA BEACH AND THE NASSAU COUNTY SUPERVISOR OF ELECTIONS; AUTHORIZING ADMINISTRATIVE CORRECTION OF SCRIVENER'S ERRORS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the terms and conditions under which services will be provided by the Nassau County Supervisor of Elections to the City for elections held in 2026 and sets forth the responsibilities of both parties. 6.4 BUDGET TRANSFER - GOLF CLUB - RESOLUTION 2025-163 APPROVING GOLF CLUB BUDGET TRANSFERS IN FISCAL YEAR 2024/2025 FROM VARIOUS ACCOUNTS TO COVER PART-TIME SALARIES FOR THE REMAINDER OF FY 24/25; AUTHORIZING ADMINISTRATIVE CORRECTION OF SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves Golf Club budget transfers for part-time salaries in the amount of $61,000. 6.5 BUDGET TRANSFER - UTILITIES DEPARTMENT - RESOLUTION 2025-164 APPROVING UTILITIES DEPARTMENT BUDGET TRANSFERS IN FISCAL YEAR 2024/2025; AUTHORIZING ADMINISTRATIVE CORRECTION OF SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the transfer of funds in the Utilities Department Administration, Wastewater and Stormwater accounts in the FY 2024/2025 budget to ensure expenditures do not exceed the budget on a line-by-line basis. 6.6 CHANGE ORDER APPROVAL AND BUDGET TRANSFER - CUMMINS / ZABATT POWER SYSTEMS - RESOLUTION 2025-165 APPROVING CUMMINS CHANGE ORDER NO. 1 FOR ZABATT POWER SYSTEMS EXTENDED GENERATOR RENTAL; AUTHORIZING CORRESPONDING BUDGET TRANSFER AUTHORIZING ADMINISTRATIVE CORRECTION OF SCRIVENER’S ERRORS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves Cummins Change Order No. 1 for Zabatt Power Systems costs incurred for extended generator rental and approves corresponding budget transfer, in an amount not to exceed $49,956.25. 6.7 CHANGE ORDER APPROVAL AND BUDGET TRANSFER - R&M SERVICE SOLUTIONS, LLC - RESOLUTION 2025-166 APPROVING R&M SERVICE SOLUTIONS, LLC CHANGE ORDER NO. 2 FOR ADDITIONAL MATERIAL AND WORK FOR SIMMONS ROAD SANITARY SEWER FORCE MAIN INSTALLATION; AUTHORIZING ASSOCIATED BUDGET TRANSFER; AUTHORIZING ADMINISTRATIVE CORRECTION OF SCRIVENER’S ERRORS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves R&M Service Solutions, LLC Change Order No. 2 for costs associated with additional material and work for Simmons Road and authorizes the associated budget transfer, in the amount of $8,133.00. 6.8 WASTEWATER, REFUSE, AND/OR STORMWATER FEE EXEMPTION - YEAR END PAYMENT - RESOLUTION 2025-167 AUTHORIZING WASTEWATER, REFUSE, AND/OR STORMWATER FEE EXEMPTION PAYMENT FOR FISCAL YEAR 2024/2025; AUTHORIZING ADMINISTRATIVE CORRECTION OF SCRIVENER’S ERRORS; AND PROVIDING AN EFFECTIVE DATE. Synopsis: Authorizes payment for thirty-four accounts in the amount of $29,513.22.

6.9 VOLUNTARY ANNEXATION AGREEMENT - 847 CASHEN DRIVE - RESOLUTION 2025-168 APPROVING THE EXTENSION OF WATER SERVICES OUTSIDE THE CORPORATE LIMITS; ACCEPTING THE VOLUNTARY ANNEXATION PETITION FOR ONE PARCEL CONTAINING APPROXIMATELY 0.58 ACRES OF LAND LOCATED AT 847 CASHEN DRIVE; AUTHORIZING ADMINISTRATIVE CORRECTION OF SCRIVENER'S ERRORS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the extension of water services to property located at 847 Cashen Road, Parcel Number: 00-00-30-0170-0009-0000 and approves the Voluntary Annexation Petition. 6.10 OUTSIDE LEGAL COUNSEL ENGAGEMENT - RESOLUTION 2025-169 AUTHORIZING THE CITY ATTORNEY TO ENGAGE IN QUALIFIED OUTSIDE LEGAL COUNSEL FOR CONFLICTS, COMPLEX LEGAL MATTERS, BOARD REPRESENTATION, AND SPECIAL MAGISTRATE SERVICES IN AN AMOUNT NOT TO EXCEED $85,000 IN FISCAL YEAR 2025/2026; AUTHORIZING ADMINISTRATIVE CORRECTION OF SCRIVENER’S ERRORS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves a list of outside legal counsel for the City Attorney to consult with on special matters in Fiscal Year 2025/2026, in an amount not to exceed $85,000. 7. RESOLUTIONS 7.1 LEASE ASSIGNMENT TERMINATION - ATLANTIC SEAFOOD LLC. - RESOLUTION 2025- 170 APPROVING A MUTUAL TERMINATION AND RELEASE WITH ATLANTIC SEAFOOD, LLC.; AUTHORIZING ADMINISTRATIVE CORRECTION OF SCRIVENER’S ERRORS; AUTHORIZING EXECUTION, AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the termination of the lease with Atlantic Seafood, LLC. 7.2 AWARD OF REQUEST FOR PROPOSAL 25-08 - BEACH, PARKS, AND DOWNTOWN RESTROOM FACILITIES CLEANING - RESOLUTION 2025-171 AWARDING REQUEST FOR PROPOSAL 25-08 FOR BEACH, PARKS, AND DOWNTOWN RESTROOM FACILITIES CLEANING TO BORO BUILDING AND PROPERTY MAINTENANCE IN FISCAL YEAR 2025/2026; AUTHORIZING ADMINISTRATIVE CORRECTION OF SCRIVENER'S ERRORS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Awards RFP 25-08 for Beach, Parks, and Downtown Restroom Facilities Cleaning to Boro Building and Property Maintenance in Fiscal Year 2025-2026. 7.3 SPECIAL EVENT CO-SPONSORSHIP APPROVAL - RESOLUTION 2025-172 APPROVING CITY CO-SPONSORSHIP OF FOUR SPECIAL EVENTS SELECTED BY THE SPECIAL EVENTS COMMITTEE AND FOUR SPECIAL EVENTS SELECTED BY FERNANDINA BEACH MAIN STREET IN FISCAL YEAR 2025/2026; AUTHORIZING ADMINISTRATIVE CORRECTION OF SCRIVENER'S ERRORS; PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves five City co-sponsored special events: 1) Sounds on Centre, 2) Nassau Sports Association Fishing Rodeo, 3) Hometown Fourth of July, 4) Shrimp Drop and four Fernandina Beach Main Street co-sponsored special events: 1) Dickens on Centre, 2) Island Hop Craft Beer Festival, 3) 8 Flags Car Show, 4) Black Friday Pajama Party. 7.4 PURCHASE APPROVAL & DECLARING SURPLUS - VEHICLES AND EQUIPMENT – RESOLUTION 2025-173 APPROVING THE PURCHASE OF VEHICLES, EQUIPMENT, AND RELATED ACCESSORIES, FOR THE CITY FLEET AND DECLARING REPLACED ITEMS AS SURPLUS FOR FISCAL YEAR 2025/2026; AUTHORIZING ADMINISTRATIVE CORRECTION OF SCRIVENER'S ERRORS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the purchase of vehicles, equipment, and related accessories and declaring replaced items as surplus for the City operations for Fiscal Year 2025/2026.

7.5 FY 2026/2027 LEGISLATIVE POLICY AND STATUTORY POTENTIAL AREAS OF CONCERN - RESOLUTION 2025-174 SETTING FORTH LEGISLATIVE POLICY AND POTENTIAL STATUTORY CONCERNS WHICH MAY APPEAR BEFORE THE FLORIDA LEGISLATURE IN FY 2026/2027; AUTHORIZING ADMINISTRATIVE CORRECTION OF SCRIVENER’S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Identifies and prioritizes specific legislative policy and potential statutory concerns in advance of the FY 2026/2027 Florida Legislative Session. 7.6 OPIOID LITIGATION - RESOLUTION 2025-175 AUTHORIZING CITY PARTICIPATION IN ALL NATIONAL OPIOID SETTLEMENT FUNDS THE CITY IS ELIGIBLE TO RECEIVE INCLUDING TWO NEW NATIONAL OPIOIDS SETTLEMENTS; AUTHORIZING ADMINISTRATIVE CORRECTION OF SCRIVENER'S ERRORS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes City participation in all National Opioid Settlement funds the City is eligible to receive. 7.7 CREDIT CARD SURCHARGE FEES - AMENDING RESOLUTION 2021-140 - RESOLUTION 2025-176 AMENDING RESOLUTION 2021-140 TO PROVIDE FOR SURCHARGE FEES TO BE CHARGED IN ACCORDANCE WITH STATE STATUTE; AUTHORIZING ADMINISTRATIVE CORRECTION OF SCRIVENER’S ERRORS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Amends the City's procedures regarding credit card surcharges. 8. ORDINANCE - SECOND READING 8.1 MASTER FEE SCHEDULE - ORDINANCE 2025-09 ESTABLISHING AND AMENDING FEES FOR THE AIRPORT, BUILDING, BUSINESS SERVICES, CODE ENFORCEMENT, CEMETERY, CITY CLERK’S OFFICE, CITY MANAGER'S OFFICE, FIRE, GOLF CLUB, MARINA, PARKS AND RECREATION, PLANNING AND CONSERVATION, POLICE, SANITATION, STORMWATER, STREETS, WASTEWATER, WATER, AND IMPACT FEES, EXCLUDING WATER AND SEWER IMPACT FEES FOR FY 2025/2026; AUTHORIZING ADMINISTRATIVE CORRECTION OF SCRIVENER’S ERRORS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Establishes the FY 2025-2026 Master Fee Schedule. 9. CITY MANAGER REPORTS 10. CITY CLERK REPORTS 11. CITY ATTORNEY REPORTS 12. MAYOR/COMMISSIONER COMMENTS 13. ADJOURNMENT __________________________________________________________________________________________________ • A THREE (3) MINUTE TIME LIMIT MAY BE IMPOSED FOR ALL SPEAKERS (EXCEPT IN A QUASI-JUDICIAL HEARING). A “REQUEST TO SPEAK” FORM IS AVAILABLE ON THE COUNTER AT THE ENTRANCE TO THE COMMISSION CHAMBERS. THE FORM SHOULD BE GIVEN TO THE CITY CLERK UPON COMPLETION. • THE MAYOR WILL DETERMINE THE ORDER OF THE SPEAKERS AND MAY IMPOSE MORE RESTRICTIVE TIME LIMITS. • ONE PERSON WILL SPEAK AT A TIME AND ADDRESS COMMENTS TO THE MAYOR, NOT INDIVIDUAL CITY COMMISSION MEMBERS.

• THE CITY COMMISSION MAY ASK QUESTIONS OF SPEAKERS WHO WILL HAVE ONE MINUTE TO RESPOND. ADDITIONAL TIME MAY BE GRANTED AT THE DISCRETION OF THE MAYOR OR BY A MOTION BY THE CITY COMMISSION. • SPEAKERS MAY FILE COPIES OF THEIR REMARKS WITH THE CITY CLERK WHO WILL MAKE THEM AVAILABLE TO THE COMMISSION. • MULTI-MEDIA PRESENTATIONS MUST BE SUBMITTED TO THE CITY CLERK NO LATER THAN THE FRIDAY BEFORE THE MEETING. • FERNANDINA BEACH CITIZENS WILL SPEAK BEFORE NONRESIDENTS AND SPEAKERS WILL LIMIT REMARKS TO THE SPECIFIC SUBJECT MATTER. • DISCUSSION – DIRECTION - ACTIONS ITEMS MAY BE ACTED UPON BY THE CITY COMMISSION BY EITHER A MOTION AND VOTE IN ACCORDANCE WITH ROBERTS RULES OF ORDER, OR BY A CONSENSUS OF THE CITY COMMISSION. • PURSUANT TO RESOLUTION 95-32, IF AN ITEM IS NOT ON THE AGENDA IT REQUIRES A FOUR-FIFTHS VOTE OF THE CITY COMMISSION DECLARING THE ITEM AN EMERGENCY BEFORE ACTION CAN BE TAKEN. • QUASI-JUDICIAL - DENOTES THAT THE ITEM MUST BE CONDUCTED AS A QUASI-JUDICIAL HEARING IN ACCORDANCE WITH CITY COMMISSION ESTABLISHED PROCEDURE AND FLORIDA STATUTES. ANY PERSON WISHING TO APPEAL ANY QUASI-JUDICIAL DECISION MADE BY THE COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT SUCH MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS, AND, FOR SUCH PURPOSES, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS MADE. • AT THE DISCRETION OF THE MAYOR, A RECESS MAY BE SCHEDULED EVERY NINETY MINUTES. _____________________________________________________________________________________________________________ Persons with disabilities requiring accommodations in order to participate should contact the City Clerk at (904) 310-3115 or TTY/TDD 711 (for the hearing or speech impaired).