Oswego Community Unit School District 308 Board of Education Meeting

2 Monday, August 5, 2024 Oswego Community Unit School District 308 Board of Education Meeting SERVING ALL OR PARTS OF THE COMMUNITIES OF AURORA, JOLIET, MONTGOMERY, OSWEGO, PLAINFIELD AND YORKVILLE Board of Education Meeting Agenda Oswego East High School Community Room 1525 Harvey Road, Oswego, Illinois 60543 August 5, 2024 at 7:00 p.m. 1. Call to Order - Executive Session (5:15pm) Subject 1.1 Roll Call Meeting Aug 5, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 1. Call to Order - Executive Session (5:15pm) Type Procedural A roll call of all Board Members, present or absent, is conducted at the beginning of each Meeting. Board Members are listed below in alphabetical order. Mr. Dominick Cirone, Board Member Mr. Eugene Gatewood, Vice President Ms. Jennifer Johnson, Board Member Dr. Amy Murillo, Board Member Mr. Jared Ploger, Secretary Ms. LaTonya Simelton, President Ms. Mary Jo Wenmouth, Board Member File Attachments 2. Closed Session Subject 2.1 Enter Closed Session under statute(s) 5 ILCS 120/2(c)(1): The appointment, employment, compensation, discipline, performance or dismissal of certain employees and individuals; 5 ILCS 120/2(c)(10) The placement of individual students in special education programs and other matters relating to individual students; 5 ILCS 120/2(c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. Meeting Aug 5, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 2. Closed Session Type Action Recommended Action to enter Closed Session under statute(s) 5 ILCS 120/2(c)(1): The appointment, employment, compensation, discipline, performance or dismissal of certain employees and individuals; 5 ILCS 120/2(c)(10) The placement of individual students in special education programs and other matters relating to individual students; 5 ILCS 120/2(c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. Statutes: School Board Closed Meetings: The Board may hold a closed meeting, or close a portion of a meeting, by a majority vote of a quorum, taken at an open meeting. The vote of each School Board member present, and the reason for the closed meeting, shall be publicly disclosed at the time of the meeting and clearly stated in the motion and the meeting minutes. Statute: Reason to go to Closed Session: 5 ILCS 120/2(c)(1) The appointment, employment, compensation, discipline, performance or dismissal of certain employees and individuals. 5 ILCS 120/2(c)(10) The placement of individual students in special education programs and other matters relating to individual students. 5 ILCS 120/2(c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. File Attachments Motion & Voting to enter Closed Session under statute(s) 5 ILCS 120/2(c)(1): The appointment, employment, compensation, discipline, performance or dismissal of certain employees and individuals; 5 ILCS 120/2(c)(10) The placement of individual students in special education programs and other matters relating to individual students; 5 ILCS 120/2(c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. Motion by Mr Jared Ploger, second by Mr Eugene Gatewood. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Mr Jared Ploger, Dr Amy Murillo, Mary Jo Wenmouth Subject 2.2 Return to Open Session Meeting Aug 5, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 2. Closed Session Type Action Recommended Action to return to Open Session. File Attachments Motion & Voting to return to Open Session. Motion by Mr Jared Ploger, second by Mr Eugene Gatewood. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Mr Jared Ploger, Dr Amy Murillo, Mary Jo Wenmouth 3. Call to Order - Public Session (7:00 pm) Subject 3.1 Roll Call Meeting Aug 5, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 3. Call to Order - Public Session (7:00 pm) Type Procedural A roll call of all Board Members, present or absent, is conducted at the beginning of each Meeting. Board Members are listed below in alphabetical order. Mr. Dominick Cirone, Board Member Mr. Eugene Gatewood, Vice President Ms. Jennifer Johnson, Board Member Dr. Amy Murillo, Board Member Mr. Jared Ploger, Secretary Ms. LaTonya Simelton, President Ms. Mary Jo Wenmouth, Board Member File Attachments Subject 3.2 Pledge of Allegiance Meeting Aug 5, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 3. Call to Order - Public Session (7:00 pm) Type Procedural I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. File Attachments 4. Presentations Subject 4.1 Banking Services RFP Meeting Aug 5, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 4. Presentations Type Information Background We are writing to provide our recommendation regarding the selection of banking services for the district, following the recent Request for Proposal (RFP) process. Our objective has been to identify a banking partner that offers the most advantageous combination of services, fees, and community involvement, while also meeting our specific financial needs. RFP Process Overview: Criteria Development: Our team developed a comprehensive set of criteria based on the district’s financial needs, including but not limited to: transaction fees, interest rates, online banking capabilities, customer service, security features, and additional services such as financial education for students and staff. Proposal Evaluation: We received seven (7) proposals from a diverse range of banks. Each proposal was meticulously evaluated against our criteria through a scoring system. The evaluation committee comprised finance department staff, and administrators to ensure an unbiased assessment. Interviews and Demos: The top bank was invited for interviews and demonstrations of their online banking platforms. This provided us with deeper insights into their customer service quality, user experience, and technological capabilities. Recommendation: Based on the comprehensive evaluation process, we recommend selecting Servbank as our district’s banking services provider. The key reasons for this recommendation are: Competitive Fees and Rates: Servbank offers the most competitive fees, which will result in significant cost savings for the district over the contract period. Robust Online Banking Platform: Their online banking system is highly intuitive and user-friendly, which will streamline our financial operations and provide easy access to account information. Excellent Customer Service: During the interview process, ServBank demonstrated exceptional customer service and a commitment to addressing our specific needs promptly. Community Involvement: ServBank has a strong track record of community involvement, including partnerships with local schools and educational programs. Each year, Servbank partners with Oswego High School and Oswego East High School to award scholarships to deserving students. Each year, the bank award 20 students $1,000 each with a total of $20,000 based on merits from the following categories: General Academic, Athletics, Career & Technology, Performing Arts, and Visual Arts. This initiative reflects ServBank commitment to supporting education and fostering academic excellence in our community. The front wall inside of the Bank is dedicated to the Oswego students that have won.They have proposed to offer financial literacy programs for our students and staff, which aligns with our district’s educational mission. 5 . Security Measures: Their advanced security protocols ensure the protection of our financial data, mitigating the risk of fraud and cyber-attacks. Recommendation: After thorough evaluation of the proposals, the administration recommend that the board approve the selection of ServBank as our official banking services provider based on the outcomes of the RFP process. Conclusion Selecting ServBank as our banking services provider will not only enhance our financial management but also support our broader educational goals. We are confident that this partnership will bring substantial benefits to our district, both financially and educationally. Stakeholder Engagement Raphael Obafemi, Chief Financial Officer Amanda Sitar, Director of Finance Vanessa Gamboa, Staff Accountant Debbie Smith, Bookkeeper Paola Lares Luna, Executive Assistant to the CFO Key Upcoming Dates Board of Education Meeting August 5, 2024: Information Board of Education Meeting August 19, 2024: Approval RFP Responses Wintrust Bank ServBank Old National Bank JP Morgan Fifth Third Bank Byline Bank BMO Harris Bank File Attachments BMO Harris-20240731T170053Z-001.zip (11,957 KB) Byline-20240731T170023Z-001.zip (14,497 KB) Fifth Third-20240731T165909Z-001.zip (18,166 KB) JP Morgan -20240731T165822Z-001.zip (40,640 KB) Old National Bank-20240731T165751Z-001.zip (19,799 KB) ServBank-20240731T165721Z-001.zip (13,364 KB) Wintrust-20240731T165703Z-001.zip (15,242 KB) Servbank_Oswego District_Final.pdf (963 KB) 5. Public Comment Subject 5.1 Opportunity for the Public to address the Board of Education Meeting Aug 5, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 5. Public Comment Type Information Public Comment Statement On behalf of the Board of Education I would like to thank the public for attending tonight's meeting. We value the feedback we receive from our members of the public and encourage everyone to take an active interest in their public school system. Residents interested in speaking to the Board this evening are asked to have completed a comment card and presented it to the secretary to the Board. When the secretary calls your name, I ask that you come to the microphone, state your name for the public record and provide your feedback. Please note that comments are limited to 5 minutes per person and no responses to your questions are permitted. Comments should address the Board of Education as a whole and not be directed to an individual Board member, audience, or staff member. The Board of Education will not address concerns against individual employees. Rather, a complaint against an employee must be in writing and signed by the person who makes it, and the Board of Education will refer any such complaint for appropriate review. Follow up to your questions or concerns will be addressed by administration through the contact information provided on the comment card. Thank you. File Attachments 6. Comments Subject 6.1 Superintendent's Report Meeting Aug 5, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 6. Comments Type Information The Superintendent of Schools will address the Board and audience. File Attachments Subject 6.2 Board Member Comments Meeting Aug 5, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 6. Comments Type Information The Board of Education President and Board Members would like to address the Administration and audience at each meeting with their comments. File Attachments 7. Approve Consent Agenda Subject 7.1 Minutes from previous Meeting Meeting Aug 5, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 7. Approve Consent Agenda Type Action (consent), Minutes Recommended Action to approve all items under consent including 7.1 Minutes from the Board of Education meeting on July 15, 2024, open and closed session; 7.2 to acknowledge the FOIA requests received by the District and 7.3 to approve the Field Trips for overnight and/or over 200 Miles ** Open session Minutes are not public until approved by the Board of Education. Once Open Session Minutes are approved they will be posted here. ** File Attachments 07.15.24 Draft Board Meeting Minutes.pdf (257 KB) Motion & Voting to approve all items under consent including 7.1 Minutes from the Board of Education meeting on July 15, 2024, open and closed session; 7.2 to acknowledge the FOIA requests received by the District and 7.3 to approve the Field Trips for overnight and/or over 200 Miles Motion by Mr Jared Ploger, second by Mr Eugene Gatewood. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Mr Jared Ploger, Dr Amy Murillo, Mary Jo Wenmouth Subject 7.2 Acknowledgement of Freedom of Information (FOIA) Requests Meeting Aug 5, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 7. Approve Consent Agenda Type Action (consent) Recommended Action to acknowledge the FOIA requests received by the District The attached contains a summary of the FOIA requests received and responded to by the district. File Attachments Motion & Voting to approve all items under consent including 7.1 Minutes from the Board of Education meeting on July 15, 2024, open and closed session; 7.2 to acknowledge the FOIA requests received by the District and 7.3 to approve the Field Trips for overnight and/or over 200 Miles Motion by Mr Jared Ploger, second by Mr Eugene Gatewood. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Mr Jared Ploger, Dr Amy Murillo, Mary Jo Wenmouth Subject 7.3 Approval of Field Trips for Overnight / More than 200 Miles Meeting Aug 5, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 7. Approve Consent Agenda Type Action (consent) Recommended Action to approve the Field Trips for overnight / more than 200 miles File Attachments BOE Athletic Trips_ 8.5.24 .docx (46 KB) OE Girls Cross Country.pdf (587 KB) OHS Boys Cross Country.pdf (156 KB) OSH BOYS GOLF BLOOMINGTON Field Trip Request Form (including Overnight and Over 200 Miles).docx (3).pdf (197 KB) Motion & Voting to approve all items under consent including 7.1 Minutes from the Board of Education meeting on July 15, 2024, open and closed session; 7.2 to acknowledge the FOIA requests received by the District and 7.3 to approve the Field Trips for overnight and/or over 200 Miles Motion by Mr Jared Ploger, second by Mr Eugene Gatewood. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Mr Jared Ploger, Dr Amy Murillo, Mary Jo Wenmouth 8. Action Items Subject 8.1 Approval of Building Administrator Contracts Meeting Aug 5, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 8. Action Items Type Action Recommended Action to approve the Building Administrator contracts as discussed and presented ** The Building Administrator contracts are not public until approved by the Board of Education and will be posted here the following day. ** File Attachments 2024-2025 Assistant Principal Contract - Duty, Todd.pdf (122 KB) 2024-2025 Assistant Principal Contract - Francis, Tiffany.pdf (85 KB) 2024-2025 Assistant Principal Contract - Paris, Aaron.pdf (122 KB) 2024-2025 Assistant Principal Contract - Pynenberg, Cody.pdf (121 KB) 2024-2025 Assistant Principal Coordinator Contract - McNamara, Denise M.pdf (124 KB) 2024-2025 Dean Contract - Leclair, Stephen.pdf (122 KB) Motion & Voting to approve the Building Administrator contracts as discussed and presented Motion by Mr Jared Ploger, second by Mr Eugene Gatewood. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Mr Jared Ploger, Dr Amy Murillo, Mary Jo Wenmouth Subject 8.2 Approval of Personnel Report Meeting Aug 5, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 8. Action Items Type Action Recommended Action to approve the Personnel report as discussed and presented ** The Personnel report is not public until approved by the Board of Education and will be posted here the following day. ** File Attachments Personnel Report 08_05_2024 - Tab 1_Final.pdf (154 KB) Motion & Voting to approve the Personnel report as discussed and presented Motion by Mr Jared Ploger, second by Mary Jo Wenmouth. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Mr Jared Ploger, Dr Amy Murillo, Mary Jo Wenmouth Subject 8.3 Approval of Five Year extension of Performance Based Superintendent Agreement for the period beginning July 1, 2024, and extending through June 30, 2029 Meeting Aug 5, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 8. Action Items Type Action Recommended Action to find that the Superintendent has met the goals and indicators of student performance and academic improvement in the Superintendent’s July 1, 2023 to June 30, 2026 performance based superintendent contract; (2) terminate the Superintendent’s July 1, 2023 to June 30, 2026 performance based superintendent contract; and (3) approve a new performance based superintendent contract for the period beginning July 1, 2024, and extending through June 30, 2029 in substantially the form presented to the Board. File Attachments Superintendent Contract.pdf (263 KB) Motion & Voting to find that the Superintendent has met the goals and indicators of student performance and academic improvement in the Superintendent’s July 1, 2023 to June 30, 2026 performance based superintendent contract; (2) terminate the Superintendent’s July 1, 2023 to June 30, 2026 performance based superintendent contract; and (3) approve a new performance based superintendent contract for the period beginning July 1, 2024, and extending through June 30, 2029 in substantially the form presented to the Board. Motion by Mr Jared Ploger, second by Mr Eugene Gatewood. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Mr Jared Ploger, Dr Amy Murillo, Mary Jo Wenmouth 9. Information Subject 9.1 Financial Statements / Investment Schedule Meeting Aug 5, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 9. Information Type Information File Attachments Financial Statements - July 2024.pdf (52 KB) Investment Summary as of 7-31-24.pdf (68 KB) Subject 9.2 Purchase of Jetter for Operations Department Meeting Aug 5, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 9. Information Type Information BACKGROUND: With some of the funds received from the class action lawsuit settlement against Juul and school districts nationwide, we recommend that part of the fund be allocated for the purchasing of a jetter. The improper disposal of Juul products, specifically vapes, has been causing significant issues within our sewer system as they are often flushed down toilets by our high school students. Additionally, having this equipment allows the district to use it for routine maintenance of our plumbing systems instead of paying a vendor at a significant expense every time we need to unclog toilets throughout the district. A jetter is an advanced high-pressure cleaning system that employs a mixture of air and water to effectively clear clogged drains. Investing in this equipment will not only allow us to efficiently remove hard debris from our sewer drains and outlets but also enable us to establish a regular preventive maintenance routine to keep the systems clear of clogs in the future. Below are the three quotes we obtained for the purchase of the jetter: Allen J. Coleman Jetters Northwest EPL Solutions $24,793.51 $25,825.90 $26,598.09 RECOMMENDATION : Administration recommends purchasing the jetter from Allan J. Coleman, the lowest qualified bidder, in the sum of $24,793.51. FISCAL IMPACT The cost of the jetter in the amount of $24, 793.51, will be paid from the Juul litigation settlement that the district already received. STAKEHOLDER ENGAGEMENT Raphael Obafemi, Chief Financial Officer William “Bill” Queen, Director of Operations Ondre Schoensee , Assistant Director of Operations Jose Barraza, Maintenance Technician File Attachments Allan Coleman Jetter Sales Estimate0298364.pdf (50 KB) EPL Solutions Jetter Quote Sales Estimate0044434 (1).pdf (83 KB) Jetter Northwest QUOTE 251403 4009C OSWEGO SCHOOL DISTRICT 308.pdf (742 KB) Subject 9.3 Operations Project Update Meeting Aug 5, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 9. Information Type Information File Attachments SD308 Capital Projects Update (5).pdf (52 KB) 10. Action Items Subject 10.1 Approval of Bills for Payment Meeting Aug 5, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 10. Action Items Type Action Recommended Action to authorize the payment of bills in the amount of ten million, two hundred ninety-two thousand, one hundred eighty-eight dollars and sixty cents ($10,292,188.60) as presented. File Attachments Bill List - August 5, 2024.pdf (499 KB) Motion & Voting to authorize the payment of bills in the amount of ten million, two hundred ninety-two thousand, one hundred eighty-eight dollars and sixty cents ($10,292,188.60) as presented. Motion by Mr Jared Ploger, second by Mary Jo Wenmouth. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Mr Jared Ploger, Dr Amy Murillo, Mary Jo Wenmouth Subject 10.2 Approval of Title I SIP Plans: Boulder Hill (new) and Long Beach Meeting Aug 5, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 10. Action Items Type Action Recommended Action to approve the Title I School Improvement Plans for SY 2024-25 for Boulder Hill and Long Beach Elementary School as presented File Attachments GY 25 Title I SIP 1003a SIP Plans & Memo 7-15-24.pdf (883 KB) Motion & Voting to approve the Title I School Improvement Plans for SY 2024-25 for Boulder Hill and Long Beach Elementary School as presented Motion by Mr Jared Ploger, second by Mr Eugene Gatewood. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Mr Jared Ploger, Dr Amy Murillo, Mary Jo Wenmouth Subject 10.3 Approval of Student Information System Supports Meeting Aug 5, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 10. Action Items Type Action Recommended Action to approve the purchase of an additional Plug In support for our Student Information System from MBA (Marcia Brenner Associates) in the amount of $44,950.00 File Attachments BOE Memo_PowerSchool SIS Customization & Reporting 7-15-24.pdf (207 KB) SIS Supports Quotes_07.15.24.pdf (915 KB) Motion & Voting to approve the purchase of an additional Plug In support for our Student Information System from MBA (Marcia Brenner Associates) in the amount of $44,950.00 Motion by Mr Jared Ploger, second by Mr Eugene Gatewood. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Mr Jared Ploger, Dr Amy Murillo, Mary Jo Wenmouth 11. Adjournment Subject 11.1 Adjourn Meeting Aug 5, 2024 - Oswego Community Unit School District 308 Board of Education Meeting Category 11. Adjournment Type Action Recommended Action to Adjourn. File Attachments Motion & Voting to Adjourn. Motion by Mr Jared Ploger, second by Mr Eugene Gatewood. Final Resolution: Motion Carried Aye: Mr Eugene Gatewood, Ms Jennifer Johnson, Ms LaTonya Simelton, Mr Jared Ploger, Dr Amy Murillo, Mary Jo Wenmouth