Pre Council

1 MINUTES PRE COUNCIL MEETING OF PERRY CITY COUNCIL Date: Location: January 6, 2026, 5:00 p.m. PERRY CITY HALL 808 CARROLL STREET, PERRY, GA 31069 Officials Present: Mayor Randall Walker Mayor Pro Tempore James Moody Council Member Darryl Albritton Council Member Robert Jones Council Member Willie King Council Member Dan Peterson Staff: Brooke Newby - City Attorney Robert Smith - City Manager Annie Warren - City Clerk Keyiera Johnson - Assistant City Clerk - Recording Clerk Holly Wharton - Economic Development Director Mitchell Worthington - Finance Director Joe Duffy - Director of Community Development Curtis Coates - Director of Leisure Services Chief Lee Parker- Fire and Emergency Services Department Chief Alan Everidge - Police Department Ansley White - Public Works Superintendent Jenny Burdeshaw - Human Resources Director Tabitha Clark - Director of Communications - Live Stream Operator Chad McMurrian - Engineering Services Manager Emily Carson - Community Planner _____________________________________________________________________ 1. Call to Order: Mayor Randall Walker, Presiding Officer, called to order the pre-council meeting of the Perry City Council held January 6, 2026 at 5:00 p.m. 2. Roll:

2 The above were in attendance for a quorum. 3. Citizens with Input: none 4. Items of Review/Discussion: 4.a Discussion of January 6, 2026 council meeting agenda. 2. Elected officials Swearing In Ceremony. Ms. Newby will administer the Oath of Office to Mayor Walker, Councilmembers Jones, Dr. Albritton, and Councilmember-elect Dr. Fouse. 6a. Recognition of 2025 Mayor Pro Tempore James Moody. Mayor Walker will recognize Councilmember Moody for his service during 2025. 8a. Perry Planning Commission appointment of Shard Armit by Councilmember Dr. A. Fouse. Councilmember Dr. Fouse will recommend the appointment of Mr. Shard Armit. 9a. TEXT-0165-2025. Mr. Duffy explained that this is a text amendment aimed at adding language to Section 6-10.2, which covers General Requirements for streets and other rights-of-way. The amendment seeks to provide an option for a secondary emergency service gravel entrance for fire apparatus in subdivisions that have been denied a secondary entrance on a state road by GDOT. Currently, the city requires two entrances for all developments with more than 30 units. Approval for the private secondary emergency access will be granted with the consent of the Fire Marshal. Both staff and the Planning Commission recommend approval of this amendment. 9b.SUSE-0196-2025. Ms. Carson will review a special exception request to allow the construction of a multi-family residential development. The property is located at the corner of Houston Lake Road and Lake Joy Road. The applicant plans to build a 197-unit multi-family development on a 31.30-acre parcel. This application was presented to the Planning Commission twice due to a request for the addition of a secondary entrance and exit to the development plan. There was also a request for this second entrance to serve as the main entrance instead of the original main entrance on Lake Joy Road. The Planning Commission recommended approval of the project with the following conditions: 1. A traffic study must be completed to determine the impact of the development and appropriate mitigative measures.

3 2. All recommendations from the traffic study must be implemented in the final design. 3. All townhouse-style buildings must comply with the requirements of the townhouse ordinance. Councilmember Jones asked if there had been any public input regarding the application. Ms. Carson confirmed that there had been public input during the initial review, which resulted in the application being tabled and returned in December due to a request for a second entrance. 12a(1). Recommended 2026 Goals and Objectives. Mayor Walker advised that this item was referred for approval following discussion at the January 5, 2026, work session. 12a(2). Proposal for an outdoor distribution rack for visitor materials. Ms. Turpin stated that, following Council's concurrence to refer this item from the January 5, 2026 work session for formal approval, this is a request to install a dispenser for the new 2026 destination guide at the Ball Street entrance of City Hall. 12c(1).First Reading of a text amendment to the Land Management Ordinance to add language to Section 6-10.2, General Requirements for streets and other rights-of-way - Mr. J. Duffy. (No action required by Council.) Mr. Duffy stated there was nothing additional to add following the review under public hearings. 12d(1). Bid 2026-05 Four (4) Half-Ton Pickup Trucks. Mr. Worthington advised Council his office received eight responsive bids. Staff recommends awarding the bid to the low bidder, One Nation Distribution, in the amount of $131,956.00. Phill Brannen Ford was within the 7% and plans to exercise the local vendor preference to match the lowest bid. Funding will be split 75% from the Water Fund and 25% from the Stormwater Fund. Mr. Worthington also advised that on December 31, 2025 a 2019 Dodge Public Works vehicle became inoperable and requested that a fifth vehicle be added. Funding for the additional vehicle will come from the Solid Waste Fund and will be added to the upcoming amended budget. Mayor Pro Tempore Moody expressed his opposition to purchasing the vehicles, suggesting that the funds should instead be directed towards paying the water and sewer debts.

4 Councilmember King expressed support for purchasing vehicles, emphasizing that Public Works requires functional vehicles to provide adequate services. Councilmember Jones asked how often the city replaces vehicles. Mr. Worthington explained that the city adheres to its current replacement policy of every 10 years or 100,000 miles, whichever comes first. Currently, all vehicles being replaced meet these requirements, and the Public Works department currently has no spare or back up vehicles. Administration stated Public Works staff has been working closely with ESG to offset expenses and help prevent rate increases. The recent approval of software for tracking vehicle maintenance has improved the city's ability to utilize its vehicles effectively. Administration noted that the city's current replacement schedule needs to be reviewed, but he recommends purchasing new vehicles to ensure the department has adequate and reliable vehicles to provide services to the city. Mayor Pro Tempore Moody stated he wants workers to have reliable vehicles and appreciates staff explaining why the vehicles are required. 12d(2). Bid 2026-06 One (1) Three Quarter Ton Pickup Truck. Mr. Worthington advised Council his office received seven responsive bids. Staff recommends awarding the bid to the low bidder, Alan Jay Fleet Sales, in the amount of $56,253.00. Phill Brannen Ford is within the 7% and intends to exercise the local vendor preference to match the lowest bid. The funding will be sourced from the General Fund through a GMA Lease. This vehicle will be utilized for landscaping purposes. 12d(3). Bid 2026-07 One (1) One-Ton Pickup Truck. Mr. Worthington advised Council his office received six responsive bids. Staff recommends awarding the bid to the low bidder, Alan Jay Fleet Sales, in the amount of $67,998.00. Phill Brannen Ford is within 7% and intends to exercise the local vendor preference to match the lowest bid. The funding will be sourced from the Water Fund through a GMA Lease. This vehicle will be a replacement for a 2014 model with mechanical issues. Mr. Worthington stated that the 2019 Dodge Ram, which went down on December 31, 2025, was purchased on April 3, 2019, for $19,907.00. The comparable vehicles that were just requested are now priced at approximately $32,989.00, reflecting about a 66% increase over six years. 12e(1). Resolution relative to Discover Card Merchant Class Action Settlement. Ms. Newby noted that after the regular meeting on October

5 21, 2025, where participation in the class action settlement was approved, a claim was submitted through the portal. However, the claim was returned with a request for written documentation authorizing the City Attorney to submit it. This resolution will serve as the necessary documentation. 12e(2). Resolution to establish a new GA Fund 1 Account for the Sewer Connection Fee. Mr. Worthington, this resolution establishes a GA Fund 1 Account for the collections from the new Sewer Connection Fee. It also designates four authorized representatives: the Mayor, Finance Director, Finance Accounting Manager, and City Manager. The fees will be transferred monthly to ensure they are kept separate from the Water Fund and will only be used for debt service payments. 12f. Heritage Oaks Park Rentals. Administration identified several issues and challenges associated with using Heritage Oaks Park for private events. These include inadequate parking, a lack of utilities and facilities, park violations, and difficulties in managing traffic. As a result, the location is deemed unsuitable to host private events. This request is to discontinue rentals for the park and to amend the fee schedule to reflect this change. The park will still be open for public use and planned city events. Councilmember King requested that the city identify a location for large- scale private events and suggested gathering information from other cities that currently have outdoor spaces. Administration stated that the city currently does not have an outdoor location available for gatherings, but it does have venues for indoor events, such as the Perry Art Center and James E. Worrall at Rozar Park. Additionally, he mentioned that requestors could consider using the Fair Grounds, as it is available for rental for such events. Mayor Walker clarified that tonight's discussion focuses solely on the current issues regarding the use of Heritage Oaks Park and the request to prevent further problems caused by rentals. 12g. Ivy Glenn Pump Station Upgrade and Saddlecreek Force Main recommendation of Contract Agreement. Mr. McMurrian explained that this agreement is with JDS Inc., the contractor for the Ivy Glenn upgrade and the Saddlecreek Force Main projects. The agreement outlines a 60% guaranteed maximum price (GMP) not to exceed $8,390,730.93. Staff has reviewed the agreement and recommends its approval.

6 Mayor Walker confirmed that the amount is already included in the budget as part of the capital improvement plan for the wastewater treatment plant. 12h. GEFA acknowledgement of Modification for Loan No. GF2024019 & Loan No. CW2022027. Mr. Worthington stated that the city is requesting an extension of the calendar for two loans related to the wastewater treatment facility and the East Regional pump station. This extension is necessary due to issues with wetland mitigation and property acquisitions, which have delayed the project's completion date. The new extension date for the loans will be December 2026; however, this does not affect the overall scheduled completion date of the project. Additionally, the acknowledgment outlines a 1% fee for more than three modifications. Since this is the first modification requested by the city, no fee will be assessed. 12i. Flint EMC Easement relative to Saddlecreek Pump Station. Mr. McMurrian stated this easement request from Flint EMC is to allow power service to the Saddlecreek pump station. The request is necessary to accompany the wastewater treatment project, and staff recommends approval. 5. Council Member Items: none 6. Executive Session (If required): n/a 7. Action After Executive Session (As needed): n/a 8. Adjournment. There being no further business to come before Council in the pre council meeting held January 6, 2026, Councilmember King motioned to adjourn the meeting at 5:48 p.m.; Mayor Pro Tempore Moody seconded the motion, and it carried unanimously.