Regular School Board Meeting

0 Tuesday, May 7, 2019 Regular School Board Meeting Dr. Martin Luther King Jr. Administrative Center 5775 Osceola Trail, Naples, FL 34109 4:30 p.m. (Time Certain) Business Portion of the Meeting to Begin at 5:00 p.m. (Time Certain) STATEMENT OF MEETING GUIDELINES: All electronic devices, such as cell phones, must be turned to the silent setting when entering the board room. Members of the public wishing to speak on an agenda item subject to action by the School Board must complete a Speaker Registration Card and deliver it to the Executive Director of Communications and Community Engagement who will announce the names and order of speakers. All comments and questions are to be addressed directly to the School Board. Members of the public who wish to address the Board regarding items not on the agenda for action may do so during General Public Comments. Speakers will be limited to three minutes unless granted additional time by the Board Chair. Any speakers who wish to use electronic visual aids must submit them to the Communications Department by 12:00 pm two business days prior to the meeting. To assist the speaker, a yellow caution light will appear on the timer when one minute remains, and a red light will appear when the time expires. The District General Counsel, as the Parliamentarian, shall work with the Board Chair to enforce the Meeting Guidelines. BOARD NORMS: • Agree to abide by meeting guidelines and structure • Remain on topic • Act in the best interest of the school district • Show civility and respect • Listen, be open, and honest • Agree to disagree respectfully • Be prepared for meetings and participate • Start on time Opening of Meeting Subject Call to Order Meeting May 7, 2019 - Regular School Board Meeting Type Procedural File Attachments Opening of Meeting Subject Roll Call Meeting May 7, 2019 - Regular School Board Meeting Type Procedural File Attachments Opening of Meeting Subject Statement of Meeting Guidelines Meeting May 7, 2019 - Regular School Board Meeting Type Information, Procedural STATEMENT OF MEETING GUIDELINES: All electronic devices, such as cellphones, must be turned to the silent setting when entering the board room. Members of the public wishing to speak on an agenda item subject to action by the School Board must complete a Speaker Registration Card and deliver it to the Executive Director of Communications and Community Engagement who will announce the names and order of speakers. All comments and questions are to be addressed directly to the School Board. Members of the public who wish to address the Board regarding items not on the agenda for action may do so during General Public Comments. Speakers will be limited to three minutes unless granted additional time by the Board Chair. To assist the speaker, a yellow caution light will appear on the timer when one minute remains, and a red light will appear when the time expires. The District General Counsel, as the Parliamentarian, shall work with the Board Chair to enforce the Meeting Guidelines. BOARD NORMS: • Agree to abide by meeting guidelines and structure • Remain on topic • Act in the best interest of the school district • Show civility and respect • Listen, be open, and honest • Agree to disagree respectfully • Be prepared for meetings and participate • Start on time File Attachments Opening of Meeting Subject Superintendent Opening Remarks Meeting May 7, 2019 - Regular School Board Meeting Type Information File Attachments Opening of Meeting Subject Pledge to the Flag/Moment of Silence Meeting May 7, 2019 - Regular School Board Meeting Type Procedural File Attachments Academic Highlights Subject A1 Florida Gulf Coast University (FGCU) Solar Go-Kart Challenge Meeting May 7, 2019 - Regular School Board Meeting Type Information FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: An academic highlight will be shared featuring the recent Florida Gulf Coast University (FGCU) Solar Go-Kart Challenge. LEGAL APPROVAL: n/a CONTACT: Mr. Chad Oliver, Executive Director of Communications and Community Engagement (239) 377-0185 File Attachments Academic Highlights Subject A2 6th Annual STEAM Competition Meeting May 7, 2019 - Regular School Board Meeting Type Information FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: An academic highlight will be shared featuring the district's 6th Annual STEAM Competition. LEGAL APPROVAL: n/a CONTACT: Mr. Chad Oliver, Executive Director, Communications and Community Engagement (239) 377-0185 File Attachments Academic Highlights Subject A3 Middle School Math Challenge Meeting May 7, 2019 - Regular School Board Meeting Type Information FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: An academic highlight will be shared featuring the district's Middle School Math Challenge. LEGAL APPROVAL: n/a CONTACT: Mr. Chad Oliver, Executive Director, Communications and Community Engagement (239) 377-0185 File Attachments Recognitions Subject A4 Florida State Science Fair Award Winners Meeting May 7, 2019 - Regular School Board Meeting Type Information, Recognition FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The 64th Annual State Science and Engineering Fair took place March 26-28, 2019. The board will recognize the following list of award winners and finalists: Benno S. Hermans - First Place (Chemistry) Kiernan R. Dally - Third Place (Environmental Engineering) Sabyne A. Brisson - Third Place (Engineering) Angela E. Yu - Third Place (Biomedical & Health Sciences) Annabella Maria D. Galang - Fourth Place (Cellular /Molecular Biology & Biochemistry) Anya Joshi - Recognition (Cellular/Molecular Biology & Biochemistry) Jonny F. Sobczak - Honorable Mention (Earth & Environmental Sciences) Special awards by region include: Amelia J. Byerly - United States Navy Science Awards, Office of Naval Research (Medallion and Certificate) Benno S. Hermans - Broadcom MASTERS (Certificate and Nomination Packet) Anya Joshi - Florida Association of Science Supervisors ($50 Cash Award) Jonny F. Sobczak - Florida Association for Water Quality Control ($100 Cash Award) and Society of Mining, Metallurgy and Exploration (SME, Florida Section ($200 Cash Award) LEGAL APPROVAL: n/a CONTACT: Mr. Chad Oliver, Executive Director of Communications and Community Engagement (239) 377-0185 File Attachments Recognitions Subject A5 Florida High School Athletic Association (FHSAA) Wrestling State Champions Meeting May 7, 2019 - Regular School Board Meeting Type Information, Recognition FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The board will recognize the following Florida High School Athletic Association (FHSAA) Wrestling State Champions: Gerald Roger, Golden Gate High School - FHSAA Class 2A 132 Wrestling Colby Singletary, Palmetto Ridge High School - FHSAA Class 2A 195 Wrestling LEGAL APPROVAL: n/a CONTACT: Mr. Chad Oliver, Executive Director of Communications and Community Engagement (239) 377-0185 File Attachments Recognitions Subject A6 Florida TaxWatch Principal Leadership Award Meeting May 7, 2019 - Regular School Board Meeting Type Information, Recognition FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The board will recognize Dr. Mason Clark, former principal at Golden Gate Middle School, for receiving a Florida TaxWatch Principal Leadership Award. Florida TaxWatch established the Principal Leadership Awards program in 2014 to identify Florida’s most effective principals in high-risk K-12 public schools, recognize and reward their work, and promote their transformational practices throughout the state. The goal of the program is to improve student achievement in high-risk schools, thereby closing the achievement gap. LEGAL APPROVAL: n/a CONTACT: Mr. Chad Oliver, Executive Director of Communications and Community Engagement (239) 377-0185 File Attachments Recognitions Subject A7 Volunteer Recognitions Meeting May 7, 2019 - Regular School Board Meeting Type Information, Recognition FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: Categories for this year's volunteer recognitions are as follows: Outstanding Volunteers of the Year (Adult and Senior) 2018-2019 Region V Adult Outstanding School Volunteer Award - Linda Wallace, Golden Terrace Elementary School Galaxy of Stars (1,500+ hours of volunteer service) LEGAL APPROVAL: n/a CONTACT: Mr. Chad Oliver, Executive Director, Communications and Community Engagement (239) 377-0185 File Attachments Recognitions Subject A8 2018-2019 Employees of the Year Meeting May 7, 2019 - Regular School Board Meeting Type Information, Recognition FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: Annually, Collier County Public Schools recognizes employees who demonstrate excellence in the workplace. The following 2018-2019 Employees of the Year will be honored by the board: Florida Teacher of the Year (Collier County Nominee): Charlie Mearsheimer, Oakridge Middle School Elementary School Teacher of the Year: Rebecca Wuss, Estates Elementary School Middle School Teacher of the Year: Samantha Burtch, Immokalee Middle School High School Teacher of the Year: Tara Barr, Lorenzo Walker Technical High School Post-Secondary Teacher of the Year: Andy Retz, Lorenzo Walker Technical College School-Related Employee of the Year: Nicole Bates, Sea Gate Elementary School LEGAL APPROVAL: n/a CONTACT: Mr. Chad Oliver, Executive Director, Communications and Community Engagement (239) 377-0185 File Attachments Changes to the Agenda Subject Changes to the Agenda Meeting May 7, 2019 - Regular School Board Meeting Type Action Fiscal Impact No Recommended Action Approve the changes to the agenda as presented (if applicable). FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The Superintendent will note any changes made to the agenda since its public posting for board approval (if applicable). LEGAL APPROVAL: n/a CONTACT: Dr. Kamela Patton, Superintendent (239) 377-0212 File Attachments Consent Agenda Public Comments Subject Consent Agenda Public Comments Meeting May 7, 2019 - Regular School Board Meeting Type Information Members of the public wishing to speak on a Consent Agenda item must complete a Speaker Registration Card and deliver it to the Executive Director of Communications and Community Engagement who will announce the names and order of speakers. If speaking to multiple items, a card will need to be completed for each item. All comments and questions are to be addressed directly to the District School Board. Speakers will be limited to three minutes unless granted additional time by the Board Chair. To assist the speaker, a yellow caution light will appear on the timer when one minute remains, and a red light will appear when the time expires. The District General Counsel, as the Parliamentarian, shall work with the Board Chair to enforce the Meeting Guidelines. Consent Agenda Public Comments must be limited to Consent Agenda items only. File Attachments Consent Agenda - Meeting Minutes Subject March 5, 2019 - Regular School Board Meeting - Minutes Meeting May 7, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact No Recommended Action Approve the meeting minutes from the Regular School Board Meeting, held on March 5, 2019, as presented. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The meeting minutes from the Regular School Board Meeting held on March 5, 2019, are attached for approval. LEGAL APPROVAL: n/a CONTACT: Ms. Jennifer Kupiec, Communications Specialist (239) 377-0192 File Attachments 030519_RBM Minutes.pdf (233 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda, minus item E1 Personnel List 1905 which was moved to New Business for discussion. Motion by Erick Carter, second by Stephanie Lucarelli. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Secondary Programs Subject B30 2019-2020 High School Course Additions Meeting May 7, 2019 - Regular School Board Meeting Type Action (Consent) Preferred Date May 07, 2019 Absolute Date May 07, 2019 Fiscal Impact No Budgeted No Budget Source n/a Recommended Action Approve the 2019-2020 High School Course Additions. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: Each year the State Course Code Directory is brought to the School Board for approval. This year new courses have been reviewed and recommended by curriculum coordinators in consultation with site-based administrators. There are limited costs as existing equipment will be utilized. This list is inclusive of charter schools. LEGAL APPROVAL: n/a CONTACT: Dr. Leslie Ricciardelli, Executive Director, Curriculum and Instruction (239) 377-0204 File Attachments B30_050719_2019-2020HighSchoolCourses_final.pdf (15 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda, minus item E1 Personnel List 1905 which was moved to New Business for discussion. Motion by Erick Carter, second by Stephanie Lucarelli. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Secondary Programs Subject B31 Pine Ridge Middle School's (PRM) trip to National Academic Quiz Tournament (NAQT) in Rosemont, IL Meeting May 7, 2019 - Regular School Board Meeting Type Action (Consent) Preferred Date May 07, 2019 Absolute Date May 07, 2019 Fiscal Impact No Budgeted No Budget Source Fundraising Recommended Action Approve Pine Ridge Middle School's (PRM) trip to National Academic Quiz Tournament (NAQT) in Rosemont, IL. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: 2340 EXECUTIVE SUMMARY: Approval to bring eight (8) students to the 2019 National Academic Quiz Tournament (NAQT) in Illinois May 10-13, 2019. The Scholar Bowl team qualified to compete in the championship tournament in Rosemont, Illinois. There is no cost to the District. Expenses will be paid through fundraising. LEGAL APPROVAL: n/a CONTACT: Dr. Leslie Ricciardelli, Executive Director, Curriculum and Instruction (239) 377-0204 File Attachments B31-050719_LetterofSupportScholarBowl_final.pdf (60 KB) B31_050719_NationalAcademicQuizTournamentItinerary_final.pdf (1,054 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda, minus item E1 Personnel List 1905 which was moved to New Business for discussion. Motion by Erick Carter, second by Stephanie Lucarelli. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Interscholastic Athletics Subject C20 Athletic Coaching Certification Plan - Renewal 2019 - 2024 Meeting May 7, 2019 - Regular School Board Meeting Type Action (Consent) Preferred Date May 07, 2019 Absolute Date May 07, 2019 Fiscal Impact No Budgeted No Budget Source n/a Recommended Action Approve the Athletic Coaching Certification Plan - Renewal for years 2019 - 2024. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1012.55 SCHOOL BOARD POLICY: 3120.03 EXECUTIVE SUMMARY: Florida Statute 1012.55 mandates that individuals rendering services as athletic coaches in any public school, in any district hold a Professional, Temporary, Temporary Athletic Coaching or 5-year Athletic Coaching Certificate. This is a renewal of the existing district plan. LEGAL APPROVAL: The item was reviewed and approved by Jon Fishbane, District General Counsel on April 18, 2019. CONTACT: Kevin Saba, Administrative Director, School Operations (239) 377-0207 Mark Rosenbalm, Coordinator of Interscholastic Athletics (239) 377-0023 File Attachments 2019_2024_Athletic_Coaching_Certification_Plan_Renewal.pdf (3,791 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda, minus item E1 Personnel List 1905 which was moved to New Business for discussion. Motion by Erick Carter, second by Stephanie Lucarelli. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Interscholastic Athletics Subject C21 Immokalee High School trip to the National BETA Club Convention in Oklahoma, City, Oklahoma Meeting May 7, 2019 - Regular School Board Meeting Type Action (Consent) Preferred Date May 07, 2019 Absolute Date May 07, 2019 Fiscal Impact No Budgeted No Budget Source The cost of this trip will be paid from an internal account from fundraising, which the students have raised to support this event. Recommended Action Approve Immokalee High School students to attend the National BETA Club Convention in Oklahoma City, Oklahoma, June 18 through June 23, 2019. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: 2340 EXECUTIVE SUMMARY: The Immokalee High School BETA Club Chapter has been invited to attend the National BETA Club Convention in Oklahoma City, Oklahoma June 2019. The students will depart on June 18 and return on June 23, 2019. Expenses for this trip will be paid from an internal account created from all the fundraising the students have done to support the Out-of-State event. Attached to this agenda item is a letter from the principal of Immokalee High School and itinerary. LEGAL APPROVAL: n/a CONTACT: Kevin Saba, Administrative Director, School Operations (239) 377-0207 Mark Rosenbalm, Coordinator of Interscholastic Athletics (239) 377-0023 File Attachments C21_05072019_IHSBetaClubLetter.pdf (206 KB) I.HS.Natl.BETA.Club.Convention.Oklahoma.City.OklahomaJune2019.pdf (2,822 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda, minus item E1 Personnel List 1905 which was moved to New Business for discussion. Motion by Erick Carter, second by Stephanie Lucarelli. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Interscholastic Athletics Subject C22 Gulf Coast High School Boys Golf Club, Golf Tournament in Chandler, Arizona Meeting May 7, 2019 - Regular School Board Meeting Type Action (Consent) Preferred Date May 07, 2019 Absolute Date May 07, 2019 Fiscal Impact No Budgeted No Budget Source Internal Account, created by all the fundraising the boys golf team did to support this event. Recommended Action Approve trip for the Boys Golf Team from Gulf Coast High School, to participate in the Antigua National High School Golf Tournament in Chandler, Arizona the week of August 28th through September 1st of 2019. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: 2340 EXECUTIVE SUMMARY: The Boys Golf Team from Gulf Coast High School have been invited to attend a Golf Tournament in Chandler, Arizona at Antigua National High School. The Boys Golf Team plan to departure on Wednesday, August 28, 2019, and return on Sunday, September 1, 2019. It is in the students best interest that they interact with other locals to enhance team spirit and to learn the importance of team effort. The cost of this trip will be paid from the internal account created by all the fundraising the boys golf team have done to support this event. Attached to this agenda item is a letter from the principal of Gulf Coast High School and Itinerary. LEGAL APPROVAL: n/a CONTACT : Kevin Saba, Administrative Director, School Operations (239) 377-0207 Mark Rosenbalm, Coordinator of Interscholastic Athletics (239) 377-0023 File Attachments MEMO.GCHS.Boys.GolfTournament.August.2019.pdf (50 KB) GCHS_Detailed_Itinerary_Boys_Golf_Tournament.2019.docx (14 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda, minus item E1 Personnel List 1905 which was moved to New Business for discussion. Motion by Erick Carter, second by Stephanie Lucarelli. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C50 Direct Material Purchase and Sales Tax Reduction No.1 - Replace Kitchen and Stage Air Handling Units - Osceola Elementary School Meeting May 7, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the GMP Direct Material Purchase and Sales Tax Reduction No. 1 for the Replace Kitchen and Stage Air Handling Units at Osceola Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 212.08(6) SCHOOL BOARD POLICY: 6345 EXECUTIVE SUMMARY: Florida Statute 212.08(6) is a general exemption of tax on sales made directly to government entities. Florida Administrative Code 12A–1.094(4)(a) exempts tax on direct material purchases made by government entities and provides the criteria to make those purchases. Direct material purchasing is a cost saving measure that is performed throughout the state by many school districts and other tax-exempt organizations. In order to realize the sales tax savings on this project, the guaranteed maximum price (GMP) contract needs to be reduced by the amount of the product purchase price and amount of the sales tax. This change order reduces the GMP contract price so the District will realize savings from a sales tax exempt purchase on the Replace Kitchen and Stage Air Handling Units at Osceola Elementary School project. In order to realize the sales tax savings on this project, the GMP contract needs to be reduced by $57,014.40, the amount of the product’s purchase price and the amount of the sales tax. In this case, the product’s purchase price is $53,740.00 and the amount of the sales tax is $3,274.40. The District will purchase the project's air handling units from the supplier in the amount of $53,740.00 and will realize a sales tax savings of $3,274.40. For Board information, a summary of the requested revision to the contract is attached. This adjustment of $57,014.40 includes a sales tax savings of $3,274.40 and will reduce the total Guaranteed Maximum Price contract amount from $388,309.00 to $331,294.60. This reduction will be applied to the project capital budget. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C50_050719_OES-Replace Kitchen and Stage Air Handling Units_Direct Material Purchase No.1.pdf (30 KB) C50_050719_OES-Replace Kitchen and Stage Air Handling Units_Change Order No.1.pdf (92 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda, minus item E1 Personnel List 1905 which was moved to New Business for discussion. Motion by Erick Carter, second by Stephanie Lucarelli. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C51 GMP Direct Material Purchase and Sales Tax Reduction No.1 - Renovate Terminal Air Conditioning Equipment, Paint Interior and Exterior, Paint Interior-Exterior Doors and Frames and Replace Carpet (All Areas) - Pelican Marsh Elementary School Meeting May 7, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the GMP Direct Material Purchase and Sales Tax Reduction No.1 for the Renovate Terminal Air Conditioning Equipment, Paint Interior and Exterior, Paint Interior-Exterior Doors and Frames and Replace Carpet (All Areas) at Pelican Marsh Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 212.08(6) SCHOOL BOARD POLICY: 6345 EXECUTIVE SUMMARY: Florida Statute 212.08(6) is a general exemption of tax on sales made directly to government entities. Florida Administrative Code 12A–1.094(4)(a) exempts tax on direct material purchases made by government entities and provides the criteria to make those purchases. Direct material purchasing is a cost saving measure that is performed throughout the state by many school districts and other tax-exempt organizations. In order to realize the sales tax savings on this project, the guaranteed maximum price (GMP) contract needs to be reduced by the amount of the product purchase price and amount of the sales tax. This change order reduces the GMP contract price so the District will realize savings from a sales tax exempt purchase on the Renovate Terminal Air Conditioning Equipment, Paint Interior and Exterior, Paint Interior-Exterior Doors and Frames and Replace Carpet (All Areas) at Pelican Marsh Elementary School project. In order to realize the sales tax savings on this project, the GMP contract needs to be reduced by $585,379.00, the amount of the product’s purchase price and the amount of the sales tax. In this case, the product's purchase price is $552,150.00 and the amount of the sales tax is $33,229.00. The District will purchase the project's terminal air conditioning equipment from the suppliers in the amount of $552,150.00 and will realize a sales tax savings of $33,229.00. For Board information, a summary of the requested revision to the contract is attached. This adjustment of $585,379.00 includes a sales tax savings of $33,229.00 and will reduce the total Guaranteed Maximum Price contract amount from $2,925,847.00 to $2,340,468.00. This reduction will be applied to the project capital budget. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C51_050719_PME-Renovate Terminal Air Conditioning Equipment, Paint Interior and Exterior, Paint Interior-Exterior Door Frames and Replace Carpet (All Areas)_Direct Material Purchase No.1.pdf (30 KB) C51_050719_PME-Renovate Terminal Air Conditioning, Paint Interior and Exterior, Paint Interior-Exterior Doors and Frames and Replace Carpet (All Areas)_Change Order No.1.pdf (100 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda, minus item E1 Personnel List 1905 which was moved to New Business for discussion. Motion by Erick Carter, second by Stephanie Lucarelli. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C52 GMP Direct Material Purchase and Sales Tax Reduction No.1 - Install Exterior Freezer and Cooler and Replace Freezer and Cooler - Highlands Elementary School, Immokalee Middle School and Lake Trafford Elementary School Meeting May 7, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Nutrition Service Funds Recommended Action Approve the GMP Direct Material Purchase and Sales Tax Reduction No.1 for the Install Exterior Freezer and Cooler and Replace Freezer and Cooler at Highlands Elementary School, Immokalee Middle School, and Lake Trafford Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 212.08(6) SCHOOL BOARD POLICY: 6345 EXECUTIVE SUMMARY: Florida Statute 212.08(6) is a general exemption of tax on sales made directly to government entities. Florida Administrative Code 12A–1.094(4)(a) exempts tax on direct material purchases made by government entities and provides the criteria to make those purchases. Direct material purchasing is a cost saving measure that is performed throughout the state by many school districts and other tax-exempt organizations. In order to realize the sales tax savings on this project, the guaranteed maximum price (GMP) contract needs to be reduced by the amount of the product purchase price and amount of the sales tax. This change order reduces the GMP contract price so the District will realize savings from a sales tax exempt purchase on the Install Exterior Freezer and Cooler and Replace Freezer and Cooler at Highlands Elementary School, Immokalee Middle School and Lake Trafford Elementary School project. In order to realize the sales tax savings on this project, the GMP contract needs to be reduced by $44,186.08, the amount of the product’s purchase price and the amount of the sales tax. In this case, the product’s purchase price is $41,739.84 and the amount of the sales tax is $2,446.24. The District will purchase the project's freezer and cooler from the supplier in the amount of $41,739.84 and will realize a sales tax savings of $2,446.24. For Board information, a summary of the requested revision to the contract is attached. This adjustment of $44,186.08 includes a sales tax savings of $2,446.24 and will reduce the total Guaranteed Maximum Price contract amount from $382,280.00 to $338,093.92. This reduction will be applied to the project capital budget. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C52_050719_HLE, IMS & LTE-Install Exterior Freezer and Cooler and Replace Freezer and Cooler_Direct Material Purchase No.1.pdf (30 KB) C52_050719_HLE, IMS & LTE-Install Exterior Freezer and Cooler and Replace Freezer and Cooler_Change Order No.1.pdf (94 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda, minus item E1 Personnel List 1905 which was moved to New Business for discussion. Motion by Erick Carter, second by Stephanie Lucarelli. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C53 Guaranteed Maximum Price Contract Reconciliation - Construct Physical Education Pavilion and Walkway Canopy - Big Cypress Elementary School Meeting May 7, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Construct Physical Education Pavilion and Walkway Canopy at Big Cypress Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the architect of record and the District's project management staff conducts a project cost analysis. This analysis ensures that the contractor's costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable are returned to the District as a credit. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee is returned to the District. The project cost analysis was completed by the architect of record, RG Architect, Inc., and the District's project management staff. The final amount owed to the District by the project's construction manager, Owen-Ames-Kimball Company is $30,383.48. Upon Board approval, $30,383.48 will be returned to the District as a credit. For Board information, a summary of previously Board approved revisions to the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C53_050719_BCE-Construct PE Pavilion and Walkway Canopy_Contract Reconciliation.pdf (30 KB) C53_050719_BCE-Construct PE Pavilion and Walkway Canopy_Change Order No.1.pdf (147 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda, minus item E1 Personnel List 1905 which was moved to New Business for discussion. Motion by Erick Carter, second by Stephanie Lucarelli. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C54 Final Completion - Construct Physical Education Pavilion and Walkway Canopy - Big Cypress Elementary School Meeting May 7, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $129,204.25 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for the Construct Physical Education Pavilion and Walkway Canopy at Big Cypress Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Construct PE Pavilion and Walkway Canopy at Big Cypress Elementary School project is certified complete. All of the work specified in Owen-Ames-Kimball Company’s contract is complete and all closeout documents have been received by the District. The final amount owed to Owen-Ames-Kimball Company is $129,204.25. Upon Board approval, the final payment of $129,204.25 will be released to Owen-Ames-Kimball Company. For Board Information, a summary of the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C54_050719_BCE-Construct PE Pavilion and Walkway Canopy_Final Pay Application.pdf (470 KB) C54_050719_BCE-Construct PE Pavilion and Walkway Canopy_Final Completion.pdf (30 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda, minus item E1 Personnel List 1905 which was moved to New Business for discussion. Motion by Erick Carter, second by Stephanie Lucarelli. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C55 Guaranteed Maximum Price Contract Reconciliation - Replace Make-up Air Units - Corkscrew Elementary School Meeting May 7, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Replace Make-up Air Units at Corkscrew Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the engineer of record and the District's project management staff conducts a project cost analysis. This analysis ensures that the contractor's costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable are returned to the District as a credit. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee is returned to the District. The project cost analysis was completed by the engineer of record, TLC, Engineering for Architecture, and the District's project management staff. The final amount owed to the District by the project's construction manager, Halfacre Construction Company is $43,478.12. Upon Board approval, $43,478.12 will be returned to the District as a credit. For Board information, a summary of previously Board approved revisions to the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C55_050719_CES-Replace Make-up Air Units_Contract Reconciliation.pdf (30 KB) C55_050719_CES-Replace Make-up Air Units_Change Order No.2.pdf (74 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda, minus item E1 Personnel List 1905 which was moved to New Business for discussion. Motion by Erick Carter, second by Stephanie Lucarelli. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C56 Final Completion - Replace Make-up Air Units - Corkscrew Elementary School Meeting May 7, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $22,768.76 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for the Replace Make-up Air Units at Corkscrew Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Replace Make-up Air Units at Corkscrew Elementary School project is certified complete. All of the work specified in Halfacre Construction Company’s contract is complete and all closeout documents have been received by the District. The final amount owed to Halfacre Construction Company is $22,768.76. Upon Board approval, the final payment of $22,768.76 will be released to Halfacre Construction Company. For Board Information, a summary of the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C56_050719_CES-Replace Make-up Air Units_Final Pay Application.pdf (103 KB) C56_050719_CES-Replace Make-up Air Units_Final Completion.pdf (30 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda, minus item E1 Personnel List 1905 which was moved to New Business for discussion. Motion by Erick Carter, second by Stephanie Lucarelli. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C57 Guaranteed Maximum Price Contract Reconciliation – Renovate Serving Line – Corkscrew Elementary School Meeting May 7, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Renovate Serving Line at Corkscrew Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the architect of record and the District's project management staff conducts a project cost analysis. This analysis ensures that the contractor's costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable are returned to the District as a credit. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee is returned to the District. The project cost analysis was completed by the architect of record, RG Architect, Inc., and the District's project management staff. The final amount owed to the District by the project's construction manager, Owen-Ames-Kimball Company is $46,139.67. Upon Board approval, $46,139.67 will be returned to the District as a credit. For Board information, a summary of previously Board approved revisions to the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C57_050719_CES-Renovate Serving Line_Change Order No.1.pdf (72 KB) C57_ 050719_CES-Renovate Serving Line_Contract Reconciliation.pdf (30 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda, minus item E1 Personnel List 1905 which was moved to New Business for discussion. Motion by Erick Carter, second by Stephanie Lucarelli. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C58 Final Completion – Renovate Serving Line – Corkscrew Elementary School Meeting May 7, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $24,785.68 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for the Renovate Serving Line at Corkscrew Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Renovate Serving Line at Corkscrew Elementary School project is certified complete. All of the work specified in Owen-Ames-Kimball Company’s contract is complete and all closeout documents have been received by the District. The final amount owed to Owen-Ames-Kimball Company is $24,785.68. Upon Board approval, the final payment of $24,785.68 will be released to Owen-Ames-Kimball Company. For Board Information, a summary of the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C58_050719_CES-Renovate Serving Line_Final Completion.pdf (30 KB) C58_050719_CES-Renovate Serving Line_Final Pay Application.pdf (467 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda, minus item E1 Personnel List 1905 which was moved to New Business for discussion. Motion by Erick Carter, second by Stephanie Lucarelli. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C59 Guaranteed Maximum Price Contract Reconciliation – Replace Make-up Air Units – Corkscrew Middle School Meeting May 7, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Replace Make-up Air Units at Corkscrew Middle School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the engineer of record and the District's project management staff conducts a project cost analysis. This analysis ensures that the contractor's costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable are returned to the District as a credit. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee is returned to the District. The project cost analysis was completed by the engineer of record, TLC, Engineering for Architecture, and the District's project management staff. The final amount owed to the District by the project's construction manager, Halfacre Construction Company is $36,136.29. Upon Board approval, $36,136.29 will be returned to the District as a credit. For Board information, a summary of previously Board approved revisions to the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C59_050719_CMS-Replace Make-up Air Units_Contract Reconciliation.pdf (30 KB) C59_050719_CMS-Replace Make-up Air Units_Change Order No.2.pdf (147 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda, minus item E1 Personnel List 1905 which was moved to New Business for discussion. Motion by Erick Carter, second by Stephanie Lucarelli. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C60 Final Completion – Replace Make-up Air Units – Corkscrew Middle School Meeting May 7, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $31,582.98 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for the Replace Make-up Air Units at Corkscrew Middle School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Replace Make-up Air Units at Corkscrew Middle School project is certified complete. All of the work specified in Halfacre Construction Company’s contract is complete and all closeout documents have been received by the District. The final amount owed to Halfacre Construction Company is $31,582.98. Upon Board approval, the final payment of $31,582.98 will be released to Halfacre Construction Company. For Board Information, a summary of the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C60_050719_CMS-Replace Make-up Air Units_Final Completion.pdf (30 KB) C60_050719_CMS-Replace Make-up Air Units_Final Pay Application.pdf (456 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda, minus item E1 Personnel List 1905 which was moved to New Business for discussion. Motion by Erick Carter, second by Stephanie Lucarelli. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C61 Guaranteed Maximum Price Contract Reconciliation – Renovate Serving Line – Corkscrew Middle School Meeting May 7, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Renovate Serving Line at Corkscrew Middle School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the architect of record and the District's project management staff conducts a project cost analysis. This analysis ensures that the contractor's costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable are returned to the District as a credit. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee is returned to the District. The project cost analysis was completed by the architect of record, RG Architect, Inc., and the District's project management staff. The final amount owed to the District by the project's construction manager, Owen-Ames-Kimball Company is $27,094.68. Upon Board approval, $27,094.68 will be returned to the District as a credit. For Board information, a summary of previously Board approved revisions to the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C61_050719_CMS-Renovate Serving Line_Change Order No.1.pdf (72 KB) C61_050719_CMS-Renovate Serving Line_Contract Reconciliation.pdf (30 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda, minus item E1 Personnel List 1905 which was moved to New Business for discussion. Motion by Erick Carter, second by Stephanie Lucarelli. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C62 Final Completion – Renovate Serving Line – Corkscrew Middle School Meeting May 7, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $29,369.25 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for the Renovate Serving Line at Corkscrew Middle School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Renovate Serving Line at Corkscrew Middle School project is certified complete. All of the work specified in Owen-Ames-Kimball Company’s contract is complete and all closeout documents have been received by the District. The final amount owed to Owen-Ames-Kimball Company is $29,369.25. Upon Board approval, the final payment of $29,369.25 will be released to Owen-Ames-Kimball Company. For Board Information, a summary of the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C62_050719_CMS-Renovate Serving Line_Final Completion.pdf (30 KB) C62_050719_CMS-Renovate Serving Line_Final Pay Application.pdf (520 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda, minus item E1 Personnel List 1905 which was moved to New Business for discussion. Motion by Erick Carter, second by Stephanie Lucarelli. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C63 Guaranteed Maximum Price Contract Reconciliation – Replace PE Pavilion – Shadowlawn Elementary School Meeting May 7, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Replace PE Pavilion at Shadowlawn Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the District's project management staff conducts a project cost analysis. This analysis ensures that the contractor's costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable are returned to the District as a credit. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee is returned to the District. The project cost analysis was completed by the District's project management staff. The final amount owed to the District by the project's construction manager, Owen-Ames-Kimball Company is $8,005.95. Upon Board approval, $8,005.95 will be returned to the District as a credit. For Board information, a summary of previously Board approved revisions to the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C63_050719_SLE-Replace PE Pavilion_Contract Reconciliation.pdf (30 KB) C63_050719_SLE-Replace PE Pavilion_Change Order No.1.pdf (61 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda, minus item E1 Personnel List 1905 which was moved to New Business for discussion. Motion by Erick Carter, second by Stephanie Lucarelli. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C64 Final Completion – Replace Physical Education Pavilion – Shadowlawn Elementary School Meeting May 7, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $51,690.47 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for the Replace Physical Education Pavilion at Shadowlawn Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Replace PE Pavilion at Shadowlawn Elementary School project is certified complete. All of the work specified in Owen-Ames-Kimball Company’s contract is complete and all closeout documents have been received by the District. The final amount owed to Owen-Ames-Kimball Company is $51,690.47. Upon Board approval, the final payment of $51,690.47 will be released to Owen-Ames-Kimball Company. For Board Information, a summary of the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C64_050719_SLE-Replace PE Pavilion_Final Completion.pdf (30 KB) C64_050719_SLE-Replace PE Pavilion_Final Pay Application.pdf (463 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda, minus item E1 Personnel List 1905 which was moved to New Business for discussion. Motion by Erick Carter, second by Stephanie Lucarelli. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C65 Guaranteed Maximum Price Contract Reconciliation – Replace Building 1 RTU, Temspec with Bard Unit and Building 1 Roof – Golden Gate Elementary School (North) Meeting May 7, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Replace Building 1 RTU, Temspec with Bard Unit and Building 1 Roof at Golden Gate Elementary School (North) project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the project auditor, the engineer of record and the District's project management staff conducts a project cost analysis. This analysis ensures that the contractor's costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable are returned to the District as a credit. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee is returned to the District. The project cost analysis was completed by the engineer of record, Matern Professional Engineering, and the District's project management staff. The final amount owed to the District by the project's construction manager, Owen-Ames-Kimball Company is $83,797.87. Upon Board approval, $83,797.87 will be returned to the District as a credit. For Board information, a summary of previously Board approved revisions to the contract is attached LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C65_050719_GGE(N)-Replace Building 1 RTU, Temspec with Bard Units and Building 1 Roof_Contract Reconciliation.pdf (76 KB) C65_050719_GGE(N)-Replace Building 1 RTU, Temspec with Bard Unit and Building 1 Roof_Change Order No.2.pdf (398 KB) C65_050719_GGE(N)-Replace Building 1 RTU Temspec with Bard Unit and Bui....pdf (206 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda, minus item E1 Personnel List 1905 which was moved to New Business for discussion. Motion by Erick Carter, second by Stephanie Lucarelli. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C66 Final Completion – Replace Building 1 RTU, Temspec with Bard Unit and Building 1 Roof – Golden Gate Elementary School (North) Meeting May 7, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $173,186.36 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for the Replace Building 1 RTU, Temspec with Bard Unit and Building 1 Roof at Golden Gate Elementary School (North) project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The Final Completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Replace Building 1 RTU, Temspec with Bard Unit and Building 1 Roof at Golden Gate Elementary School (North) project is certified complete. All of the work specified in Owen-Ames-Kimball Company’s contract is complete and all closeout documents have been received by the District. The final amount owed to Owen-Ames-Kimball Company is $173,186.36. Upon Board approval, the final payment of $173,186.36 will be released to Owen-Ames-Kimball Company. For Board Information, a summary of the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C66_050719_GGE(N)-Replace Building 1 RTU, Temspec with Bard Units and Building 1 Roof_Final Completion.pdf (76 KB) C66_050719_GGE(N)-Replace Building 1 RTU, Temspec with Bard Unit and Building 1 Roof_Final Pay Application.pdf (473 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda, minus item E1 Personnel List 1905 which was moved to New Business for discussion. Motion by Erick Carter, second by Stephanie Lucarelli. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C67 Guaranteed Maximum Price Contract Reconciliation – Replace Chillers and Pumps and Replace Ice Tanks with Water Tank – North Naples Middle School Meeting May 7, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Replace Chillers and Pumps and Replace Ice Tanks with Water Tank at North Naples Middle School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the engineer of record and the District's project management staff conducts a project cost analysis. This analysis ensures that the contractor's costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable are returned to the District as a credit. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee is returned to the District. The project cost analysis was completed by the engineer of record, TLC, Engineering for Architecture, and the District's project management staff. The final amount owed to the District by the project's construction manager, Halfacre Construction Company is $255,225.68. Upon Board approval, $255,225.68 will be returned to the District as a credit. For Board information, a summary of previously Board approved revisions to the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director, Facilities Management (239) 377-0242 File Attachments C67_050719_NNM-Replace Chillers and Pumps and Replace Ice Tanks with Water Tank_Contract Reconciliation.pdf (71 KB) C67_050719_NNM-Replace Chillers and Pumps and Replace Ice Tanks with Water Tank_Change Order No.2.pdf (503 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda, minus item E1 Personnel List 1905 which was moved to New Business for discussion. Motion by Erick Carter, second by Stephanie Lucarelli. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy Terry, Jory Westberry Consent Agenda - Facilities Subject C68 Final Completion – Replace Chillers and Pumps and Replace Ice Tanks with Water Tank – North Naples Middle School Meeting May 7, 2019 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $88,292.46 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Co