City Council / Indio Water Authority - 20 Aug 2025

City Council / Indio Water Authority - 20 Aug 2025. Location: Council Chamber. Time: 05:00 PM. Agenda: City Council / Indio Water Authority - 20 Aug 2025 - Agenda - Html City of Indio AGENDA City Council, Indio Water Authority, Electric Finance Authority, Public Finance Authority Wednesday, August 20, 2025 @ 5:00 PM Council Chamber, 150 Civic Center Drive WE PROVIDE OUTSTANDING PUBLIC SERVICES TO ENHANCE THE QUALITY OF LIFE FOR RESIDENTS, VISITORS, AND BUSINESSES IN OUR COMMUNITY The City Council serves as the Board for the Indio Water Authority and the Indio Electric Finance Authority, and Indio Public Finance Authority To view the meeting: City's website Livestream , Facebook Live , or YouTube Council Chamber: Those members of the public wishing to observe and participate in the City Council meeting are encouraged to attend in-person at the address and time noted above Public Comments: Members of the public who wish to comment on matters before the City Council may do so in the following ways: • In-person when the City Council hears public comments as scheduled on the Agenda. Comment cards are located at the entrance of the Council chamber. • By e-mail to the following address: cityclerk@indio.org. E-mailed comments must be received on or before 2:00 p.m. on the day of the meeting to be added to the record. Public comments received will not be read during the meeting. • For Public Hearing Items: in-person public comments will be accepted during the public hearing until the hearing is closed. AB 2449 Teleconference Procedures: Under AB 2449, a City Councilmember may appear by Microsoft Teams teleconference under certain specified circumstances. In the event that a City Councilmember appears remotely under AB 2449, a Microsoft Teams teleconference will be open for use by the City Councilmember as well as any member of the public that desires to participate. If all members of the City Council are physically present, then the Microsoft Teams teleconference will be unavailable. CEQA Statement: Unless stated otherwise on the agenda, every item on the agenda is exempt from CEQA under Guideline Sections 15060(c), 15061(b)(3), 15273, 15378, 15301, 15323 and/or Public Resources Code Section 21065. Interpretacion en Español: Para acceder a la traducción durante la reunión, por favor haga clic AQUI . Americans with Disabilities Act: If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act (“ADA”) please contact the office of the City Clerk at 760-391-4007 prior to the meeting for assistance. DISCLOSURE OF CAMPAIGN CONTRIBUTIONS (Levine Act - Government Code Section 84308) Pursuant to Government Code section 84308, members of the Indio City Council are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid contracts, labor contracts, or personal employment contracts with City of Indio employees), franchises, discretionary land use permits and other entitlements if the Councilmember received more than $500 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the City’s decision on the agenda item in the previous 12 months. Members of the Indio City Council who have received, and applicants, contractors or their agents who have made, campaign contributions totaling more than $500 to a Councilmember in the previous 12 months are required to disclose that fact for the official record of the subject agenda item and shall not make, participate in making, or in any way attempt to use their official position to influence the subject agenda item. Disclosures must include the amount of the campaign contribution and identify the recipient Board member and may be made either in writing to the City Clerk prior to the subject hearing or by verbal disclosure at the time of the hearing. STUDY SESSION - 2:30 PM 1. CALL TO ORDER AND ROLL CALL Mayor Glenn Miller Mayor Pro Tem Elaine Holmes Councilmember Waymond Fermon Councilmember Oscar Ortiz Councilmember Benjamin Guitron IV 2. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENT This is the time set aside for public comment for items not on the agenda. Public comments may be provided in the manner prescribed at the top of this agenda. 4. DISCUSSION ITEMS 4.1 Study Session on Proposed City Council Protocols Staff Report - City Council Protocols - Pdf 9 - 36 5. ADJOURN CLOSED SESSION - 3:30 PM 1. CALL TO ORDER AND ROLL CALL Mayor Glenn Miller Mayor Pro Tem Elaine Holmes Councilmember Waymond Fermon Councilmember Oscar Ortiz Councilmember Benjamin Guitron IV 2. PUBLIC COMMENT This is the time set aside for public comment for items not on the agenda. Public comments may be provided in the manner prescribed at the top of this agenda. 3. ADJOURN TO CLOSED SESSION TO CONSIDER: 3.1 CONFERENCE WITH LABOR NEGOTIATOR; Government Code Section § 54957.6; Number of Items: One; City Negotiator: Jonathan Nicks, Assistant City Manager; Unrepresented Employee: City Manager 3.2 PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Pursuant to Gov. Code § 54957; Title: City Attorney 3.3 CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to Government Code § 54956.8; Property a 4.22 acre portion of APN 606-130-065 located on Avenue 43 east of Burr Street; Negotiating Parties: City of Indio, Bryan H. Montgomery, City Manager and Indio Northgate, LLC; Under Negotiation: Price and Terms of Payment 3.4 CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to Government Code § 54956.8; 82707 Miles Ave APN 611-172-001; Negotiating Parties: City of Indio, Bryan H. Montgomery, City Manager, and Desert Rat, LLC; Under Negotiation: Price and Terms of Payment REGULAR SESSION - 5 PM 1. CALL TO ORDER AND ROLL CALL Mayor Glenn Miller Mayor Pro Tem Elaine Holmes Councilmember Waymond Fermon Councilmember Oscar Ortiz Councilmember Benjamin Guitron IV 2. INVOCATION The City Council does not endorse the content of the invocation and does not endorse the invocational speaker’s particular faith, belief and/or religious denomination. The City Council does not engage in any prior inquiry, review of, or involvement in, the content of the invocation, except to request the speaker to refrain from using the invocation as an opportunity to attempt to convert others to a particular faith or to disparage any faith or belief and for the speaker to face the City Council. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Clerk will make the Council’s policy on invocations available upon request for public inspection and copying. 3. PLEDGE OF ALLEGIANCE Belina Zamora-Rodarte, Van Buren Elementary 4. CITY ATTORNEY REPORT ON CLOSED SESSION 5. PRESENTATIONS 5.1 Proclamation for US Army Veteran Sgt. Richard Gauthier, in Honor of Hunter Lopez Day 6. CITY MANAGER REPORTS AND INFORMATION 6.1 Final designation of Veterans Memorial and 9-11 Memorial within Miles Avenue Park 7. CITY COUNCIL CONFLICT OF INTEREST DISCLOSURE 8. CITY COUNCIL REPORT ON MEETINGS ATTENDED PER GOVERNMENT CODE SECTION 53232.3(D) 9. CONSENT CALENDAR Consent calendar items are considered to be routine in nature and will be approved by one motion. Reading of text of Ordinances is waived and Ordinances are adopted as second reading, by title only. Public requests to discuss consent calendar items must be filed with the City Clerk before the consent calendar is called. This is the time for any member of the public wishing to speak on a consent calendar item to do so. Any member of the public wishing to speak shall have a total of three minutes to address any and all items on which he/she wishes to speak. Unless a consent calendar item is pulled for discussion by a council member, there will be no further opportunity to discuss the matter. If a consent calendar item is pulled for Council discussion and a member of the public then wishes to speak, he/she shall limit comments to matters raised during the Council discussion. 9.1 Waive Reading of Title and Text of All Ordinances included in the agenda (Sabdi Sanchez, Dir. of City Clerk Services) Recommendation: Approve Staff Report - Waiving of Full Reading of Ordinances - Pdf 37 9.2 Minutes for the City Council and Indio Water Authority regular meeting of July 16, 2025 (Sabdi Sanchez, Dir. of City Clerk Services) Recommendation: Approve Staff Report - Minutes for July 16, 2025 - Pdf 38 - 45 9.3 City Warrants from 07-04-2025 to 08-08-2025 (Ruby D. Walla, Dir. of Finance) Recommendation: Receive & File Staff Report - City Warrants from 07-04-2025 to 08-08-2025 - Pdf 46 - 88 9.4 IWA Warrants from 07-04-2025 to 08-08-2025 (Ruby D. Walla, Dir. of Finance) Recommendation: Receive & File Staff Report - IWA Warrants from 07-04-2025 to 08-08-2025 - Pdf 89 - 99 9.5 Report of investments for the quarter ending June 30, 2025 (Ruby D. Walla, Dir. of Finance) Recommendation: Receive & File Staff Report - Investment report for the quarter ending June 30, 2025 - Pdf 100 - 161 9.6 Resolution No. 10512, adopting the updated City Investment Policy and annual delegation of investment authority to the City Treasurer and the Treasurer of the Component Municipal Entities pursuant to Government Code Section 53607 (Ruby D. Walla, Dir. of Finance) Recommendation: Approve Staff Report - Resolution No. 10512 - Investment Policy FY 25/26 - Pdf 162 - 188 9.7 Payment of $166,667 to the Coachella Valley Association of Governments (CVAG) for services related to the Coachella Valley Power Agency (Bryan H. Montgomery, City Manager/Executive Director) Recommendation: Approve Staff Report - Payment to Coachella Valley Association of Governments (CVAG) for services related to the Coachella Valley Power Agency - Pdf 189 9.8 Commercial Lease Agreement with Porc Hospitality, LLC located at 45130 Oasis St (Miguel Ramirez-Cornejo, Dir. of Economic Development) Recommendation: Approve Staff Report - Commercial Lease Agreement w/ Porc Hospitality, LLC. - Pdf 190 - 220 9.9 Professional Services Agreement with Sierra Controls, LLC. in a Not-to-Exceed Amount of $150,000 per Fiscal Year for On-Call SCADA Integration, Support, and Programming Services for Fiscal Years 2025-2026, 2026-2027, and 2027-2028, with Two Optional One-Year Extensions (Rey Trejo, IWA General Manager) Recommendation: Approve Staff Report - Award of PSA with Sierra Controls, LLC. for SCADA system maintenance - Pdf 221 - 317 9.10 Professional Services Agreement with Serna & Associates Inc. in the amount not to exceed $100,000 for the Downtown Ambassador Program (Miguel Ramirez-Cornejo, Dir. of Economic Development) Recommendation: Approve Staff Report - Professional Services with Serna & Associates Inc. for the Downtown Ambassador Program for FY 2025/26 - Pdf 318 - 351 9.11 IWA Resolution No. 2025-83, authorizing IWA’s Executive Director to execute contract Amendment No. 1 between the Indio Water Authority and the United States Department of the Interior for a license to construct, own, operate and maintain an 18-inch domestic pipeline crossing the Coachella Canal at Avenue 50th and Madison Street (Rey Trejo, IWA General Manager) Recommendation: Approve Staff Report - IWA Resolution No. 2025-83 USBR Ave 50-Madison St. - Pdf 352 - 439 9.12 Memorandum of Understanding with Coachella Valley Association of Governments (CVAG) for the CV Housing First Program Multi-Year Partnership beginning Fiscal Year 2025-2026 and ending Fiscal Year 2027-2028 (Brian Halvorson, Dir. of Community Development) Recommendation: Approve Staff Report - MOU with CVAG for the CV Housing First Program Mutli-Year Partnership - Pdf 440 - 447 9.13 Professional Services Agreement with Dudek for Planning and Consulting Services for Phase II of the East Indio Employment Corridor Annexation Study (Brian Halvorson, Dir. of Community Development) Recommendation: Approve Staff Report - Professional Services Agreement with Dudek - Pdf 448 - 470 9.14 Professional Services Agreement with the law firm of Liebert Cassidy Whitmore for Special Legal Counsel Services in an amount not to exceed $285,000 each fiscal year (Andrew Ansoorian, Dir. of Human Resources & Risk Mgmt.) Recommendation: Approve Staff Report - Professional Services Agreement with Liebert Cassidy Whitmore - Pdf 471 - 480 9.15 Purchase Order with Burrtec Waste for the Disposal of Street Sweeping Materials in the amount of $170,000 for Fiscal Year 2025/26 (Timothy T. Wassil, Dir. of Public Works) Recommendation: Approve Staff Report - Purchase Order with Burrtec Waste - Pdf 481 - 484 9.16 Construction contract with Resource Environmental, Inc., in the amount of $184,000 for the Armory Building Demolition Project, City Project No. BD2415 (Timothy T. Wassil, Dir. of Public Works) Recommendation: Approve Staff Report - Contract - Resource Environmental, Inc. - Armory - Pdf 485 - 534 9.17 Change Order No. 9 with Ortiz Enterprises Inc, for the slope pavement settlement and associated bid item increases for the Avenue 44 Bridge Project, City Project No. BR1101, Federal Aid No. BRLKS-5275(024), in the amount of $1,163,959 (Timothy T. Wassil, Dir. of Public Works) Recommendation: Approve Staff Report - Ave 44 Bridge – Ortiz – Change Order 9 - Pdf 535 - 543 9.18 Change Order No. 3 with Three Peaks Corp. for additional work for the Indio Sports Park Project, City Project No. PK2203; in the amount of $497,768 (Timothy T. Wassil, Dir. of Public Works) Recommendation: Approve Staff Report - Indio Sports Park – Three Peaks - Change Order 3 - Pdf 544 - 552 9.19 Change Order No. 2 with Riverside Construction Company for the unforeseen conditions and scope revisions for the Civic Center Storm Drain and Oasis Street Beautification Projects, City Project Nos. SD2201 and ST2303, in the amount of $469,751.07 (Timothy T. Wassil, Dir. of Public Works) Recommendation: Approve Staff Report - Civic Center SD – Riverside Construction – Change Order 2 - Pdf 553 - 563 9.20 Amendment 1 to the Cooperative Agreement by and between the City of Indio and County of Riverside for the design and construction of the Jackson Street and Avenue 50 Improvement Project, City Project No. TS1901 (Timothy T. Wassil, Dir. of Public Works) Recommendation: Approve Staff Report - Cooperative Agreement Amendment 1 with County of Riverside - Pdf 564 - 574 9.21 Budget Adjustment Request for Fleet Maintenance (Fund 605) in the amount of $455,000 and Vehicle Replacement (Fund 603) in the amount of $930,700 to close FY 2024/25 Obligations (Timothy T. Wassil, Dir. of Public Works) Recommendation: Approve Staff Report - Fleet Accounts Unforeseen Budget Impact - Pdf 575 - 576 9.22 Professional Services Agreement with Dokken Engineering to prepare the Plans, Specification, and Engineer’s Estimate for the Bridge Preventative Maintenance Program Project,, City Project No. BR1701 in the amount of $999,322.68 (Timothy T. Wassil, Dir. of Public Works) Recommendation: Approve Staff Report - Professional Services Agreement with Dokken Engineering - Pdf 577 - 666 9.23 Professional Services Agreement with TY Lin International to prepare the Plans, Specification, and Engineer’s Estimate for the Bridge Preventative Maintenance Program Project, City Project No. BR2401, in the amount of $384,375.23 (Timothy T. Wassil, Dir. of Public Works) Recommendation: Approve Staff Report - Professional Services Agreement with TY Lin International Project No. BR2401 - Pdf 667 - 759 9.24 Professional Services Agreement with TY Lin International to prepare a Project Study Report for the Rehabilitation of the Jackson Street Bridge over Union Pacific Railroad, City Project No. BR2402, in the amount of $537,035.79 (Timothy T. Wassil, Dir. of Public Works) Recommendation: Approve Staff Report - Professional Services Agreement with TY Lin International Project No. BR2402 - Pdf 760 - 853 9.25 Professional services agreement with Fieldman, Rolapp & Associates for Municipal Financial Advisory Services for 2025 series Lease Revenue Bonds and Community Facility District Bonds in a not to exceed amount of $110,000 (Jonathan Nicks, Assistant City Manager) Recommendation: Approve Staff Report - Agreement with Fieldman, Rolapp & Associates for Municipal Financial Advisory Services - Pdf 854 - 880 9.26 Recognize Non-General Fund Budget Adjustment in Special Revenue Fund 245 for Fiscal Year 2026 (Brian Tully, Chief of Police) Recommendation: Approve Staff Report - Budget Adjustment 2025 - Pdf 881 - 882 10. ADMINISTRATIVE ITEMS 10.1 Staff and the City's municipal financial advisors will provide an overview of Community Facilities Districts and Assessment Districts (Jonathan Nicks, Assistant City Manager) Recommendation: Approve Staff Report - Overview of Community Facilities Districts and Assessment Districts - Pdf 883 - 884 10.2 Resolution No. 10513, authorizing the Mayor to execute the Third Amendment to the City Manager Employment Agreement (Steven G. Pacifico, City Attorney) Recommendation: Approve Staff Report - Resolution No. 10513 - Third Amendment to the City Manager Employment Agreement - Pdf 885 - 892 11. PUBLIC HEARINGS 11.1 Introduction of Ordinance No. 1821, to approve a Development Agreement for the Pulte Desert Retreat housing development encompassing up to 1,500 homes (Jonathan Nicks, Assistant City Manager) Recommendation: Introduce Ordinance Staff Report - Ordinance No. 1821 - Development Agreement, Pulte Desert Retreat - Pdf 893 - 937 11.2 City Resolution No. 10514 and IPFA Resolution No. 2025-14, each authorizing the issuance and sale of Lease Revenue Bonds, Series 2025A to finance the Police Headquarters (Jonathan Nicks, Assistant City Manager) Recommendation: Approve Staff Report - Resolutions authorizing Lease Revenue Bonds to finance the Police Department Head Quarters Building - Pdf 938 - 1094 12. PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA This is the time set aside for public comment for items not on the agenda. Public comments may be provided in the manner prescribed on the first page of this agenda. 13. ADJOURN NEXT COUNCIL / IWA MEETING: SEPTEMBER 17, 2025 Agenda packets are available on the city’s website at www.indio.org. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available in City Clerk's Office at 100 Civic Center Drive, Indio, during normal City business hours and during the meeting. PUBLIC NOTICE It is the intention of the City of Indio to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, the City of Indio will attempt to accommodate you in every reasonable manner. Please contact the City Clerk's Office at (760) 391-4007 or via email at cityclerk@indio.org . For individuals with hearing impairments, please contact the City Clerk’s Office. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35. 102, and 35. 104 ADA Title II) RULES OF DECORUM To help conduct the business of the City Council in an orderly fashion, the City Council has adopted rules pertaining to decorum and order, as provided for in Ordinance No. 1205. The City Council will strictly enforce these rules in order to allow full expression of ideas and opinions by councilmembers, staff and the public. Generally, the City's rules of decorum prohibit comments or actions which willfully disrupt the meeting. All remarks and questions shall be addressed to the Council as a whole and not to any particular member. No individual Councilmember or member of the City staff shall be questioned without first obtaining permission from the Presiding Officer. The City Council asks that all persons - including councilmembers, staff and the public - act and speak respectfully. COMMUNICATION AND ELECTRONIC DEVICES To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode. DECLARATION OF POSTING I, Sabdi Sanchez, Director of City Clerk Services of the City of Indio, California, do hereby declare that the foregoing agenda was posted on August 15, 2025, at least seventy-two (72) hours prior to the meeting per Government Code 54954.2, at the following locations: City of Indio Council Chamber, 150 Civic Center Drive, Indio, CA 92201 City of Indio website www.indio.org Sabdi Sanchez SABDI SANCHEZ, MMC DIRECTOR OF CITY CLERK SERVICES