City Council

Saratoga City Council Minutes ~ February 15, 2023 ~ Page 1 of 5 MINUTES WEDNESDAY, FEBRUARY 15, 2023 SARATOGA CITY COUNCIL REGULAR MEETING Mayor Fitzsimmons called the Regular Session to order at 7:00 p.m. The City Clerk explained the City Council meeting was conducted pursuant to State law as amended by Assembly Bill 361, which allows the meeting to be conducted by teleconference. The City Council has met all the applicable notice requirements and the public is welcome to participate in person or by Zoom. Information on how the public can observe the meeting and provide public comment was provided. ROLL CALL PRESENT: Mayor Kookie Fitzsimmons, Vice Mayor Yan Zhao, Council Members Belal Aftab, Chuck Page, Tina Walia ABSENT: None ALSO PRESENT: James Lindsay, City Manager Richard Taylor, City Attorney Britt Avrit, City Clerk Nick Pegueros, Administrative Services Director Lauren Blom, Public Information Officer Kayla Nakamoto, Administrative Analyst REPORT ON POSTING OF THE AGENDA The City Clerk reported the agenda for this meeting was properly posted on February 9, 2023. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Mayor Fitzsimmons invited public comment. The following individuals spoke at this time: Anthony Fisher discussed a proposed housing site. Matt Bordoni, Don Kellogg, Kathi Hammill, Peter Nosé discussed the Aloha-Vickery Trail. ANNOUNCEMENTS Mayor Fitzsimmons shared information about Foothill Club Benefit Concert, Online Art Challenge Virtual Exhibit, St. Paddy’s Party, Paint the City and the Housing Element Draft Environmental Impact Report. Vice Mayor Zhao shared information about an upcoming blood drive. Council Member Aftab shared information about the current exhibits at the Saratoga Historical Foundation and an upcoming event at the Foothill Club. Council Member Page shared information about Valley Water District education webinars.

Saratoga City Council Minutes ~ February 15, 2023 ~ Page 2 of 5 1. CONSENT CALENDAR Mayor Fitzsimmons invited public comment on the Consent Calendar. No one requested to speak. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the February 1, 2023 City Council Regular Meeting. PAGE/ZHAO MOVED TO APPROVE THE MINUTES FOR THE FEBRUARY 1, 2023 CITY COUNCIL REGULAR MEETING. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 1/26/23 Period 7; 1/30/23 Period 7. PAGE/ZHAO MOVED TO REVIEW AND ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 1/26/23 PERIOD 7; 1/30/23 PERIOD 7. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 2. GENERAL BUSINESS 2.1. Community Event and Street Closure Grant Program for Fiscal Year 2023/24 Recommended Action: Provide staff with direction on funding for Fiscal Year 2023/24 Community Event and Street Closure Grant Program including, 1) secured funding recipients and allocations as well as total funding amount; 2) secured funding recipient and allocation for the Street Closure Grant Program; 3) and competitive Community Event Grant Program funding allocation and application timeline. Kayla Nakamoto, Administrative Analyst presented the staff report. Mayor Fitzsimmons invited public comment. The following individuals spoke at this time: Bill Dalton, Kristin Gragnola PAGE MOVED TO KEEP FUNDING FOR THE COMMUNITY EVENT GRANT PROGRAM SECURED FUNDING RECIPIENTS THE SAME AS FISCAL YEAR 2022-23 ADDING FUNDING FOR THE MARTIN LUTHER KING EVENT TO THE SECURED FUNDING RECIPIENT GRANT PROGRAM, REDUCE FUNDING FOR THE COMPETITIVE EVENT GRANT PROGRAM TO $8,000 AND DIRECT STAFF TO RETURN WITH A REVISED COMMUNITY EVENT GRANT PROGRAM POLICY REQUIRING ADDITIONAL DATA FROM GRANT RECIPIENTS.

Saratoga City Council Minutes ~ February 15, 2023 ~ Page 3 of 5 Council Member Aftab requested a friendly amendment to reduce the funding for the Competitive Event Grant Program to $9,000. Additional discussion took place. PAGE AMENDED HIS MOTION TO KEEP FUNDING FOR THE COMMUNITY EVENT GRANT PROGRAM SECURED FUNDING RECIPIENTS THE SAME AS FISCAL YEAR 2022-23 ADDING FUNDING FOR THE MARTIN LUTHER KING EVENT TO THE SECURED FUNDING RECIPIENT GRANT PROGRAM, CONTINUE TO PROVIDE $10,000 IN FUNDING FOR THE COMPETITIVE EVENT GRANT PROGRAM AND DIRECT STAFF TO RETURN WITH A REVISED COMMUNITY EVENT GRANT PROGRAM POLICY REQUIRING ADDITIONAL DATA FROM GRANT RECIPIENTS. Additional discussion took place. PAGE/AFTAB MOVED TO KEEP FUNDING FOR THE COMMUNITY EVENT GRANT PROGRAM SECURED FUNDING RECIPIENTS THE SAME AS FISCAL YEAR 2022-23 ADDING FUNDING FOR THE MARTIN LUTHER KING EVENT TO THE SECURED FUNDING RECIPIENT GRANT PROGRAM, REDUCE FUNDING FOR THE COMPETITIVE EVENT GRANT PROGRAM TO $8,000 AND DIRECT STAFF TO RETURN WITH A REVISED COMMUNITY EVENT GRANT PROGRAM POLICY REQUIRING ADDITIONAL DATA FROM GRANT RECIPIENTS. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 2.2. Discussion Regarding Future Teleconferenced Public Meetings Pursuant to Assembly Bill 2449 Recommended Action: Receive report on teleconferenced public meetings pursuant to Assembly Bill 2449 and direct staff to return to “normal” pre-pandemic Brown Act rules for teleconferencing beginning March 1, 2023. Britt Avrit, City Clerk presented the staff report. Mayor Fitzsimmons invited public comment. No one requested to speak. PAGE/ ZHAO MOVED TO RECEIVE THE REPORT ON TELECONFERENCED PUBLIC MEETINGS PURSUANT TO ASSEMBLY BILL 2449 AND DIRECT STAFF TO RETURN TO “NORMAL” PRE-PANDEMIC BROWN ACT RULES FOR TELECONFERENCING BEGINNING MARCH 1, 2023. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE.

Saratoga City Council Minutes ~ February 15, 2023 ~ Page 4 of 5 COUNCIL ASSIGNMENTS Council Member Tina Walia Silicon Valley Clean Energy Authority Board of Directors - stated the Board allocated additional $2M for community grants for a total of $3.5M; stated all member communities have moved forward to reduce emissions and discussed the 2022 Community Impacts Report. Cities Association of Santa Clara County Board of Directors - stated the Interim Executive Director Shali Sirkay, was appointed as Executive Director; 2023 Board priorities have been approved, and the Board received a report from Planning Collaborative related to an Accessory Dwelling Unit program. Council Member Chuck Page West Valley Sanitation District Board of Directors – stated the Board met in Closed Session for discussion related to a lawsuit with the City of San Jose; the Board approved an item regarding transfer of unclaimed funds. West Valley Clean Water Program Authority Board of Directors – stated the Board discussed the fourth amendment to the Urban Runoff Program and stated the Board will be conducting a public opinion poll related to a State mandate to manage flow of water to storm drains. West Valley Solid Waste Management Authority Board of Directors – stated the Board discussed the new waste hauler contract that takes effect March 2024 with no rate increase. Council Member Belal Aftab Valley Transportation Authority (VTA) Policy Advisory Committee - stated the Committee reviewed the bus stop plan and process for improvements to bus stops for Santa Clara County. Vice Mayor Yan Zhao Silicon Valley Regional Interoperability Authority Alternate – stated she was sworn in as the Alternate Authority Member, Council Member Dan Furtado from the City of Campbell was sworn in as Authority Member representing West Valley Cities; the Board is made up of 11 Board Members; Russ Melton from Sunnyvale is Chair, Vice Chair is Karen Hardy from the City of Santa Clara; the Executive Director provided a verbal update on several items including the Motorola Systems upgrade, cybersecurity and regional interoperable communication success stories. Saratoga Ministerial Association – stated the Association discussed winter activities, a potential spring event, and discussed establishing a presence on social media platforms. Mayor Kookie Fitzsimmons Cities Association of Santa Clara County-City Selection Committee – stated Sergio Lopez from the City of Campbell and Vicki Veenkeer from the City of Palo Alto were chosen for the Bay Area Air Quality Management District; Local Agency Formation Commission (LAFCO) appointees are Russ Melton from the City of Sunnyvale and alternate Mark Turner from the City of Morgan Hill; Metropolitan Transportation Commission appointee is Margaret Abe-Koga from the City of Mountain View. Council Finance Committee – stated the Committee received the fee study results, directed staff to return with additional fee analysis regarding impact of increased fees, staff presented an overview of the RFP for Auditing Services and an overview of financial policies. CITY COUNCIL ITEMS None

Saratoga City Council Minutes ~ February 15, 2023 ~ Page 5 of 5 COUNCIL COMMUNICATIONS None CITY MANAGER'S REPORT None CITY ATTORNEY'S REPORT None ADJOURNMENT PAGE/AFTAB MOVED TO ADJOURN THE MEETING AT 9:00 P.M. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, PAGE, WALIA, ZHAO, FITZSIMMONS. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. Minutes respectfully submitted: Britt Avrit, City Clerk City of Saratoga

Saratoga City Council Agenda February 15, 2023 – Page 1 of 4 SARATOGA CITY COUNCIL REGULAR MEETING FEBRUARY 15, 2023 AMENDED AGENDA • 02/15/2023 ITEM 2.1 SUPPLEMENTAL MEMO AND PRESENTATION SLIDES ADDED Teleconference/Public Participation Information The Commission Interviews, Study Session and Regular Session will be held in-person and by teleconference pursuant to amendments to the teleconference rules required by the Ralph M. Brown Act allowing teleconferencing during a proclaimed state of emergency when a local official has recommended social distancing. Members of the City Council and the public may participate in person at the location listed below or via the Zoom platform using the information below. Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at the Civic Theater, Council Chambers located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 • Call In: 1.408.638.0968 or 1.669.900.6833; OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at http://saratoga.granicus.com/MediaPlayer.php?publish_id=2 and calling in following the direction above. Written Communication Comments can be submitted in writing at www.saratoga.ca.us/comment. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 7:00 PM REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070

Saratoga City Council Agenda February 15, 2023 – Page 2 of 4 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on February 9, 2023. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1. City Council Meeting Minutes Recommended Action: Approve the Minutes for the February 1, 2023 City Council Regular Meeting. Staff Report Attachment A - Minutes for the February 1, 2023 City Council Regular Meeting 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 1/26/23 Period 7; 1/30/23 Period 7. Staff Report Attachment A - Check Register 01-26-2023 Period 7 Attachment B - Check Register 01-30-2023 Period 7 2. GENERAL BUSINESS 2.1. Community Event and Street Closure Grant Program for Fiscal Year 2023/24 Recommended Action: Provide staff with direction on funding for Fiscal Year 2023/24 Community Event and Street Closure Grant Program including, 1) secured funding recipients and allocations as well as total funding amount; 2) secured funding recipient and allocation for the Street Closure Grant Program; 3) and competitive Community Event Grant Program funding allocation and application timeline. Staff Report Attachment A – Community Event Grant Program Policy Presentation Slides (added 02-15-2023) Supplemental Memo - Item 2.1 Written Communications

Saratoga City Council Agenda February 15, 2023 – Page 3 of 4 2.2. Discussion Regarding Future Teleconferenced Public Meetings Pursuant to Assembly Bill 2449 Recommended Action: Receive report on teleconferenced public meetings pursuant to Assembly Bill 2449 and direct staff to return to “normal” pre-pandemic Brown Act rules for teleconferencing beginning March 1, 2023. Staff Report Attachment A - AB 2449 Memo Attachment B - Sample AB 2449 Procedure and Checklist COUNCIL ASSIGNMENTS Mayor Kookie Fitzsimmons Cities Association of Santa Clara County-City Selection Committee Council Finance Committee Hakone Foundation Executive Board Saratoga Area Senior Coordinating Council Board of Directors West Valley Mayors & Managers Association Vice Mayor Yan Zhao Cities Association of Santa Clara County-Legislative Action Committee Saratoga Ministerial Association Silicon Valley Regional Interoperability Authority Alternate Council Member Belal Aftab Association of Bay Area Governments Hakone Foundation Board of Trustees Santa Clara County Housing and Community Development (HCD) Advisory Committee Saratoga Historical Foundation Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee Council Member Chuck Page Council Finance Committee Santa Clara Valley Water Commission Saratoga Chamber of Commerce Board West Valley Clean Water Program Authority Board of Directors West Valley Sanitation District Board of Directors West Valley Solid Waste Management Authority Board of Directors Council Member Tina Walia Cities Association of Santa Clara County Board of Directors KSAR Community Access TV Board Santa Clara County Library District Board of Directors Saratoga Sister City Committee Liaison Silicon Valley Clean Energy Authority Board of Directors

Saratoga City Council Agenda February 15, 2023 – Page 4 of 4 CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on February 9, 2023 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 9th day of February 2023 at Saratoga, California. Britt Avrit, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]