SPECIAL MEETING AGENDA (8:30 AM)

4 Tuesday, September 10, 2024 SPECIAL MEETING AGENDA (8:30 AM) THE SCHOOL BOARD OF ESCAMBIA COUNTY, FLORIDA J.E. HALL EDUCATIONAL SERVICES CENTER 30 EAST TEXAR DRIVE ROOM 160 PENSACOLA, FLORIDA 8:30 A.M. 1. Call to Order Subject A. Notice of Meeting Meeting Sep 10, 2024 - SPECIAL MEETING AGENDA (8:30 AM) Type Procedural Advertised in the Pensacola News Journal on July 15, 2024 - Legal No. 10378732 File Attachments 10378732.pdf (268 KB) 1. Call to Order Subject B. Adoption of Agenda Meeting Sep 10, 2024 - SPECIAL MEETING AGENDA (8:30 AM) Type Action Recommended Action Adoption of agenda as presented or amended. File Attachments Motion & Voting Adoption of agenda as presented or amended. Motion by Kevin Adams, second by Bill Slayton. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 2. Public Forum - Agenda Items Only Subject A. Registration to address the Board and Rule 1.12 Presentations by Members of the Public Meeting Sep 10, 2024 - SPECIAL MEETING AGENDA (8:30 AM) Type Procedural 1.12 - PUBLIC PARTICIPATION AT BOARD MEETINGS PILOT PROJECT The School Board recognizes the value to school governance of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters of community interest. The Board provides two opportunities for public input at its business meetings – Agenda Public Forum and Public Forum. Neither of these public participation opportunities is an open or unlimited forum. Agenda Public Forum is a limited public forum for the sole purpose of allowing public comment on agenda items. Public Forum is a limited public forum for the sole purpose of permitting citizens to address specific matters or concerns to the Board related to Board/School District business, governance, operations, or other matters related to public education. Public participation and comment on agenda items shall be permitted as indicated on the order of business and before the Board takes official position on any action item under consideration. The opportunity to be heard on a particular agenda item need not occur at the same meeting at which the Board takes official action on the proposition if the opportunity occurs at a meeting that is during the decision-making process and is within reasonable proximity in time before the meeting at which the Board takes the official action. This policy does not prohibit the Board from maintaining orderly conduct or proper decorum in a public meeting. To maintain orderly conduct, the Public Forum segment of the meeting may not be used for presentation of political and/or campaign issues unrelated to education; announcing political candidacy and/or campaigning; or addressing matters involving disciplinary actions, pending employee disciplinary matters, pending claims, complaints, or litigation against the School Board, District or District personnel. The opportunity to be heard is subject to policies adopted by the Board as follows: A. Guidelines regarding the amount of time an individual has to address the Board: 1. Each statement made by a member of the public shall be limited to three (3) minutes duration. 2. An individual speaker may donate his/her time to another speaker so that an individual speaker may have a maximum of six (6) minutes. The individual donating time must complete a speaker form with all of the required information and clearly identify the individual to whom the time is donated. The individual donating time must be present at the time his/her speaker form is considered by the presiding officer. 3. No speaker may yield a portion of his/her time to any other person. B. Procedures for allowing representatives of groups or factions on a proposition to address the Board: Rather than all members of groups or factions for or against a proposition addressing the Board at meetings in which a large number of individuals wish to be heard, the Board encourages representatives of such groups or factions to address the proposition in their representative capacity. C. Procedures or forms for an individual to use in order to inform the Board of a desire to be heard: Attendees must register their intention to participate in the public portion of the meeting upon their arrival at the meeting by completing a speaker's form at the entry of the meeting hall indicating his/her support, opposition, or neutrality on a proposition; indicating his/her designation of a representative to speak for him/her or his/her group on a proposition if s/he so chooses. 3. Tape or video recordings are permitted under the following conditions: a. No obstructions are created between the Board and the audience. b. No interviews are conducted in the meeting room while the Board is in session. c. No commentary, adjustment of equipment, or positioning of operators is in session. F. The presiding officer may: 1. interrupt, warn, or terminate a participant's statement when the statement is too lengthy, personally directed, abusive, obscene, or irrelevant; 2. request any individual to leave the meeting when that person does not observe reasonable decorum; 3. request the assistance of law enforcement officers in the removal of a disorderly person when that person's conduct interferes with the orderly progress of the meeting; 4. call for a recess or an adjournment to another time when the lack of public decorum so interferes with the orderly conduct of the meeting as to warrant such action. No Board action shall be taken on requests made during public discussion unless the Board declares the matter to be an emergency in accordance with current law. Any other requests on which the Board expresses a desire to take action on shall be placed on an agenda for a subsequent meeting. The requirement for public comment on action items does not apply to: A. an official act that must be taken to deal with an emergency situation affecting the public health, welfare, or safety, if compliance with the requirements would cause an unreasonable delay in the ability of the Board to act; B. an official act involving no more than a ministerial act, including, but not limited to, approval of minutes and ceremonial proclamations; C. a meeting that is exempt from F.S. 286.011 (the Public Meetings Law); or D. a meeting at which the Board is sitting in its quasi-judicial capacity. These exceptions made that would distract either the Board or members of the audience while the Board is in session. Legal Rulemaking Authority: Section 1001.41; 1001.42, F.S. Laws Implemented: Section 286.0114; 1001.372, F.S. File Attachments Public Speaker Form-Agenda.pdf (118 KB) 3. Finance Subject A. Superintendent's Annual Financial Report (Form ESE 145) and the Report of Financial Data to the Commissioner of Education (Form ESE 348) for the fiscal year ended June 30, 2024 Meeting Sep 10, 2024 - SPECIAL MEETING AGENDA (8:30 AM) Type Action Fiscal Impact No Budgeted No Budget Source Approval of the Superintendent's Annual Financial Report (Form ESE 145) and the Report of Financial Data to the Commissioner of Education (Form ESE 348) for the fiscal year ended June 30, 2024 File Attachments AFR 23-24.pdf (2,823 KB) Workflow Workflow Sep 4, 2024 11:56 AM :: Submitted by Tammy Edwards. Routed to Terry St Cyr for approval. Sep 4, 2024 12:24 PM :: Final approval by Terry St Cyr Motion & Voting Adoption of Superintendent's recommendation Motion by Bill Slayton, second by David Williams. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 3. Finance Subject B. Resolutions to Amend 2023-2024 District School Budget Meeting Sep 10, 2024 - SPECIAL MEETING AGENDA (8:30 AM) Type Action Fiscal Impact No Budgeted Yes Budget Source Various Recommended Action Approval of resolutions to amend District School Budget Background Information/Description On September 14, 2023, the School Board adopted the budget for fiscal year 2023-2024. As the fiscal year progresses, we ask you to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are the results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; increases or decreases in appropriations to more accurately reflect estimated expenditures; and schools, departments, and projects make changes to their budget in order to better utilize funds. Fiscal Impact These amendments properly reflect the estimated revenues and appropriations, and allow for better utilization of budgeted funds. These amendments show the estimated revenues and appropriations for each fund and provide a description of items amended. Educational Impact These amendments facilitate the effective operations of the District through more efficient use of funds. File Attachments General Operating Fund - Resolution 11.pdf (234 KB) Special Revenue - Federal Programs - Resolution 11.pdf (282 KB) Capital Projects Fund - Resolution 11.pdf (178 KB) Debt Service Fund - Resolution 6.pdf (171 KB) Workflow Workflow Sep 4, 2024 12:07 PM :: Submitted by Victoria Perkins. Routed to Shanee Ducker for approval. Sep 4, 2024 12:42 PM :: Approved by Shanee Ducker. Routed to Tammy Edwards for approval. Sep 4, 2024 12:47 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Sep 4, 2024 1:51 PM :: Final approval by Terry St Cyr Motion & Voting Approval of resolutions to amend District School Budget Motion by Kevin Adams, second by Paul Fetsko. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 3. Finance Subject C. Summary of ESSER Funds as of June 30, 2024 Meeting Sep 10, 2024 - SPECIAL MEETING AGENDA (8:30 AM) Type Action Fiscal Impact No Budgeted Yes Budget Source ESSER Funds Recommended Action Acceptance of summary report Background Information/Description This recap of ESSER Funds is prepared in summary form to keep the Superintendent, Board, and Staff apprised of the District's financial activity and budget status on a monthly basis. File Attachments Summary of ESSER Funds as of June 30, 2024.pdf (76 KB) Workflow Workflow Sep 4, 2024 12:08 PM :: Submitted by Victoria Perkins. Routed to Shanee Ducker for approval. Sep 4, 2024 12:42 PM :: Approved by Shanee Ducker. Routed to Tammy Edwards for approval. Sep 4, 2024 12:49 PM :: Approved by Tammy Edwards. Routed to Terry St Cyr for approval. Sep 4, 2024 1:47 PM :: Final approval by Terry St Cyr Motion & Voting Acceptance of summary report Motion by Paul Fetsko, second by Bill Slayton. Final Resolution: Motion Carries Yes: Kevin Adams, Paul Fetsko, David Williams, Patty Hightower, Bill Slayton 4. Public Forum Subject A. Registration to Address the Board and Rule 1.12 Presentations by Members of the Public Meeting Sep 10, 2024 - SPECIAL MEETING AGENDA (8:30 AM) Type Procedural 1.12 - PUBLIC PARTICIPATION AT BOARD MEETINGS PILOT PROJECT The School Board recognizes the value to school governance of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters of community interest. The Board provides two opportunities for public input at its business meetings – Agenda Public Forum and Public Forum. Neither of these public participation opportunities is an open or unlimited forum. Agenda Public Forum is a limited public forum for the sole purpose of allowing public comment on agenda items. Public Forum is a limited public forum for the sole purpose of permitting citizens to address specific matters or concerns to the Board related to Board/School District business, governance, operations, or other matters related to public education. Public participation and comment on agenda items shall be permitted as indicated on the order of business and before the Board takes official position on any action item under consideration. The opportunity to be heard on a particular agenda item need not occur at the same meeting at which the Board takes official action on the proposition if the opportunity occurs at a meeting that is during the decision-making process and is within reasonable proximity in time before the meeting at which the Board takes the official action. This policy does not prohibit the Board from maintaining orderly conduct or proper decorum in a public meeting. To maintain orderly conduct, the Public Forum segment of the meeting may not be used for presentation of political and/or campaign issues unrelated to education; announcing political candidacy and/or campaigning; or addressing matters involving disciplinary actions, pending employee disciplinary matters, pending claims, complaints, or litigation against the School Board, District or District personnel. The opportunity to be heard is subject to policies adopted by the Board as follows: A. Guidelines regarding the amount of time an individual has to address the Board: 1. Each statement made by a member of the public shall be limited to three (3) minutes duration. 2. An individual speaker may donate his/her time to another speaker so that an individual speaker may have a maximum of six (6) minutes. The individual donating time must complete a speaker form with all of the required information and clearly identify the individual to whom the time is donated. The individual donating time must be present at the time his/her speaker form is considered by the presiding officer. 3. No speaker may yield a portion of his/her time to any other person. B. Procedures for allowing representatives of groups or factions on a proposition to address the Board: Rather than all members of groups or factions for or against a proposition addressing the Board at meetings in which a large number of individuals wish to be heard, the Board encourages representatives of such groups or factions to address the proposition in their representative capacity. C. Procedures or forms for an individual to use in order to inform the Board of a desire to be heard: Attendees must register their intention to participate in the public portion of the meeting upon their arrival at the meeting by completing a speaker's form at the entry of the meeting hall indicating his/her support, opposition, or neutrality on a proposition; indicating his/her designation of a representative to speak for him/her or his/her group on a proposition if s/he so chooses. An individual may speak at Agenda Public Forum and also at Public Forum; however, a separate form must be completed for each. All forms must be submitted prior to the presiding officer’s call for Agenda Public Forum. Once the presiding officer calls for Agenda Public Forum no further speaker forms will be accepted. D. Designated period of time for public comment: Agenda Public Forum - The Board will accept public input on agenda items at the conclusion of the Call to Order. This comment period is strictly limited to addressing items on the business agenda. Public Forum – The Board will accept public comment on any matter related to Board/ School District business, governance, or operations once all business is concluded but prior to adjournment. E. The presiding officer of each Board meeting at which public participation is permitted shall administer the rules of the Board for its conduct, guided by the following rules: Participants must be recognized by the presiding officer and will be requested to preface their comments by an announcement of their name, address , and group affiliation, if and when appropriate. All statements shall be directed to the presiding officer; no person may address or question Board members individually. Staff members shall not be expected to answer questions from the audience unless called upon by the Superintendent. 3. Tape or video recordings are permitted under the following conditions: a. No obstructions are created between the Board and the audience. b. No interviews are conducted in the meeting room while the Board is in session. c. No commentary, adjustment of equipment, or positioning of operators is in session. F. The presiding officer may: 1. interrupt, warn, or terminate a participant's statement when the statement is too lengthy, personally directed, abusive, obscene, or irrelevant; 2. request any individual to leave the meeting when that person does not observe reasonable decorum; 3. request the assistance of law enforcement officers in the removal of a disorderly person when that person's conduct interferes with the orderly progress of the meeting; 4. call for a recess or an adjournment to another time when the lack of public decorum so interferes with the orderly conduct of the meeting as to warrant such action. No Board action shall be taken on requests made during public discussion unless the Board declares the matter to be an emergency in accordance with current law. Any other requests on which the Board expresses a desire to take action on shall be placed on an agenda for a subsequent meeting. The requirement for public comment on action items does not apply to: A. an official act that must be taken to deal with an emergency situation affecting the public health, welfare, or safety, if compliance with the requirements would cause an unreasonable delay in the ability of the Board to act; B. an official act involving no more than a ministerial act, including, but not limited to, approval of minutes and ceremonial proclamations; C. a meeting that is exempt from F.S. 286.011 (the Public Meetings Law); or D. a meeting at which the Board is sitting in its quasi-judicial capacity. These exceptions made that would distract either the Board or members of the audience while the Board is in session. Legal Rulemaking Authority: Section 1001.41; 1001.42, F.S. Laws Implemented: Section 286.0114; 1001.372, F.S. File Attachments Public Speaker Form.pdf (113 KB) 5. Adjournment