City Council Workshop - Amended

Other Meeting Agendas

Agenda

City of Dunnellon

20750 River Drive, Dunnellon, FL 34431

City Council Workshop Meeting

November 2, 2026, 5:00 PM

Dunnellon City Council Workshop meeting will be held on November 2, 2026, 5:00 pm.

Public Comment: Anyone who wishes to provide public comment will be able to do so by participating in the City Council Workshop meeting in person.

Supporting Documentation for Agenda items may not be ADA compliant for website posting. To obtain supporting documentation not published to the website, please contact the City Clerk's office.

Call to Order

Pledge of Allegiance

Opening Prayer/Moment of Silence

(suggested time limit: 1minute: Mayor to request if any invitee is present to open with prayer; if no invitee is present, Mayor will ask if a Dunnellon citizen will volunteer. If no volunteers, a moment of silence will be offered. If a citizen outside of Dunnellon requests to open with prayer, (s)he may do so if no invitee/citizens volunteer.)

Roll Call

Proof of Publication - The agenda was published on the City's website and City Hall bulletin board on Monday, October 26, 2026. The agenda was amended on October 29th to add item 5b and backup to items 6a, 6b, 6c, and 7a.

1.

Public Comment

2.

Board Reports

3. Dunnellon Chamber and Business Association Reports

3.a

November Report

Documents:

City Council Report 20261102.pdf

4.

Presentations

4.a

Rainbow Springs Aquatic Preserve and Stormwater - Trisha Green, Florida Department of Environmental Protection

5.

Council Agenda Items

5.a

Councilman Inskeep

Reimburse Taxpayers for Sexual Harassment Investigation

5.b

Councilman Lehmann

Councilman Inskeep's Criminal Charges from the State Attorney

6.

Regular Agenda Items

6.a

Agreement #AGR2026-18, Laserfiche Cloud Platform Upgrade

1. Public Comment 2. Board Reports 3. Dunnellon Chamber and Business Association Reports 3.a November Report 4. Presentations 4.a Rainbow Springs Aquatic Preserve and Stormwater - Trisha Green, Florida Department of Environmental Protection 5. Council Agenda Items 5.a Councilman Inskeep Agenda City of Dunnellon 20750 River Drive, Dunnellon, FL 34431 City Council Workshop Meeting November 2, 2026, 5:00 PM Dunnellon City Council Workshop meeting will be held on November 2, 2026, 5:00 pm. Public Comment: Anyone who wishes to provide public comment will be able to do so by participating in the City Council Workshop meeting in person. Supporting Documentation for Agenda items may not be ADA compliant for website posting. To obtain supporting documentation not published to the website, please contact the City Clerk's office. Call to Order Pledge of Allegiance Opening Prayer/Moment of Silence (suggested time limit: 1minute: Mayor to request if any invitee is present to open with prayer; if no invitee is present, Mayor will ask if a Dunnellon citizen will volunteer. If no volunteers, a moment of silence will be offered. If a citizen outside of Dunnellon requests to open with prayer, (s)he may do so if no invitee/citizens volunteer.) Roll Call Proof of Publication - The agenda was published on the City's website and City Hall bulletin board on Monday, October 26, 2026. The agenda was amended on October 29th to add item 5b and backup to items 6a, 6b, 6c, and 7a. Documents: City Council Report 20261102.pdf 1

Reimburse Taxpayers for Sexual Harassment Investigation 5.b Councilman Lehmann Councilman Inskeep's Criminal Charges from the State Attorney 6. Regular Agenda Items 6.a Agreement #AGR2026-18, Laserfiche Cloud Platform Upgrade 6.b Request for Proposals #RFP2026-03, Special Magistrate Services 6.c Special Exception Fee Waiver - First Methodist Church 7. Staff Agenda Items 7.a Privately Initiated Text Amendments 7.b City Hall Roof Replacement 8. Ordinances 8.a Ordinance #ORD2026-07, Updated Comprehensive Plan and Future Land Use Map Series 8.b Ordinance #ORD2026-08, Special Events 9. Council Comments 10. City Attorney Comments 11. Public Comment Documents: Agenda Summary Form for Agreement AGR2026-18 Laserfiche Cloud Upgrade.pdf Agreement AGR2026-18 Laserfiche Cloud Upgrade.pdf Documents: Agenda Summary Form for RFP2026-03 Special Magistrate Services.pdf Documents: Agenda Summary Form for Special Exception Fee Waiver First Methodist Church.pdf Documents: Agenda Summary Form for Privately Initiated Text Amendments.pdf Documents: Ordinance ORD2026-07 Adopting 2026-2046 Comprehensive Plan_Final.pdf Ordinance ORD2026-07 Business Impact Estimate.pdf Florida Commerce ORC letter 20261019.pdf Documents: Ordinance ORD2026-08 Special Events.pdf Ordinance ORD2026-08 Business Impact Statement.pdf 2

Adjournment Tentative Agenda for Council Meeting on Monday, November 9, 2026. Consent Agenda Approval of Minutes Authorize the Mayor to sign Agreement #AGR2026-18, Laserfiche Cloud Platform Upgrade Award Request for Proposals #RFP2026-03, Special Magistrate Services Regular Agenda Agreement #AGR2026-20 , Special Magistrate Services First Reading Ordinance #ORD2026-08, Special Events First Reading Ordinance #ORD2026-09, First Methodist Church of Dunnellon Rezone Public Hearing Ordinance #ORD2026-07, Updated Comprehensive Plan and Future Land Use Map Series Final Reading Ordinance #ORD2026-07, Updated Comprehensive Plan and Future Land Use Map Series Future Meetings: 11/09/2026 CRA Meeting 11/09/2026 City Council Meeting ANY PERSON REQUIRING A SPECIAL ACCOMMODATION AT THIS HEARING BECAUSE OF A DISABILITY OR PHYSICAL IMPAIRMENT SHOULD CONTACT THE CITY CLERK AT (352) 465-8500 AT LEAST 48 HOURS PRIOR TO THE PROCEEDING. IF A PERSON DESIRES TO APPEAL ANY DECISION WITH RESPECT TO ANY MATTER CONSIDERED AT THE ABOVE MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDING, AND FOR SUCH PURPOSE, HE OR SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THE CITY IS NOT RESPONSIBLE FOR ANY MECHANICAL FAILURE OF RECORDING EQUIPMENT. 3

Dunnellon Chamber & Business Association Monthly City Council Report November 2, 2026 We had a great October at the Dunnellon Chamber. We had a Ribbon Cutting and Grand Opening Celebration at Follow That Dream RV Resort. It was a fantastic event, and this location is a beautiful addition to Dunnellon. We had a wonderful Business After Hours at First Federal Bank. Finally, we had a fun Dinner Mixer at 2 Rivers Bar & Grill with delicious food and great company. Joy Powell, from ASJ Accounting, was our speaker and gave helpful tips and a roadmap to close out the year and prepare for Tax Season. New Members from 10/1/26 The Blue Gator Tiki Bar and Restaurant RFG Property Maintenance Follow That Dream RV Resort Jon Pepe Insurance Gulf Springs Senior Concierge Shannon Vinsonhaler, Edward Jones Upcoming Chamber & Member Events: November 17: Dinner Mixer at The Blue Gator 5:30pm November 20: Christmas Parade Float & Sponsor Deadline December 5: Dunnellon Christmas Parade 6pm January 28: Annual Banquet Awards Dinner 6pm at the Back 40 Barn February 9: Business After Hours 5:30pm at Dunnellon Public Library with the Friends of the Dunnellon Public Library February 23: Dinner Mixer, 5:30pm, Location TBA Old Business: We are always looking for volunteers both in the office and for our events . The greatest need right now is for the Christmas Parade. We encourage anyone who is interested in volunteering and making a difference to contact us. 4

City of Dunnellon Agenda Summary Form Meeting Date: November 9, 2026 1. Responsible Department: City Clerk 2. Presenter: Mandy Odom, City Clerk 3. Recommended Action: Approve Agreement #AGR2026-18 with MCCI, LLC for Laserfiche Cloud Platform Upgrade software implementation. Subject: Master services Agreement #AGR2026-18 with MCCI, LLC for the implementation and annual support services of Laserfiche Cloud Subscription. Request for Approval Summary Explanation & Background: Since 2007, the City of Dunnellon has been utilizing Laserfiche Managed Services for the document management operations of public records. We have been extremely fortunate the version of the software has been continuously supported without any mandated upgrades. In 2025 as part of the server upgrade project, Artemis IT identified an important compatibility issue with the older version of the Laserfiche software. The version was noted to not be compatible with the newer Windows server environment that the upgrade project was targeting, going from 2016 to 2025. If IT was to proceed, at that time, the Laserfiche application would no longer function properly halting document management operations. IT, City staff, and Laserfiche account representatives investigated the concern and formulated the following plan: • Proceed with primary upgrade of the server to Windows 2025 in the new server infrastructure. • Postpone full migration until Laserfiche can be upgraded to a supported release and maintain the current version in a secondary infrastructure. • Once Laserfiche update is complete, safely finalize the migration and include it in the new server infrastructure. Current Annual Maintenance Cost = $2,443.93 Total Laserfiche Cloud Upgrade Cost = $10,492.73 Annual Maintenance Cost, Starting Year 2 = $5,602.00 Fiscal Information: FY26-27 Budgeted Item Attorney Review: Yes 5

Agreement #AGR2026-18 Last updated: August 2024 MCCI MSA Page 1 of 8 This Master Services Agreement No. 19723 (this "Agreement") is effective on date of last signature (“Effective Date”) and is made by and between MCCi, LLC, a Florida limited liability company, with its principal office located at 3717 Apalachee Parkway, Suite 201, Tallahassee, FL 32311 (“Company") and Client (defined herein). Company and Client may each be referred to individually herein as a “Party” or collectively as the “Parties”. The terms “Client” in this Agreement shall also include Client’s “Affiliates,” defined as a legal entity that directly or indirectly controls, is controlled by, or is under common control with the applicable Party. It is agreed that Client’s Affiliates who are a party to the applicable Order (defined below) shall enjoy the same rights, benefits and obligations set forth in this Agreement as are applicable to Client. As used in this Agreement, “Company” means the Company Affiliate providing the Services (defined below) to the Client in the applicable Order. The Parties hereto intending to be legally bound hereby, agree as follows: 1. Scope of Service Company and Client may develop and enter into one or more sales orders, attached hereto or incorporated by reference, incorporating a description of the specific goods and/or services requested by Client and agreed to be performed or otherwise provided by Company (and as modified in writing by the Parties, each an “Order”). Company will provide to Client those goods and/or services described as its obligation in the Order (collectively, the “Services”). If applicable, each Order will also describe items specifically required to be delivered by Company to Client (each a “Deliverable”), and the acceptance criteria, if any, for each of the Deliverables. Further, each Order will set forth, among other things, tasks to be performed by the Parties and roles and responsibilities of each Party. Each Order shall specifically identify this Agreement and indicate that it is subject to the terms hereof. Unless provided to the contrary in the applicable Order, to the extent there are any conflicts or inconsistencies between this Agreement and any Order or Client purchase order, except in regard to Sections 2 or 3 herein, the provisions of the applicable Order shall govern and control. Use of pre-printed forms, including, but not limited to email, purchase orders, shrink-wrap or click-wrap agreements, except those that may appear in the appliable Order, acknowledgements or invoices, is for convenience only and all pre-printed terms and conditions stated thereon, except as specifically set forth in this Agreement, are void and of no effect. No amendment or modification to this Agreement will be valid unless set forth in writing and formally approved by authorized representatives of both parties. To the extent that there are any conflicts or inconsistencies between this Agreement and any Client-entered third-party government purchasing agreement (“Purchasing Vehicle”), the provisions of the Purchasing Vehicle shall govern and control. No change order, notice, direction, authorization, notification or request (each a “Change Order”) will be binding upon Client or Company, nor will such Change Order be the basis for any claim for additional compensation by Company, until Client and Company have agreed in writing to the same. Each Company Affiliate will only be liable for those obligations expressly set forth in the applicable Order to which it is a party and the applicable Affiliate will invoice client for the same. In no event will a Company Affiliate be liable for any of the obligations or liabilities of any other Company Affiliate pursuant to this Agreement. 2. Fees Client shall pay to Company the fees and other compensation and or reimbursement set forth in each Order. The Client acknowledges that it may incur expenses as associated with non-refundable items (e.g., airline tickets, training/install charges, hotel reservations, rental cars, and the like), in the event that (i) Client cancels or reschedules performance, after Company has made the applicable arrangements; or (ii) If Client is not prepared upon Company’s arrival, which results in cancellation, delays, and/or the need to reperform any Deliverables. 3. Invoicing and Payment Unless otherwise stated in an Order, Company will invoice Client for all fees, charges and reimbursable expenses on a monthly basis and upon completion of each Order. Client agrees to pay all undisputed invoices and undisputed portions of a disputed invoice in full within thirty (30) days from the date of each invoice. Failure to pay invoices by the due date, unless Company has been informed by said due date that an invoice is being contested and the reason therefor, may result in the imposition of interest charges to the extent allowable by law as well as any associated legal and collection fees incurred. In all events, Client shall be liable for full payment for Services and/or Deliverables and reimbursement of Company's expenses incurred through the effective date of termination. If Client cancels or suspends an Order, pursuant to this Agreement and only if allowed hereunder, between completed milestones, Company will invoice Client for a pro-rated share of the completed portion of each milestone(s) for Deliverables performed through the date of such termination or delay. If Services are resumed or Deliverables continued, Company will recommence invoicing per the applicable Order. To the extent that Client is not exempt and/or has not communicated its tax status to Company, Client further agrees to pay amounts equal to any federal, state or local sales, use, excise, privilege or other taxes or assessments, however designated or levied, relating to any amounts payable by Client to Company under this Agreement or any other Agreement between the Parties, exclusive of taxes based on Company’s net income or net worth. Client understands and accepts that any pricing set forth in an Order does not include such taxes. 665

Last updated: August 2024 MCCI MSA Page 2 of 8 Payments for recurring software maintenance support, subscriptions and/or other service packages (“Recurring Services” or “Annual Services”) are non-refundable. 4. Term and Termination This Agreement will commence on the Effective Date and will be effective for the longer of (i) a one (1) year period or (ii) the term of the original Order and will continue for one (1) year periods and continue in full force and effect, unless terminated by either Party as set forth below. Notwithstanding the foregoing, if at any point an Order, Recurring Services, or similar underlying work document be active, then the terms of this Agreement shall govern the Order or similar underlying work document until termination or expiration of the same. Termination of this Agreement or any Order hereunder may occur upon any of the following: (a) Thirty (30) days after a Party’s receipt of written notice from the other Party that this Agreement or the Services, in whole or in part under an Order, shall be terminated; provided, however, that termination or cancellation of any third-party Recurring Services procured under an Order shall be governed by the cancellation/notification terms set forth in the applicable EULA or then current third-party policies, which may require a different notice period; or (b) Thirty (30) days after a Party notifies the other in writing that they are in breach or default of this Agreement, unless the breaching Party cures such breach or default within such thirty (30) day period; or (c) Fifteen (15) days after the filing of a petition in bankruptcy by or against either Party, any insolvency of a Party, any appointment of a receiver for such Party, or any assignment for the benefit of such Party’s creditors (a “Bankruptcy Event”), unless such Party cures such Bankruptcy Event within the fifteen (15) day period; or (d) If Client is a city, county, or other government entity the following applies: If Client’s governing body fails to appropriate sufficient funds to make payments due and to become due during Client’s next fiscal period, Client may, subject to the terms herein, terminate the applicable Order as of the last day of the fiscal period for which appropriations were received (each an “Event of Non-appropriation”). Client agrees to deliver notice of an Event of Non-appropriation to Company at least 30 days prior to the end of Client’s then-current fiscal period, or if an Event of Non-appropriation has not occurred by that date, promptly upon the occurrence of any such Event of Non-appropriation. If this Agreement is terminated following an Event of Non-appropriation, Client agrees (but only to the extent permitted by applicable law) that, for a period of one (1) year from the effective date of such termination, Client shall not purchase or otherwise acquire any technology performing functions similar to those performed by the Recurring Services from a third party. Notwithstanding anything to the contrary, despite expiration, non-renewal, or termination of this Agreement, unless the Parties have executed a master agreement that supersedes this Agreement, if at any time there is any active Order, or Company is providing any services to Client, the terms of this Agreement will continue to apply to the applicable Order or services. 5. Working Arrangements All Services shall be performed remotely, unless otherwise agreed to by the Parties. Client will ensure that all Client’s personnel, vendors, and/or subcontractors who may be necessary or appropriate for the successful performance of the Services and/or delivery of a Deliverable will, on reasonable notice: (i) be available to assist Company Personnel by answering business, technical and operational questions and providing requested documents, guidelines and procedures in a timely manner; (ii) participate in the Services as reasonably necessary for performance under an Order; and (iii) be available to assist Company with any other activities or tasks required to complete the Services in accordance with the Order. 6. Company Personnel Neither Company nor its Personnel (defined below) are or shall be deemed to be employees of Client but instead are independent contractors to Client. Company shall be responsible for the compensation of its Personnel, in addition to any applicable employment taxes, workmen's compensation and any other taxes, insurance or provisions associated with the engagement of such Personnel. In addition, Company shall be responsible for all acts or omissions of its Personnel. Company may utilize independent subcontractors in satisfying its obligations under this Agreement (collectively with Company employees “Personnel”). Company remains responsible for all acts and omissions of all Personnel. Upon receipt of notice from Client that any Company Personnel is not suitable, Company shall remove such person from the performance of Services and will provide a qualified replacement as quickly as reasonably possible. Unless a particular Company Personnel member has been identified as a key resource to the relevant Order, Company at its sole discretion may reassign, if and as necessary, other appropriately qualified Company Personnel to the relevant Order as long as such assignment will not affect Company’s fee for the Services defined or ability to satisfy its Deliverables. Neither Party is a legal representative of the other nor does a Party have the authority, either express or implied, to bind or obligate the other in any way. 7. Non-Solicitation 766

Last updated: August 2024 MCCI MSA Page 3 of 8 To the extent permitted by law, during the term of this Agreement and for a period of twelve (12) months thereafter, neither Party shall knowingly (i) induce or attempt to induce any then-current employee or independent contractor of the other Party to terminate his or her employment or other relationship with the non-soliciting Party or (ii) solicit or hire any former employee or independent contractor that had been employed or engaged by the non-soliciting Party during the previous twelve (12) months. Notwithstanding the foregoing, either Party may solicit for employment, offer employment to, employ, or engage as a consultant or advisor, any of the other Party’s personnel who: (i) had no previous direct contact with the soliciting Party’s personnel in connection with, and during the performance of, the Services hereunder, or (ii) have responded to a general, publicly-available advertisement for employment by the hiring Party (including its Affiliates), or (iii) make unsolicited approaches or inquiries to such Party (including its Affiliates) regarding employment opportunities. The current engaging Party, in its sole discretion, may waive this provision in writing for an individual. Except for government entities, In consideration for such waiver, the soliciting Party agrees to pay a placement fee equal to fifty (50) percent of such person’s new total annual compensation. This placement fee shall be due immediately upon such person’s commencement of services. 8. Data Privacy In the event that Company, in the course of providing Services to Client, receives, stores, maintains, processes or otherwise has access to “Personal Information” (as defined by the State Data Protection Laws (defined below) and/or European Union Directives, and including, but not limited to, an individual’s name and social security number, driver’s license number or financial number) then Company shall safeguard this information in accordance with these laws. Company may disclose Personal Information and other Client provided information for business purposes only on a need-to-know basis and only to (i) Company Personnel, (ii) any third-party service providers that have agreed to safeguard Personal Information and other Client provided information in a like manner as Company safeguards such information, and (iii) with other entities authorized to have access to such information under applicable law or regulation. Company may disclose Personal Information when necessary to protect its rights and property, to enforce its terms of use and legal agreements, as required or permitted by law, or at the request of law enforcement authorities and the courts, and pursuant to a subpoena. Company shall have no duty to notify Client of such compliance with law. Company takes reasonable and appropriate measures to maintain the confidentiality and security of Personal Information and to prevent its unauthorized use or disclosure. To the extent that Company experiences a Security Breach as defined under the applicable State Data Protection Laws for information generated in connection with this Agreement or any Order hereto, Company shall notify Client in writing within five (5) business days of confirming the same. 9. Confidential Information The Parties acknowledge that in the course of Company providing Services for Client hereunder, each may receive Confidential Information (as defined below) of the other Party. Any and all Confidential Information in any form or media obtained by a Recipient (defined below) shall be held in confidence and shall not be copied, reproduced, or disclosed to third parties for any purpose whatsoever except as necessary in connection with the performance hereunder. Each Recipient further acknowledges that it shall not use such Confidential Information for any purposes other than in connection with the activities contemplated by this Agreement. All consultants assigned by Company to Client will sign appropriate forms of confidentiality agreements on or prior to their start date. “Confidential Information” means any and all confidential information of a Party disclosed to the other Party, including, but not limited to, research, development, proprietary software, technical information, techniques, know-how, trade secrets, processes, clients, employees, consultants, pricing information and financial and business information, plans and systems. Confidential Information shall not include information which: (i) was known to the Party receiving the information (the “Recipient”) prior to the time of disclosure by the other Party (the “Disclosing Party”); (ii) at the time of disclosure is generally available to the public or after disclosure becomes generally available to the public through no breach of this Agreement o