Housing Authority

1. CALL TO ORDER 1.A Agenda 2. ROLL CALL 3. INVOCATION/PLEDGE OF ALLEGIENCE 4. APPROVAL OF MINUTES 4.A Consider the adoption of the minutes from the Housing Authority meeting held on Monday, February 9, 2025. 5. TENANT ACCOUNT CHARGE OFFS 6. CONDEMNED ASSETS 7. DIRECTORS REPORT 7.A Executive Director Teresa Pope will review the Director's report. Housing Authority Monday, March 9, 2026 at 5:30 PM City Commission Chambers, 214 Sams Ave, New Smyrna Beach FL 32168 The City of New Smyrna Beach March 9, 2026 1

8. NEW BUSINESS 8.A New Business Discussion Items 9. DEVELOPMENT 9.A Development Discussion Items 10. OLD BUSINESS 10.A Old Business discussion items 11. RESOLUTIONS 11.A Consider the adoption of Resolution Nos. 2026-4 and 2026-5 12. FINANCIALS 12.A January Finacials 13. PUBLIC PARTICIPATION Citizens: General Rules- 1. First, state your name, address, and the organization you represent 2. Make ONLY a brief statement of the facts within your knowledge as it pertains to policies of the agency. 3. Organize your presentation within a brief time limit, and upon completion refrain from additional comments, unless requested by the Board. 4. Avoid repetition/gossip. You must present facts. 14. BOARD COMMENTS 15. ADJOURMENT Pursuant to Florida Statutes 286.0105, if an individual decides to appeal any decision made by the board, agency or commission of the City of New Smyrna Beach with respect to any matter considered at this meeting, a record of the proceedings will be required and the individual will need to ensure that a verbatim transcript of the proceedings is made, which record includes the testimony and evidence upon which the appeal is based. Such person must provide a method The City of New Smyrna Beach March 9, 2026 2

for recording the proceedings. In accordance with the Americans with Disabilities Act, persons needing assistance to participate in any of these proceedings should contact the City Clerk’s office in person or by mail at 210 Sams Avenue, New Smyrna Beach, Florida 32168, (386) 410-2630, prior to the meeting. The City of New Smyrna Beach March 9, 2026 3

THE CITY OF NEW SMYRNA BEACH - CITY CLERK'S OFFICE AGENDA March 9, 2026 Background: The agenda is provided for your review. Fiscal Analysis: None Strategic Plan Item: No Staff Report Created By: Kohn Evans Attachments: AGENDA MEETING MARCH 2026 (003).pdf 4

MEETING AGENDA MARCH 9, 2026 @ 5:30 p.m. City Commission Chambers 214 Sams Ave. CALL TO ORDER ROLL CALL INVOCATION/PLEDGE OF ALLEGANCE APPROVAL MEETING MINUTES FEBRUARY 9, 2026 All agenda items have been reviewed by Housing Authority Staff and/or Executive Director and are being recommended for Board review and approval. PUBLIC PARTICIPATION COMMENTS: (three (3) minute limit): Citizens: General Rules 1. First, state your name, address, and the organization you represent 2. Make ONLY a brief statement of the facts within your knowledge as it pertains. to policies of the agency. 3. Organize your presentation within a brief time limit, and upon completion refrain from additional comments, unless requested by the Board. 4. Avoid repetition/gossip. You must present facts. TENANT ACCOUNT CHARGE OFFS None ASSETS TO CONDEMN None DIRECTORS REPORT • Vacancy report • Property Report • HCV report • FSS report • Services Report FINANCIALS o January 2026 Financials 5

NEW BUSINESS • Maintenance on call changes. OLD BUSINESS • Budget meeting for March 11, 2026, at 3:30 Greenlawn Manor DEVELOPMENT Live Oak Updates (now Landings at Live Oak)  Reviewed the following capital repairs: • Replace older HVAC units • Replace all windows • Replace old sewer pipes • Replace older tankless water heaters • Replace all kitchen cabinets • Replace pedestal sinks with vanities in the bathrooms • Paint all buildings adding new outside venire and paint to modernize the veneer look from US 1. • Rehab the remaining 5 units left that need updated • Remove and replace old clotheslines with umbrella clotheslines • Remove all outside wires and shutters from the buildings • Add picket fences to yards to separate units • Expand the main office for more file rooms and a board/briefing room  Locate alternate maintenance shop or build one o Section 18 application submitted to Special Application Center of HUD August 6, 2024  been approved by SAC for demolition December 8, 2025 o Mediation updates- settlement discussions still pending. • Westside Phase II o Westside Phase II is now in a DDA boost area for 2026. o The application process has been sent to Florida Housing Finance Corporation (FHFC) for lottery drawing.  Not selected for 2025.  2026 Options: • Bonds w/sail and 4% LIHTC • Geo 9% LIHTC • Local bonds w/4% LIHTC and CDBG if there are any 6

RESOLUTIONS • 2026-4 Authorizing a change in the personnel policy to increase on call pay from $50 a week to $150 a week. • 2026-5 Authorizing a change to the procurement policy to update the micro and small purchase thresholds ADJORN MEETING 7

THE CITY OF NEW SMYRNA BEACH - CITY CLERK'S OFFICE CONSIDER THE ADOPTION OF THE MINUTES FROM THE HOUSING AUTHORITY MEETING HELD ON MONDAY, FEBRUARY 9, 2025. March 9, 2026 Background: The Housing Authority held a regular meeting on Monday, February 9, 2025. The attached minutes are submitted for your review and consideration of adoption. Fiscal Analysis: None Strategic Plan Item: No Staff Report Created By: Kohn Evans Attachments: MINUTES OF THE FEBRUARY 2026 MEETING.pdf 8

MINUTES OF THE REGULAR MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF NEW SMYRNA BEACH, FLORIDA HELD February 9, 2026 The Board meeting of the Board of Commissioners was held Monday, February 9, 2026, at City Hall. At 5:30 p.m. The Chairman called the meeting to order. The roll call was as follows: Chair- Judy Reiker Present Vice Chair- Regis Sloan Present Commissioner- Wilda Bennett Present Commissioner- Michele Davis Present Commissioner-Nelson McDonald Present Also, present Teresa Pope, Executive Director, Sonia Sierra-Torres; Deputy Director. Invocation and Pledge of Allegiance Commissioner McDonald lead the Invocation and Pledge of Allegiance. Approval of the Board Minutes for January 12, 2026 The Board Members present reviewed the minutes of the Board meeting held February 9, 2026 a motion was, made by Commissioner McDonald and seconded by Commissioner Sloan to approve the minutes. All were in favor of the motion. Public Participation None Tenant Account Charge Offs No tenant account charge offs Assets to condemn There were no assets to condemn. Director’s Reports The Executive Director reviewed the following reports with the board: Vacancy Report Property Report HCV Report FSS Report Services Report 9

Financials The Deputy Director reviewed the financials for the Month of December 2025 with the board. New Business The Executive Director discussed the budget with the board: • The conflict of interest of employees renting HA owned units. A discussion was held regarding the resolution that will be brought to the board restricting HA employees from renting HA owned units due to lease violation issues. Old Business The Executive Director discussed the budget with the board: • The budget meeting was scheduled for March 11, 2026 at 3:30 p.m. at Greenlawn Maanor. • The ED spoke of the RFP for the 40 vouchers for Westside Phase II that is in the process of being prepared and reviewed for advertisement. Development Live Oak Updates (now Landings at Live Oak) • The agency will request a task order for the A/E to perform a Scope of Work and independent cost estimate for the renovations of Donnelly homes to use Live Oak FEMA monies on. • The repairs discussed are as follows: o Replace older HVAC Units o Replace all windows o Replace old sewer pipes o Replace older tankless water heaters o Replace all kitchen cabinets o Replace pedestal sinks with vanities in the bathrooms o Paint all buildings adding new outside venire and paint to modernaize the veneer look from US1. o Rehab the remaining 5 units left that need updated o Remove and replace old clotheslines with umbrella clotheslines. o Remove all outside wires and shutters from the buildings o Add picket fences to yards to separate units o Expand the main office ofr more file rooms and a board/briefing room • Locate alternate maintenance shop or build one Section 18 application submitted to Special Application Center of HUD August 6, 2024  It has been changed to a demo application.  Approved on December 8, 2025  Wil schedule a community meeting to discuss future development. o Mediation updates- Mitigation set for the end of January 2026 with settlement negotiations possibly before then. Working with the insurance attorney on this process. Still in process as of this meeting. • Westside Phase II o We were not selected for 2026. Will reapply next year. Using these possible options:  Bonds with sail and 4% LIHTC  9% LIHTC  Local bonds with 4% LIHTC and CBDG-DR funding if there are any available 10

Resolutions 2026-3 Authorizing the change to the Open market and NSBHDC policies to not allow employees to rent units owned by the agency. A motion was made by Commissioner McDonald and seconded by Commissioner Davis. All were in favor. Meeting adjourned _________________________ ________________________________ Secretary, Teresa Pope Chair, Judy Reiker 11

THE CITY OF NEW SMYRNA BEACH - CITY CLERK'S OFFICE EXECUTIVE DIRECTOR TERESA POPE WILL REVIEW THE DIRECTOR'S REPORT. March 9, 2026 Background: Vacancy report Property Report HCV report FSS report Services Report Fiscal Analysis: None Strategic Plan Item: No Staff Report Created By: Kohn Evans Attachments: HMIS quarterly report Jan - march 2026 x.pdf Form - FSS Report FEBRUARY 2026.pdf 12

Homeless Management Information System (HMIS) / Community Resource center (CRC) Monthly Report March 2025 Service Provided CRC Month (March) MONTH TOTAL $ Month (Feb.) MONTH TOTAL $ Month (Jan) MONTH TOTAL $ Quarter $ Unit Cost Remarks Senior Food Bags $ 20 $400 13 $260 $ BAGS $20 Homeless food bags 50 $500 44 $440 $ BAGS $10 Frozen Meat 62 $930 29 $435 $ BAGS $15 2-3 packs of meat Food Stamp Assistance 6 $120 5 $100 $ HOURS $20 Thursdays by appt only, usually 3 appts/day Gift Cards 77 people 253 cards $2540 *church did not give totals 70 ppl 436 cards $3024 ITEMS $10 Our Lady Sea Of Star— they do not always track accurately Bus Passes 5 $20 $ $ $ $ ITEMS $4 Our Lady Sea Of Star --Church gave some gift cards to CRC, 6 were distributed Meals Ready To Eat (MRE) 18 18 $0 $0 ITEMS 0 Received 80 cases from DOH Other / linkage to Resources 16 10 ITEMS 0 Information/Hot Weather Shelter/Clothing/God’s Bathhouse/Disability Solutions/VFCCH/ETC. Homeless IDs: 0 0 0 ITEMS June will be training in HMIS to continue this service Summary Total number of homeless served: 68 62 *(not including meat costs/services in total) Total Number of elderly served: 20 13 *(not including meat costs/services in total) 13

Total number/cost of services provided: $4510 $4159 $4159 *INCLUDING MEAT COSTS/SERVICES Total counts food bags and gift cards separately 14

FSS Participants FSS – Interest in FSS Program (current month) 5 FSS – Attended FSS Orientation (current month) 5 Total FSS Participants 80 Total FSS Participants family member 272 FSS CoP - Pending 0 HCVP w/Escrow 12 HCVP w/Zero Escrow 57 PH w/Escrow 2 PH w/Zero Escrow 8 Enrolled in Trade/College 4 High School Diploma/GED (enrolled) 1 Employed 67 Unemployed 12 Letter of Interest – Mailed Out/Emailed 14 Families that increased their income 2 Families that received Interim Disbursement from OLSS 3 *NEW RULE- HAS BEEN APPROVED BY HUD FEBRUARY 2026 FSS Report Total Program Graduates Pending Graduation Moved into Homeownership 9 0 3 Orientation Assessment CoP Pending Program Graduates Total Signed CoPs 5 5 5 1 5 15

THE CITY OF NEW SMYRNA BEACH - CITY CLERK'S OFFICE NEW BUSINESS DISCUSSION ITEMS March 9, 2026 Background: Maintenance on call changes. Fiscal Analysis: None Strategic Plan Item: No Staff Report Created By: Kohn Evans 16

THE CITY OF NEW SMYRNA BEACH - CITY CLERK'S OFFICE DEVELOPMENT DISCUSSION ITEMS March 9, 2026 Background: Live Oak Updates (now Landings at Live Oak) Reviewed the following capital repairs: Replace older HVAC units Replace all windows Replace old sewer pipes Replace older tankless water heaters Replace all kitchen cabinets Replace pedestal sinks with vanities in the bathrooms Paint all buildings adding new outside venire and paint to modernize the veneer look from US 1. Rehab the remaining 5 units left that need updated Remove and replace old clotheslines with umbrella clotheslines Remove all outside wires and shutters from the buildings Add picket fences to yards to separate units Expand the main office for more file rooms and a board/briefing room Locate alternate maintenance shop or build one Section 18 application submitted to Special Application Center of HUD August 6, 2024 been approved by SAC for demolition December 8, 2025 Mediation updates- settlement discussions still pending. Westside Phase II Westside Phase II is now in a DDA boost area for 2026. The application process has been sent to Florida Housing Finance Corporation (FHFC) for lottery drawing. Not selected for 2025. 2026 Options: Bonds w/sail and 4% LIHTC 17

Geo 9% LIHTC Local bonds w/4% LIHTC and CDBG if there are any Fiscal Analysis: None Strategic Plan Item: No Staff Report Created By: Kohn Evans 18

THE CITY OF NEW SMYRNA BEACH - CITY CLERK'S OFFICE OLD BUSINESS DISCUSSION ITEMS March 9, 2026 Background: Budget meeting for March 11, 2026, at 3:30 Greenlawn Manor Fiscal Analysis: None Strategic Plan Item: No Staff Report Created By: Kohn Evans 19

THE CITY OF NEW SMYRNA BEACH - CITY CLERK'S OFFICE CONSIDER THE ADOPTION OF RESOLUTION NOS. 2026-4 AND 2026-5 March 9, 2026 Background: The resolutions are provided for your review and adoption consideration. 2026-4 Authorizing a change in the personnel policy to increase on call pay from $50 a week to $150 a week. 2026-5 Authorizing a change to the procurement policy to update the micro and small purchase thresholds Fiscal Analysis: none Strategic Plan Item: No Staff Report Created By: Kohn Evans Attachments: RESOLUTION 2026-5 changes to procurement policy.pdf 20

RREESSOOLLUUTTIIOONN NNOO.. 22002266--55 A Resolution of the Housing Authority of the City of New Smyrna Beach (“HANSB”) to Approve changes to the procurement policy increasing micro purchase to $15,000 and the small purchase to $350,000. WHEREAS The Housing Authority of the City of New Smyrna Beach in the regular Meeting held on the 9th day of March 2026 has been considered and approves changes to the procurement policy increasing micro purchase to $15,000 and the small purchase to $350,000. WHEREAS the Executive Director is requesting that the Board of Commissioners approve changes to the procurement policy increasing micro purchase to $15,000 and the small purchase to $350,000. WHEREAS the Board of Commissioners of said Authority find approving changes to the procurement policy increasing micro purchase to $15,000 and the small purchase to $350,000 acceptable. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners of the Housing Authority of the City of New Smyrna Beach ("HANSB") do hereby approve changes to the procurement policy increasing micro purchase to $15,000 and the small purchase to $350,000. . . PASSED, ADOPTED AND APPROVED THIS 9th day of March 2026 __________________________________ _________________________________ TERESA POPE, EXECUTIVE DIRECTOR JUDY REIKER, CHAIR (Seal) 21

THE CITY OF NEW SMYRNA BEACH - CITY CLERK'S OFFICE JANUARY FINACIALS March 9, 2026 Background: January financial report provided for your review and consideration. Fiscal Analysis: None Strategic Plan Item: No Staff Report Created By: Kohn Evans 22