Board of Education Special Meeting

4 Monday, June 30, 2025 Board of Education Special Meeting Champaign Community Unit School District NO. 4, Center for Family & Community Engagement at Mellon 703 S New Street Champaign, IL 5:30 p.m. 1. Call to Order Subject A. Roll Call Meeting Jun 30, 2025 - Board of Education Special Meeting Category 1. Call to Order Type Procedural File Attachments 2. Approval of Agenda Subject A. Approval of Agenda (Items may not be considered in the same order as the agenda) Meeting Jun 30, 2025 - Board of Education Special Meeting Category 2. Approval of Agenda Type File Attachments 3. Public Comment Subject A. Public Comment on Agenda & Non-Agenda Items Meeting Jun 30, 2025 - Board of Education Special Meeting Category 3. Public Comment Type File Attachments 4. Action Agenda: New Business Subject A. Administrative Appointment–Principal of South Side Elementary School: Ken Kleber Meeting Jun 30, 2025 - Board of Education Special Meeting Category 4. Action Agenda: New Business Type File Attachments Brooks, Eliza - Principal @ South Side Elementary 6-30-25.pdf (115 KB) Subject B. Administrative Appointment – RISE Center Program Administrator: Ken Kleber Meeting Jun 30, 2025 - Board of Education Special Meeting Category 4. Action Agenda: New Business Type File Attachments Emroski, Albulena - RISE Program Administrator 6-30-25.pdf (113 KB) Subject C. Administrative Appointment – Director of Transportation: Ken Kleber Meeting Jun 30, 2025 - Board of Education Special Meeting Category 4. Action Agenda: New Business Type File Attachments Loy, Enrique - Director Transporation 6-30-25.pdf (116 KB) Subject D. Approval of Acting Superintendent Appointment Agreement (Daniel Casillas): Tony Bruno Meeting Jun 30, 2025 - Board of Education Special Meeting Category 4. Action Agenda: New Business Type File Attachments Acting Superintendent Appointment Agreement(3420654.1).pdf (37 KB) 5. Consent Agenda: New Business Subject A. Human Resource Changes: Ken Kleber Meeting Jun 30, 2025 - Board of Education Special Meeting Category 5. Consent Agenda: New Business Type TOPIC: Human Resource Changes BACKGROUND INFORMATION: There are a total of eighty-nine (89) human resources changes for Board approval this evening. The specific changes are listed in the attached PDF document. FINANCIAL IMPLICATIONS: Employees are compensated in accordance with the Collective Bargaining Agreements with the Champaign Federation of Teachers (CFT) or Champaign Educational Support Professionals (CESP), or within guidelines previously established by the Board of Education. RECOMMENDATION: It is the administration’s recommendation that the Board of Education approve these human resources changes. The Superintendent is authorized to notify employees of this action. CONTACT PERSON(S): Ken Kleber, Assistant Superintendent of Human Resources File Attachments HR Changes - 6-30-2025.pdf (240 KB) Subject B. Central Volleyball Team to Aurora, Illinois: Orlando Thomas Meeting Jun 30, 2025 - Board of Education Special Meeting Category 5. Consent Agenda: New Business Type TOPIC: Central Volleyball Team to Aurora, Illinois BACKGROUND INFORMATION: The Central High School Volleyball Team is seeking approval to participate in the Metea Valley Invite in Aurora, Illinois, August 29-30, 2025. This tournament is one of the premier tournaments in the state with multiple 4A championship teams participating. In an effort to prepare Central to be competitive in its pursuit of a state championship, participation in a tournament such as this is critical. STAFFING/STAFF DEVELOPMENT NEEDS: Team coach Justin Tomaska and Booster Club volunteers Jess Batey and Amy Bandy will chaperone team members. FINANCIAL IMPLICATIONS: Tournament registration - $300 paid with Central Athletic fees Athletic bus – paid with Central Athletic fees Hotel (all students and adults) - $600 paid with booster funds Lunches (2 days, all students and adults) - $300 paid with booster funds Dinner (1 day, all students and adults) - $150 paid with booster funds Breakfast (1 day, all students and adults) - $100 paid with booster funds ASSESSMENT/EVALUATION: N/A RECOMMENDATION: It is the administration’s recommendation that the Board of Education approve the Central High School Volleyball Team’s participation in the Metea Valley Invite in Aurora, Illinois, August 29-30, 2025. CONTACT PERSON(S): Orlando Thomas, Executive Director of School Supports and Student Assignment File Attachments June3025CE Volleyball to Aurora,ILAttach.pdf (417 KB) Subject C. Central Volleyball Team to Effingham, Illinois: Orlando Thomas Meeting Jun 30, 2025 - Board of Education Special Meeting Category 5. Consent Agenda: New Business Type TOPIC: Central Volleyball Team to Effingham, Illinois BACKGROUND INFORMATION: The Central High School Volleyball Team is seeking approval to participate in the Crossroads Classic Tournament in Effingham, Illinois, September 12-13, 2025. This tournament is one of the premier tournaments in the state. Since games go until 10:30 p.m. Friday and start at 8:00 a.m. Saturday, the 1.5 hour drive back and forth from Champaign would impact players’ competitive abilities; therefore, an overnight stay was deemed necessary. STAFFING/STAFF DEVELOPMENT NEEDS: Team coach Justin Tomaska and Booster Club volunteers Jess Batey and Amy Bandy will chaperone 14 team members. FINANCIAL IMPLICATIONS: Tournament registration - $250 paid with Central Athletic fees Athletic bus – paid with Central Athletic fees Hotel (all students and adults) - $600 paid with booster funds Lunches (2 days, all students and adults) - $300 paid with booster funds Dinner (1 day, all students and adults) - $150 paid with booster funds Breakfast (1 day, all students and adults) - $100 paid with booster funds ASSESSMENT/EVALUATION: N/A RECOMMENDATION: It is the administration’s recommendation that the Board of Education approve the Central High School Volleyball Team’s participation in the Crossroads Classic Tournament in Effingham, Illinois, September 12-13, 2025. CONTACT PERSON(S): Orlando Thomas, Executive Director of School Supports and Student Assignment File Attachments Subject D. FY26 Consolidated District Plan: Dan Casillas Meeting Jun 30, 2025 - Board of Education Special Meeting Category 5. Consent Agenda: New Business Type TOPIC : FY2 6 Consolidated District Plan BACKGROUND INFORMATION: The Consolidated District Plan (CDP) is a district requirement from the Illinois State Board of Education. The CDP allows grantees to answer one set of planning questions to meet requirements of the Federal formula grants; state grants are not included in the CDP. District plans must be submitted to ISBE and approved before any FY26 grant applications for included programs can be approved. Champaign Unit 4 School District participates and is eligible for the following federal grants. Title I, Part A – Improving Basic Programs Title I, School Improvement 1003(a) Title I, Part D- Delinquent Title I, Part D - Neglected Title II, Part A – Preparing, Training, and Recruiting High-Quality Educators Title III – English Language Instruction Education Program IDEA, Part B Flow-Through IDEA, Part B Preschool A team of District administrators, including the following departments: Teaching and Learning, College and Career Readiness, Special Education, Data and Assessment, Multilingual Services, and Family and Community Engagement, reviews and revises the CDP annually. STAFFING/STAFF DEVELOPMENT NEEDS: Staff development needs will be addressed through the individual federal grants, which will be submitted following the submission of the CDP. FINANCIAL IMPLICATIONS: The FY26 federal grant funds are contingent upon submission and approval of the CDP. Each federal grant will be submitted separately once the CDP is submitted to ISBE. ASSESSMENT/EVALUATION: The CDP will be reviewed by ISBE and feedback provided. The District will make changes as needed and resubmit the plan. Individual grants will be monitored at least quarterly to ensure that benchmarks are being met. RECOMMENDATION: It is the administration’s recommendation that the Board of Education a pprove the attached FY26 Consolidated District Plan as presented. CONTACT PERSON(S): Dan Casillas, Acting Superintendent and Executive Director of Facilities and Services Mike Lehr, Executive Director of Teaching and Learning Linda Matkowski, Chief Financial Officer Henry Walker, Assistant Superintendent of Leadership Suzanne Meislahn, Executive Director of Special Education Dr. James Harden, Executive Director of Family and Community Engagement Rhonda Thornton, Executive Director of Data and Accountability Christelle Harding, Director of Professional Development and Library/Media Services Kathryn Kress, Grant and Program Evaluation Manager Jonnell Baskett, Director of PK-5 Teaching and Learning David Reif, Director of 6-12 Teaching and Learning Dr. Cynthia Watson, Director of School Improvement/Principal, EMS Dr. Mykah Jackson, Director of College and Career Readiness Lashonna Harden, Assistant Director of College and Career Readiness Carolynn Bartolotta, Director of Multilingual and World Language Services File Attachments Champaign Unit 4 Consolidated District Plan FY26 6 2025.pdf (1,037 KB) Subject E. Approval of Proposals for Stage Rigging Repairs and Curtains at Jefferson Middle School: Elizabeth Stegmaier Meeting Jun 30, 2025 - Board of Education Special Meeting Category 5. Consent Agenda: New Business Type TOPIC: Approval of Proposals for Stage Rigging Repairs and Curtains at Jefferson Middle School BACKGROUND INFORMATION : Over the last few years, the District has had the stage rigging for curtains and lights inspected, fixed deficiencies, and purchased and installed new stage curtains at several schools. Jefferson’s stage curtain and lighting rigging were inspected at the beginning of the summer. The inspector identified significant issues with the rigging system, citing its poor condition from age and wear, non-compliance with current standards, and safety concerns with the way stage curtains and lights are supported by the building structure. The report is attached. Examples of necessary repair items include: removing a pulley system that is inoperable and not properly attached to the joists, replacing corroded wire ropes and non-standard terminations, replacing curtain hangers with code-compliant hangers and suspension hardware, and installing safety cables on all stage lights. The curtain system is in poor condition, with many curtains torn and fraying and lacking a current fire-retardant coating. Vertigo provided a proposal to fix items that do not comply with industry standards and best practices for overhead rigging. The proposal also includes removing non-functional items to eliminate safety hazards. Vertigo’s proposal is $33,134. North-West Drapery Service submitted a proposal to provide and install new drapery. The fabric weight and sewing will be consistent with the curtain installed at Edison Middle School last year. The quoted fabric is an inherently flame-retardant material that is code-compliant and does not need retreatment of flame retardancy for the life of the curtains. North-West Drapery Service’s proposal is $20,980. Operations & Maintenance staff will remove the existing curtains, the front partition divider, and the overhead track for storage of the divider. This will make way for a front split curtain track for the new front curtain. The rigging repairs by Vertigo will be completed this summer, ahead of the fall semester’s start. North-West Drapery Service will install the curtains in the fall semester, likely during fall break, when students aren’t present. STAFFING/STAFF DEVELOPMENT NEEDS: None. FINANCIAL IMPLICATIONS: Expenses for this project will be paid by proceeds from the Fund 61 County School Facility Tax (1% sales tax). Project costs will be included in the District’s upcoming FY2026 budget. ASSESSMENT/EVALUATION: None. RECOMMENDATION: Administration recommends approval of the proposals from Vertigo for $33,134 and North-West Drapery Service for $20,980. CONTACT PERSON(S): Elizabeth Stegmaier, Director of Capital Projects and Planning ATTACHMENTS: Vertigo Rigging Repairs [1] Proposal North-West Drapery Proposal Vertigo Inspection Results File Attachments Subject F. Approval of Annual Subscription for PowerSchool eFinance Plus Software for FY2025-2026: Linda Matkowski Meeting Jun 30, 2025 - Board of Education Special Meeting Category 5. Consent Agenda: New Business Type TOPIC: Approval of Annual Subscription for PowerSchool eFinance Plus Software for FY2025-2026 BACKGROUND INFORMATION: The District has two “back bone” software systems, one is our Student Information System or “SIS” and the other is our Financial/HR software. The Financial/HR systems are integrated together and are provided by PowerSchool Group LLC. The HR and Financial software (“eFinance Plus”) are managed by the Finance department with additional support from the HR department. This is an annual software subscription model. The software provides the processing and data storage for the District’s payroll and financial records. The annual software cost for the “eFinance Plus” system for HR and Finance areas is $108,907.66. The invoice and services are reviewed and monitored regularly by the District’s Finance department with additional coordination from the HR department. STAFFING/STAFF DEVELOPMENT NEEDS: None FINANCIAL IMPLICATIONS: Annual cost of eFinance Plus software for HR and Finance are expenses of the District and are paid through local revenue resources. ASSESSMENT/EVALUATION: None RECOMMENDATION: Administration recommends approval of the FY2025-2026 Software invoice to PowerSchool Group LLC for the HR and Finance software associated with eFinance Plus in the amount of $108,907.66. CONTACT PERSON(S): Linda Matkowski, CFO File Attachments Q-156028 EFP FY25_26 Invoice.pdf (33 KB) Subject G. Resolution Authorizing Sale or Disposal of District Personal Property: Dan Casillas/Mike Sanderson Meeting Jun 30, 2025 - Board of Education Special Meeting Category 5. Consent Agenda: New Business Type TOPIC: Resolution Authorizing Sale or Disposal of District Personal Property BACKGROUND INFORMATION: The Illinois School Code requires the Board of Education to approve the Disposition of District Personal Property. The District has identified such personal property is no longer needed for District purposes. A board Resolution is required to sell or dispose of District Personal Property. STAFFING/STAFF DEVELOPMENT NEEDS: N/A FINANCIAL IMPLICATIONS: N/A ASSESSMENT/EVALUATION: N/A RECOMMENDATION: The administration recommends that the Board of Education approve the disposal/sale of personal property identified in the resolution. CONTACT PERSON(S): Dan Casillas, Acting Superintendent Mike Sanderson, Director of Purchasing and Inventory File Attachments Disposal RESOLUTION.pdf (81 KB) 6. Board Communications Subject A. Communications from Board Members Meeting Jun 30, 2025 - Board of Education Special Meeting Category 6. Board Communications Type File Attachments 7. Executive Session Subject A. Motion to Move to Executive Session Meeting Jun 30, 2025 - Board of Education Special Meeting Category 7. Executive Session Type A closed session in accordance with the Illinois Open Meeting Act (5 ILCS 120/2c) will be necessary to consider one or more of the following subjects including, but not limited to: 120/2(c)(1) Appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors or specific volunteers of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor or a volunteer of the public body or against legal counsel for the public body to determine its validity. 120/2(c)(2) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 120/2(c)(3) Selection of a person to fill a vacancy in a public office. 120/2(c)(4) Evidence or testimony presented in Open Hearing or in Closed Hearing where specifically authorized by law, to a quasi-adjudicative body, as defined in this Act, provided that the body prepares and makes available for public inspection a written decision setting forth its determinative reasoning. 120/2(c)(5) Purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. 120/2(c)(6) The setting of a price for sale or lease of property owned by the public body. 120/2(c)(8) Security procedures, school building safety and security, and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property. 120/2(c)(9) Student Discipline 120/2(c)(10) The placement of individual students in special education programs and other matters relating to individual students. 120/2(c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 120/2(c)(16) Self-Evaluation, practices and procedures or professional ethics when meeting with a representative of a statewide association of which the public body is a member. 120/2(c)(21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. File Attachments 8. Adjournment Subject A. Motion to adjourn the meeting. Meeting Jun 30, 2025 - Board of Education Special Meeting Category 8. Adjournment Type Action File Attachments