Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida

1 Tuesday, June 25, 2024 Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida 1. Opening Subject 1.01 Call to Order and Pledge of Allegiance in the Board Room of the DeLand Administrative Complex Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Procedural File Attachments 1. Opening Subject 1.02 District Vision Statement and Board Member Comments Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Procedural District Vision Statement: Create life-long learners prepared for an ever-changing global society. File Attachments 1. Opening Subject 1.03 Approval of Minutes Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action, Minutes Preferred Date Jun 25, 2024 Absolute Date Jun 25, 2024 Recommended Action Approval of the Minutes of the June 11, 2024 - Workshop/Work Session and Regular Session. A board member may suggest corrections or additions to the minutes. Any corrections or additions to the minutes must be approved by a board vote. File Attachments 06112024 Workshop Minutes DRAFT.pdf (112 KB) 06112024 Regular Session Minutes DRAFT.pdf (180 KB) Motion & Voting Approval of the Minutes of the June 11, 2024 - Workshop/Work Session and Regular Session. Motion by Ruben Colon, second by Carl Persis. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 2. Agenda Changes and Approval of Agenda Subject 2.01 Agenda Changes Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Procedural The superintendent or any board member may recommend any corrections, additions, or deletions with the agenda for this meeting. File Attachments 2. Agenda Changes and Approval of Agenda Subject 2.02 Approval of Agenda Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action,Procedural Recommended Action The superintendent recommends approval of the agenda. Following any corrections, additions, or deletions, the board will approve the agenda for this meeting. File Attachments Motion & Voting The superintendent recommends approval of the agenda with item 20.01 AdventHealth Agreement removed from this agenda and placed on the next agenda. Motion by Carl Persis, second by Jessica Thompson. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 3. Superintendent's Announcements & Comments Subject 3.01 Announcements by Dr. Carmen J. Balgobin, Superintendent Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Information File Attachments 4. Recognitions Subject 4.01 Recognition - Atlantic Center for the Arts Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Recognition PRESENTED BY: Dr. Carmen J. Balgobin, Superintendent BACKGROUND: Atlantic Center for the Arts (ACA) is one of our Visual Arts partners that provides us with Advanced Program Workshops for our students at the Harris House Gallery and at Atlantic Center for the Arts main campus. They also do outreach support for our teachers and students in our schools. ACA also hosts our current exhibition Volusia Students Select including cash prizes for the students. SUBMITTED BY: Bryce Hammond, Specialist, Fine Arts File Attachments 5. Administrative Appointments Subject 5.01 Administrative Appointments/Transfers Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action Recommended Action The superintendent recommends the approval of the administrative appointment(s). Goals Guardrail 1: High-Quality Staff SUBMITTED BY: Mr. Mark West, Chief Human Resource Officer File Attachments 240625 Principal Appt.pdf (97 KB) 240625 AP Appt.pdf (98 KB) 240625 Principal Transfer.pdf (85 KB) 240625 AP Transfer.pdf (9 KB) Motion & Voting The superintendent recommends the approval of the administrative appointment. •Julian Doster, Principal, Pine Ridge High Motion by Ruben Colon, second by Carl Persis. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson The superintendent recommends the approval of the administrative appointment. •Melissa Fratus, Principal, Sunrise Elementary Motion by Jamie Haynes, second by Ruben Colon. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson The superintendent recommends the approval of the administrative appointment. •Dr. Leslie-Ann Amaro, Assistant Principal, Galaxy Middle Motion by Ruben Colon, second by Jessica Thompson. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson The superintendent recommends the approval of the administrative appointment. •Jennifer Mills, Assistant Principal, Cambell Middle Motion by Jessica Thompson, second by Carl Persis. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 6. Public Participation Concerning Items on the Consent Agenda Subject 6.01 Public Participation Concerning Items on the Consent Agenda Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Procedural This public participation portion of the agenda allows a member of the public up to three minutes to speak regarding items on the Consent Agenda for which approval by the board has been requested. In order to address the board it is necessary to fill out a public participation card and return it to Community Information Services personnel at the meeting site prior to the beginning of this participation period. Please find attached School Board Policy 801 - Public Participation in School Board Meetings. File Attachments Policy 801 - Public Participation in School Board Meetings.pdf (95 KB) 7. Removal of Items from Consent Agenda/Approval of Consent Agenda Subject 7.01 Removal of Items from the Consent Agenda Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Procedural A board member may remove an item under the consent agenda for more information or for board discussion. Any item removed from the consent agenda will be voted on separately. File Attachments 7. Removal of Items from Consent Agenda/Approval of Consent Agenda Subject 7.02 Approval of the Consent Agenda Items Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action (Consent) Recommended Action The superintendent recommends approval of all items in the consent agenda. Following any recommended corrections, additions or deletions, the board will approve the contents of the consent agenda items for this meeting. File Attachments Motion & Voting The superintendent recommends approval of all items in the consent agenda. Motion by Carl Persis, second by Ruben Colon. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 7. Removal of Items from Consent Agenda/Approval of Consent Agenda Subject 7.03 Board Member Comments on the Approved Consent Agenda Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Discussion Board members may comment about items in the approved Consent Agenda. File Attachments 8. Items Removed from Consent Subject 8.01 Discussion and Approval of Items Removed from the Consent Agenda Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action, Discussion As previously noted, a board member may remove an item from the consent agenda for more information or discussion and that item will receive a separate vote. File Attachments 9. Consent-Community Information Services Subject 9.01 Partnership Agreement with Daytona Tortugas Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action (Consent) Preferred Date Jun 25, 2024 Absolute Date Jun 25, 2024 Recommended Action The superintendent recommends approval of the partnership agreement between the School Board of Volusia County and the Daytona Tortugas. Goals Guardrail 4: Communication & Community Engagement PRESENTED BY: Greg Turchetta, Public Information Officer, Community Information Services BACKGROUND: The Daytona Tortugas have been in a formal partnership with the school board since 2018. The partnership has been successful in achieving agreed-upon projects and goals. The new partnership agreement will extend this collaboration another three years to 2027. SUBMITTED BY: Denise Ribeiro, Specialist, Community Information Services File Attachments VCS_TORTUGAS REV.pdf (120 KB) Motion & Voting The superintendent recommends approval of all items in the consent agenda. Motion by Carl Persis, second by Ruben Colon. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 9. Consent-Community Information Services Subject 9.02 Partnership Agreement with Peabody Auditorium Foundation Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action (Consent) Preferred Date Jun 25, 2024 Absolute Date Jun 25, 2024 Recommended Action The superintendent recommends approval of the partnership agreement between the School Board of Volusia County and the Peabody Auditorium Foundation. PRESENTED BY: Greg Turchetta, Public Information Officer, Community Information Services BACKGROUND: The Peabody Auditorium Foundation has invited Volusia County Schools to participate in the Youth + Art =Success! During this yearlong program, elementary, middle, and high schools will be chosen for both in-school and in-person theatrical shows. In addition, each high school will be eligible for one scholarship going to a student pursuing a Cultural Arts Education. This is an annual program for Volusia County Schools presented and funded by the Peabody Auditorium Foundation. SUBMITTED BY: Denise Ribeiro, Specialist, Community Information Services File Attachments 2024-2025 Agreement Between PAF-VCS.pdf (109 KB) Motion & Voting The superintendent recommends approval of all items in the consent agenda. Motion by Carl Persis, second by Ruben Colon. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 10. Consent-Curriculum and School Improvement Services Subject 10.01 Charter School Amendment Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action (Consent) Preferred Date Jun 25, 2024 Absolute Date Jun 25, 2024 Fiscal Impact No Budgeted No Recommended Action The superintendent recommends approval for Reading Edge Academy and Samsula Academy to consolidate into Reading Charter effective July 1, 2024. Goals Guardrail 3: Resources & Operational Processes PRESENTED BY: Tom Allard, Specialist, Choice & Charter BACKGROUND: Reading Edge Academy and Samsula Academy are to consolidate into a new charter named "Reading Charter" starting on July 1, 2024. Their contract will expire June 30, 2026. This charter will serve in grades K-8 with a virtual program with the school for grades 6 through 8 and the maximum of 20 students. SUBMITTED BY: Nicole Yates, Analyst, Choice File Attachments Charter Amendment REA Inc.pdf (1,958 KB) Motion & Voting The superintendent recommends approval of all items in the consent agenda. Motion by Carl Persis, second by Ruben Colon. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 10. Consent-Curriculum and School Improvement Services Subject 10.02 Expenditure Request for Replacement Computers for Digital Video Technology Classrooms Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action (Consent) Preferred Date Jun 25, 2024 Absolute Date Jun 25, 2024 Fiscal Impact Yes Dollar Amount $342,825.00 Budgeted Yes Budget Source Cap Grant Recommended Action The superintendnet recommends approval for the purchase of computers to upgrade the Digital Video Technology labs. Goals Guardrail 2: Safe & Supportive Environment Goal: High-Quality Instruction PRESENTED BY: Dr. Kristin Pierce, Coordinator, Career Technology Education, Teaching Leading and Learning BACKGROUND: Cap Grant funds will be utilized to upgrade and improve the Video Technology Labs. This will help meet industry standards and ensure accurate and reliable equipment. It is essential to upgrade labs to help students learn and practice on current equipment for success. Our current equipment will not run updated software. Mainland, New Smyrna Beach, Seabreeze, Spruce Creek and University High School SUBMITTED BY: Tara Gardner, Specialist, Career Technology Education, Teaching Leading and Learning File Attachments 2024_05_29_11_02_58.pdf (2,413 KB) Motion & Voting The superintendent recommends approval of all items in the consent agenda. Motion by Carl Persis, second by Ruben Colon. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 10. Consent-Curriculum and School Improvement Services Subject 10.03 New York City, New York - Cathedral of St. John the Divine Performance - Broadway Workshop - University High School Choir - March 26-29, 2025 Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action (Consent) Preferred Date Jun 25, 2024 Absolute Date Jun 25, 2024 Fiscal Impact No Recommended Action The superintendent recommends approval for 100 students to travel to New York City, New York from March 26-29, 2025 to perform at the Cathedral of St. John the Divine and participate in a Broadway workshop. Goals Goal: High-Quality Instruction BACKGROUND: University High School will perform at the Cathedral of St. John the Divine and participate in a Broadway workshop to enhance their musical skills. SUBMITTED BY: Mr. Lawrence Beal, Specialist, Special Programs File Attachments New York City, New York - Cathedral of St. John the Divine Performance - Broadway Workshop - University High School Choir - March 26-29, 2025.pdf (2,576 KB) Motion & Voting The superintendent recommends approval of all items in the consent agenda. Motion by Carl Persis, second by Ruben Colon. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 10. Consent-Curriculum and School Improvement Services Subject 10.04 Purchase of Dual Enrollment Instructional Materials for 2024-2025 Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action (Consent) Preferred Date Jun 25, 2024 Absolute Date Jun 25, 2024 Fiscal Impact Yes Dollar Amount $350,000.00 Budgeted Yes Budget Source General Fund/State FEFP Recommended Action The superintendent recommends approval to purchase Dual Enrollment instructional materials for the 2024-2025 school year. Goals Goal: High-Quality Instruction PRESENTED BY: Dr. Desiree Rybinski BACKGROUND: The purpose of this request is to secure approval to purchase Dual Enrollment instructional materials for the school year 2024-2025 from the following vendors: Daytona State Bookstore, Florida School Book Depository, MacMillan, Goodheart & Wilcox, Bedford, Freeman, & Worth, Savvas, University of Florida Bookstore, Follett, Superior Text. These instructional materials are checked out by students and returned following course completion. Consumable materials and access codes are a one time use. Final costs for instructional materials will be based on student enrollment. SUBMITTED BY: Dr. Desiree Rybinski, Coordinator for Instructional Materials & Media Services File Attachments Dual Enrollment Expense Report 2023-24.pdf (36 KB) Motion & Voting The superintendent recommends approval of all items in the consent agenda. Motion by Carl Persis, second by Ruben Colon. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 11. Consent-Federal Programs/Grants Development Services Subject 11.01 Nita M. Lowey 21st Century Community Learning Centers Program - Manatee Cove Elementary School Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action (Consent), Procedural Preferred Date Jun 25, 2024 Absolute Date Jun 25, 2024 Dollar Amount $436,500.00 Budget Source The recurring entitlement funds supporting this agreement are federal funds authorized by Sections 3111 and 3114(a) of the Elementary and Secondary Education Act of 1965 (ESEA) as amended through P.L. 114-95. enacted December 10, 2015: Every Student Suceeds Act (ESSA)., Recommended Action The superintendent recommends approval to submit a Florida Department of Education grant amendment for Nita M. Lowey 21st Century Community Learning Centers Program - Manatee Cove Elementary School for the 2024-2025 school year for additional special project fund and to authorize budgetary changes. Goals Guardrail 1: High-Quality Staff Guardrail 2: Safe & Supportive Environment Guardrail 3: Resources & Operational Processes Guardrail 4: Communication & Community Engagement BACKGROUND: Nita M. Lowey 21st Century Community Learning Centers- Statewide SY24-25. To provide opportunities for academic enrichment, including tutorial services to help students, particularly students who attend low-performing schools, to meet the challenging State academic standards. SUBMITTED BY: Leticia Roman, Director, Federal Programs and Grants File Attachments MemorandumCVM.SchoolBoard.21st.CCLC.SY24-25Statewide.ManateeCoveES.AsofJune3.2024.pdf (101 KB) Consent Agenda.21stCCLC.Statewide.SY24-25.AsJune3.2024.Final (1).pdf (142 KB) 21stCCLC.ManateeCove.SY24.25.GrantApplicationPacket.SchoolBoard.pdf (1,307 KB) 2024-25_Assurance_of_Providing_Equitable_Services_for_Private_Schools.Final.pdf (226 KB) Motion & Voting The superintendent recommends approval of all items in the consent agenda. Motion by Carl Persis, second by Ruben Colon. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 11. Consent-Federal Programs/Grants Development Services Subject 11.02 Pathways to Career Opportunities SY 24-25 Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action (Consent) Preferred Date Jun 25, 2024 Absolute Date Jun 25, 2024 Fiscal Impact No Dollar Amount $416,837.00 Budgeted No Budget Source The funds for this grant are appropriated in House Bill 5001, General Appropriations Act (GAA) (Appropriation Number 121 - Aid to Local Governments - Grants and Aids) to establish new, operate existing, or expand existing registered apprenticeship or pre-apprenticeship programs. Recommended Action The superintendent recommends approval of the Pathways to Careers Opportunities Grant for the 2024-2025 school year. BACKGROUND: The Pathways to Career Opportunities Grant have been designated for a welding pre-apprenticeship program (skilled workforce and economic development). SUBMITTED BY: Leticia Roman, Director, Federal Programs and Grant Development File Attachments Memorandum Pathways to career opptys.pdf (100 KB) Consent Agenda Pathways to career opptys.pdf (193 KB) Pathways to career opptys Project Application.pdf (87 KB) 24-25 Pathways to career opptys.pdf (16,310 KB) Motion & Voting The superintendent recommends approval of all items in the consent agenda. Motion by Carl Persis, second by Ruben Colon. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 11. Consent-Federal Programs/Grants Development Services Subject 11.03 Pre-Employment Transition Services (Pre-ETS) Grant - New Funding Opportunity Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action (Consent) Preferred Date Jun 25, 2024 Absolute Date Jun 25, 2024 Fiscal Impact No Dollar Amount $712,286.50 Budgeted No Budget Source The Workforce Innovation and Opportunity Act (WIOA) was signed into law on July 22, 2014, and it amends the Rehabilitation Act of 1973. WIOA requires Division of Vocational Rehabilitation (DVR) to make Pre-Employment Transition Services (Pre-ETS) available to all students with disabilities who need transition services. Recommended Action The superintendent recommends approval of the Florida Department of Education Pre-Employment Transition Services (Pre-ETS) Grant for school year 2024-25. BACKGROUND: The Pre-Employment Transition Services (Pre-ETS) Grant for SY 2024-2025 funds have been allocated to provide Work Based Learning Experiences, Work Readiness Training, Self-Advocacy, Postsecondary Educational Counseling, and Job Exploration Counseling to qualifying Exceptional Student Education (ESE) students. SUBMITTED BY: Leticia Roman, Director, Federal Programs and Grant Development File Attachments Memorandum Pre-ETS Grant.pdf (98 KB) Consent Pre-ETS Grant.pdf (145 KB) Contract Pre-ETS Grant.pdf (68 KB) Contract 2 Pre-ETS Grant.pdf (138 KB) Pre-Employment Pre-ETS Grant.pdf (298 KB) Motion & Voting The superintendent recommends approval of all items in the consent agenda. Motion by Carl Persis, second by Ruben Colon. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 12. Consent-Financial Services Subject 12.01 Approval to Advertise Proposed Tentative Budget and Millage Rates for 2024-25 School Year Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action (Consent) Preferred Date Jun 25, 2024 Recommended Action The superintendent recommends approval to advertise the proposed tentative budget and millage rates for the 2024-25 School Year, for the purpose of advertisement in compliance with Florida Statute 1011.03. Goals Guardrail 3: Resources & Operational Processes PRESENTED BY: Mr. Todd Seis, Chief Financial Officer SUBMITTED BY: Ms. Dolly Viderman, Business Operations Analyst File Attachments Approval to Advertise D20240625.5.pdf (528 KB) Motion & Voting The superintendent recommends approval of all items in the consent agenda. Motion by Carl Persis, second by Ruben Colon. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 12. Consent-Financial Services Subject 12.02 Asset Retirement Report through May 31, 2024 Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action (Consent) Recommended Action The superintendent recommends approval of the Capitalized Asset Retirement and Disposal Report through May 31, 2024. Goals Guardrail 3: Resources & Operational Processes PRESENTED BY: Mr. Todd Seis, Chief Financial Officer SUBMITTED BY: Ms. Kimberly Cruz, Specialist, Inventory File Attachments May FY24 Capitalized Asset Retirement Report.pdf (275 KB) Motion & Voting The superintendent recommends approval of all items in the consent agenda. Motion by Carl Persis, second by Ruben Colon. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 12. Consent-Financial Services Subject 12.03 Authorize Expenditures from July 1, 2024 until Adoption of Tentative 2024-25 Budget Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action (Consent) Recommended Action The superintendent recommends approval for the board to authorize expenditures necessary for the approved school programs for the district until adoption of the tentative budget, in accordance with Florida Statute 1011.08. Goals Guardrail 3: Resources & Operational Processes PRESENTED BY: Mr. Todd Seis, Chief Financial Officer SUBMITTED BY: Ms. Dolly Viderman, Business Operations Analyst File Attachments Motion & Voting The superintendent recommends approval of all items in the consent agenda. Motion by Carl Persis, second by Ruben Colon. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 13. Consent-Financial Services-Procurement Subject 13.01 Contract Renewal MSA-20-015LD between VCS and Achieve3000, Inc. Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action (Consent) Preferred Date Jun 25, 2024 Absolute Date Jun 25, 2024 Fiscal Impact Yes Dollar Amount $381,207.48 Budgeted Yes Budget Source General Fund - Project # 12580 - Reading Instruction Recommended Action The superintendent recommends approval of the renewal of MSA-20-015LD between Volusia County Schools and Achieve3000, Inc. BACKGROUND: This contract renewal will be utilized by the district for grades 6-12 for tier 2 and tier 3 students who are in intensive reading. Through leveled, non-fiction content tailored to individual student ability levels Achieve3000 focuses on building phonemic awareness, phonics, fluency, reading comprehension, vocabulary, and writing skills. The program provides content for students across a range of ability levels, including typically developing readers, struggling readers, and English language learners. Content is adapted to an individual student’s skill level following an initial ability assessment and is updated according to subsequent progress monitoring assessments. The online dashboard provides usage and progress monitoring data to teachers to track student progress with building the targeted skills. Teachers teach both whole group and small group lessons to students that are skills driven and based on the needs of the students in their classrooms. Achieve 3000 has strong evidence of efficacy for secondary students, with an effect size of +0.29. TERM: July 1, 2024 through June 30, 2025 (4th of five one-year renewal options; one one-year renewal option remains). The original MSA was approved by the School Board on June 9, 2020. SUPPLIER: McGraw Hill LLC dba Achieve3000, Inc., Columbus, OH REQUESTED BY: Heather Norris, Coordinator, ELA (K-12), Teaching Leading and Learning SUBMITTED BY: Ms. Enid Kunce, Director of Procurement File Attachments 06-25-2024 BOARD MSA-20-015LD Renewal.pdf (5,303 KB) Motion & Voting The superintendent recommends approval of all items in the consent agenda. Motion by Carl Persis, second by Ruben Colon. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 13. Consent-Financial Services-Procurement Subject 13.02 Renewal of Piggyback Contract R191902 for ProCore Software with Carahsoft Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action (Consent) Fiscal Impact Yes Dollar Amount $212,979.42 Budgeted Yes Budget Source Capital Outlay Fund: Project - 47838 Recommended Action The superintendent recommends approval of the renewal of Piggyback Contract R191902 for ProCore Software with Carahsoft. BACKGROUND: The proposed expenditure request is to renew the Procore Project Management software subscription to support the Facilities Planning and Construction Department. The software is utilized to manage their ongoing construction projects to ensure the projects stay within budget and on track with their milestones. TERM: Original Contract Term: May 1, 2020 through April 30, 2023 with two (2) 1-year renewal options. Piggyback Term: June 9, 2021 through April 30, 2025 (this is the l ast available renewal term) License Term: June 30, 2024 through June 29, 2025 SUPPLIER: Carahsoft, Reston, VA REQUESTED BY: Mr. Ronald Young, Director, Planning and Construction SUBMITTED BY: Ms. Enid Kunce, Director of Procurement File Attachments 06-25-2024 Procore Expenditure Request.pdf (9,584 KB) Motion & Voting The superintendent recommends approval of all items in the consent agenda. Motion by Carl Persis, second by Ruben Colon. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 13. Consent-Financial Services-Procurement Subject 13.03 Contract # DN-2024-9009 for 5-Year Equity Lease with Apple Inc. for MacBook Airs and Letter of Guarantee from Second Life Mac for buyback of MacBooks Airs Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action (Consent) Preferred Date Jun 25, 2024 Absolute Date Jul 23, 2024 Fiscal Impact Yes Dollar Amount $351,600.00 Budgeted Yes Budget Source General Fund - Project # 01750 - ECF Reimbursements Recommended Action The superintendent recommends approval of the 5-year Apple Equity Lease for MacBook Airs and Letter of Guarantee from Second Life Mac for buyback of MacBooks Airs. PRESENTED BY: Dr. Matt Kuhn, Chief Technology Officer BACKGROUND: ITS requested this lease for 400 replacement devices for new and returning staff with computers over five years old. These computers continue limited choice for staff between a Windows PC or MacBook. These MacBook Airs are a significant upgrade to an Apple M2 processor chip. The M2 is a high-performance processing chip that provides our teachers with a significant increase in computing capabilities. These computers will be prioritized to CTE teachers and K-2 teachers since they manage class sets of student iPads. In order to upgrade to the M2 chip, this is a two-payment lease that requires the district to fund the first payment only. This is two-part agreement where VCS would pay the first payment of $699 per computer, $ 279,600 total. Then when we retire the devices at the end of the five year lease, we agree to sell the computers to Second Life Mac (our current iPad surplus buyer) for $180 each, or $20 each if damaged. We will use that money to pass through to Apple to pay the final lease payment ($72,000) at the end of the five year lease. TERM: July 1, 2024 through July 1, 2029 SUPPLIERS: Apple, Inc. (Calabasas, CA) Second Life Mac (Skokie, IL) REQUESTED BY: Dr. Matt Kuhn, Chief Technology Officer SUBMITTED BY: Enid Kunce, Director of Procurement File Attachments Apple & Second Life Mac Board Packet.pdf (1,151 KB) Motion & Voting The superintendent recommends approval of all items in the consent agenda. Motion by Carl Persis, second by Ruben Colon. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 13. Consent-Financial Services-Procurement Subject 13.04 Agreement CSA-2024-3004 Behavior Supports Consultant (Totem PD) Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action (Consent) Preferred Date Jun 11, 2024 Absolute Date Jun 25, 2024 Fiscal Impact Yes Dollar Amount $54,610.00 Budgeted Yes Budget Source General Funds - Project # 01400 Behavior Services Recommended Action The superintendent recommends approval of CSA-2024-3004 Behavior Supports Consultant (Totem PD). BACKGROUND: This contract will be utilized by the ESE Department to provide online principal consultation, on-site visits on case consultation or administrative support, ADA Compliance Officer and Behavior Consultant Check-ins/Coordination, and ongoing Zoom ESE Case Consultations. Under the Americans with Disabilities Act between the United States of America and Volusia County School Board USAO #2017v02323 DJ # 204-17M-472. TERM: 7/1/2024 through 8/31/2026 SUPPLIER: Totem PD - Herber City, UT REQUESTED BY: Mr. Kevin Pendley, General Counsel Dr. Tamara Baker-Drayton, Executive Director, Secondary Schools, Teaching, Leading, & Learning SUBMITTED BY: Ms. Enid Kunce, Director of Procurement File Attachments 6.25.24 Board CSA-2024-3004 Totem PD (2).pdf (3,789 KB) Motion & Voting The superintendent recommends approval of all items in the consent agenda. Motion by Carl Persis, second by Ruben Colon. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 13. Consent-Financial Services-Procurement Subject 13.05 Agreement CSA-2024-3011 Computer Science Expenditures with CodeHS, Inc. Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action (Consent) Preferred Date Jun 25, 2024 Absolute Date Jun 25, 2024 Fiscal Impact Yes Dollar Amount $200,000.00 Budgeted Yes Budget Source General Funds - Project # 18540 - Computer Science Certification Recommended Action The superintendent recommends approval of Agreement CSA-2024-3011 with CodeHS, Inc. for Computer Science Expenditures. BACKGROUND: The purpose of this Contracted Services Agreement (CSA) is for teachers to participate in coding training activities and to gain related understanding for the K-12 Computer Science Exam. TERM: 6/26/2024 through 6/25/2026; two year base term with one, two-year renewal option. SUPPLIER: CodeHS, Inc., Chicago, IL REQUESTED BY: Ms. Leticia Roman, Director of Title I and Grants SUBMITTED BY: Ms. Enid Kunce, Director of Procurement File Attachments 6.25.24 Board Computer Science Expenditures.pdf (651 KB) Motion & Voting The superintendent recommends approval of all items in the consent agenda. Motion by Carl Persis, second by Ruben Colon. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 13. Consent-Financial Services-Procurement Subject 13.06 Piggyback Contract PB-2024-4001 to RFP# R-TC-18004 for Educational Classroom Miscellaneous Support Furniture and Related Products and Services Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action (Consent) Preferred Date Jun 25, 2024 Absolute Date Jun 25, 2024 Fiscal Impact Yes Budgeted No Budget Source Capital, FF&E, and General Funds Recommended Action The superintendent recommends approval of the piggyback contract PB-2024-4001 with OMNIA - Prince William County Public Schools RFP# R-TC-18004 for educational classroom, miscellaneous support furniture, and related products and services. BACKGROUND: The proposed piggyback was solicited by OMNIA on behalf of Prince William County Public Schools, and will be utilized District wide as a means to purchase quick-ship classroom desks, chairs, support furniture and services on an as-needed basis to ensure timely replacement of existin g furniture within our schools. TERM: OMNIA Contract Term: November 1, 2017 through December 31, 2024 with one (1) additional two (2) year renewal period remaining. VSC Contract Term: June 26, 2024 - December 31, 2024. SUPPLIER: Virco, Inc. - Torrance, CA REQUESTED BY: Ms. Enid Kunce, Director of Procurement SUBMITTED BY: Ms. Enid Kunce, Director of Procurement File Attachments BD Docs PB-2024-4001LL- Virco.pdf (41,969 KB) Motion & Voting The superintendent recommends approval of all items in the consent agenda. Motion by Carl Persis, second by Ruben Colon. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 13. Consent-Financial Services-Procurement Subject 13.07 Piggyback 032521-ORA O'Reilly Auto Parts (Sourcewell) Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action (Consent) Preferred Date Jun 11, 2024 Absolute Date Jun 25, 2024 Fiscal Impact Yes Budgeted Yes Budget Source Local Capital Improvement: Project #69800 - Furniture, Fixtures, Equipment, Vehicles Recommended Action The superintendent recommends approval of new Piggyback 032521-ORA O'Reilly Auto Parts (Sourcewell). BACKGROUND: The district is requesting to piggyback on this contract with Sourcewell. It will be utilized by the Student Transportation Services Department to maintain Heavy Duty Trucks and Equipment Parts and Accessories on an as-needed basis. Fiscal impact: As needed, as budgeted TERM: Original Term: 5/27/2021 - 5/19/2025; may be renewed up to one additional one-year period. VCS Term: 6/12/2024 - 5/19/2025 or until all renewals are exhausted. SUPPLIER: O'Reilly Auto Parts REQUESTED BY: Dr. Andrew Olson, Director of Student Transportation Services SUBMITTED BY: Ms. Enid Kunce, Director of Purchasing File Attachments 6.25.24 PB 032521-ORA O'Reilly Auto Parts..pdf (5,674 KB) Motion & Voting The superintendent recommends approval of all items in the consent agenda. Motion by Carl Persis, second by Ruben Colon. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 13. Consent-Financial Services-Procurement Subject 13.08 Piggyback Florida Department of Management Services 15111510-19-01 Liquefied Petroleum (LP) Gas from Suburban Propane (CSA-24-018JD) Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action (Consent) Preferred Date Jun 11, 2024 Absolute Date Jun 25, 2024 Fiscal Impact Yes Dollar Amount $15,000.00 Budgeted Yes Budget Source Construction/Renovation Project Funds or General Funds - Default Project 00000: Maintenance & Operations Recommended Action The superintendent recommends approval to piggyback on the Florida Department of Management Services contract #15111510-19-01 Liquefied Petroleum (LP) Gas with Suburban Propane, L.P. (CSA-24-018JD). BACKGROUND: This contract will be utilized by the Facilities Maintenance and Operations Department for the purchase and delivery of liquefied petroleum gas (Hattiesburg Average plus markup), tank rental, installation, and maintenance (for rented tanks only). Vendor shall be responsible for maintaining adequate supply of Liquefied Petroleum (LP) Gas in storage tanks to ensure the continuance of service to all applicable Volusia County School locations. This state contract includes markups for bobtail deliveries (4,500 gallons or less) and transport deliveries (more than 4,500 gallons) and for orders less than 50 gallons or for same-day delivery services (not to exceed $35). TERM: Original term: 10/30/2019 - 10/29/2022; Renewal term: 10/30/2022 - 10/29/2025 (this is the first and only renewal period) VCS Contract Term: 06/26/2024 - 10/29/2025 SUPPLIER: Suburban Propane, L.P. ( Kissimmee, FL) REQUESTED BY: Mr. Rodney Smith, Director of Maintenance & Operations SUBMITTED BY: Ms. Enid Kunce, Director of Procurement File Attachments 6.25.24 Liquefied Petroleum Gas.pdf (4,666 KB) Motion & Voting The superintendent recommends approval of all items in the consent agenda. Motion by Carl Persis, second by Ruben Colon. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 13. Consent-Financial Services-Procurement Subject 13.09 Piggyback Contract RFP 2022-AA for Generator Maintenance Services (ACF Standby Systems, LLC) Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action (Consent) Preferred Date Jun 25, 2024 Absolute Date Jun 25, 2024 Fiscal Impact Yes Dollar Amount $150,000.00 Budgeted Yes Budget Source General Funds - Project 00000 Maintenance & Operations Default Recommended Action The superintendent recommends approval of the piggyback contract RFP 2022-AA for Generator Maintenance Systems with ACF Standby Systems, LLC. BACKGROUND: The proposed piggyback contract with Columbia County, FL for ACF Standby Systems, LLC, is intended to support the Facilities Maintenance Department with preventative maintenance, repairs, inspections, and emergency servicing of generators throughout the district on an as needed, as budgeted basis. Charge Account String line: 1100.7900.5355.323.8360.00000 TERM: Original Contract Term: 10/1/2022 through 9/30/2025 ; this agreement can be renewed for two (2) successive one (1) year terms. VSC Contract Term: 6/26/2024 through 9/30/2025 SUPPLIER: ACF Standby Systems, LLC, Jacksonville, FL REQUESTED BY: Mr. Rodney Smith, Director of Maintenance & Operations SUBMITTED BY: Ms. Enid Kunce, Director of Procurement File Attachments 6.25.24 Board Generator Maintenance.pdf (22,157 KB) Motion & Voting The superintendent recommends approval of all items in the consent agenda. Motion by Carl Persis, second by Ruben Colon. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 13. Consent-Financial Services-Procurement Subject 13.10 Renewal and Amended School Resource Officer (SRO) Agreement with the City of New Smyrna Beach for Middle School Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action (Consent) Preferred Date Jun 25, 2024 Absolute Date Jun 25, 2024 Fiscal Impact Yes Dollar Amount $38,835.36 Budgeted Yes Budget Source Safe Schools Allocation - Project 10860 and FTE Distributions Recommended Action The superintendent recommends approval of the renewal and amended School Resource Officer (SRO) Agreement with the City of New Smyrna Beach for New Smyrna Beach Middle School. BACKGROUND: The purpose of this Agreement is to comply with legislation (SB 7026and SB 7030), mandating armed safe-school officers at district schools; to foster better relations between students and law enforcement personnel; to deter crime on or about school premises by the presence of a law enforcement officer; to enforce local, state, and federal laws, and to have a School Resource Officer available for presentations to the students, faculty, and parents concerning law enforcement and various subjects related to the law. The School Resource Officer will at all times maintain a highly visible uniformed presence while on duty school sites. The City of New Smyrna Beach agrees to provide a School Officer from the City of New Smyrna Beach Police Department. The term of the Agreement is five (5) years total with one (1) base year and four (4) one (1) year renewal options starting July 01, 2024. The district will pay 50% of the cost for one (1) officer, with the remaining 50% paid by the City of New Smyrna Beach. The School Resource Officer will be assigned to New Smyrna Beach Middle School and will support ongoing efforts for a safe school environment. TERM: July 01, 2024 through June 30, 2025 (year 2 of 5, with three renewal periods remaining). SUPPLIER: City of New Smyrna Beach (New Smyrna Beach Police Department) REQUESTED BY: Ms. Patricia Corr, Chief Operating Officer SUBMITTED BY: Ms. Enid Kunce, Director of Procurement File Attachments 6-25-2024 Board NSB-MS SRO Renewal.pdf (14,682 KB) Motion & Voting The superintendent recommends approval of all items in the consent agenda. Motion by Carl Persis, second by Ruben Colon. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 13. Consent-Financial Services-Procurement Subject 13.11 Renewal of Contract No. CSA-23-002LS with Behavior Change Artists, Inc. Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action (Consent) Preferred Date Jun 25, 2024 Absolute Date Jun 25, 2024 Fiscal Impact Yes Dollar Amount $3,034,241.04 Budgeted Yes Budget Source Federal Programs - Project # 77250 IDEA K-12 Grant Recommended Action The superintendent recommends approval of the renewal of Contract No. CSA-23-002LS with Behavior Change Artists, Inc. BACKGROUND: The purpose of this agreement is to contract with Behavioral Change Artist to provide the District with services which support existing instructional and behavior programs as defined by District policy and for students with disabilities. Total spend for FY24 was the same amount as is proposed for FY25. TERM: 7/1/2024 through 6/30/2025. This is the first of three, one year optional renewal periods. The board originally approved this agreement 6/28/2022. SUPPLIER: Behavioral Change Artists, Inc. REQUESTED BY: Ms. Jacquese Copeland, Executive Director, Exceptional Student Education SUBMITTED BY: Ms. Enid Kunce, Director of Procurement File Attachments 6.25.24 Renewal CSA-23-002LS BCA Rev..pdf (10,452 KB) Motion & Voting The superintendent recommends approval of all items in the consent agenda. Motion by Carl Persis, second by Ruben Colon. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 13. Consent-Financial Services-Procurement Subject 13.12 Renewal of Contract No. CSA-24-001CD Preventative Maintenance & Inspections with Boulevard Tire Center Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action (Consent) Preferred Date Jun 25, 2024 Absolute Date Jun 25, 2024 Fiscal Impact Yes Dollar Amount $35,000.00 Budgeted Yes Budget Source General Funds - Project: 00000 Default Transportation Recommended Action The superintendent recommends approval of the renewal of Contract No. CSA-24-001CD Preventative Maintenance & Inspections with Boulevard Tire Center. BACKGROUND: This contract renewal will provide Preventative Maintenance (Oil Change/Inspection) Services on an as needed basis for the BOARD fleet vehicles under 9,000 lbs. gross vehicle weight rating (GVWR). All work shall be done to OEM level quality in workmanship and material. This is an indefinite quantity agreement with no guaranteed volume. T ransportation default project charge account: 1100.8100.5355.323.8520.00000. TERM: Renewal term: 6/26/2024 through 6/25/2025 (1st of 3 one-year renewal options; two renewals remain) SUPPLIER: Earl W. Colvard, Inc. d/b/a Boulevard Tire Center, DeLand, FL REQUESTED BY: Dr. Andrew Olson, Director of Student Transportation Services SUBMITTED BY: Dr. Enid Kunce, Director of Procurement File Attachments 6.25.24 Board CSA-24-001CD Renewal.pdf (974 KB) Motion & Voting The superintendent recommends approval of all items in the consent agenda. Motion by Carl Persis, second by Ruben Colon. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 13. Consent-Financial Services-Procurement Subject 13.13 Renewal of Contract No. RFP ESE-23-001JD for ESE Services Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action (Consent) Preferred Date Jun 25, 2024 Absolute Date Jun 25, 2024 Fiscal Impact Yes Dollar Amount $3,160,686.00 Budgeted Yes Budget Source General Funds - Project#: 02010 Speech Clinicians Recommended Action The superintendent recommends approval of the renewal of Contract No. RFP ESE-23-001JD for ESE Services. BACKGROUND: The purpose of the ESE Services RFP is to secure providers in the following functional areas: Teachers for the Deaf & Hard of Hearing (DHH), Teachers for the Visually Impaired (TVI), Sign Language Interpreters (ASL), Speech Language, Pathology Therapy (SLP), Audiology and other related Exceptional Student Education services. Dollar Amount reflects the most expenditure that could be used on an as need, as budgeted basis. TERM: 7/1/2024-6/30/2025, three (3) additional one (1) year periods left on contract. SUPPLIERS: 1. Orange Tree Staffing, LLC, Maitland, FL 2. The Stepping Stones Group, LLC, Chicago, IL 3. Comprehensive Therapy Consultants, Inc. Atlanta, GA 4. Soliant Health, Inc. Tucker, GA 5. Cirrus, Inc St. Augustine, FL 6. Community Rehab Associates, Inc. St. Petersburg, FL 7. Sign Talk Florida, LLC Orlando, FL 8. Alonzo Sign Language Interpreters, LLC Palm coast, FL 9. Talk of the Town Speech Therapy, St. Augustine, FL 10. Agape Interpreting Services, Inc. St. Augustine, FL REQUESTED BY: Ms. Jacquese Copeland, Executive Director, Exceptional Student Education SUBMITTED BY: Ms. Enid Kunce, Director of Procurement File Attachments 6.25.24 ESE Services RFP ESE-23-001JD.pdf (5,893 KB) Motion & Voting The superintendent recommends approval of all items in the consent agenda. Motion by Carl Persis, second by Ruben Colon. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 13. Consent-Financial Services-Procurement Subject 13.14 Renewal of Piggyback Contract # ITB22100000-21-STC Construction and Industrial Equipment with Ring Power Corporation Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action (Consent) Preferred Date Jun 25, 2024 Absolute Date Jun 25, 2024 Fiscal Impact Yes Dollar Amount $225,000.00 Budgeted Yes Budget Source Maintenance General Fund - Project 00000 Recommended Action The superintendent recommends approval of the Renewal of Piggyback Contract # ITB22100000-21-STC Construction and Industrial Equipment with Ring Power Corporation. BACKGROUND: This contract with Ring Power Corporation supports the Facilities Maintenance Department to provide construction and industrial equipment. Estimated annual spend is $75,000, and the three-year renewal period expenditure total is $225,000. The piggyback contract was originally Board approved on October 12, 2021. TERM: Original Contract Term: July 1, 2021 through June 30, 2024 Original Piggyback Term: October 13, 2021 through June 30, 2024 Renewal Term: July 01, 2024 - July 30, 2027. This is the first and final renewal period for this contract. SUPPLIER: Ring Power Corporation - St. Augustine, FL REQUESTED BY: Mr. Rodney Smith, Director, Facilities Maintenance & Operations SUBMITTED BY: Ms. Enid Kunce, Director of Procurement File Attachments 6.25.2024 Board Renewal ITB22100000-21-STC Construction and Equipment.pdf (3,910 KB) Motion & Voting The superintendent recommends approval of all items in the consent agenda. Motion by Carl Persis, second by Ruben Colon. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 13. Consent-Financial Services-Procurement Subject 13.15 Renewal MSA-20-022LS with Nearpod LLC Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action (Consent) Preferred Date Jun 25, 2024 Absolute Date Jun 25, 2024 Fiscal Impact Yes Dollar Amount $207,315.13 Budgeted Yes Budget Source General Fund - Project 03240 Recommended Action The superintendent recommends approval of Renewal of MSA-20-022LS with Nearpod LLC. BACKGROUND: Nearpod is an interactive presentation and assessment tool used to innovate in the classroom. The District receives a $94,973.48 annual discount on this software. TERM: 07/01/2024 through 06/30/2025 (this is the 4th of 5 renewal period). The original contract was approved on June 29, 2020 by the Superintendent. The contract modification/renewal was approved by the Board on June 28, 2022. SUPPLIER: Nearpod, LLC - Wisconsin Rapids, WI REQUESTED BY: Melissa Carr, Director of ITS Department of Educational Technology SUBMITTED BY: Ms. Enid Kunce, Director of Purchasing File Attachments 6-25-2024 BOARD Renewal MSA 20-022LS.pdf (3,515 KB) Motion & Voting The superintendent recommends approval of all items in the consent agenda. Motion by Carl Persis, second by Ruben Colon. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 13. Consent-Financial Services-Procurement Subject 13.16 Renewal RFP S-23-004CT Grounds Maintenance Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action (Consent) Preferred Date Jun 25, 2024 Absolute Date Jun 25, 2024 Fiscal Impact Yes Dollar Amount $1,615,361.11 Budgeted Yes Budget Source General Funds - Project # 00310 Grounds Maintenance Services Contract Recommended Action The superintendent recommends approval of the renewal of RFP S-23-004CT Grounds Maintenance. BACKGROUND: This renewal of the solicitation for qualified contractors capable of providing grounds maintenance services to be utilized by the Facilities Maintenance and Operations Department. The cost of the contract is broken down per site location. The vendor will only be paid if the services are rendered and accepted by the district. Awarded vendors will be given notice to mobilize after board approval to make sure the schools are ready by school opening in mid-August 2024. This contract is renewed annually based on performance. The District is broken down into the following geographic areas: 1. Section 1 -- Zone A, East Volusia (Port Orange, Edgewater, New Smyrna Beach) 2. Section 2 -- Zone B, West Volusia (Deland, Pierson, Lake Helen) 3. Section 3 -- Zone C, Northeast Volusia (Daytona, Ormond) 4. Section 4 -- Zone D, Southwest Volusia (Debary, Deltona, Orange City, Osteen) 5. Sections 5 & 6 -- All Zones for additional services and emergency requests on an as needed basis. TERM: 7/1/2024-6/30/2025; this is the first of five (5) optional, one (1) year renewal periods. SUPPLIERS: 1. ABM Industry Groups, LLC, Sugarland, TX Sections 1, 2, 3, 5 and 6 for Zones A, B, and C - $1,170,361.11 2. Yellowstone Landscape - Southeast LLC, Bunnell, FL Section 4, 5 and 6 for Zone D - $445,000.00 To be renewed at a later date and utilized as needed: Second to None Landscaping & Tree Service of Orlando, LLC, Sanford, FL REQUESTED BY: Rodney Smith, Director of Maintenance & Operations SUBMITTED BY: Ms. Enid Kunce, Director of Procurement File Attachments 6.25.24 Renewal S-23-004CT Grounds Maintenance.pdf (5,857 KB) Motion & Voting The superintendent recommends approval of all items in the consent agenda. Motion by Carl Persis, second by Ruben Colon. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 13. Consent-Financial Services-Procurement Subject 13.17 School Resource Officer (SRO) Agreement with the City of Daytona Beach Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action (Consent) Preferred Date Jun 25, 2024 Absolute Date Jun 25, 2024 Fiscal Impact Yes Dollar Amount $328,569.19 Budgeted Yes Budget Source Safe Schools Allocation - Project 10860 and FTE Distributions Recommended Action The superintendent recommends approval of the School Resource Officer Agreement with the City of Daytona Beach. BACKGROUND: The purpose of this Agreement is to comply with legislation (SB 7026 and SB 7030), mandating armed safe-school officers at district schools; to foster better relations between students and law enforcement personnel; to deter crime on or about school premises by the presence of a law enforcement officer; to enforce local, state, and federal laws, and to have a School Resource Officer available for presentations to the students, faculty, and parents concerning law enforcement and various subjects related to the law. The School Resource Officer will at all times maintain a highly visible uniformed presence while on duty at school sites. The City of Daytona Beach agrees to provide ten (10) School Resource Officers from the City of Daytona Beach Police Department. The term of the Agreement is five (5) years total with one (1) base year and four (4) one (1) year renewal options starting July 01, 2024. The district will pay 50% of the cost for ten (10) officers, with the remaining 50% paid by the City of Daytona Beach. The School Resource Officers will be assigned to High Schools, Middle Schools, and Elementary Schools, and will support ongoing efforts for a safe school environment. TERM: July 01, 2024 through June 30, 2025 (year 1 of 5, with four renewal periods remaining). This replaces the previous five (5)-year contract. SUPPLIER: City of Daytona Beach (Daytona Beach Police Department) REQUESTED BY: Ms. Patricia Corr, Chief Operating Officer SUBMITTED BY: Ms. Enid Kunce, Director, Purchasing File Attachments 6-25-2024 Board SRO Agreement City of Daytona Beach.pdf (7,538 KB) Motion & Voting The superintendent recommends approval of all items in the consent agenda. Motion by Carl Persis, second by Ruben Colon. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 13. Consent-Financial Services-Procurement Subject 13.18 School Resource Officer (SRO) Agreement with the City of New Smyrna Beach for New Smyrna Beach High School Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action (Consent) Preferred Date Jun 25, 2024 Absolute Date Jun 25, 2024 Fiscal Impact Yes Dollar Amount $38,835.36 Budgeted Yes Budget Source Safe Schools Allocation - Project 10860 and FTE Distributions Recommended Action The superintendent recommends approval of the School Resource Officer Agreement with the City of New Smyrna Beach for New Smyrna Beach High School. BACKGROUND: The purpose of this Agreement is to comply with legislation (SB 7026and SB 7030), mandating armed safe-school officers at district schools; to foster better relations between students and law enforcement personnel; to deter crime on or about school premises by the presence of a law enforcement officer; to enforce local, state, and federal laws, and to have a School Resource Officer available for presentations to the students, faculty, and parents concerning law enforcement and various subjects related to the law. The School Resource Officer will at all times maintain a highly visible uniformed presence while on duty school sites. The City of New Smyrna Beach agrees to provide a School Officer from the City of New Smyrna Beach Police Department. The term of the Agreement is four (4) years total with one (1) base year and three (3) one (1) year renewal options. The district will pay 50% of the cost for one (1) officer, with the remaining 50% paid by the City of New Smyrna Beach. The School Resource Officer will be assigned to New Smyrna Beach High School and will support ongoing efforts for a safe school environment. TERM: July 01, 2024 through June 30, 2025 (year 1 of 4, with three renewal periods remaining). SUPPLIER: City of New Smyrna Beach, FL (New Smyrna Beach Police Department) REQUESTED BY: Ms. Patricia Corr, Chief Operating Officer SUBMITTED BY: Ms. Enid Kunce, Director of Procurement File Attachments 6-25-2024 Board SRO Agreement NSB-High School.pdf (6,836 KB) Motion & Voting The superintendent recommends approval of all items in the consent agenda. Motion by Carl Persis, second by Ruben Colon. Final Resolution: Motion Carries Yea: Carl Persis, Jamie Haynes, Ruben Colon, Anita Burnette, Jessica Thompson 13. Consent-Financial Services-Procurement Subject 13.19 Termination of Piggyback Contract No. RFP 230105 Technology Solutions, Products and Services for School Messenger Meeting Jun 25, 2024 - Agenda - 4:30 PM Regular Session - The School Board of Volusia County, Florida Type Action (Consent) Recommended Action The superintendent recommends termination of Piggyback Contract No. RFP 230105 Technology Solutions, Products and Services for School Messenger. BACKGROUND: The Piggyback contract was approved by the Board on June 27, 2023 for the annual subscription of School Messenger (12-month unlimited notification service) through Intrado Interactive Services Corp. School Messenger will be replaced by an upgrade to our Focus Communications Module which will consolidate all classroom, school, and district communications into just one platform and will be integrated with the District's new ERP. This means communication features work seamlessly with student data, schedules, and other functionalities. Additional features offer automatic translation of messages, secure messaging, and tools for gathering feedback through polls and event sign-ups. Unsecure services that teachers use on their own will be able to be retired once this new system is fully implemented. TERM: Original TIPS Contract Term: June 2, 2023 to May 31, 2028 with a one-year, consecutive option for renewal. Piggyback Contract Term: June 28,