THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING

4 Thursday, October 3, 2024 THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING LOCATION: IN-PERSON: DISTRICT OFFICE BOARD ROOM 1234 ARCADIA AVE VISTA, CA 92084 AND LIVE STREAM: https://live.myvrspot.com/st?cid=ZDE5YW (English) https://live.myvrspot.com/st?cid=N2IyYT (Spanish) ---------------------------- CLOSED SESSION AT 5:00PM OPEN SESSION AT 6:00PM OR WHEN CLOSED SESSION ADJOURNS IF THAT OCCURS AFTER 6:00PM. ---------------------------- To view the full packet and agenda visit us at BoardDocs an On Line-Agenda System at www.boarddocs.com/ca/vusd/board.nsf Enter through the PUBLIC SITE --------------------------------------- *IMPORTANT NOTICE: Members of the public who would like to address the Board must attend the meeting in person to request a hold card* ------------------------------------------------------ PUBLIC COMMENTS/COMMUNITY MEMBERS: Any member of the audience who wishes to speak to an item on the CLOSED Session agenda must pull a hold card in-person at the meeting location beginning at 4:30pm and before 5:00pm the day of the meeting. Any member of the audience who wishes to speak to an item on the OPEN Session agenda must pull a hold card in-person at the meeting location beginning at 5:00pm and before 6:00pm the day of the meeting. Your in-person hold card request must be received BEFORE the meeting begins. When the Board President invites you to speak, please approach the podium and state your name for the record. In an effort to gain as much public input as possible, individual speakers will be limited to THREE MINUTES OR LESS. The total amount of time for the public on any agenda item shall be limited to twenty minutes, unless this time is waived or changed by the majority of the Board. --------------------------------------- OUR DISTRICT'S VISION, CORE VALUES, AND PORTRAITS VISION: Every student graduates from Vista Unified as a resilient, agile learner and creative problem solver who navigates the world with confidence and kindness and eagerly embraces local and global challenges. Learner Portrait: Kind and Confident; Curious and Connected; Capable and Knowledgeable Adult Portrait: Compassionate Champion; Flexible and Innovative Facilitator; Open-Minded and Equity-Centered Learner System Portrait: Inclusive Culture Focused on Growth; Joyful, Innovative, Rigorous, and Equitable Learning Environments; Future-Oriented, Forward Thinking; Family and Community Partnerships CORE VALUES: • Respect: Knowing, valuing, and treating all with dignity. • Trust: Focusing every decision on the best interests of our learners through transparency, honest communication, and integrity. • Collaboration: Creating a culture of continuous improvement, working in partnership with students, families, staff, and the community. • Equity: Valuing diversity and providing equitable access and resources across the district for all students and adults to reach their full potential. • Kindness: Developing a compassionate, nurturing, and kind learning and working environment. --------------------------------------- BOARD BYLAW 9323 - MEETING CONDUCT: The board asks all members of the public who speak during public comments to respect the Board's Joint Statement Promoting Civil Discourse and Following our District Values. How we treat each other sets the example for the students we serve. The board president will follow the meeting conduct procedures outlined in Board Bylaw 9323. --------------------------------------- 1. Closed Session 5:00 P.M. Subject A. CALL TO ORDER IN OPEN SESSION Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 1. Closed Session 5:00 P.M. Type Procedural Government Code Section 54963 provides that any person (including employees or Board Members) shall not disclose confidential information acquired by being present during a Closed Session to a person not entitled to receive such information, unless the Board authorizes disclosure of that information. A. PUBLIC COMMENTS B. ANNOUNCEMENT OF ITEMS TO BE DISCUSSED IN CLOSED SESSION ADJOURN TO CLOSED SESSION 5:00 P.M. File Attachments Subject B. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Government Code 54957) Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 1. Closed Session 5:00 P.M. Type File Attachments Subject C. LABOR NEGOTIATIONS UPDATE (GOVERNMENT CODE 54957.6 LABOR NEGOTIATOR(S) Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 1. Closed Session 5:00 P.M. Type File Attachments 2. Open Session/Regular Meeting 6:00 P.M. Subject A. CALL TO ORDER - ROLL CALL - PLEDGE OF ALLEGIANCE Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 2. Open Session/Regular Meeting 6:00 P.M. Type Procedural BOARD MEMBERS Martha Alvarado, President Julie Kelly, Vice President Rena Marrocco, Clerk Rosemary Smithfield, Member Cipriano Vargas, Member DISTRICT STAFF Dr. Matt Doyle, Superintendent Rachel D'Ambroso, Assistant Superintendent, Human Relations Dr. Christine Olmstead, Assistant Superintendent, Ed Excellence & Innovation Dr. Shawn Loescher, Chief Operations Officer Christina Lupola, Recording Secretary STUDENT BOARD MEMBERS Allison Gaddis, Mission Vista High School Cristian Padilla, Major General Murray High School Dana Martinez, Vista High School Fatima Sacarias Ramirez, Major General Murray High School Gia Farias, Rancho Buena Vista High School File Attachments Subject B. LAND ACKNOWLEDGEMENT Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 2. Open Session/Regular Meeting 6:00 P.M. Type SUBMITTED BY: ISSUE/BACKGROUND: FISCAL IMPACT/FUNDING SOURCE File Attachments 3. Public Report of Actions Taken in Closed Session Subject A. REPORT OF ACTIONS TAKEN IN CLOSED SESSION Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 3. Public Report of Actions Taken in Closed Session Type Procedural File Attachments 4. Approval of Agenda Subject A. APPROVE THE AGENDA Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 4. Approval of Agenda Type Procedural File Attachments 5. District Announcements Subject A. SUPERINTENDENT COMMENTS Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 5. District Announcements Type Information File Attachments 6. Public Hearing Subject A. DECLARING SUFFICIENT TEXTBOOKS OR INSTRUCTIONAL MATERIALS FOR EACH STUDENT Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 6. Public Hearing Type Information SUBMITTED BY : Dr. Christine Olmstead, Assistant Superintendent of Educational Excellence and Innovation ISSUE/BACKGROUND : The Board of Trustees is asked to approve a determination that the district has adequate textbooks or instructional materials, or both, available for all students to use both in class and at home across all subject areas for the 2024-2025 school year. To qualify for state funding for instructional materials, the Governing Board must, as required by Education Code Section 60119, hold a public hearing and adopt a resolution by the eighth week of the school year. This resolution shall confirm that all students, including English learners, have access to sufficient standards-aligned textbooks or instructional materials, both for classroom use and to take home, in alignment with the curriculum frameworks established by the State Board of Education. To access these funds, the governing board must ensure and confirm to the Superintendent of Public Instruction that the district has: Held a public hearing encouraging participation from parents, teachers, community members, and bargaining units; Adopted a resolution ensuring that each student has sufficient textbooks or instructional materials for use in English Language Arts, English Language Development, Mathematics, Science, History-Social Science, Health, and World Language; and Ensured the availability of science laboratory equipment for students in grades 9-12. FISCAL IMPACT/FUNDING SOURCE: The state allocates funds to the Vista unified School District for the specific purpose of purchasing instructional materials for grades TK-12. File Attachments 7. PRESENTATION BY COMMUNITY MEMBERS: PUBLIC COMMENTS/COMMUNITY MEMBERS: Any member of the audience who wishes to hold and speak to an agenda item (or at the appropriate time, speak to an item not on the agenda) SHOULD COMPLETE A HOLD CARD AND PRESENT IT TO THE BOARD SECRETARY BEFORE ITEM 2.A. OR BEFORE THE MEETING BEGINS. In an effort to gain as much public input as possible, individual speakers will be limited to THREE MINUTES OR LESS. A TOTAL of 20 minutes will be held for public comments under Item 7.A. The remainder of public comments will be continued after completion of Discussion/Action items if necessary. Subject A. PUBLIC COMMENTS - ITEMS NOT ON THE AGENDA / ITEMS FOR FUTURE DISCUSSION Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 7. PRESENTATION BY COMMUNITY MEMBERS: PUBLIC COMMENTS/COMMUNITY MEMBERS: Any member of the audience who wishes to hold and speak to an agenda item (or at the appropriate time, speak to an item not on the agenda) SHOULD COMPLETE A HOLD CARD AND PRESENT IT TO THE BOARD SECRETARY BEFORE ITEM 2.A. OR BEFORE THE MEETING BEGINS. In an effort to gain as much public input as possible, individual speakers will be limited to THREE MINUTES OR LESS. A TOTAL of 20 minutes will be held for public comments under Item 7.A. The remainder of public comments will be continued after completion of Discussion/Action items if necessary. Type Information In an effort to gain as much public input as possible, individual speakers will be limited to THREE MINUTES OR LESS 20 minutes total will be allotted after 20 minutes. The Remainder of Public Comments will be heard before the conclusion of Board Business. File Attachments 8. Reports from School Related Organizations (3-5 Minutes) Subject A. VISTA TEACHERS ASSOCIATION (VTA) Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 8. Reports from School Related Organizations (3-5 Minutes) Type Report File Attachments Subject B. CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION (CSEA) Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 8. Reports from School Related Organizations (3-5 Minutes) Type Report File Attachments 9. Board Member Report Out (3-5 minutes) Subject A. BOARD MEMBERS TO REPORT OUT FROM RECENT MEETINGS Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 9. Board Member Report Out (3-5 minutes) Type SUBMITTED BY: ISSUE/BACKGROUND: FISCAL IMPACT/FUNDING SOURCE File Attachments 10. Staff Committee Reports to the Board Subject A. ANNUAL UPDATE EQUITY BOARD POLICY 0415 Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 10. Staff Committee Reports to the Board Type Report SUBMITTED BY: ISSUE/BACKGROUND: FISCAL IMPACT/FUNDING SOURCE File Attachments Equity Board Policy Update Annual Update October 3, 2024 .pdf (734 KB) Equity Board Policy Measures.pdf (181 KB) Board Policy 0415 - EQUITY - First Reading & Adoption - August 12, 2021.pdf (180 KB) Subject B. BETTER TOGETHER ANNUAL SURVEY 2023-2024 Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 10. Staff Committee Reports to the Board Type Report SUBMITTED BY: ISSUE/BACKGROUND: FISCAL IMPACT/FUNDING SOURCE File Attachments Better TogetherFALL2024BoardDetailedOverview.pdf (586 KB) Subject C. MEASURE LL MICRO BOND WORKSHOP Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 10. Staff Committee Reports to the Board Type Presentation SUBMITTED BY: MS. CHRIS DOWLER, (PPC), AND DR. SHAWN T. LOESCHER, ASSISTANT SUPERINTDENT (INTERIM) ISSUE/BACKGROUND: Continuous updates on the Measure LL Bond Facility Projects. FISCAL IMPACT/FUNDING SOURCE: N/A File Attachments Measure LL Facility Bond Micro Workshop 10-3-2024.pdf (2,330 KB) 11. Consent Calendar (Agenda Items 11-16) - All matters listed on the Consent Calendar are considered by the Board to be routine and will be enacted by the Board in one motion in the form listed below. There will be no discussion on these items prior to the time the Board votes on the motion unless members of the Board, the staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. The Superintendent and staff recommend APPROVAL OF ALL Consent Calendar items. Subject A. APPROVE BOARD MEETING MINUTES: SEPTEMBER 12, 2024 REGULAR MEETING Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 11. Consent Calendar (Agenda Items 11-16) - All matters listed on the Consent Calendar are considered by the Board to be routine and will be enacted by the Board in one motion in the form listed below. There will be no discussion on these items prior to the time the Board votes on the motion unless members of the Board, the staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. The Superintendent and staff recommend APPROVAL OF ALL Consent Calendar items. Type Action (Consent) File Attachments 09.12.24 UN RegularMeetingMinutes.pdf (170 KB) 12. Human Relations Subject A. APPROVE NEW POSITIONS TO BE ADDED TO THE 2024-25 BUDGET Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 12. Human Relations Type Action (Consent) SUBMITTED BY: Rachel D'Ambroso, Assistant Superintendent Human Relations ISSUE/BACKGROUND: The Board of Trustees is responsible for approving the District's annual budget and authorizing adjustments at the financial reporting periods. The attached list identifies new positions to be added to the 2024-25 school year which require Board approval. FISCAL IMPACT/FUNDING SOURCE: Funding Source Amount ELOP $188,625 GenFund Unrestricted $16,648 File Attachments New Positions 2024-2025 - October 3, 2024.pdf (48 KB) Subject B. APPROVE THE CERTIFICATED PERSONNEL REGISTER Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 12. Human Relations Type Action (Consent) SUBMITTED BY: Rachel D'Ambroso, Assistant Superintendent HR ISSUE: Personnel needs in the district have been provided for your information and approval. Justification of these needs include additional personnel, resignations, retirements, leaves of absence, releases, on loan agreements, education code options authorizing the assignment of teachers to teach outside their credentialed area thereby bringing the teacher assignment into compliance. Appendix A-4 of the VTA contract set stipends for Extra Duty Pay/Student Activities assignments. It states, “the district administration will determine on an annual basis what assignments will be filled and unit members, upon selection, will be notified within ten (10) days of their selection by the site administrator”. New Hire/Appointments: Name Position Site Eff. Date Ayers, David Resource Teacher AVHS/MGM TBD Faus, Joan Director, St.Support Services St. Services 10/01/2024 Unpaid Child Rearing Leave of Absence /39-Month Reemployment Status Name Position Site Eff. Date Rawlins, Shelby Ed. Specialist - Mod/Sev RMS 11/05/24-06/05/25 Ed Code Options: (2024-2025): Name EC Option Subject Area Eff. Date Benner, Paul EC 44263 Math 7/01/2024-6/30/2025 Betancourt, Margarito EC44256(b) Social Science 7/01/2024-6/30/2025 Conely, Jordan EC44263 Science-Biological 7/01/2024-6/30/2025 DeBora, Jennifer EC44263 Math 7/01/2024-6/30/2025 Kanemitsu-Parks, Martha EC44263 Science 7/01/2024-6/30/2025 Pink, Michael EC44258.2 Business 7/01/2024-6/30/2025 Swenson, Elizabeth EC44263 English 7/01/2024-6/30/2025 Resignation Name Position Site Eff. Date Manzo, Caroline Assistant Principal BH 09/27/2024 Miller, Kimberly Speech Language Pathologist SpEd 09/27/2024 Retirement Name Position Site Eff. Date Stipends NAME POSITION AMOUNT BUDGET SITE COMMENT Pena, Vanessa Lead Teacher - Kinder A 3% 1731.66 Gen. Fund AP 2024-2025 Budget Brandsford, Wendy Lead Teacher - 1st A 3% 1731.66 Gen. Fund BO 2024-2025 Budget Encinas, Marcia Lead Teacher - 2nd A 3% 1731.66 Gen. Fund BO 2024-2025 Budget Estrada, Mary Lead Teacher - Kinder A 3% 1731.66 Gen. Fund BO 2024-2025 Budget Thorp, Jenny Lead Teacher - 5th A 3% 1731.66 Gen. Fund BO 2024-2025 Budget Wolf, Leslie Lead Teacher - 3rd A 3% 1731.66 Gen. Fund BO 2024-2025 Budget Arvidson, Kimberly Lead Teacher - 3rd A 3% 1731.66 Gen. Fund EMP 2024-2025 Budget Hans, Kristin Lead Teacher - TK A 3% 1731.66 Gen. Fund EMP 2024-2025 Budget Haus, Margaret Lead Teacher - SpEd A 3% 1731.66 Gen. Fund EMP 2024-2025 Budget Keenan, Shannon Lead Teacher - Kinder A 3% 1731.66 Gen. Fund EMP 2024-2025 Budget Pence, Paul Lead Teacher - 4th A 3% 1731.66 Gen. Fund EMP 2024-2025 Budget Pierce, Phoebe Lead Teacher - 2nd A 3% 1731.66 Gen. Fund EMP 2024-2025 Budget Rieck, Nicole Lead Teacher - 1st A 3% 1731.66 Gen. Fund EMP 2024-2025 Budget Scott, Caren Lead Teacher - 5th A 3% 1731.66 Gen. Fund EMP 2024-2025 Budget Romero Fernandez, Jhoana School Safety Patrol B 5% 2886.10 Gen. Fund GR 2024-2025 Budget Alegado, Jared Varsity Asst. Volleyball- Girls C 7% 4329.15 Gen. Gund RBVHS 2024-2025 Budget Bence, Matthew Pageantry Head F 9% 5194.98 Gen. Fund RBVHS 2024-2025 Budget Bentley, Paul Science Olympiad B 5% 2886.10 Gen Fund RBVHS 2024-2025 Budget Cardenas, Landon Varsity head Flag Football G 10% 5772.20 Gen. Fund RBVHS 2024-2025 Budget Cardenas, Landon Senior Class Advisor C 5% 2886.10 Gen. Funds RBVHS 2024-2025 Budget Conley, Jordan-Autumn JV Asst. Cross Country - Girls C 7% 4040.54 Gen. Fund RBVHS 2024-2025 Budget Cooke, Katy JV Head Water Polo Boys D 7.5% 4329.15 Gen. Fund RBVHS 2024-2025 Budget Crestik, Christopher Varsity Asst. Football F 9% 5194.98 Gen. Fund RBVHS 2024-2025 Budget Desisto, Destinee Varsity Asst. Tennis- Girls D 7.5% 4329.15 Gen. Fund RBVHS 2024-2025 Budget Debora, Jennifer JV Asst. Volleyball - Girls SPLIT C 7% 2020.27 Gen. Fund RBVHS 2025-2025 Budget Emaus, Patrick Varsity Head Tennis- Girls G 10% 5772.20 Gen. Fund RBVHS 2024-2025 Budget Fixen, Theresa-Marie Academic Decathlon B 5% 2886.10 Gen. Fund RBVHS 2024-2025 Budget Gaus, Francesca JV Asst. Field Hockey C 7% 4040.54 Gen. Fund RBVHS 2024-2025 Budget Gaus, Victoria Varsity Head Tennis- Girls G 10% 5772.20 Gen. Fund RBVHS 2024-2025 Budget Gill Travis Frosh Asst. Football D 7.5% 4329.15 Gen. Fund RBVHS 2024-2025 Budget Glennon, Erica Varsity Head Cross Country- Boys G 10% 5772.20 Gen. Fund RBVHS 2024-2025 Budget Gonzalez, Diana JV Head Tennis D 7.5% 4329.15 Gen. Fund RBVHS 2024-2025 Budget Harris, Kimberli Frosh Head Golf- Girls D 7.5% 4329.15 Gen. Fund RBVHS 2024-2025 Budget Heredia, Crystel JV Head Coach Cheerleader D 7.5% 4329.15 Gen. Fund RBVHS 2024-2025 Budget Jellison, Jordan Assistant Marching D 7.5% 4329.15 Gen. Fund RBVHS 2024-2025 Budget Jellison, Jordan Assistant Band Director D 7.5% 4329.15 Gen. Fund RBVHS 2024-2025 Budget Johnston, Nicholas Varsity Head Water Polo- Boys G 10% 5772.20 Gen. Fund RBVHS 2024-2025 Budget Justice, Jason JV Head Flag Football F 9% 5194.98 Gen. Fund RBVHS 2024-2025 Budget Keith, Neal JV Head Golf- Girls D 7.5% 4329.15 Gen. Fund RBVHS 2024-2025 Budget Kuhl, Sandra Varsity Asst. Field Hockey D 7.5% 4329.15 Gen. Fund RBVHS 2024-2025 Budget Lacangan, Alana Varsity Head Volleyball- Girls G 10% 5772.20 Gen. Fund RVHS 2024-2025 Budget LoTempio, Steven Frosh Asst. Football D 7.5% 4329.15 Gen. Fund RBVHS 2024-2025 Budget Madali, Jack Varsity Asst. Football SPLIT F 9% 2597.49 Gen. Fund RBVHS 2024-2025 Budget Montoya Montalvo, Yessica Class Advisor - Freshman A 3% 1731.66 Gen. Fund RBVHS 2024-2025 Budget Perez, Nathan Varsity head Cross Country0 Girls G 10% 5772.20 Gen. Fund RBVHS 2024-2025 Budget Pererz-Marinez, Mallory JV Asst. Coach Cheerleader C 7% 4040.54 Gen. Fund RBVHS 2024-2025 Budget Phillipp, Kari Varsity Asst. Flag Football F 9% 5194.98 Gen. Funds RBVHS 2024-2025 Budget Rice, Alexander JV Asst. Football SPLIT D 7.5% 2164.57 Gen. Funds RBVHS 2024-2025 Budget Rivera, Jose JV Asst. Football SPLIT D 7.5% 2164.58 Gen. Fund RBVHS 2024-2025 Budget Ryder, Aida Charlynn Varsity Asst. Cheerleader D 7.5% 4329.15 Gen. Fund RBVHS 2024-2025 Budget Sanchez, Leticia Varsity Asst. Golf- Girls D 7.5% 4329.15 Gen. Fund RBVHS 2024-2025 Budget Schneibel, Rachel Varsity Head Hockey G 10% 5772.20 Gen. Fund RBVHS 2024-2025 Budget Shinsato, Tina JV Head Cross Country - Girls D 7.5% 4329.15 Gen. Fund RBVHS 2024-2025 Budget Silva Villalba, Cecilia JV Asst. Tennis- Girls C 7% 4040.54 Gen. Fund RBVHS 2024-2025 Budget Stover, Ryan Varsity Asst. Cross Country D 7.5% 4329.15 Gen. Fund RBVHS 2024-2025 Budget Stuckey, Matthew JV Head Cross Country- Boys D 7.5% 4329.15 Gen. Fund RBVHS 2024-2025 Budget Taylor, Travis Frosh Asst. Football SPLIT D 7.5% 2164.58 Gen. Fund RBVHS 2024-2025 Budget Tinkle, Ryan Varsity Asst. Water Polo- Boys D 7.5% 4329.15 Gen. Fund RBVHS 2024-2025 Budget Trammell, Jerry JV Asst. Football SLIPT D 7.5% 2164.57 Gen. Fund RBVHS 2024-2025 Budget Wagner, Olivia JV Head Field Hockey D 7.5% 4329.15 Gen. Fund RBVHS 2024-2025 Budget Wilks, Elizabeth Head Varsity Coach Cheerleader G 10% 5772.20 Gen. Fund RBVHS 2024-2025 Budget Woessner, Pia Academic Team Frosh B 5% 2886.10 Gen. Fund RBVHS 2024-2025 Budget Abdulal, Sarah Pageantry Head F 9% 5194.98 Gen. Fund VHS 2024-2025 Budget Alaman, Reginald Assistant Marching D 7.5% 4329.15 Gen. Fund VHS 2024-2025 Budget Bence, Matthew Asst. Band Director D 7.5% 4329.15 Gen. Fund VHS 2024-2025 Budget Charle, Nova Vocal Music G 10% 5772.20 Gen. Fund VHS 2024-2025 Budget Cotter, Melissa Department Chair - English G 10% 5772.20 Gen. Fund VHS 2024-2025 Budget Darling, Blaine Department Chair - Science F 9% 5194.98 Gen. Fund VHS 2024-2025 Budget Maldonado, Abel Band Director H 12% 6926.64 Gen. Fund VHS 2024-2025 Budget Maldonado, Abel Concert Band B 5% 2886.10 Gen. Fund VHS 2024-2025 Budget Nettles, John Choral Accompanist D 7.5% 4329.15 Gen. Fund VHS 2024-2025 Budget Santana Jr., Felix Department Chair - Counseling G 10% 5772.20 Gen. Fund VHS 2024-2025 Budget Contreras, Gloria DLI Teacher 1000.00 S/C AP 2024-2025 Budget Galvez, Anna DLI Teacher 1000.00 S/C AP 2024-2025 Budget Gonzalez, Karina DLI Teacher 1000.00 S/C AP 2024-2025 Budget Lucena, Cynthia DLI Teacher 1000.00 S/C AP 2024-2025 Budget Mendoza Arellano, Vanessa DLI Teacher 1000.00 S/C AP 2024-2025 Budget Mendoza, Wendy DLI Teacher 1000.00 S/C AP 2024-2025 Budget Morales, Mary DLI Teacher 1000.00 S/C AP 2024-2025 Budget Pena, Vanessa DLI Teacher 1000.00 S/C AP 2024-2025 Budget Valencia, Miriam DLI Teacher 1000.00 S/C AP 2024-2025 Budget Garcia, Teresa DLI Teacher 1000.00 S/C MMS 2024-2025 Budget Montes, Laura DLI Teacher 1000.00 S/C MMS 2024-2025 Budget FISCAL IMPACT / FUNDING SOURCE: Budgeted within site funds. RECOMMENDATION: Approve the Certificated Personnel Register. File Attachments Subject C. APPROVE THE CLASSIFIED PERSONNEL REGISTER Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 12. Human Relations Type Action (Consent) SUBMITTED BY: Grant Leggette II, Director of Classified HR ISSUE/BACKGROUND: FISCAL IMPACT/FUNDING SOURCE File Attachments October 3, 2024 Board Register - Sheet1 (1).pdf (95 KB) Subject D. SECOND READING AND ADOPT REVISED BOARD POLICY 4033: LACTATION ACCOMMODATION Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 12. Human Relations Type Action (Consent) SUBMITTED BY: Rachel D'Ambroso, Assistant Superintendent Human Relations ISSUE/BACKGROUND: The District has contracted with the California School Boards Association (CSBA) for its policy manual updates and related services. Updated policy guidelines from CSBA are issued five times per year and contain sample language to reflect legislative or related changes. In addition, new and/or revised policies may be brought to the Board based on District goals and needs. FISCAL IMPACT/FUNDING SOURCE: Not Applicable File Attachments Policy 4033 Lactation Accommodation.pdf (77 KB) Subject E. SECOND READING AND ADOPT REVISED BOARD POLICY 4111: RECRUITMENT AND SELECTION Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 12. Human Relations Type Action (Consent) SUBMITTED BY: Rachel D'Ambroso, Assistant Superintendent Human Relations ISSUE/BACKGROUND: The District has contracted with the California School Boards Association (CSBA) for its policy manual updates and related services. Updated policy guidelines from CSBA are issued five times per year and contain sample language to reflect legislative or related changes. In addition, new and/or revised policies may be brought to the Board based on District goals and needs. FISCAL IMPACT/FUNDING SOURCE: Not Applicable File Attachments Policy 4111 Recruitment And Selection.pdf (121 KB) Subject F. SECOND READING AND ADOPT REVISED BOARD POLICY 4127: TEMPORARY ATHLETIC TEAM COACHES Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 12. Human Relations Type Action (Consent) SUBMITTED BY: Rachel D'Ambroso, Assistant Superintendent Human Relations ISSUE/BACKGROUND: The District has contracted with the California School Boards Association (CSBA) for its policy manual updates and related services. Updated policy guidelines from CSBA are issued five times per year and contain sample language to reflect legislative or related changes. In addition, new and/or revised policies may be brought to the Board based on District goals and needs. FISCAL IMPACT/FUNDING SOURCE: Not Applicable File Attachments Policy 4127 Temporary Athletic Team Coaches.pdf (75 KB) Subject G. SECOND READING AND ADOPT REVISED BOARD POLICY 4157: EMPLOYEE SAFETY Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 12. Human Relations Type Action (Consent) SUBMITTED BY: Rachel D'Ambroso, Assistant Superintendent Human Relations ISSUE/BACKGROUND: The District has contracted with the California School Boards Association (CSBA) for its policy manual updates and related services. Updated policy guidelines from CSBA are issued five times per year and contain sample language to reflect legislative or related changes. In addition, new and/or revised policies may be brought to the Board based on District goals and needs. FISCAL IMPACT/FUNDING SOURCE: Not Applicable File Attachments 12G-Board Policy 4157 Employee Safety.pdf (308 KB) 13. Student Support Services 14. Special Education 15. Educational Excellence and Innovation Subject A. APPROVE STAFF'S RECOMMENDATION FOR PHYSICAL EDUCATION EXEMPTIONS LISTED Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 15. Educational Excellence and Innovation Type Action (Consent) SUBMITTED BY : Dr. Christine Olmstead, Assistant Superintendent of Educational Excellence and Innovation ISSUE/BACKGROUND : California Education Code Section 51241 specifies that "The governing board of a school district or the office of the county superintendent of schools of a county may grant a pupil an exemption from courses in physical education if the pupil is 16 years of age or older and has been enrolled in grade 10 for one academic year or longer." (EC Section 51241[c]) The attached listed student(s) have indicated that they wish to be exempt for two years. Counselors have confirmed that they are eligible. FISCAL IMPACT/FUNDING SOURCE: None. File Attachments PE Exemptions for Board Approval - October 3, 2024.pdf (94 KB) Subject B. APPROVE VUSD OUT-OF-DISTRICT AND OVERNIGHT TRAVEL Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 15. Educational Excellence and Innovation Type Action (Consent) SUBMITTED BY: Dr. Christine Olmstead, Assistant Superintendent, Educational Excellence and Innovation ISSUE/BACKGROUND: All travel plans and conference attendance will be arranged to fall within the budgetary constraints of the Vista Unified School District and meet the accountability expectations of our constituency. The number of persons attending any training session, meeting, conference, or ceremony shall be appropriate to the need. As appropriate, training sessions or meetings shall be held at district sites. The Board of Trustees shall approve employee requests for travel, meetings, and conferences within the financial limitations set forth in the adopted budget. FISCAL IMPACT/FUNDING SOURCE: Budgeted with site funds, department funds, grants, or donations. Information on funding and impact allocation listed on October 3, 2024 travel summary spreadsheet as a Board Agenda Item attachment. File Attachments BOARD FINAL October 3, 2024 SUMMARY OUT OF DISTRICT TRAVEL.pdf (147 KB) VIDA - Maker Faire - October 18-20, 2024 - #659112.pdf (340 KB) VAVPA - IB LEAD - October 19-21, 2024 - #658401.pdf (193 KB) CNS - SNP- Oct. 30 - Nov. 1, 2024 - #658778.pdf (95 KB) RBV - Ca. Math - November 7-9, 2024 - #659223.pdf (225 KB) VHS - Cheer Capitol - November 7-10, 2024 - #633266.pdf (138 KB) M. Meadows - CMC Math - November 8-9, 2024 - #659651.pdf (74 KB) RBV- FLIBS - Nov. 9-13, 2024 - #658566.pdf (167 KB) VHS - IBA workshops - November 22-25, 2024 - #658885.pdf (81 KB) MGM&AVHS - Comm. Cohort - Dec. 5-6, 2024 - #659584.pdf (291 KB) VHS - Yosemite - January 9-12, 2025 - #657922.pdf (151 KB) RBV - Fall CIF Sports - October - December, 2024 - # 658891.pdf (129 KB) 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Subject A. RATIFY AND APPROVE CONTRACTS Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: DR. SHAWN T. LOESCHER, ASSISTANT SUPERINTENDENT (INTERIM) ISSUE/BACKGROUND: Ratification and approval of contracts/agreements is requested for the period indicated on the attached Contract Listing. The contract requests were received from August 23, 2024, through September 19, 2024. FISCAL IMPACT/FUNDING SOURCE: $446,230, Budgeted (Unrestricted) $663,872, Budgeted (Restricted) File Attachments October 3, 2024 Contract Listing.pdf (209 KB) Subject B. RATIFY AND APPROVE AIRWAVE MECHANICAL INC CHANGE ORDER IN THE AMOUNT OF $2,038.00 FOR THE NORTH AVE INFORMATION TECHNOLOGY REMODEL Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: DR. SHAWN T. LOESCHER, ASSISTANT SUPERINTENDENT (INTERIM) ISSUE/BACKGROUND: The district entered a contract on May 3, 2024, with Airwave Mechanical Inc for $17,135.00 to remove and replace a 3 Ton Heat Package at the North Ave Warehouse. On September 3, 2024, Airwave Mechanical Inc presented district staff with a $2,038.00 change order due to the addition of installing a thermostat and return duct. Per administrative regulation 3312, any change order exceeding 10% of the originally approved expenditure and over $10,000.00 shall be provided to the Board for approval. Justification: There is currently not a thermostat or wire for this unit, and the return duct needs to be rerouted to the conditioned space. FISCAL IMPACT/FUNDING SOURCE: $2,038.00, Budgeted (Restricted) File Attachments V23240988PW-1 Airwave Mechanical Inc.pdf (174 KB) Subject C. APPROVE AMENDMENT #1 TO BID #V23240630C - SPECIAL EDUCATION TRANSPORTATION SERVICES Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: MR. KEVIN LESKO, DIRECTOR OF PURCHASING, VIA DR. SHAWN T. LOESCHER, ASSISTANT SUPERINTENDENT (INTERIM) ISSUE/BACKGROUND: The board of trustees awarded Bid #V23240630C, Special Education Transportation Services at the December 12, 2023 Regular Board Meeting. The original contract period is from December 1st, 2023 through November 30th, 2026. The Transportation Department would like to add the Primary CareDriver+ service to the original contract as necessary, for Special Education students who would benefit from the option of keeping a consistent driver. HopSkipDrive has provided an estimated cost of $10 per ride for the additional service should the district request a recurring ride series for a Special Ed. student. There will be no other changes to the terms and conditions of the original agreement. FISCAL IMPACT/FUNDING SOURCE: N/A File Attachments Amendment 1 HopSkipDriveSign.pdf (437 KB) Subject D. APPROVE DEDUCTIVE CHANGE ORDER IN THE AMOUNT OF ($125,894.03) FOR BID# V23240993B - MISSION MEADOWS ELEMENTARY SCHOOL ASPHALT/PAVING REPLACEMENT AND UPGRADES Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: MR. KEVIN LESKO, DIRECTOR OF PURCHASING, VIA DR. SHAWN T. LOESCHER, ASSISTANT SUPERINTENDENT (INTERIM) ISSUE/BACKGROUND: The Board of Trustees awarded a contract for Bid# V23240993B- Mission Meadows Elementary School Asphalt/Paving Replacement and Upgrades at the June 6, 2024 Special Board Meeting. The contract was awarded to R.P. General Construction Inc. in the amount of $1,045,269.75. Change Order 1 decreases the amount of the contract by ($125,894.03) due to a portion of unused allowance. Approval of the deductive change order is required to close out the project. FISCAL IMPACT/FUNDING SOURCE: Change Order Savings: ($125,894.03), (Restricted, Fund 40) Revised Contract Amount: $919,375.72, Budgeted (Restricted, Fund 40) File Attachments CO01 - Deductive Allowance for Balance of AUR Allowance Signed.pdf (161 KB) Subject E. ACCEPT WORK AND FILING OF NOTICE OF COMPLETION FOR BID#V23240993B - MISSION MEADOWS ELEMENTARY SCHOOL ASPHALT/PAVING REPLACEMENT AND UPGRADES Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: MR. KEVIN LESKO, DIRECTOR OF PURCHASING, VIA DR. SHAWN T. LOESCHER, ASSISTANT SUPERINTENDENT (INTERIM) ISSUE/BACKGROUND: The Board of Trustees awarded a contract for Bid# V23240993B- Mission Meadows Elementary School Asphalt/Paving Replacement and Upgrades at the June 6, 2024 Special Board Meeting. The work has been completed per Mr. Kevin Kirby, Director of Facilities, Maintenance, and Operations (Interim). Approval of acceptance of work and Notice of Completion for this contract is now required. The required five percent (5%) retention on the contract will be paid within thirty-five (35) days after the filing of the Notice of Completion. FISCAL IMPACT/FUNDING SOURCE: N/A File Attachments V23240993B Mission Meadows Paving Notice of Completion.pdf (66 KB) Subject F. APPROVAL OF SCHOOL CONNECTED ORGANIZATIONS Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: DR. SHAWN T. LOESCHER, ASSISTANT SUPERINTENDENT (INTERIM) ISSUE/BACKGROUND: Board Policy 1230 outlines the guidelines for school connected organizations fundraising to benefit District students. In order to be an approved organization, each group must submit a request to the District meeting the requirements outlined in Administrative Regulation 1230. Attached to this item are school connected organizations who have submitted a request and meet all guidelines. FISCAL IMPACT/FUNDING SOURCE N/A File Attachments 2024-25 SCO List-October.pdf (70 KB) Subject G. FIRST READING OF BOARD POLICY 3400: MANAGEMENT OF DISTRICT ASSETS/ACCOUNTS Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: MS. ANA MACHADO, EXECUTIVE DIRECTOR, FISCAL SERVICES, VIA DR. SHAWN T. LOESCHER, ASSISTANT SUPERINTENDENT (INTERIM) ISSUE/BACKGROUND: The District has contracted with the California School Boards Association (CSBA) for its policy manual updates and related services. Updated policy guidelines from CSBA are issued five times per year and contain sample language to reflect legislative or related changes. In addition, new and/or revised policies may be brought to the Board based on District goals and needs. This first reading conforms to all known legal standards to all applicable federal, state, and local government codes. FISCAL IMPACT/FUNDING SOURCE: N/A File Attachments Policy 3400 Management Of District AssetsAccounts.pdf (72 KB) First Reading 3400 Management of District Assets_Accounts.pdf (1,439 KB) Subject H. FIRST READING OF BOARD POLICY 3516: EMERGENCIES AND DISASTER PREPAREDNESS PLAN Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: MS. CAROL CRANDALL, DIRECTOR OF RISK MANAGEMENT, VIA DR. SHAWN T. LOESCHER, ASSISTANT SUPERINTENDENT (INTERIM) ISSUE/BACKGROUND: The District has contracted with the California School Boards Association (CSBA) for its policy manual updates and related services. Updated policy guidelines from CSBA are issued five times per year and contain sample language to reflect legislative or related changes. In addition, new and/or revised policies may be brought to the Board based on District goals and needs. This first reading conforms to all known legal standards to all applicable federal, state, and local government codes. FISCAL IMPACT/FUNDING SOURCE: N/A File Attachments Policy 3516 Emergencies And Disaster Preparedness Plan.pdf (67 KB) First Reading 3516 Emergencies and Disaster Preparedness Plan.pdf (1,451 KB) Subject I. FIRST READING OF BOARD POLICY 3530: RISK MANAGEMENT/INSURANCE Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: MS. CAROL CRANDALL, DIRECTOR OF RISK MANAGEMENT, VIA DR. SHAWN T. LOESCHER, ASSISTANT SUPERINTENDENT (INTERIM) ISSUE/BACKGROUND: The District has contracted with the California School Boards Association (CSBA) for its policy manual updates and related services. Updated policy guidelines from CSBA are issued five times per year and contain sample language to reflect legislative or related changes. In addition, new and/or revised policies may be brought to the Board based on District goals and needs. This first reading conforms to all known legal standards to all applicable federal, state, and local government codes. FISCAL IMPACT/FUNDING SOURCE: N/A File Attachments Policy 3530 Risk Management Insurance.pdf (65 KB) First Reading 3530 Risk Management_Insurance.pdf (1,431 KB) Subject J. FIRST READING OF BOARD POLICY 3553: FREE AND REDUCED PRICE MEALS Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: MS. KAROLYN WASUNG, DIRECTOR OF CHILD NUTRITION SERVICES, VIA DR. SHAWN T. LOESCHER, ASSISTANT SUPERINTENDENT (INTERIM) ISSUE/BACKGROUND: The District has contracted with the California School Boards Association (CSBA) for its policy manual updates and related services. Updated policy guidelines from CSBA are issued five times per year and contain sample language to reflect legislative or related changes. In addition, new and/or revised policies may be brought to the Board based on District goals and needs. This first reading conforms to all known legal standards to all applicable federal, state, and local government codes. FISCAL IMPACT/FUNDING SOURCE: N/A File Attachments Policy 3553 FreeReduced Price Meals.pdf (79 KB) First Reading 3553 Free and Reduced Price Meals.pdf (1,450 KB) Subject K. FIRST READING OF BOARD POLICY 3580: DISTRICT RECORDS Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: DR. SHAWN T. LOESCHER, ASSISTANT SUPERINTENDENT (INTERIM) ISSUE/BACKGROUND: The District has contracted with the California School Boards Association (CSBA) for its policy manual updates and related services. Updated policy guidelines from CSBA are issued five times per year and contain sample language to reflect legislative or related changes. In addition, new and/or revised policies may be brought to the Board based on District goals and needs. This first reading conforms to all known legal standards to all applicable federal, state, and local government codes. FISCAL IMPACT/FUNDING SOURCE: N/A File Attachments Policy 3580 District Records.pdf (101 KB) First Reading 3580 District Records.pdf (1,432 KB) Subject L. FIRST READING OF BOARD POLICY 3600: CONSULTANTS Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: DR. SHAWN T. LOESCHER, ASSISTANT SUPERINTENDENT (INTERIM) ISSUE/BACKGROUND: The District has contracted with the California School Boards Association (CSBA) for its policy manual updates and related services. Updated policy guidelines from CSBA are issued five times per year and contain sample language to reflect legislative or related changes. In addition, new and/or revised policies may be brought to the Board based on District goals and needs. This first reading conforms to all known legal standards to all applicable federal, state, and local government codes. FISCAL IMPACT/FUNDING SOURCE: N/A File Attachments Policy 3600_ Consultants.pdf (65 KB) First Reading 3600 Consultants.pdf (1,437 KB) Subject M. APPROVE DEDUCTIVE CHANGE ORDER IN THE AMOUNT OF ($120,891.00) FOR BID# V23240842B - 2024 SUMMER ROOFING Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: MR. KEVIN LESKO, DIRECTOR OF PURCHASING, VIA DR. SHAWN T. LOESCHER, ASSISTANT SUPERINTENDENT (INTERIM) ISSUE/BACKGROUND: The Board of Trustees awarded a contract for Bid# V23240842B- 2024 Summer Roofing at the April 18, 2024 Regular Board Meeting. The contract was awarded to Chambers, Inc. dba Roof Construction in the amount of $1,216,350.00 Change Order 1 decreases the amount of the contract by ($120,891.00) due to a portion of unused allowance. Approval of the deductive change order is required to close out the project. FISCAL IMPACT/FUNDING SOURCE: Change Order Savings: ($120,891.00), (Restricted, Fund 40) Revised Contract Amount: $1,095,459.00, Budgeted (Restricted, Fund 40) File Attachments 24031 Final Change Order.pdf (113 KB) Subject N. APPROVE CHANGE ORDER IN THE AMOUNT OF $5,117.94 FOR BID# V23240780B - NORTH AVENUE DATA CENTER Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: MR. KEVIN LESKO, DIRECTOR OF PURCHASING, VIA DR. SHAWN T. LOESCHER, ASSISTANT SUPERINTENDENT (INTERIM) ISSUE/BACKGROUND: The Board of Trustees awarded a contract for Bid# V23240780B- North Avenue Information Technology Data Center at the February 15, 2024 Regular Board Meeting. The contract was awarded to Firestone Builders, Inc in the amount of $372,669.00. The Change Order increases the amount of the contract by $5,117.94. Justification: To supply and install a moisture barrier due to high moisture in the existing floor. FISCAL IMPACT/FUNDING SOURCE: $5,117.94, Budgeted, (Restricted, Fund 40) File Attachments Executed AL #05_ Firestone PCO #6.pdf Executed-JE Signed 09-11-2024.pdf (1,246 KB) Executed AL #05_ Firestone PCO #6 Balance.pdf Executed-JE SIgned 09-11-2024.pdf (1,360 KB) Subject O. APPROVE SELECTION OF POOL FOR REQUEST FOR PROPOSALS# V24250998- ENVIRONMENTAL TESTING SERVICES Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: MR. KEVIN LESKO, DIRECTOR OF PURCHASING, VIA DR. SHAWN T. LOESCHER, ASSISTANT SUPERINTENDENT (INTERIM) ISSUE/BACKGROUND: The District currently has a need for environmental testing services for multiple projects of varying size and scope throughout the District. As such, The District issued RFP# V24250998 for environmental testing services on 08/14/24 to establish a pool of qualified vendors to provide these services. The District may choose to assign projects as needed from vendors within the pool, or to hold an additional RFP to vendors within the pool for projects. The District received a total of five (5) proposals by the September 4, 2024 2:00pm deadline. A panel of graders from multiple departments independently reviewed and graded the proposals. After reviewing the scoring, a debrief was held between the panel, and it was the consensus that four of the five proposals should be presented for recommendation. The four firms are being recommended to award into a new pool of available environmental testing service vendors are: WESTERN ENVIRONMENTAL SERVICES, LLC (WES) WESTERN ENVIRONMENTAL & SAFETY TECHNOLOGIES LLC (WEST) FORENSIC ANALYTICAL CONSULTING SERVICES, INC. (FACS) LAD AVIATION, INC. DBA CHARLES TAYLOR ENVIRONMENTAL TESTING SERVICES (LAD) FISCAL IMPACT/FUNDING SOURCE: N/A File Attachments Subject P. RATIFY AND APPROVE CHAMPION COATINGS CHANGE ORDER IN THE AMOUNT OF $9,579.00 FOR THE INSTALLATION OF COMMERCIAL GRADE FLAKE FLOORING IN THE NEW CHILD NUTRITION SERVICES OFFICES Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: DR. SHAWN T. LOESCHER, ASSISTANT SUPERINTENDENT (INTERIM) ISSUE/BACKGROUND: The district entered a contract on April 29, 2024, with Champion Coatings for $46,757.00 to install commercial grade flooring in the new Child Nutrition Services (CNS) offices. On July 12, 2024, Champion Coatings presented district staff with a $9,579.00 change order due to the addition of installing commercial grade flake flooring in the Information Media Center (IMC) restrooms. Per administrative regulation 3312, any change order exceeding 10% of the originally approved expenditure and over $10,000.00 shall be provided to the Board for approval. Justification: The cost of the flooring in the IMC restrooms was not included in the original proposal. FISCAL IMPACT/FUNDING SOURCE: $9,579.00, Budgeted (Restricted) File Attachments Champion Coatings Change Order.pdf (243 KB) Subject Q. APPROVE AMENDMENT# 2 FOR REQUEST FOR PROPOSAL# V22230024RFP CHILD NUTRITION SERVICES POINT OF SALE Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: MR. KEVIN LESKO, DIRECTOR OF PURCHASING, VIA DR. SHAWN T. LOESCHER, ASSISTANT SUPERINTENDENT - BUSINESS SERVICES (INTERIM). ISSUE/BACKGROUND: The District is currently under contract with Harris School Solutions Inc., per contract# V22230024RFP, for the service and maintenance of the Point of Sale software used by the Child Nutrition Services department. Per the agreement, the contract shall be automatically renewed for successive one year periods subject to agreed price increases. The price is based both on fixed module costs as well as quantity based licenses. The base estimated annual cost as per the original agreement is $31,923.00 and the cost for year three of the agreement is $34,206.09. The total increase is $2,283.09. This amendment# 2 will extend the contract from 09/01/2024 to 08/31/2025 at the agreed annual cost. There will be no other changes to the terms and conditions of original agreement. FISCAL IMPACT/FUNDING SOURCE: Contract Increase: $2,283.09 Budgeted (Restricted, Fund 13) File Attachments V22230024RFP Point of Sale Award - Amendment 2.pdf (53 KB) Subject R. APPROVE DEDUCTIVE CHANGE ORDER IN THE AMOUNT OF ($10.00) FOR BID# V23240995B - GRAPEVINE SEWER REPLACEMENT Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: MR. KEVIN LESKO, DIRECTOR OF PURCHASING, VIA DR. SHAWN T. LOESCHER, ASSISTANT SUPERINTENDENT (INTERIM) ISSUE/BACKGROUND: The Board of Trustees ratified a contract for Bid# V23240995B- Grapevine Sewer Replacement at the June 20, 2024 Regular Board Meeting. The contract was awarded to Firestone Builders, Inc in the amount of $285,016.00. Change Order 1 decreases the amount of the contract by ($10.00) due to a portion of unused allowance. Approval of the deductive change order is required to close out the project. FISCAL IMPACT/FUNDING SOURCE: Change Order Savings: ($10.00), (Unrestricted) Revised Contract Amount: $285,006.00, Budgeted (Unrestricted) File Attachments 2024-275-2 Change Order Credit Back Unused Allowance.pdf (263 KB) Subject S. APPROVAL AND ACCEPTANCE OF DONATIONS TO VISTA UNIFIED TOTALING $3,133.11 Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: MS. ANA MACHADO, EXECUTIVE DIRECTOR, FISCAL SERVICES AND DR. SHAWN LOESCHER, ASSISTANT SUPERINTENDENT (INTERIM) RECOMMENDATION: Approve and accept the listed donations to the Vista Unified School District. ISSUE/BACKGROUND: The attached listing of described donations to the Vista Unified School District have been reviewed and are found to be acceptable. The District is grateful for the generosity of the contributing citizens and organizations. FISCAL IMPACT/FUNDING SOURCE: $1,533.11 from general donations $1,600.00 from Associated Student Body Year to Date Total: $19,892.58 File Attachments ASB Donations, October 2024.pdf (10 KB) Donations, October 2024.pdf (10 KB) Subject T. APPROVE REVOLVING CASH FUND PAYMENTS Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: MS. ANA MACHADO, EXECUTIVE DIRECTOR, FISCAL SERVICES, AND DR. SHAWN T. LOESCHER, ASSISTANT SUPERINTENDENT (INTERIM) ISSUE/BACKGROUND: A monthly list of all Revolving Cash Payments shall be submitted to the Governing Board per Education Code number 42804. FISCAL IMPACT/FUNDING SOURCE: $60,470.28, Budgeted (Restricted and Unrestricted) File Attachments 24-25 Revolving Cash Report - October 2024.pdf (61 KB) 24-25 Payroll Revolving Cash Report - October 2024.pdf (23 KB) Subject U. RATIFICATION AND APPROVAL OF WARRANT NOS. 026165, 026296, 026399, AND 14193845 THROUGH 14198759 Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: MS. ANA MACHADO, EXECUTIVE DIRECTOR, FISCAL SERVICES, AND DR. SHAWN T. LOESCHER, ASSISTANT SUPERINTENDENT (INTERIM) ISSUE/BACKGROUND: Warrants submitted for ratification and approval represent invoiced payments against purchase orders previously approved by the Board of Trustees. Warrants were audited and approved by the County Superintendent of Schools prior to payment. FISCAL IMPACT/FUNDING SOURCE: Payment of routine budgeted expenditures from the following funds: GENERAL FUND 01-00 $3,218,564.29 ADULT EDUCATION FUND 11-00 $126,018.46 CHILD NUTRITION SERVICES FUND 13-00 $410,755.97 BUILDING FUND FUND 21-39 $1,582,406.62 CAPITAL FACILITIES FUND 25-18 $13,449.00 SPECIAL RESERVE CAPITAL PROJECT FUND 40-00 $3,953,828.76 ENTERPRISE FUND FUND 63-00 $1,544.98 SELF INSURANCE FUND FUND 67-16 $559,591.17 TOTAL $9,866,159.25 File Attachments Subject V. SECOND READING AND ADOPT REVISED BOARD POLICY 3110: TRANSFER OF FUNDS Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: MS. ANA MACHADO, EXECUTIVE DIRECTOR, FISCAL SERVICES, AND DR. SHAWN T. LOESCHER, ASSISTANT SUPERINTENDENT (INTERIM) ISSUE/BACKGROUND: The District has contracted with the California School Boards Association (CSBA) for its policy manual updates and related services. Updated policy guidelines from CSBA are issued five times per year and contain sample language to reflect legislative or related changes. In addition, new and/or revised policies may be brought to the Board based on District goals and needs. FISCAL IMPACT/FUNDING SOURCE: N/A File Attachments Second Reading Board Policy 3110 Transfer Of Funds.pdf (56 KB) Second Reading 3110 Transfer of Funds.pdf (1,433 KB) Subject W. SECOND READING AND ADOPT REVISED BOARD POLICY 3550: FOOD SERVICE/CHILD NUTRITION PROGRAM Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: MS. KAROLYN WASUNG, DIRECTOR OF CHILD NUTRITION SERVICES, VIA DR. SHAWN T. LOESCHER, ASSISTANT SUPERINTENDENT (INTERIM) ISSUE/BACKGROUND: The District has contracted with the California School Boards Association (CSBA) for its policy manual updates and related services. Updated policy guidelines from CSBA are issued five times per year and contain sample language to reflect legislative or related changes. In addition, new and/or revised policies may be brought to the Board based on District goals and needs. FISCAL IMPACT/FUNDING SOURCE: N/A File Attachments Policy 3550 Food ServiceChild Nutrition Program.pdf (84 KB) Second Reading 3550 Food Service_Child Nutrition Program.pdf (1,451 KB) Subject X. SECOND READING AND ADOPT REVISED BOARD POLICY 3551: FOOD SERVICE OPERATIONS/CAFETERIA FUND Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 16. Business Services (Fiscal Services, Accounting, Child Nutrition Services, Purchasing and Facilities) Type Action (Consent) SUBMITTED BY: MS. KAROLYN WASUNG, DIRECTOR OF CHILD NUTRITION SERVICES, VIA DR. SHAWN T. LOESCHER, ASSISTANT SUPERINTENDENT (INTERIM) ISSUE/BACKGROUND: The District has contracted with the California School Boards Association (CSBA) for its policy manual updates and related services. Updated policy guidelines from CSBA are issued five times per year and contain sample language to reflect legislative or related changes. In addition, new and/or revised policies may be brought to the Board based on District goals and needs. FISCAL IMPACT/FUNDING SOURCE: N/A File Attachments Policy 3551 Food Service OperationsCafeteria Fund.pdf (97 KB) Second Reading 3551 Food Service Operations_Cafeteria Fund.pdf (1,439 KB) 17. Discussion/Action Items Subject A. RATIFY AND APPROVE PURCHASE ORDERS Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 17. Discussion/Action Items Type Action, Discussion SUBMITTED BY: MR. KEVIN LESKO, DIRECTOR OF PURCHASING, VIA DR. SHAWN T. LOESCHER, ASSISTANT SUPERINTENDENT (INTERIM) ISSUE/BACKGROUND: Ratification and approval of Purchase Orders and Change Orders issued for the period from September 01, 2024 through September 20, 2024. Due to the Board meeting schedule for this month, the reporting period needs to be adjusted to meet deadlines. A listing of all Purchase Orders shall be submitted to the Government Board per Education Code Section 17605. Attached is a listing of Purchase Orders issued for the period of September 01, 2024 through September 20, 2024. FISCAL IMPACT/FUNDING SOURCE: $10,725,392.99 Budgeted (Various Funds as Listed in the Purchase Order List) File Attachments Purchase Order Board Report Oct-03-2024.pdf (662 KB) Subject B. RESOLUTION #25-09 OF THE VISTA UNIFIED SCHOOL DISTRICT DECLARING SUFFICIENT TEXTBOOKS OR INSTRUCTIONAL MATERIALS FOR EACH STUDENT Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 17. Discussion/Action Items Type Action, Discussion SUBMITTED BY : Dr. Christine Olmstead. Assistant Superintendent of Educational Excellence and Innovation ISSUE/BACKGROUND : The local governing board shall make a determination through a resolution that every student, including English learners, has sufficient textbooks or instructional materials, or both, in each subject area to use in class and to take home in each subject area for the 2024-2025 school year. Resolution #25-09 declares that each student in the Vista Unified School District has sufficient textbooks or instructional materials, or both, in English Language Arts, English Language Development, Mathematics, Science, History-Social Science, Health, and World Languages that are aligned to the state academic content standards, are consistent with the cycles and content of the curriculum frameworks, and ensures the availability of science laboratory equipment in grades 9-12. FISCAL IMPACT/FUNDING SOURCE: None File Attachments 24-25 Williams Textbook Sufficiency Resolution 24-06.pdf (51 KB) Subject C. APPROVE RESOLUTION 25-10 TO PIGGYBACK ON THE DOWNEY UNIFIED SCHOOL DISTRICT BID# 23/24-11 AWARDED TO APPLE Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 17. Discussion/Action Items Type Action SUBMITTED BY: MR. KEVIN LESKO, DIRECTOR OF PURCHASING, VIA DR. SHAWN T. LOESCHER, ASSISTANT SUPERINTENDENT (INTERIM) ISSUE/BACKGROUND: The District utilizes other public agency's Request for Proposals (RFPs) and Bids if certain criteria has been met by the awarding agency. Pursuant to Public Contract Code 20118, the Governing Board of any school district may authorize the use of an existing contract between a public agency and a vendor to purchase personal property, equipment, materials, or supplies from said vendor utilizing the same terms and conditions that are available to the public agency under the contract. Public Contract Code 20118 and 20653 allows public agencies to use other public agencies contracts at the same price and conditions as the awarding agency. The District anticipates purchasing Apple products for student and staff use for the 24/25 Fiscal Year. Attached is Resolution# 25-10 authorizing the District to utilize the Downey Unified School District (Bid# 23/24-11), as well as a copy of Apple's Piggyback Consent Form. FISCAL IMPACT/FUNDING SOURCE: N/A File Attachments Vista Unified School District Resolution 25-10.pdf (238 KB) DOWNEY UNIFIED SCHOOL DISTRICT_CA CONSENT FORM AND AGREEMENT 6_28_19.pdf (377 KB) Subject D. APPROVE RESOLUTION# 25-11 TO PIGGYBACK ON THE MIDWESTERN HIGHER EDUCATION COMPACT (MHEC) CONTRACT# MHEC-04152022 AWARDED TO DELL Meeting Oct 3, 2024 - THURSDAY, OCTOBER 3, 2024 REGULAR BOARD MEETING Category 17. Discussion/Action Items Type Action SUBMITTED BY: MR. KEVIN LESKO, DIRECTOR OF PURCHASING, VIA DR. SHAWN T. LOESCHER, ASSISTANT SUPERINTENDENT (INTERIM) ISSUE/BACKGROUND: The Vista Unified School District's IT Department has identified several Dell products as the standard recommended models for Chromebooks, Desktop, Laptops as well as other related accessories, and periphera