City Commission Meeting

DATE: Monday, October 13, 2025, 6:00 p.m. LOCATION: City Hall - John Fuller Auditorium 451 Third Street NW Winter Haven, FL 33881 1. CALL TO ORDER - Nathaniel J. Birdsong, Jr., Mayor 2. ROLL CALL - Vanessa Castillo, MMC, City Clerk 3. INVOCATION - Rev. Deldrick Leonard, Bethel Missionary Baptist Church 4. PLEDGE OF ALLEGIANCE - Vanessa Castillo, MMC, City Clerk 5. PRESENTATIONS 5.A "Red Ribbon Week" Proclamation - Wally Gallart, Unit Commander and the Young Marines 5.B "Safe Sleep Awareness Month" Proclamation - Tyiesha Ghent, Chair of the Safe Sleep Task Force (Polk, Highlands and Hardee Counties) 5.C "City Government Week" Proclamation - Katrina Hill, Director of Public Affairs and Communication 5.D "Greenways and Trails Month" Proclamation - Katie White, Project Lead, Parks, Recreation & Culture 5.E "National Community Planning Month Proclamation" - Eric Labbe, Economic Opportunity and Community Investment Director CITY COMMISSION MEETING Staff Contact: LaTonya Harris, CMC, FCRM, City Historian & Archivist | Deputy City Clerk , lharris@mywinterhaven.com Proclamation Staff Contact: LaTonya Harris, CMC, FCRM, City Historian & Archivist | Deputy City Clerk , lharris@mywinterhaven.com Proclamation Staff Contact: Katrina Hill, Director of Public Affairs & Communication, khill@mywinterhaven.com Proclamation Staff Contact: Katie White, Project Lead, kwhite@mywinterhaven.com Proclamation CITY COMMISSION MEETING – OCTOBER 13, 2025 1

5.F "Imagine A Day Without Water" Proclamation - Kassidy King, Customer Relations Specialist, Winter Haven Water 5.G CityU Class 4 Graduation 6. DEVELOPMENTS OF NOTE 7. MINUTES 7.A September 10, 2025, Regular City Commission Meeting Minutes 7.B September 17, 2025, City Commission Agenda Review Session Minutes 8. COMMENTS FROM THE AUDIENCE 9. ORDINANCE(S) - SECOND READING - PUBLIC HEARING 10. CONSENT AGENDA 10.A Amendment No. 3 to the Agreement between the City of Winter Haven and Flightline WH, LLC d/b/a Flight Line Café & Catering 10.B Amendment No. 4 to the Agreement between the City of Winter Haven and Flightline WH, LLC d/b/a Flight Line Café & Catering 10.C Florida Department of Transportation (FDOT) Road Closure Permit Application Staff Contact: Sean Byers, Planning Manager, sbyers@mywinterhaven.com Proclamation Staff Contact: Gary M. Hubbard, Water Department Director, ghubbard@mywinterhaven.com Proclamation Staff Contact: Katrina Hill, Director of Public Affairs & Communication, khill@mywinterhaven.com Staff Contact: Vanessa Castillo, MMC, City Clerk, vcastillo@mywinterhaven.com 2025-09-10 DRAFT Regular City Commission Meeting Minutes with Link Staff Contact: Vanessa Castillo, MMC, City Clerk, vcastillo@mywinterhaven.com 2025-09-17 DRAFT Agenda Review Session Minutes with Link Staff Contact: Troy Heidel, Airport Director , theidel@mywinterhaven.com Summary - Amendment No. 3 to the Agreement between the City of Winter Haven and Flightline WH LLC Flight Line Café & Catering Amendment No. 3 Staff Contact: Troy Heidel, Airport Director , theidel@mywinterhaven.com Summary - Amendment No. 4 to the Agreement between the City of Winter Haven and Flightline WH LLC Amendment No. 4 Assignment and Assumption of Lease Precise Property Adjusters Certificate of Status Staff Contact: Natalie Wilson, Natalie Wilson, nwilson@mywinterhaven.com Havendale Parade Route Summary - FDOT Road Closure Permit Applications Havendale Parade MOT and Detour Map Jewett Alumni Parade Route CITY COMMISSION MEETING – OCTOBER 13, 2025 2

10.D Affordable Housing Advisory Committee (AHAC) Appointments 10.E Purchase of Neptune Mach 10 Potable Water Meters 10.F Wastewater Treatment Plant #3, Emergency Sludge Dewatering agreement with Synagro South, LLC 10.G Purchase of Thirty-Three (33) Police Vehicles via Cocoa Ford, Inc. 10.H Mutual Aid Agreement (MAA) with City of Tampa Police Department 10.I Fire Station No. 5 Guaranteed Maximum Price with Design-Build Contract with Whitehead Construction, Inc. (RFQ-22-40) 10.J Winter Haven Professional Firefighters, International Association of Firefighters (IAFF) Local 4967 Memorandum of Agreement 11. RESOLUTION(S) Jewett Alumni Parade MOT and Detour Map Staff Contact: Eric Labbe, Director of Economic Opportunity and Community Investment, elabbe@mywinterhaven.com Summary - AHAC Appointments Application from Tabitha Keith Application from Bridget Engleman Staff Contact: Gary M. Hubbard, Water Department Director, ghubbard@mywinterhaven.com Summary - Purchase of Neptune, Mach 10, Potable Water Meters Ferguson Waterworks, Bid # B585221 Staff Contact: Gary Hubbard, Water Department Director, ghubbard@mywinterhaven.com Summary - WWTP 3 Emergency Sludge Dewatering Synagro Synagro, Emergency Purchase Justification - WWTP#3 Synagro Proposal Mobile Centrifuge Rental Staff Contact: Brittany Hart, Public Works Director, bhart@mywinterhaven.com Summary - Purchase of Thirty-Three (33) Police Vehicles via Cocoa Ford Inc. Cocoa Ford - Ford F-150 Responder Quote Cocoa Ford - Ford Escape Quote Cocoa Ford - Ford PIU Explorer Quote Reference: General Piggyback Purchasing Agreement - Cocoa Ford Inc. Staff Contact: Greg Goreck, Deputy Chief of Police, ggoreck@mywinterhaven.com Summary - Mutual Aid Agreement MAA with City of Tampa Police Department Mutual Aide Agreement (MAA) with City of Tampa Staff Contact: Drew Neubrand, Fire Chief, dneubrand@mywinterhaven.com Summary - Fire Station No. 5 GMP GMP Amendment - WH Fire Station 5 with Exhibit A Whitehead Price Proposal Design Price Acceptance Fire Station 5 Staff Contact: Shawn Dykes, Human Resources Director, sdykes@mywinterhaven.com Summary - Memorandum of Agreement - WHPFF - Wages 10.01.2025 Memorandum of Agreement - WHPFF - Wages 10.01.2025 CITY COMMISSION MEETING – OCTOBER 13, 2025 3

11.A R-25-50 Debt Management Policy 12. ORDINANCE(S) - FIRST READING 13. NEW BUSINESS 14. CITY COMMISSIONERS/LIAISON REPORTS 15. CITY ATTORNEY REPORT 16. CITY MANAGER REPORT 17. DEPUTY CITY MANAGER REPORT 18. CITY CLERK REPORT 19. EMERGENCY MATTERS NOT RECEIVED FOR THE AGENDA 20. ADJOURNMENT Staff Contact: CJ Scott, Chief Financial Officer, cjscott@mywinterhaven.com Summary R-25-50 Debt Management Policy R-25-50 Exhibit A to Resolution R-25-50 City of Winter Haven Debt Management Policy If a person decides to appeal any decision made by the Commission with respect to any matter considered at such meeting or hearing, they will need a record of the proceedings, and that, for such purpose, they may need to ensure that a verbatim record of the proceeding is made which record includes the testimony and evidence upon which the appeal is to be based (FS 286.0105). In accordance with the Americans with Disabilities Act and Florida Statutes, Section 286.26, persons with disabilities needing special accommodations to participate in this proceeding, should contact the City Clerk's Office, 451 Third Street, NW, Winter Haven, Florida 33881, in writing, not later than 48 hours prior to the proceeding; if not in writing, then not later than four (4) days prior to the proceeding at (863) 291-5600. Vision or hearing impaired please call (800) 955-8771 for assistance. CITY COMMISSION MEETING – OCTOBER 13, 2025 4

INTER HAVEN THE CHAIN OF LAKES CITY WHEREAS, The City of Winter Haven, Florida is committed to a healthy lifestyle of its citizens and desires to ensure their quality of life; and WHEREAS, communities across Polk County have been plagued by the numerous problems associated with illicit drug use and trafficking; and DOM WHEREAS, there is hope in winning the war on drugs, and that hope lies in education and drug demand reduction, coupled with the hard work and determination of organizations such as the Mid - Florida Eagles ofthe Young Marines and the Marine Corps League to foster a healthy, drug -free lifestyle; and S) CIR WHEREAS, governments and community leaders know that citizen support is one of the most effective tools in the effort to reduce the use of illicit drugs in our communities; and DOM WHEREAS, the red ribbon has been chosen as a symbol commemorating the work of Enrique "Kill" Camarena, a Drug Enforcement Administration (DEA) agent who was murdered in the line of duty, and represents the belief that one person can make a difference; and Dom WHEREAS, the Red Ribbon Campaign was established by Congress in 1988 to encourage a drug - free lifestyle and involvement in drug prevention and reduction efforts; and DOM WHEREAS, October 23 through October 31 has been designated National Red Ribbon Week, which encourages Americans to wear a red ribbon to show their support for a drug -free environment. DOM NOW, THEREFORE, I, Nathaniel J. Birdsong, Jr., Mayor of the City of Winter Haven, Florida, do hereby proclaim October 23 through October 31, 2025, as Red Ribbon Week" in the City of Winter Haven. e hereunto set my hand and cause the Seal of the City of Winter n day of October, 2025. Nathaniel J. Bir"dsong Jr., Wor ATTEST: Vanessa Castillo, MMC, City Clerk 5

GMNTER MAVENTHE CHAIN OF LAKES CITY WHEREAS, Sudden Unexpected Infant Death (SUID) is heartbreaking, and can happen in any family regardless of income, education, or community; and I0(a WHEREAS, SUID is one of the leading causes of death in infants (0- 364 days) and is often associated with preventable unsafe infant sleep practices and environments; and M WHEREAS, research shows that a child's brain grows rapidly during safe sleep; and DOM WHEREAS, babies should always be put to sleep on their backs, alone in their own crib or bassinet; with no bumpers, pillows, quilts, comforters, or other soft surfaces in the crib; and DrAze WHEREAS, parents should not share beds with their babies and anyone under the influence of drugs, alcohol, or smoking should not be resting with the baby; and Baca WHEREAS, local and national agencies such as the Polk Safe Sleep Task Force, Children's Home Society (CHS), Florida Department of Health in Polk County (DOH), Healthy Start Coalition, Safe Kids Suncoast Coalition, and their partnering agencies educate Polk County residents on safe sleep practices; and sacce WHEREAS, the City of Winter Haven recognizes that infant unsafe sleeping is a public health issue in Winter Haven and across the county, and together we can help by ensuring any person caring for a baby is using safe sleep practices. DOM NOW, THEREFORE, I, Nathaniel J. Birdsong, Jr., Mayor of the City of Winter Haven, Florida, do hereby proclaim October 2025, as Safe Sleep Awareness Month" in the City of Winter Haven and extend our continued support for the efforts of local agencies to promote safe sleep practices. Dom IN WITNESS WHEREOF, I have hereunto set my hand and cause the Seal of the City of Winter Haven, Florida, to be affixed this 13th day of October, 2025. Nathaniel J. Birdsong Jr., Mayor ATTEST: Y"A4A- Vanessa Castillo, MMC, City Clerk 6

9ANTER HAVENTHE CHAIN OF LAKES CITY WHEREAS, city government is the government closest to most citizens and the one with the most direct daily impact upon its residents; and WHEREAS, municipal government provides services and programs that enhance the quality of life for residents, making their city their home; and Rare WHEREAS, city government is administered for and by its citizens and is dependent upon public commitment to and understanding of its many responsibilities; and coca WHEREAS, city government officials and employees share the responsibility to pass along the understanding of public services and their benefits; and uam WHEREAS, Florida City Government Week offers an important opportunity for elected officials and city staff to spread the word to all citizens of Florida that they can shape and influence this branch of government; and O) CQ WHEREAS, the Florida League of Cities and its member cities have joined together to teach citizens about municipal government through a variety of activities. Sam NOW, THEREFORE, I, Nathaniel J. Birdsong, Jr., Mayor of the City of Winter Haven, Florida, do hereby proclaim October 20 through October 26, 2025, as Florida City Government Week" in the City of Winter Haven and encourage all citizens, government officials, and employees to participate in events that recognize and celebrate Florida City Government Week. The City of Winter Haven encourages educational partnerships between city government and schools, as well as, civic groups and other organizations. The City also supports and encourages all Florida city governments to actively promote and sponsor Florida City Government Week. Dom IN WITNESS WHEREOF, I have hereunto set my hand and cause the Seal of the City of Winter Haven, Florida, to be affixed this 13th day of October, 2025. Nathaniel J. ir' ., Mayor ATTEST: 4xU4 Vanessa Castillo, MMC, City Clerk 7

MINTER HAVENTHE CHAIN OF LAKES CITY WHEREAS, greenways and trails provide Florida and Winter Haven residents and visitors of all ages and abilities with year-round access to a wide variety of free health and fitness opportunities and encourage use of alternative, energy -saving forms of transportation; and BocaQ WHEREAS, Winter Haven provides over 14 miles of trails and connections in and around our City; and Dacia WHEREAS, community -based partnerships are essential to the success of Winter Haven's and Florida's Trail System and many public and private organizations are actively involved with projects that are connecting Florida's communities with greenways and trails; and Sam WHEREAS, Winter Haven supports additional local and regional expansions of our multimodal transportation system which bring benefits in the form of economic, health, alternative transportation and connection to our communities; and sock WHEREAS, celebrating Greenways and Trails Month is just one example of why Winter Haven and Florida are such great places to live, work and play. Sam NOW, THEREFORE, I, Nathaniel J. Birdsong, Jr., Mayor of the City of Winter Haven, Florida, do hereby recognize October 2025 as Florida Greenways and Trails Month" in the City of Winter Haven and encourage all citizens to learn about our transportation options and enjoy our local, County and State greenways and trails. Dam IN WITNESS WHEREOF, I have hereunto set my hand and cause the Seal of the City of Winter Haven, Florida, to be affixed this 13s' day of October, 2025. Nathaniel J. 13irdsong, Jr., Mayor ATTEST: l/Q%%_ cc4 ' a-M 116 Vanessa Castillo, MMC, City Clerk 8

INTER HAVEN THE CHAIN OF LAKES CITY WHEREAS, change is constant and affects all cities, towns, suburbs, counties, boroughs, townships, rural areas, and other places; and fact WHEREAS, community planning and plans can help manage this change in a way that provides better choices for how people work and live; and Boca WHEREAS, community planning provides an opportunity for all residents to be meaningfully involved in making choices that determine the future of their community; and ixsce WHEREAS, the month of October is designated as National Community Planning Month throughout the United States of America and its territories; and i0cle WHEREAS, The American Planning Association and its professional institute, the American Institute of Certified Planners, endorse National Community Planning Month as an opportunity to highlight the contributions sound planning and plan implementation make to the quality of our settlements and environment; and DOOR WHEREAS, the celebration of National Community Planning Month gives us the opportunity to publicly recognize the participation and dedication of the members of planning commissions and other citizen planners who have contributed their time and expertise to the improvement of the City of Winter Haven; and Rac¢ WHEREAS, we recognize the many valuable contributions made by the professional planners of the City of Winter Haven and extend our heartfelt thanks for the continued commitment to public service by these professionals. Race NOW, THEREFORE, I, Nathaniel J. Birdsong, Jr., Mayor of the City of Winter Haven, Florida, do hereby recognize October 2025 as Community Planning Month" in the City of Winter Haven in conjunction with the celebration of National Community Planning Month. Sates IN WITNESS WHEREOF, I have hereunto set myhand and cause the Seal of the City of Winter Haven, Florida, to be affixed this 13+h day of October, 2025. Nathaniel J. Birdsong, Jr., Mayor ATrEEST: 1 "" 4,a— Vanessa Castillo, MMC, City Clerk 9

INTER HAVEN THE CHAIN OF LAKES CITY WHEREAS, the water infrastructure in Winter Haven delivers clean drinking water to its residents and safely returns wastewater to the environment; and Bose WHEREAS, water is essential for community health, local economies, public safety, and the environment; and SDM WHEREAS, a day without water would bring life to a halt, disrupting public health services, emergency response, local businesses, and the foundational functions of society; and Xscat WHEREAS, the nation's water infrastructure is aging and in need of investment, and resilient water and wastewater systems build stronger communities by supporting economic growth, protecting public health, and enhancing environmental resilience; and Sam WHEREAS, more than two million Americans currently live without access to clean, safe, and affordable water, with communities of color, Indigenous communities, and low-income neighborhoods continuing to face disproportionate challenges in accessing safe and reliable water services; and Baca WHEREAS, by establishing reliable and resilient -water infrastructure we can ensure that clean, safe water is available for everyone in our communities today and for generations to come. Sam NOW, THEREFORE, I, Nathaniel J. Birdsong, Jr., Mayor of the City of Winter Haven, Florida, do hereby proclaim October 16, 2025, as Imagine A Day Without Water" in the City of Winter Haven and call upon each citizen and business to reflect on how crucial water is by visualizing everyday life without it and understanding how indispensable it is. 23M IN WITNESS WHEREOF, I have hereunto set my hand and cause the Seal of the City of Winter Haven, Florida, to be affixed this 13th day of October, 2025. Nathaniel J. Airdsong, ., Mayor ATFEEST' A 6 Vanessa Castillo, MMC, City Clerk 10

REGULAR CITY COMMISSION MEETING MINUTES DATE: Wednesday, September 10, 2025 6:00 p.m. LOCATION: City Hall – John Fuller Auditorium 451 Third Street NW, Winter Haven, FL 33881 NOTE: PowerPoint slides of certain agenda items were also presented during this meeting. Link to PowerPoint here: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:2e3c9b15-00de-485b-815b-0fa4e65fe006 A hard copy of the PowerPoint will be attached to the original signed minutes. 1. CALL TO ORDER - Mayor Birdsong called the regular meeting to order at 6:00 p.m. 2. ROLL CALL - Vanessa Castillo, MMC, City Clerk Commissioners Present: Mayor Nathaniel Birdsong; Pro Tem Brian Yates; Commissioner Brad Dantzler; Commissioner Tracy Mercer; and Commissioner Clifton Dollison. Staff Present: City Manager T. Michael Stavres; Deputy City Manager Michael “M.J.” Carnevale; City Attorney John Murphy; City Clerk Vanessa Castillo; Assistant City Manager for Public Safety Charlie Bird; Human Resources Director Shawn Dykes; Economic Opportunity and Community Investment Director Eric Labbe; Winter Haven Water Director Gary Hubbard; Parks, Recreation and Culture Director Julie Adams; Public Affairs and Communications Director Katrina Hill; Chief Financial Officer Colleen “C.J.” Scott; Winter Haven Regional Airport Director Troy Heidel; Public Works Director Brittany Hart; Police Chief Vance Monroe; and Fire Chief Drew Neubrand. 3. INVOCATION – Pastor David Berry, The Mission of Winter Haven 4. PLEDGE OF ALLEGIANCE – Vanessa Castillo, MMC, City Clerk 5. PRESENTATION(S) – None 6. DEVELOPMENTS OF NOTE – None 7. MINUTES A. August 20, 2025, City Commission Agenda Review Session Minutes Motion by Mayor Pro Tem Yates to approve the minutes as presented. Mayor Birdsong stated that anyone wishing to speak to the minutes could make comments now by coming to the podium and stating their name and address for the record and make comments. No one spoke for or against. Motion carried 5:0. 8. MAYOR’S STATEMENT Mayor Birdsong read the following statement aloud: 11

CITY COMMISSION MEETING – September 10, 2025 Page 2 of 6 “State Law requires the first substantive issues to be discussed at this hearing are: • Name of the Taxing Authority – City of Winter Haven • Rolled-back rate is 6.2254 mills • The percentage increase in the millage over the rolled-back rate is 5.86% • Millage rate to be levied is 6.5900 • The reasons Ad Valorem tax revenues are increasing: The ad valorem proceeds resulting from the difference between the proposed millage rate and the rolled- back rate will be used to offset increased operating costs and fund capital projects.” 9. ORDINANCE(S) – FIRST READING – PUBLIC HEARING ON AD VALOREM TAX MILLAGE RATE AND FISCAL YEAR BUDGET 2025-2026 BUDGET A. O-25-28 - Adopting the Millage Rate for Fiscal Year 2025-2026 City Attorney Murphy read Ordinance O-25-28 in its entirety. City Manager Stavres presented and went through the summary/fact sheet in detail. He also gave high-level points from portions of the original budget presentation and the two budget presentations (see link/attached) that were offered in July and August 2025, which he discussed in greater detail. Motion by Mayor Pro Tem Yates to approve Ordinance O-25-28 on first reading - public hearing to adopt a tentative millage rate for fiscal year 2025/2026 at 6.5900 mills. Mayor Birdsong closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this ordinance may come to the podium and state their name and address for the record. No one spoke for or against. Mayor Birdsong closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. Mayor Birdsong reported this item would come back for a second reading and public hearing at the September 22, 2025, Regular City Commission Meeting. B. O-25-29 - Adopting the Budget for Fiscal Year 2025-2026 City Attorney Murphy read Ordinance O-25-29 in its entirety. City Manager Stavres presented and recommended that the Commission approve the budget on first reading. (Commissioner Mercer left the room at 6:39 p.m. and re-entered the room at 6:42 p.m.) City Manager Stavres thanked the Financial Services team who had done a phenomenal job pulling everything together, the Human Resources staff for assessing where the City needed to make adjustments and implement new strategies related to staffing in our self-insurance program, department directors, and the Commission for their direction on how to prepare this budget. Lastly, he added that the City had transitioned to the OpenGov budgeting platform, giving residents greater online access to the budget in an easy-to-read, user-friendly format. A preliminary print version matched what is available online, and only minor formatting adjustments remained, which would be seamlessly updated on the website. Motion by Commissioner Mercer to approve Ordinance O-25-29 on first reading - public hearing adopting the tentative budget for fiscal year 2025/2026 in the amount of $216,326,606. Discussion ensued. Mayor Birdsong closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this ordinance may come to the podium and state their name and address for the record. No one spoke for or against. Mayor Birdsong closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. 12

CITY COMMISSION MEETING – September 10, 2025 Page 3 of 6 Mayor Birdsong reported this item would come back for a second reading and public hearing at the September 22, 2025, Regular City Commission Meeting. 10. COMMENTS FROM THE AUDIENCE Betty Hoffman, residing on U.S. 17 in Winter Haven, thanked Commissioner Dantzler and expressed concerns with Spring Lake Plaza and the debris and homeless activity at the former Floridino’s restaurant. She inquired about the reduction of fines for non-compliance of repeat offenders and requested accountability. Mayor Pro Tem Yates requested an update on this property at the next Agenda Review Session Meeting. City Manager Stavres said a special Code Compliance hearing was held where Floridino’s was discussed. An asbestos survey had been done, which was required before a demolition, utility turnoffs and disconnects had been done for permitting and a demolition was moving forward, which he explained in more detail. A full update for the rest of the issues at Spring Lake Square would also be given at an upcoming meeting of the City Commission. 11. ORDINANCE(S) – SECOND READING – PUBLIC HEARING – None 12. CONSENT AGENDA A. Approval of Task Order No. 24 with Hanson Professional Services, Inc. for the Airport Master Plan Update B. Invitation to Bid ITB-25-25 - Award of Airport Backup Generators Installation and Beacon Replacement C. Approval of Scope Proposal and Contract for Request for Qualifications RFQ 25-15: DesignBuild Services for DiamondPlex Softball Improvements & Pickleball Complex D. Winter Haven Tennis Center Hurricane Milton Related Shade Structure Repair E. General Contractor (Invitation to Bid ITB 23-48) Whitehead Construction Change Order F. Renewal of Software Subscription for ZenCity G. Florida Department of Environmental Protection (FDEP), LPA0444 Grant, Amendment #1 H. Invitation to Bid ITB-25-34 - Award of Logistics Parkway/Pollard Road Extension - Phase I Construction I. Request for Qualifications RFQ-25-33 - Award of Design Criteria Package & Owner's Representative Professional Services for the Winter Haven Water Administration Facility J. Wastewater Treatment Plant #2, Reclaim Water Ground Storage Tank Recoating K. East Winter Haven Aquifer Recharge at Bradco: Managed Aquifer Recharge Well (Invitation to Bid ITB-24-28) L. East Winter Haven Aquifer Recharge Well at Bradco, Access Road (UP-23-38) M. 2025 Municipal Election Administration Agreement between the Supervisor of Elections of Polk County and the City of Winter Haven N. City Commission Recording System Modernization Motion by Mayor Pro Tem Yates to approve the Consent Agenda as presented. Mayor Birdsong closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to the Consent Agenda could come to the podium and state their name and address for the record. No one spoke for or against. Mayor Birdsong closed the Public Hearing and reopened the Regular Commission Meeting. Commissioner Dantzler asked about item 12D and whether any of the other Commissioners had received an email from a citizen regarding the Tennis Center. Since the other Commissioners said they had not, he would bring it up next time. He also asked how the numbers were obtained for item 12E. City Manager Stavres read the summary 13

CITY COMMISSION MEETING – September 10, 2025 Page 4 of 6 and explained further. Lastly, Commissioner Dantzler asked if the City had received money from the Federal Emergency Management Agency (FEMA). City Manager Stavres said the City tried to pursue every bit of FEMA money. Discussion ensued. Motion carried 5:0. 13. RESOLUTION(S) A. R-25-46 - Request by KRPC Willowbrook, LLC to accept a portion of the improvements, infrastructure, and dedications in favor of the City of Winter Haven and modify the Performance Bond submitted to the City to ensure completion of the additional required improvements for the Willowbrook South Subdivision System City Attorney Murphy read Resolution R-25-46 by title only and City Manager Stavres presented. Motion by Commissioner Mercer to approve Resolution R-25-46. Mayor Birdsong closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this Resolution may come to the podium and state their name and address for the record. No one spoke for or against. Mayor Birdsong closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. 14. ORDINANCE(S) - FIRST READING – None 15. NEW BUSINESS A. Florida Commerce Infrastructure Repair Program Grant Application City Manager Stavres presented this item as detailed in the summary sheet. Motion by Commissioner Mercer to approve the submission of the Florida Commerce Rebuild Florida 2023 and 2024 Storms Infrastructure Repair Program. Mayor Birdsong closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this item could come to the podium and state their name and address for the record. No one spoke for or against. Mayor Birdsong closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. B. Protecting Florida Together Alternate Water Supply Grant Application City Manager Stavres presented this item as detailed in the summary sheet. Motion by Commissioner Mercer to approve the submission of the Florida Together Alternate Water Supply Grant Application. Mayor Birdsong closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this item could come to the podium and state their name and address for the record. No one spoke for or against. Mayor Birdsong closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. C. Interlocal Agreement for Collection of Polk County Impact Fees City Manager Stavres presented this item as detailed in the summary sheet. 14

CITY COMMISSION MEETING – September 10, 2025 Page 5 of 6 Motion by Mayor Pro Tem Yates to approve the Interlocal Agreement for the collection of Polk County Impact Fees. Mayor Birdsong closed the Regular City Commission Meeting and opened a Public Hearing stating anyone wishing to speak to this item could come to the podium and state their name and address for the record. No one spoke for or against. Mayor Birdsong closed the Public Hearing and reopened the Regular Commission Meeting. Motion carried 5:0. 16. CITY COMMISSIONERS/LIAISON REPORTS Commissioner Dantzler reported the following: attended the Elbert Elementary School [Ribbon Cutting Ceremony]; attended the [Greater Winter Haven Chamber of Commerce] Legislative Warm Up Breakfast; attended his final Polk County Tourist Development Council (TDC) Meeting at Camp Margaritaville [in Auburndale] where they gave him a plaque so it was bittersweet. Commissioner Mercer reported the following: attended the Legislative Warm Up Breakfast; attended the Elbert Elementary School Ribbon Cutting Ceremony and said it was a beautiful school with many opportunities. Commissioner Dollison reported the following: attending the Legislative Warm Up Breakfast; attended the Planning Commission Meeting; attended a Library Advisory Committee (LAC) Meeting; attended the Elbert Elementary School Ribbon Cutting Ceremony; and the Sertoma Football Jamboree. He also expressed that he was impressed with City Manager Stavres and Chief Financial Officer Scott regarding the budget and complimented its transparency and simplicity for citizens to understand. Lastly, he reflected on the assassination of Charlie Kirk and said it was unsettling and sad. He emphasized the preciousness of life, expressed sympathy for Kirk’s family, acknowledged his efforts to make a difference and encouraged everyone to pray for his family and remember him for his contributions. Mayor Pro Tem Yates reported the following: attended the Winter Haven Youth Football League Kickoff and expressed appreciation to the Parks, Recreation and Culture team for working with them and putting things together; attended the Elbert Elementary School Ribbon Cutting Ceremony and said he was a graduate; visited the Lake Elbert Trail which was now safe and thanked staff for their hard work; attended the Polk Vision Annual Meeting; and attended the Legislative Warm Up Breakfast where legislators gave a preview of what was going to be seen in October. Lastly, he asked for an update on the Willowbrook Golf Course and the cart path. Parks Planning and Strategic Initiatives Manager Andy Palmer responded that the project was progressing well, with cost savings and contingencies being finalized. Some drainage work had already been completed and remaining projects, including cart paths, were being prioritized. A full update would be available in 2-3 weeks, with the project targeted to open in mid-November, 2025. Mayor Birdsong reported the following: said that the budget presentation was the most informative and had the least stressful process he had experienced through the past 23 years [he had been on the Commission] and complimented staff for an outstanding job; said that the Lake Elbert Trail was looking good and he was happy about it and that the westbound lane was open; gave kudos to the Chamber for letting representatives speak before asking questions at the Legislative Warm Up Breakfast; attended the Polk County Transportation Planning Organization (TPO) Meeting and things were going well; attended the Polk Vision Annual Meeting, which he thoroughly enjoyed. 17. CITY ATTORNEY REPORT – None 18. CITY MANAGER REPORT City Manager Stavres reported the following: recognized Cohort 4 of CityU for attending the meeting and learning about Commission processes. He thanked staff, especially the Financial Services team, for their hard work on a responsible, citizen-focused budget. He also announced his upcoming travel to Tallahassee to testify before the House Select Committee on Property Taxes on behalf of the Florida League of Cities (FLC), with formal approval to be requested at the next meeting. Finally, he reminded everyone about Winter Haven’s annual Honoring Our Heroes event on September 11, 2025 at 5:30 p.m. at South Central Park. The Honor Walk would be followed by a short program with participation from first responders across Polk County. 19. DEPUTY CITY MANAGER REPORT – None 15

CITY COMMISSION MEETING – September 10, 2025 Page 6 of 6 20. CITY CLERK REPORT City Clerk Castillo reported that the Regular Election for City Commission Seat Nos. 4 & 5 would be held on Tuesday, November 4, 2025 and that Candidate Qualifying would be held Noon, September 15, 2025 through Noon, September 19, 2025. She said that information had been posted in various City buildings and on the website and that candidate packets were available in the City Clerk’s Office and in electronic format. She also wished Assistant to the City Manager A.J. Nicholson and City Attorney Murphy an early happy birthday. 21. EMERGENCY MATTERS NOT RECEIVED FOR THE AGENDA – None 22. ADJOURNMENT – 7:35 p.m. ATTEST: CITY OF WINTER HAVEN, FLORIDA ___________________________ _________________________ Vanessa Castillo, MMC Nathaniel J. Birdsong, Jr. City Clerk Mayor 16

CITY COMMISSION AGENDA REVIEW SESSION MINUTES DATE: Wednesday, September 17, 2025, 5:30 p.m. LOCATION: City Hall – John Fuller Auditorium 451 Third Street NW, Winter Haven, FL 33881 NOTE: PowerPoint slides of certain agenda items were also presented during this meeting. Link to PowerPoint here: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:53cd7d74-bc44-407c-8b94-0a571cec20da A hard copy of the PowerPoint will be attached to the original signed minutes. 1. CALL TO ORDER - Mayor Birdsong called the meeting to order at 5:30 p.m. 2. ROLL CALL - Vanessa Castillo, MMC, City Clerk Commissioners Present: Mayor Nathaniel J. Birdsong, Jr.; Mayor Pro Tem Brian Yates; Commissioner Bradley T. Dantzler; and Commissioner Tracy Mercer Commissioner Commissioners Absent: Commissioner Clifton E. Dollison Staff Present: City Manager T. Michael Stavres; Deputy City Manager Michael “M.J.” Carnevale; City Attorney John Murphy; City Clerk Vanessa Castillo; Assistant City Manager for Public Safety Charlie Bird; Human Resources Director Shawn Dykes; Economic Opportunity and Community Investment Director Eric Labbe; Chief Financial Officer Colleen “C.J.” Scott; Public Works Director Brittany Hart; Parks, Recreation and Culture Director Julie Adams; Public Affairs and Communications Director Katrina Hill; Fire Chief Drew Neubrand; and Police Chief Vance Monroe. 5. PRESENTATION(S) A. "Constitution Week” Proclamation – Laura Stokes, Regent – Ponce de Leon Chapter, National Society Daughters of the American Revolution (NSDAR) There were no questions or discussion. B. “National Hispanic Heritage Month” Proclamation – Employee Engagement and Relationship Committee There were no questions or discussion. C. +++ Agenda Review Only +++ Update from Safe Neighborhoods on Spring Lake Square – Tanya Ayers, Safe Neighborhoods Director City Manager Stavres said this was in response to a request by Mayor Pro Tem Yates. Assistant City Manager for Public Safety Bird said there were three active cases: Floridino’s [Italian Kitchen] – 1919 6th Street NE in Winter Haven On October 14, 2024, damage assessments revealed a tree had fallen into the building, allowing the City to condemn it and issue a notice of violation. The special magistrate extended deadlines into August 2025, but by September a Special Magistrate Hearing on September 4, 2025 showed Winbran had hired Southern Majestic Homes as the contractor for demolition and began the process of bidding, permitting, and utility disconnects related thereto. An 17

CITY COMMISSION AGENDA REVIEW SESSION – September 17, 2025 Page 2 of 5 asbestos survey was also completed, and by mid-September, 2025 the contractor filed for a demolition permit. As of then, $8,250 in fines had accrued at $250 per day, with additional fines continuing until demolition. Fines could later be reduced, but actual hard costs, estimated around $1,000 or less, must be paid. The magistrate had originally authorized City-led demolition, but Winbran’s permit prevented dual action, meaning Winbran the property owner’s agent would complete demolition via the contractor. This was considered the best outcome for taxpayers, though fines would continue until the building was demolished and removed. Chile Verde [Mexican Restaurant] 1925 8 th Street NW in Winter Haven October 14, 2024, City Code Compliance inspections identified violations and gave 60 days for compliance. A February 2025 reinspection found only partial compliance, and in April, 2025 the Special Magistrate ordered 30 days for full compliance plus a $50 daily fine thereafter. By May, 2025 most violations remained unresolved, with fines accruing. Officials explained that fines could escalate up to $250 per day for first offenses, $500 per day for repeat violations, and as much as $5,000 for irreparable cases under Florida law. They also noted that hard costs such as contractor work, or asbestos surveys would be added to fines and, if unpaid, placed as liens on the property. As of the most recent update, the Chile Verde property had accumulated $6,150 in fines with 8 violations still outstanding. Havendale Strip Plaza (entire plaza) In October 2024, City Code Compliance inspect issued a notice of violation with 30 days for compliance. Reinspections found only partial compliance, with 3 of 15 violations corrected. The property accumulated $4,650 in fines. Reported violations included fence maintenance, junk and debris, loose garbage, deteriorating exterior walls, roof and drainage issues, overhang extensions, and sign maintenance, including outdated business signs. Discussion ensued regarding concerns about homeless encampments near U.S. 17 and other City areas. When camps were cleared, displaced individuals relocated elsewhere, making tracking difficult. The City worked with Polk County and the Homeless Coalition of Polk County to mitigate impacts, focusing on health and safety hazards from debris. A new trespass sign program gave police authority to arrest trespassers on private property without waiting for property owner authorization. City staff emphasized that homelessness itself was not a crime but public property use was restricted by ordinance. Patrols, bike units, and daily checks at known hotspots helped deter activity. Officials discussed security cameras downtown and discussion ensued. There was also discussion about blighted buildings. Some could be condemned or demolished if declared unsafe by the building official, as with the Floridino’s property. Due process was required, but statutory authority allowed unsafe structures to be ordered for demolition when necessary. 6. DEVELOPMENTS OF NOTE – None 7. MINUTES A. August 25, 2025, Regular City Commission Meeting Minutes There were no questions or discussion. 8. MAYOR’S STATEMENT – N/A 9. ORDINANCE(S) – SECOND READING – PUBLIC HEARING ON AD VALOREM TAX MILLAGE RATE AND FISCAL YEAR 2025-2026 BUDGET A. O-25-28 Adopting the Millage Rate for Fiscal Year 2025-2026 B. O-25-29 Adopting the Budget for Fiscal Year 2025-2026 City Manager Stavres said there had been no changes since first reading of items 9A and 9B and went over the FY26 Budget Overview slide in more detail, which would be summarized by City Manager Carnevale during his absence at the September 22, 2025 Regular City Commission Meeting. Mayor Pro Tem Yates asked about the status of the CDFI funding, noting whether the $500,000 had been obligated. City Manager Stavres explained that the amount had been appropriated in the budget but would not be distributed until the organization was fully ready, with IRS approvals and other federal requirements completed. The funds would serve as equity for issuing loans to qualifying small businesses and others in the community. City Manager Stavres noted it could be ready by the end of the year, though earlier updates suggested a longer timeline. Mayor 18

CITY COMMISSION AGENDA REVIEW SESSION – September 17, 2025 Page 3 of 5 Pro Tem Yates requested that the Commission be updated and that a presentation be given before the funds were distributed. 10. COMMENTS FROM THE AUDIENCE 11. ORDINANCE(S) – SECOND READING – PUBLIC HEARING - None 12. CONSENT AGENDA A. Water Department Payment Portal (Smart Energy Water) (SEW) City Manager Stavres gave an overview of this item. There were no questions or discussion. B. Water Department – Datamatx Printing and Mailing Services City Manager Stavres gave an overview of this item. There were no questions or discussion. C. Approval of Settlement Agreements with Purdue Pharma L.P. and the Sackler Family; and Alvogen, Amneal, Apotex, Hikma, Indivior, Mylan, Sun, and Zuduss regarding Opioid Litigation City Attorney Murphy gave an overview of this item. He noted that that he was presenting these agreements for approval tonight so the City could timely DocuSign them and assign the funds to Polk County for the county’s opioid abatement plan. By signing, the City released claims against manufacturers, including Purdue Pharma and the Sackler family, as well as, the secondary manufacturers as noted. Commissioner Dantzler asked about the potential funding amount, but City Attorney Murphy noted that exact numbers were not yet available, though some settlements could provide millions over several years or through product contributions by the settling manufacturers. City Manager Stavres explained that Polk County would manage the funds, which would likely be used for treatment, education, and outreach as part of the county’s opioid abatement strategy and plan. The City was committed to reporting back as more detailed financial information became available. D. Memorandum of Understanding for Delivery of Emergency Medical Services Fire Chief Neubrand gave an overview of this item. City Manager Stavres added that this item was not entirely new, as the City had historically received cardiac mitigation drugs from Polk County for Advanced Life Support (ALS) units. The discussion formalized the roles and responsibilities for how Polk County oversees ALS services and supplies. E. Cultural Arts Committee Seat Appointments City Manager Stavres gave an overview of this item. There were no questions or discussion. F. Neighborhood Service Center Lease Renewal City Manager Stavres gave an overview of this item. There were no questions or discussion. G. Police Benevolent Association (PBA) Collective Bargaining Agreement (CBA) – Addendum A City Manager Stavres gave an overview of this item and thanked Human Resources Director Dykes and the City’s personnel labor attorney. There were no questions or discussion. 19

CITY COMMISSION AGENDA REVIEW SESSION – September 17, 2025 Page 4 of 5 H. Authorization for Travel and Training – Florida League of Cities (FLC) Board Meeting (Yates) City Manager Stavres gave an overview of this item. Mayor Pro Tem Yates noted that the Ridge League of Cities advances members each year, but additional seats required elections. City Manager Stavres confirmed that Mayor Pro Tem Yates would become president of the RLC September 2026. I. Authorization for Travel and Training – Florida League of Cities (FLC) Legislative Meeting (Stavres) City Manager Stavres gave an overview of this item and noted that there had been one change to this item. While the league covered accommodations Monday night, he planned to arrive the night before, and that single additional expense would be covered by the City Manager’s office. There were no questions or discussion. J. Emergency Rental of four (4) Solid Waste Vehicles from RDK Truck Rentals City Manager Stavres gave an overview of this item and noted this was a ratification of an emergency purchase. There were no questions or discussion. 13. RESOLUTION(S) A. R-25-48 – Updating the Grant and Aid Application Review Committee and Related Provisions City Manager Stavres gave an overview of this item. There was one open seat, and the plan was to advertise for applicants, review their submissions, and present recommendations. The approach remained to select individuals who were not in leadership roles within their applicant agencies but were connected to the community and understood the roles and services that nonprofits provided. There were no questions or discussion. 14. ORDINANCE(S) - FIRST READING - None 15. NEW BUSINESS A. Contribution Agreement with Southeastern University City Manager Stavres gave an overview of this item. He added that they would have their cohort classroom sessions in Winter Haven, with four or five already scheduled. These sessions lasted three to four days, during which students stayed in Winter Haven, dined at local restaurants, used hotels, and attended classes in the building. Having a university presence downtown was considered highly beneficial for Winter Haven and its residents. 16. CITY COMMISSIONERS/LIAISON REPORTS – No report 17. CITY ATTORNEY REPORT – No report 18. CITY MANAGER REPORT City Manager Stavres introduced two new staff members, Facilities Manager Jeheira Amaez and Recreation Supervisor III Malcolm Wiggins, who had led the Winter Haven Recreation and Cultural Center for about two and a half to four weeks. Ms. Amaez, known as “Jay”, was a resident of Lake Alfred, while Mr. Wiggins had relocated from Pasco County to Winter Haven for the position. They were given the opportunity to introduce themselves to the audience. 19. DEPUTY CITY MANAGER REPORT – No report 20. CITY CLERK REPORT – No report 21. EMERGENCY MATTERS NOT RECEIVED FOR THE AGENDA – None 20

CITY COMMISSION AGENDA REVIEW SESSION – September 17, 2025 Page 5 of 5 22. ADJOURNMENT – 6:39 p.m. ATTEST: CITY OF WINTER HAVEN, FLORIDA ___________________________ _________________________ Vanessa Castillo, MMC Nathaniel J. Birdsong, Jr. City Clerk Mayor 21

CITY COMMISSION MEETING OCTOBER 13, 2025 FACT SHEET MY WIN T ER H A V EN. C OM PAGE 1 OF 2 DATE: October 1, 2025 TO: Honorable Mayor and City Commissioners VIA: T. Michael Stavres, City Manager M.J. Carnevale, Deputy City Manager FROM: Troy Heidel, Airport Director SUBJECT: Amendment No. 3 to the Agreement between the City of Winter Haven and Flightline WH, LLC d/b/a Flight Line Café & Catering BACKGROUND The City of Winter Haven and Flightline WH, LLC d/b/a Flight Line Café & Catering entered into a Lease Agreement on October 22, 2021, for the operation of a restaurant located in the Winter Haven Regional Airport Terminal Building, with a current expiration date of October 31, 2026. Amendment No. 3 to the agreement between the City of Winter Haven and Flightline WH, LLC will extend the term of the Agreement beyond its current expiration date by allowing for up to four (4) additional one (1) year renewal periods. If all renewal options are exercised, the lease could extend through October 31, 2030. FINANCIAL IMPACT The projected revenue to the City from Flight Line Café & Catering for FY 2026 is $28,000. Additional annual revenues are expected to align with the historical growth trends experienced in prior years. STRATEGIC PLAN ALIGNMENT  Pillar: Infrastructure  Goal: 3.2 – Take a comprehensive approach to transportation planning and maintenance of transportation assets. RECOMMENDATION Staff recommends that the City Commission approve Amendment No. 3 to the Agreement between the City of Winter Haven and Flightline WH, LLC, doing business as Flight Line Café & Catering and authorize the City Manager and/or his designee to take all necessary actions related thereto. 22

CITY COMMISSION MEETING OCTOBER 13, 2025 FACT SHEET MY WIN T ER H A V EN. C OM PAGE 2 OF 2 ATTACHMENT  Flight Line Café & Catering Amendment No. 3 23

Page 1 of 4 Third Amendment to the Winter Haven Regional Airport – Gilbert Field Restaurant Lease Agreement between the City of Winter Haven and Flightline WH, LLC THIS Third Amendment to the Winter Haven Regional Airport – Gilbert Field Restaurant Lease Agreement (“Third Amendment”), made and entered into this ______ day of __________, 2025, by and between the CITY OF WINTER HAVEN, a Florida Municipal Corporation, hereinafter called the “City” and FLIGHTLINE WH, LLC, a Florida Limited Liability Company, d/b/a Flight Line Café & Catering, hereinafter called “Lessee/Flightline”. WITNESSETH: WHEREAS, on December 20, 2016, the City issued a Request For Proposals RFP-17-17 from qualified restaurant owners/operators to lease and operate an existing restaurant space located at the Winter Haven Municipal Airport – Gilbert Field located in Winter Haven, Florida; and WHEREAS, the City and Clark Flight Foods LLC, a Florida Limited Liability Company, entered into: a Restaurant Lease Agreement on February 27, 2017, for the operation of a restaurant at the Winter Haven Regional Airport Terminal Building said restaurant being operated as the Flightline Café; a First Amendment to Lease on September 5, 2017, changing the Limited Liability Company’s name from Clark Flight Foods LLC to AFF Brands, LLC according to an amendment and name change filed with the Florida Department of State, Division of Corporations; and a Second Amendment to Lease on August 24, 2018, in order to memorialize the parties agreements with respect to certain repairs and renovations of the kitchen floor and related matters as more specifically described therein; and WHEREAS, the City and AFF Brands, LLC, a Florida Limited Liability Company, entered into a Consent to Assignment of Lease and Release/Termination on September 25, 2018, wherein AFF Brands, LLC, a Florida Limited Liability Company, consented to the entering into a Lease Agreement between the City and Santana Doak RG, LLC, a Florida Limited Liability Company for the premises located at the Winter Haven Regional Airport Terminal Building and operated as Flight Line Café & Catering; and WHEREAS, the City and Santana Doak RG, LLC, a Florida Limited Liability Company, entered into a Lease Agreement on September 25, 2018, for the operation of a restaurant at the Winter Haven Regional Airport Terminal Building said restaurant being operated as the Flightline Café & Catering; and 24

Page 2 of 4 WHEREAS, the City and Santana Doak RG, LLC, a Florida Limited Liability Company, entered into a Consent to Assignment of Lease and Release/Termination on October 22, 2021, wherein Santana Doak RG, LLC, a Florida Limited Liability Company, consented to the entering into a Lease Agreement between the City and Flightline WH, LLC, a Florida Limited Liability Company (“Lessee/Flightline”), as new Lessee of all equipment, fixtures and other property located at the Winter Haven Regional Airport Terminal Building as the Flight Line Café & Catering under a new Lease Agreement with the City as Lessor; and WHEREAS, the City and Lessee/Flightline entered into a Restaurant Lease Agreement on October 22, 2021 (hereinafter “Agreement”) for the operation of a restaurant at the Winter Haven Regional Airport Terminal Building said restaurant being operated as the Flightline Café & Catering; and WHEREAS, pursuant to paragraph 24 of the Agreement, the City and Lessee/Flightline agreed to allow amendments so long as such amendments were in writing and executed by authorized representatives of the parties; and WHEREAS, the City and Lesse/Flightline entered into a First Amendment to Lease Agreement on August 31, 2022; and a Second Amendment to Lease Agreement on November 1, 2024, (sometimes collectively referred to herein as the “Amendments”); and WHEREAS, it is the desire of the City and Lessee/Flightline to extend the term of the Agreement after October 31, 2026, for up to four (4) additional one (1) year renewal periods at the Lessor’s option upon the provision of at least sixty (60) days notice in writing prior to the end of the lease term. The lease term(s) for such renewals may be renegotiated at the time of the exercise of the option(s); and WHEREAS, the City believes that it is in the best interests of the citizens and residents of the City to amend the Agreement as more particularly set forth in this Third Amendment; WHEREAS, the City and Lessee/Flightline desire to amend the Agreement pursuant to this Third Amendment so as update provisions of the Agreement as more specifically set forth herein; WHEREAS, the City and Lessee/Flightline desire to memorialize their understandings and agreements with respect to amending the Agreement. NOW, THEREFORE, the City and Lessee/Flightline agree as follows: 25

Page 3 of 4 1. Amendment to Term of the original Agreement (“Term”). The term of the Agreement may be renewed for four (4) additional one (1) year renewal periods at the Lessor’s option upon the provision of at least sixty (60) days notice in writing prior to the end of the lease Term. The lease Term(s) for such renewals shall be renegotiated at the time of the provision of notice of the exercise of the option(s). 2. Amendment to Default and Termination. This Agreement may be terminated by either party for cause. For purposes of this Agreement, cause shall be defined as a material breach of any term or condition of this Agreement, not cured upon reasonable notice to do so. The restaurant shall be operational in a timely manner, and continue to be fully operational while this Agreement is in effect. Failure to meet such requirements is a material breach of this Agreement and cause for immediate termination. The Lessor has the sole discretion in determining the terms “timely manner” and “fully operational.” Provided further the Lessor may terminate this Agreement immediately for any violations relating to health, safety, and welfare matters as determined within the sole discretion of the Lessor. Either Lessor and/or Lessee may terminate this Agreement for convenience and/or without cause by providing at least sixty (60) days written notice. Upon termination of this Agreement, Lessee shall remove any and all of its property from the Premises, which may be so removed without damage to the Premises, and otherwise replace the Premises to their previous condition, ordinary wear and tear excepted. 3. This Third Amendment shall be effective upon its execution by all parties hereto and its approval by the City’s governing body. Thereafter the City Manager or his designee may approve, execute and/or take any and all necessary actions related to the Agreement and to the Leasing of the Premises at the Airport as defined in the Agreement. 4. All other provisions and terms of the Agreement, as amended, not expressly amended herein shall remain in full force and effect, and the parties hereto will be bound and perform in accordance with the terms of the Agreement and all Amendments thereto. 26

Page 4 of 4 IN WITNESS WHEREOF, the parties have hereunto set their hands and seals on the date first written above. CITY OF WINTER HAVEN, FLORIDA BY:____________________________ Name: T. Michael Stavres ATTEST: Title: City Manager Dated: _________________________ BY:____________________________ Vanessa Castillo, MMC, City Clerk Approved as to Form and Legality: BY: ____________________________ Frederick J. Murphy, Jr., Esquire City Attorney FLIGHTLINE WH, LLC, a Florida Limited Liability Company, d/b/a Flight Line Café & Catering BY: ___________________________ KALANDA SCARVERS Its Manager Dated: _____________________ ____________________________ WITNESS ____________________________ WITNESS 27

CITY COMMISSION MEETING OCTOBER 13, 2025 FACT SHEET MY WIN T ER H A V EN. C OM PAGE 1 OF 2 DATE: October 1, 2025 TO: Honorable Mayor and City Commissioners VIA: T. Michael Stavres, City Manager M.J. Carnevale, Deputy City Manager FROM: Troy Heidel, Airport Director SUBJECT: Amendment No. 4 to the Agreement between the City of Winter Haven and Flightline WH, LLC d/b/a Flight Line Café & Catering BACKGROUND The City has had an agreement with Flightline WH, LLC (Flight Line Café & Catering) for the use of the café space within the Winter Haven Regional Airport since October 2021. The most recent amendment to that agreement (Amendment No. 3) extends the lease beyond its current expiration date of October 31, 2026, allowing for up to four one-year renewal periods through October 31, 2030. Kalanda Scarvers, the current assignor and principal of Flightline WH, LLC, has expressed the intent to sell the business to Mr. Michael Hudson, Sr. The accompanying Assignment and Assumption of Agreement as Amended would formally transfer the lease to Precise Property Adjusters, LLC, a Florida corporation. FINANCIAL IMPACT There is no financial impact to this assignment. STRATEGIC PLAN ALIGNMENT  Pillar: Infrastructure  Goal: 3.2 – Take a comprehensive approach to transportation planning and maintenance of transportation assets. RECOMMENDATION Staff recommends that the City Commission approve the Assignment and Assumption of Agreement as Amended, transferring the lease from Flightline WH, LLC, doing business as Flight Line Café & Catering, to Precise Property Adjusters, LLC, a Florida corporation and authorize the City Manager and/or his designee to take all necessary actions related thereto. 28

CITY COMMISSION MEETING OCTOBER 13, 2025 FACT SHEET MY WIN T ER H A V EN. C OM PAGE 2 OF 2 ATTACHMENTS  Amendment No. 4 Assigment and Assumption of Lease  Precise Property Adjusters Certificate of Status 29

1 ASSIGNMENT AND ASSUMPTION OF LEASE AGREEMENT AS AMENDED THIS ASSIGNMENT AND ASSUMPTION OF LEASE AGREEMENT AS AMENDED (the “Assignment”) is made by and among CITY OF WINTER HAVEN, a Florida Municipal Corporation (“City”), whose address is 451 Third Street, N.W., Winter Haven, Florida 33881, and FLIGHTLINE WH, LLC, a Florida Limited Liability Company (“Assignor”) whose address is 4328 Mandolin Blvd., Winter Haven, FL 33884, and PRECISE PROPERTY ADJUSTERS, LLC, a Florida Limited Liability Company (“Assignee”) whose address is 470 Citi Centre Street, #1229, Winter Haven, FL 33880. WHEREAS, the City and Clark Flight Foods LLC, a Florida Limited Liability Company, entered into: a Restaurant Lease Agreement on February 27, 2017, for the operation of a restaurant at the Winter Haven Regional Airport Terminal Building said restaurant being operated as the Flightline Café; a First Amendment to Lease on September 5, 2017, changing the Limited Liability Company’s name from Clark Flight Foods LLC to AFF Brands, LLC according to an amendme