Special Board Meeting

1 Monday, August 28, 2023 Special Board Meeting 1. Table of Contents Subject 1.01 Special Board Meeting Agenda Summary Meeting Aug 28, 2023 - Special Board Meeting Type Information File Attachments 8-28-23 Special Board Summary Agenda.pdf (214 KB) 8-28-23 Final Detailed Agenda.pdf (838 KB) 1. Table of Contents Subject 1.02 Pledge of Allegiance Meeting Aug 28, 2023 - Special Board Meeting Type Information File Attachments 1. Table of Contents Subject 1.03 Superintendent's Comments - Corrections or Additions to the Agenda Meeting Aug 28, 2023 - Special Board Meeting Type Information File Attachments 1. Table of Contents Subject 1.04 Audience Comments Meeting Aug 28, 2023 - Special Board Meeting Type Information File Attachments 2. Information Items Subject 2.01 Superintendent Oral Communications on Agenda Items Meeting Aug 28, 2023 - Special Board Meeting Type Information File Attachments 3. Special Actions Items Subject 3.01 Oral Communications on Special Action Items Only Meeting Aug 28, 2023 - Special Board Meeting Type Information File Attachments 3. Special Actions Items Subject 3.02 Award of RFP No. 02(23-24)ES - Request for Proposals for Student Support Services – Scope B – Critical Learning Needs Meeting Aug 28, 2023 - Special Board Meeting Type Action It is recommended that the Board of Education award the Request for Proposals (RFP) No. 02(23-24) ES for Student Support Services, Scope B - Critical Learning Needs to Advancement Through Opportunity and Knowledge, Incorporated, a California nonprofit corporation doing business as Children Youth and Family Collaborative (CYFC) located in Los Angeles, California, to provide academically vulnerable District high school and middle school students with intervention, academic case management and support services, to support their graduation from high school, attendance at post-secondary education, and successfully transition to adulthood. The term of this agreement is September 1, 2023, through June 30, 2024. The total cost of the agreement is at an amount not to exceed $643,538. Funding: ESSER III 010-32140-0-11100-10000-5810-xxx-6285 - $25,000 010-32140-0-11100-10000-5100-xxx-6285 - $618,538 Rationale: Approval of this RFP will allow the District to enter into an agreement that will provide various support services to designated K-12 students and Scope B – Critical Learning Needs Award of RFP No. 02(23-24)ES will allow awardee to provide academically vulnerable District high school and middle school students with intervention, academic case management and support services, to support their graduation from high school, attendance at post-secondary education, and successfully transition to adulthood. Multi-Year Extensions: Education Code Section 17596 and 81466 authorizes school districts to renew competitive bids for works or services, or for apparatus or equipment, not to exceed five years; for materials or supplies, not to exceed three years. The use of renewal options saves considerable time and expense of advertising for new requirements and allows the District to continue to order at earlier bid prices. Legal Counsel has reviewed the agreement and has advised that it is sufficient for the intended purpose. A copy of this agreement is in the office of the Assistant Superintendent/Chief Business Officer. File Attachments Motion & Voting The item was moved by Dr. Perlman, seconded by Mr. Jimenez, and approved by members present. Motion by Roberta Perlman, second by Arturo Jimenez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 3. Special Actions Items Subject 3.03 Award of RFP No. 02(23-24)ES - Request for Proposals for Student Support Services – Scope H – English Writing Program Meeting Aug 28, 2023 - Special Board Meeting Type Action It is recommended that the Board of Education award the Request for Proposals (RFP) No. 02(23-24) ES for Student Support Services, Scope H - English Writing Program to Bright Prospect, a California nonprofit corporation, located in Pomona, California, provide a writing program to District 9th - 12th grade students to ensure that up to 600 participating students have the writing fundamentals to prepare and submit competitive college admissions essays and ensure that our students develop strong college-level English Language Arts skills. Tutoring and classroom support will be provided in one-to-one and small group basis. Provider will review student progress with site staff on a quarterly basis. The term of this agreement is September 1, 2023, through June 30, 2024. The total cost of the agreement is at an amount not to exceed $500,000. Funding: ESSER III 010-32140-0-11100-10000-5810-xxx-6285 - $25,000 010-32140-0-11100-10000-5100-xxx-6285 - $475,000 Rationale: Approval of this RFP will allow the District to enter into an agreement that will provide various support services to designated K -12 students and Scope H – English Writing Program Award of RFP No. 02(23-24)ES will allow awardee to provide a writing program to District 9th - 12th grade students to ensure that up to 600 participating students have the writing fundamentals to prepare and submit competitive college admissions essays and ensure that our students develop strong college-level English Language Arts skills. Tutoring and classroom support will be provided in one-to-one and small group basis. Provider will review student progress with site staff on a quarterly basis. Multi-Year Extensions: Education Code Section 17596 and 81466 authorizes school districts to renew competitive bids for works or services, or for apparatus or equipment, not to exceed five years; for materials or supplies, not to exceed three years. The use of renewal options saves considerable time and expense of advertising for new requirements and allows the District to continue to order at earlier bid prices. Legal Counsel has reviewed the agreement and has advised that it is sufficient for the intended purpose. A copy of this agreement is in the office of the Assistant Superintendent/Chief Business Officer. File Attachments Motion & Voting The item was moved by Mr. Jimenez, seconded by Dr. Perlman, and approved by members present. Motion by Arturo Jimenez, second by Roberta Perlman. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 3. Special Actions Items Subject 3.04 Award of RFP No. 02(23-24)ES - Request for Proposals for Student Support Services – Scope G – Math Tutoring for Students in 8th-9th Grades Meeting Aug 28, 2023 - Special Board Meeting Type Action It is recommended that the Board of Education award the Request for Proposals (RFP) No. 02(23-24) ES for Student Support Services, Scope G - Math Tutoring to Bright Prospect, a California nonprofit corporation, located in Pomona, California, provide an academic math tutoring program to District 8th – 9th grade students so they may meet or exceed the knowledge and skills defined in state academic content standards. Provider will support up to 300 identified students in one-to-one and small group tutoring sessions and review student progress with site staff on a quarterly basis. The term of this agreement is September 1, 2023, through June 30, 2024. The total cost of the agreement is at an amount not to exceed $378,080. Funding: ESSER III 010-32140-0-11100-10000-5810-xxx-6285 - $25,000 010-32140-0-11100-10000-5100-xxx-6285 - $353,080 Rationale: Approval of this RFP will allow the District to enter into an agreement that will provide various support services to designated K -12 students and Scope G – Math Tutoring Award of RFP No. 02(23-24)ES will allow awardee to provide an academic math tutoring program to District 8th – 9th grade students so they may meet or exceed the knowledge and skills defined in state academic content standards. Provider will support up to 300 identified students in one-to-one and small group tutoring sessions and review student progress with site staff on a quarterly basis. Multi-Year Extensions: Education Code Section 17596 and 81466 authorizes school districts to renew competitive bids for works or services, or for apparatus or equipment, not to exceed five years; for materials or supplies, not to exceed three years. The use of renewal options saves considerable time and expense of advertising for new requirements and allows the District to continue to order at earlier bid prices. Legal Counsel has reviewed the agreement and has advised that it is sufficient for the intended purpose. A copy of this agreement is in the office of the Assistant Superintendent/Chief Business Officer. File Attachments Motion & Voting The item was moved by Mrs. Tye, seconded by Dr. Perlman, and approved by members present. Motion by Patricia Tye, second by Roberta Perlman. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 3. Special Actions Items Subject 3.05 Award of RFP No. 02(23-24)ES - Request for Proposals for Student Support Services – Scope C – Mentoring Support Program Meeting Aug 28, 2023 - Special Board Meeting Type Action It is recommended that the Board of Education award the Request for Proposals (RFP) No. 02(23-24) ES for Student Support Services, Scope C - Mentoring Support Program to Circle Up Forums LLC, a California limited liability company in Pomona, California, to provide student support, student engagement and student advocacy for K-12 grade students in the District by providing intentional and deliberate guidance, transparent conversations, and social and emotional awareness for students by utilizing strategies that encourages students to embrace being positive examples, while being active participants in the community and committed to excellence. Provider will serve up to 1,500 students Districtwide onsite at PUSD facilities. Provider will facilitate quarterly professional development workshops for teachers, parents, and administrators. The term of this agreement is September 1, 2023, through June 30, 2024. The total cost of the agreement is at an amount not to exceed $1,488,800. Funding: ESSER III 010-32140-0-11100-31100-5810-xxx-4914 - $25,000 010-32140-0-11100-31100-5100-xxx-4914 - $1,463,800 Rationale: Approval of this RFP will allow the District to enter into an agreement that will provide various support services to designated K -12 students and Scope C – Mentoring Support Program Award of RFP No. 02(23-24)ES will allow awardee to improve student support, student engagement and student advocacy for K-12 grade students in the District by providing intentional and deliberate guidance, transparent conversations, and social and emotional awareness for students by utilizing strategies that encourages students to embrace being positive examples, while being active participants in the community and committed to excellence. Provider will serve up to 1,500 students Districtwide onsite at PUSD facilities. Provider will facilitate quarterly professional development workshops for teachers, parents, and administrators. Multi-Year Extensions: Education Code Section 17596 and 81466 authorizes school districts to renew competitive bids for works or services, or for apparatus or equipment, not to exceed five years; for materials or supplies, not to exceed three years. The use of renewal options saves considerable time and expense of advertising for new requirements and allows the District to continue to order at earlier bid prices. Legal Counsel has reviewed the agreement and has advised that it is sufficient for the intended purpose. A copy of this agreement is in the office of the Assistant Superintendent/Chief Business Officer. File Attachments Motion & Voting The item was moved by Dr. Perlman, seconded by Mr. Jimenez, and approved by members present. Motion by Roberta Perlman, second by Arturo Jimenez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 3. Special Actions Items Subject 3.06 Award of RFP No. 02(23-24)ES - Request for Proposals for Student Support Services – Scope D – Tutoring for Students in Middle and High School – 6th-12th Grades Meeting Aug 28, 2023 - Special Board Meeting Type Action It is recommended that the Board of Education award the Request for Proposals (RFP) No. 02(23-24) ES for Student Support Services, Scope D - Tutoring to National College Resources Foundation, a California nonprofit corporation located in Diamond Bar, California, to provide classroom support and tutoring and progress monitoring for up to 3,000 students identified as requiring additional services to high school and middle school students in the areas of Math, English, Science and help mitigate learning loss as students transition to the next grade level. The term of this agreement is September 1, 2023, through June 30, 2024. The total cost of the agreement is at an amount not to exceed $1,800,000. Funding: ESSER III 010-32140-0-11100-10000-5810-xxx-6285 - $25,000 010-32140-0-11100-10000-5100-xxx-6285 - $1,775,000 Rationale: Approval of this RFP will allow the District to enter into an agreement that will provide various support services to designated K -12 students Scope D – Tutoring Award of RFP No. 02(23-24)ES will allow awardee to provide classroom support and tutoring and progress monitoring for up to 3,000 students identified as requiring additional services to high school and middle school students in the areas of Math, English, Science and help mitigate learning loss as students transition to the next grade level. Multi-Year Extensions: Education Code Section 17596 and 81466 authorizes school districts to renew competitive bids for works or services, or for apparatus or equipment, not to exceed five years; for materials or supplies, not to exceed three years. The use of renewal options saves considerable time and expense of advertising for new requirements and allows the District to continue to order at earlier bid prices. Legal Counsel has reviewed the agreement and has advised that it is sufficient for the intended purpose. A copy of this agreement is in the office of the Assistant Superintendent/Chief Business Officer. File Attachments Motion & Voting The item was moved by Dr. Perlman, seconded by Dr. Nashua, and approved with Mrs. Tye abstaining. Motion by Roberta Perlman, second by Lisa Nashua. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Lisa Nashua Abstain: Patricia Tye 3. Special Actions Items Subject 3.07 Award of RFP No. 02(23-24)ES - Request for Proposals for Student Support Services – Scope I – Wellness Center Services Meeting Aug 28, 2023 - Special Board Meeting Type Action It is recommended that the Board of Education award the Request for Proposals (RFP) No. 02(23-24) ES for Student Support Services, Scope I - Wellness Center Services to Pacific Clinics, a California nonprofit corporation with offices in Campbell, California, to provide support with developing and implementing the operation of wellness centers for secondary students at 7 District high schools. Provider will assist with mental health support, counseling support, case management, arrange parent workshops and provide professional development session for teachers and staff to increase participation, attendance, and student engagement in wellness activities. The term of this agreement is September 1, 2023, through June 30, 2024. The total cost of the agreement is at an amount not to exceed $1,539,200. Funding: ESSER III 010-32140-0-11100-31100-5810-xxx-4914 - $25,000 010-32140-0-11100-31100-5100-xxx-4914 - $1,514,200 Rationale: Approval of this RFP will allow the District to enter into an agreement that will provide various support services to designated K -12 students and Scope I – Wellness Center Services Award of RFP No. 02(23-24)ES will allow awardee to provide support with developing and implementing the operation of wellness centers for secondary students at 7 District high schools. Provider will assist with mental health support, counseling support, case management, arrange parent workshops and provide professional development session for teachers and staff to increase participation, attendance, and student engagement in wellness activities. Multi-Year Extensions: Education Code Section 17596 and 81466 authorizes school districts to renew competitive bids for works or services, or for apparatus or equipment, not to exceed five years; for materials or supplies, not to exceed three years. The use of renewal options saves considerable time and expense of advertising for new requirements and allows the District to continue to order at earlier bid prices. Legal Counsel has reviewed the agreement and has advised that it is sufficient for the intended purpose. A copy of this agreement is in the office of the Assistant Superintendent/Chief Business Officer. File Attachments Motion & Voting The item was moved by Dr. Perlman, seconded by Dr. Nashua, and approved by members present. Motion by Roberta Perlman, second by Lisa Nashua. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 3. Special Actions Items Subject 3.08 Award of RFP No. 02(23-24)ES - Request for Proposals for Student Support Services – Scope A – Serving Dyslexia Students Meeting Aug 28, 2023 - Special Board Meeting Type Action It is recommended that the Board of Education award the Request for Proposals (RFP) No. 02(23-24) ES for Student Support Services, Scope A - Dyslexia to Uncommon Good, a non-profit corporation in Claremont, California, to provide a dyslexia specialist to consult with the District to build dyslexia expertise among educators, build dyslexic students’ literacy skills, and to provide direct comprehensive, high quality support for 20 Dyslexic students. Provider will also facilitate three parent workshops for parents with children enrolled in the program. The term of this agreement is September 1, 2023, through June 30, 2024. The total cost of the agreement is at an amount not to exceed $389,132.40. Funding: ESSER III 010-32140-0-11100-10000-5810-xxx-3183 - $25,000 010-32140-0-11100-10000-5100-xxx-3183 - $364,132.40 Rationale: Approval of this RFP will allow the District to enter into an agreement that will provide various support services to designated K -12 students and Scope A – Serving Dyslexia Students Award of RFP No. 02(23-24)ES will allow awardee to provide a dyslexia specialist to consult with the District to build dyslexia expertise among educators, build dyslexic students’ literacy skills, and to provide direct comprehensive, high quality support for 20 Dyslexic students. Provider will also facilitate three parent workshops for parents with children enrolled in the program. Multi-Year Extensions: Education Code Section 17596 and 81466 authorizes school districts to renew competitive bids for works or services, or for apparatus or equipment, not to exceed five years; for materials or supplies, not to exceed three years. The use of renewal options saves considerable time and expense of advertising for new requirements and allows the District to continue to order at earlier bid prices. Legal Counsel has reviewed the agreement and has advised that it is sufficient for the intended purpose. A copy of this agreement is in the office of the Assistant Superintendent/Chief Business Officer. File Attachments Motion & Voting The item was moved by Dr. Perlman, seconded by Mr. Jimenez, and approved with Mrs. Gonzalez abstaining. Motion by Roberta Perlman, second by Arturo Jimenez. Final Resolution: Motion Carries Yea: Arturo Jimenez, Roberta Perlman, Lisa Nashua Nay: Patricia Tye Abstain: Lorena Gonzalez 3. Special Actions Items Subject 3.09 Award of RFP No. 02(23-24)ES - Request for Proposals for Student Support Services – Scope E – Mentoring Program for Low Income Students - (Family) - PULLED Meeting Aug 28, 2023 - Special Board Meeting Type Action It is recommended that the Board of Education award the Request for Proposals (RFP) No. 02(23-24) ES for Student Support Services, Scope E - Mentoring to Uncommon Good, a non-profit corporation in Claremont, California, to support student-centered activities, including mentoring, tutoring, enrichment, academic guidance, and a cognitive behavioral program for District students in 4th -12th grades, seeking a pathway out of poverty via a college education. Provider will incorporate enrichment opportunities for identified students as well as parent workshops to support the college application and enrollment process. The term of this agreement is September 1, 2023, through June 30, 2024. The total cost of the agreement is at an amount not to exceed $481,760.64. Funding: ESSER III 010-32140-0-11100-10000-5810-xxx-8705 - $25,000 010-32140-0-11100-10000-5100-xxx-8705 - $456,760.64 Rationale: Approval of this RFP will allow the District to enter into an agreement that will provide various support services to designated K -12 students and Scope E – Mentoring Program for Low Income Students (Family) Award of RFP No. 02(23-24)ES will allow awardee to support student-centered activities, including mentoring, tutoring, enrichment, academic guidance, and a cognitive behavioral program for District students in 4th -12th grades, seeking a pathway out of poverty via a college education. Provider will incorporate enrichment opportunities for identified students as well as parent workshops to support the college application and enrollment process. Multi-Year Extensions: Education Code Section 17596 and 81466 authorizes school districts to renew competitive bids for works or services, or for apparatus or equipment, not to exceed five years; for materials or supplies, not to exceed three years. The use of renewal options saves considerable time and expense of advertising for new requirements and allows the District to continue to order at earlier bid prices. Legal Counsel has reviewed the agreement and has advised that it is sufficient for the intended purpose. A copy of this agreement is in the office of the Assistant Superintendent/Chief Business Officer. File Attachments 3. Special Actions Items Subject 3.10 Award of RFP No. 02(23-24)ES - Request for Proposals for Student Support Services – Scope F – Recreational Sports Program Meeting Aug 28, 2023 - Special Board Meeting Type Action It is recommended that the Board of Education award the Request for Proposals (RFP) No. 02(23-24) ES for Student Support Services, Scope F - Sports to Youth and Family Club of Pomona Valley, a California nonprofit corporation located in Pomona, California, to provide youth development professionals for every 40-60 students at 7 District elementary school sites at a time, rotating schools every 8-10 weeks, providing mentoring through games, sports, and other activities on campus during recess and lunch to help students stay active, including the ability to socialize safely with fellow students. The term of this agreement is September 1, 2023, through June 30, 2024. The total cost of the agreement is at an amount not to exceed $1,123,200. Funding: ESSER III 010-32140-0-11100-10000-5810-xxx-8705 - $25,000 010-32140-0-11100-10000-5100-xxx-8705 - $1,098,200 Rationale: Approval of this RFP will allow the District to enter into an agreement that will provide various support services to designated K -12 students and Scope F – Sports Award of RFP No. 02(23-24)ES will allow awardee to provide youth development professionals for every 40-60 students at 3-4 District elementary school sites at a time, rotating schools every 8-10 weeks, providing mentoring through games, sports, and other activities on campus during recess and lunch to help students stay active, including the ability to socialize safely with fellow students. Multi-Year Extensions: Education Code Section 17596 and 81466 authorizes school districts to renew competitive bids for works or services, or for apparatus or equipment, not to exceed five years; for materials or supplies, not to exceed three years. The use of renewal options saves considerable time and expense of advertising for new requirements and allows the District to continue to order at earlier bid prices. Legal Counsel has reviewed the agreement and has advised that it is sufficient for the intended purpose. A copy of this agreement is in the office of the Assistant Superintendent/Chief Business Officer. File Attachments Motion & Voting The item was moved by Dr. Perlman, seconded by Dr. Nashua, and approved by members present. Motion by Roberta Perlman, second by Lisa Nashua. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 3. Special Actions Items Subject 3.11 Facilities Agreement: Amendment No. 6 - Southland Industries Meeting Aug 28, 2023 - Special Board Meeting Type Action It is recommended that the Board of Education approve an amendment to the agreement between Pomona Unified School District and Southland Industries, a California corporation located in Garden Grove, California, providing for additional engineering, system design, fabrication, and installation of energy efficiency measures for energy conservation at certain District school sites. This amendment will add HVAC services at Ganesha and Pomona high schools, interior and exterior energy efficient lighting upgrades at Lorbeer Middle School, Lopez and San Jose elementary schools, and increases the total amount payable under the agreement by $12,621,869 to a total amount not to exceed $78,149,526. All other terms of the agreement will remain the same and the agreement remains in effect through December 31, 2024. Funding: Measure PS 213-00000-0-00000-85100-6252-xxx-862x Rationale: Approval of this amendment will allow Southland Industries to provide HVAC services at Ganesha and Pomona high schools, and interior and exterior energy efficient lighting upgrades at Lorbeer Middle School, Lopez and San Jose elementary schools. Legal Counsel has reviewed the amendment and has advised that it is sufficient for the intended purpose. A copy of the amendment is in the Office of the Assistant Superintendent/Chief Business Officer. File Attachments Motion & Voting The item was moved by Dr. Perlman, seconded by Mr. Jimenez, and approved by members present. Motion by Roberta Perlman, second by Arturo Jimenez. Final Resolution: Motion Carries Yea: Lorena Gonzalez, Arturo Jimenez, Roberta Perlman, Patricia Tye, Lisa Nashua 4. Open Oral Communications Subject 4.01 Audience Comments Meeting Aug 28, 2023 - Special Board Meeting Type Information File Attachments 4. Open Oral Communications Subject 4.02 Board and Superintendent Oral Communications and Concluding Comments Meeting Aug 28, 2023 - Special Board Meeting Type Information File Attachments 5. Continued Closed Session (If necessary) Subject 5.01 Re-adjourn to Continued Closed Session Meeting Aug 28, 2023 - Special Board Meeting Type Information File Attachments 5. Continued Closed Session (If necessary) Subject 5.02 Reconvene to Open Session Meeting Aug 28, 2023 - Special Board Meeting Type Information File Attachments 5. Continued Closed Session (If necessary) Subject 5.03 Announcement of Action Taken in Closed Session Meeting Aug 28, 2023 - Special Board Meeting Type Information File Attachments 6. Adjournment Subject 6.01 Adjournment Meeting Aug 28, 2023 - Special Board Meeting Type Information File Attachments 6. Adjournment Subject 6.02 Note to Members of the Audience Meeting Aug 28, 2023 - Special Board Meeting Type Information File Attachments