Approval of $1.57 Million for County Office Supplies

Original title: RESOLUTION AUTHORIZING ADDITIONAL TIME OF ONE-YEAR AND ADDITIONAL EXPENDITURE AUTHORITY IN A TOTAL AMOUNT UP TO $1,579,000.00 FOR PREQUALIFICATION POOL NO. 6712-5/15-5 FOR PURCHASE OF OFFICE SUPPLIES FOR THE INTERNAL SERVICES DEPARTMENT; AND AUTHORIZING THE COUNTY MAYOR OR COUNTY MAYOR’S DESIGNEE TO SOLICIT PRICING, AWARD CONTRACTS, EXERCISE ALL PROVISIONS OF THE SOLICITATION DOCUMENTS AND ANY RESULTING CONTRACTS PURSUANT TO SECTION 2-8.1 OF THE COUNTY CODE AND IMPLEMENTING ORDER 3-38, AND ADD VENDORS TO THE POOL AT ANY TIME, SUBJECT TO RATIFICATION BY THE BOARD ON A BI-ANNUAL BASIS (Internal Services)

May 8, 2018

procurement office supplies county budget government operations

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The Frame

What this does

The resolution authorizes the expenditure of $1,579,000 in taxpayer funds to ensure the continued availability of office supplies for the Internal Services Department for one additional year.

Who is mentioned in the record

Potentially affected actors named in the source documents. Mention is not a position.

Internal Services Department

The department receives continued access to office supplies through the extended contract.

Vendors in Pool 6712-5/15-5

These vendors remain eligible to provide office supplies to the county for an additional year.

What changed

Last recorded activity May 8, 2018.

What's next

Next step not available in the current record.

Summary

This resolution extends a county office supply contract for one year and authorizes an additional $1,579,000 in spending. It also grants the County Mayor authority to manage vendor contracts and add new suppliers to the pool.

Key Facts

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Frequently Asked Questions

What is a prequalification pool?

It is a list of pre-approved vendors that the county can use to purchase goods or services without needing to go through a full competitive bidding process for every individual purchase.

How often does the Board review new vendors added to this pool?

The Board reviews and ratifies new vendor additions on a bi-annual basis.

Why It Matters

The resolution authorizes the expenditure of $1,579,000 in taxpayer funds to ensure the continued availability of office supplies for the Internal Services Department for one additional year.

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