Special Meeting and Conclusion of Workshop Meeting

1 CITY OF NORTH LAUDERDALE COMMISSION MEETING SPECIAL MEETING Wednesday, August 07, 2024 – Immediately following Workshop Meeting MINUTES The City Commission of the City of North Lauderdale met in person on Wednesday, August 7, 2024. The meeting convened at 5:21 p.m. 1. ROLL CALL – Interim Deputy Clerk took roll. There was a quorum. Mayor Samson Borgelin - present Vice Mayor Darrell (Dee) Lewis-Ricketts - present Commissioner Mario Bustamante – present Commissioner Dr. Regina Martin - present Commissioner Luke Lewis - present City Manager Michael Sargis - present City Attorney Paul Hernandez - present Interim Deputy Clerk Susan Slattery 2. SUBJECTS i. Approval of Process for Selection of Interim City Attorney with RLOI - City Commission’s responsibility to come up with an ad hoc policy/process and recruitment plan to hire the aforementioned attorneys presented by Mayor Samson Borgelin. MOTION: To direct the City Manager to authorize the Commission to work directly with the Human Resources Department to effectuate the proposed recruitment plan, and the elected will of the citizens via the Commission. The City’s staff role will be limited in this process unless designated in an administrative support capacity by the Commissioners. The majority of the administrative support would largely be performed by the Commission direct reports. City Attorney Hernandez presented the item based on the back up memorandum and explained the process. Public hearing was opened. Public hearing was closed. Discussion ensued regarding a time line which may be modified. City Manager Sargis suggested accepting packets until August 24, 2024, once a packet is received it can be distributed to the Commission and in the beginning part of September call a Special Meeting to short-list the firms the Commission wants to interview, then hold the interviews around the first meeting on September 10, 2024 and possibly bring back the final approval at the last meeting on September 24, 2024. It was agreed these dates can be modified if needed. It was a consensus of the Commission for the firm to have at least 15 years’ experience in municipal government and for the search to be sent nationwide using many different resources to advertise. There was discussion clarifying that the Commission should be kept fully informed through the process. Discussion ensued about the current City Attorney final

2 date. Attorney Hernandez stated he is not aware of any discussion regarding new work having to wait for a new City Attorney to be hired. He stated he has not opined that or to his knowledge has anyone from the firm. He also reiterated this is solely the Commission’s process. There was discussion regarding clarification about non-agenda items and where and when a resident can speak and participate in a meeting whether a workshop, special meeting or regular meeting. Commissioner Dr. Martin moved to accept the proposed Search and Selection Process(LOI) as amended to hire a permanent full-time City Attorney. Seconded by Vice Mayor Lewis-Ricketts. Clerk took roll. All YES. Motion passed. Commissioner Dr. Martin moved to direct the City Manager to authorize the City Commission to work directly with the Human Resources Department to effectuate the proposed recruitment plan and the elected will of the citizens via the Commission. The City’s staff role will be limited in this process unless designated in an administrative support capacity by the Commissioners. The majority of the administrative support would largely be performed by the Commission direct reports. Seconded by Vice Mayor Lewis- Ricketts, Clerk took roll. All YES. Motion passed. 3. ADJOURNMENT – There being no other business, meeting adjourned at 5:57 p.m. Submitted Elizabeth Garcia-Beckford, MMC City Clerk Approved September 10, 2024.