Regular Board of Education Meeting for West Aurora School District 129

2 Monday, March 3, 2025 Regular Board of Education Meeting for West Aurora School District 129 Board of Education Meeting Agenda District Administration Office - Room 134 1877 W. Downer Place Aurora, IL 60506 One Way Audio - Conference #: 312-626-6799 Conference ID: 83328242951 Passcode: 000129 Meeting start time 6:00 p.m. Please silence all cell phones 1. Opening Items Subject 1.1 Call to Order Meeting Mar 3, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 1. Opening Items Type Procedural File Attachments Subject 1.2 Roll Call Meeting Mar 3, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 1. Opening Items Type Procedural A roll call of all Board Members, present or absent, is conducted at the beginning of each Meeting. Board President Richard Kerns Board Vice President Melody Saperston Board Member Valerie Brown-Dykstra Board Member Ira Lathan Board Member Thomas St. Jules Board Member Julie Stone Board Member Colleen Lorenz File Attachments Subject 1.3 Pledge of Allegiance Meeting Mar 3, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 1. Opening Items Type Procedural File Attachments 2. Recognitions Subject 2.1 Recognition of Visitors Meeting Mar 3, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 2. Recognitions Type Recognition This section of the agenda allows for the recognition of any individuals or groups whose attendance should be appropriately acknowledged. File Attachments Subject 2.2 Public Comment: Identification of Audience wishing to address the Board Meeting Mar 3, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 2. Recognitions Type Procedural On behalf of the Board of Education I would like to thank the public for attending tonight's meeting. Residents interested in speaking to the Board this evening are asked to have completed a comment card and presented it to the Board Secretary prior to the start of the meeting. At this time the Board President will ask the secretary if we have anyone who would like to speak to the Board of Education. The Board President requests that any comments regarding a particular agenda item be held until we come to that item on the agenda. Before the item is presented, you will be called to speak. The Board President requests that any comments regarding items that are not part of tonight's agenda be held until the comments section of the meeting. At that time, you will be called to speak. When the secretary calls your name, please come to the microphone, state your name for the public record and provide your feedback. Please note that comments are limited to three (3) minutes per person and that no discussion of personnel matters, student discipline or responses to questions are permitted. The Board does not participate in discussion during public comment. Follow up to your questions or concerns will be addressed through the contact information provided on the comment card. File Attachments 3. Action Items Subject 3.1 Approval of Naming Recommendation Meeting Mar 3, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 3. Action Items Type Action Recommended Action That the Board of Education approve the naming of the gym at Jefferson Middle School the Rick Albright Gymnasium, as previously recommended. File Attachments Motion & Voting That the Board of Education approve the naming of the gym at Jefferson Middle School the Rick Albright Gymnasium, as previously recommended. Motion by Mrs Valerie Brown Dykstra, second by Mrs Julie Stone. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone 4. Consent Agenda Subject 4.1 Approval of the Consent Agenda for March 3, 2025 Meeting Mar 3, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the items contained in the Consent Agenda for March 3, 2025. File Attachments Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for March 3, 2025. Motion by Mrs Julie Stone, second by Mrs Melody Saperston. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone Subject 4.2 Approval of Minutes from the February 18, 2025 Open and Closed Board Meetings Meeting Mar 3, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Consent Agenda Type Action (Consent), Minutes Recommended Action That the Board of Education approve the minutes from the February 18, 2025 Open and Closed Board Meetings. Minutes View Minutes for Feb 18, 2025 - Regular Board of Education Meeting for West Aurora File Attachments Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for March 3, 2025. Motion by Mrs Julie Stone, second by Mrs Melody Saperston. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone Subject 4.3 Approval of the Bill Listing Meeting Mar 3, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve bill listing for March 3, 2025 Goals Financial Responsibility File Attachments February 12, 2025 Detail Report.pdf (3 KB) February 12, 2025 Fund Report.pdf (4 KB) February 19, 2025 Detail Report.pdf (3 KB) February 19, 2025 Fund Report.pdf (4 KB) February 25, 2025 Detail Fund Report-pCard.pdf (4 KB) February 25, 2025 Detail Report-pCard.pdf (220 KB) February 24, 2025 Fund Report.pdf (4 KB) February 24, 2025 Detail Report.pdf (3 KB) March 3, 2025 Detail Report.pdf (122 KB) March 3, 2025 Fund Report.pdf (4 KB) Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for March 3, 2025. Motion by Mrs Julie Stone, second by Mrs Melody Saperston. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone Subject 4.4 Approval of the Personnel Report for March 3, 2025 Meeting Mar 3, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the Personnel Report for 03.03.2025. The Personnel Report is not made public until approved by the Board of Education. File Attachments Personnel Report 03.03.2025.pdf (143 KB) Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for March 3, 2025. Motion by Mrs Julie Stone, second by Mrs Melody Saperston. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone Subject 4.5 Approval of Memorandum of Understanding Meeting Mar 3, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 4. Consent Agenda Type Action (Consent) Recommended Action That the Board of Education approve the memorandum of understanding between Aurora Education Association-West and the Board of Education. The memorandum of understanding will be attached, once approved by the Board of Education. File Attachments Approved under the Consent Agenda Vote. Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone before the Board or are regular routine matters. Documentation concerning these items has been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting That the Board of Education approve the items contained in the Consent Agenda for March 3, 2025. Motion by Mrs Julie Stone, second by Mrs Melody Saperston. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone 5. Potential Action Item as a Result of Executive Session Subject 5.1 Potential Action Item as a Result of Executive Session - 5 ILCS 120/2 (c)(2) Collective Negotiating Meeting Mar 3, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 5. Potential Action Item as a Result of Executive Session Type Action File Attachments Motion & Voting That the Board of Education approve the contractual agreement between West Aurora Office Professionals Union and the Board of Education starting July 1, 2025 through June 30, 2030. Motion by Mrs Melody Saperston, second by Mr Thomas St Jules. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone 6. Information Subject 6.1 Teaching & Learning Division Overview Meeting Mar 3, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 6. Information Type Information An overview of the teaching & learning division will be presented to the Board of Education for information. Presented by Dr. Brent Raby, Associate Superintendent of Teaching & Learning, and members of his team. File Attachments Teaching & Learning BOE 3325.pdf (9,973 KB) Subject 6.2 Operations Division Overview Meeting Mar 3, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 6. Information Type Information An overview of the operations division will be presented to the Board for information. Presented by Dr. Angie Smith, Associate Superintendent of Operations, and members of her team. File Attachments Operations Presentation - BOE.pdf (1,748 KB) Subject 6.3 Student Cell Phone Usage 25-26 Meeting Mar 3, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 6. Information Type Information Information on student cell phone usage for the 25-26 school year will be presented to the Board. Presented by Mrs. Marti Neahring, Executive Director of Student and Family Services. File Attachments Off&AwayPoster[1].pdf (115 KB) Subject 6.4 Overnight Trip Approval Meeting Mar 3, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 6. Information Type Information The packet of information on an upcoming overnight student trip for the StellarXplorer Team that qualified for nationals in Colorado will be presented to the Board. Presented by Dr. Michael Smith, Superintendent. File Attachments StellarXplorers Nationals April 2025.pdf (251 KB) Subject 6.5 Community Affairs Update Meeting Mar 3, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 6. Information Type Information An update on community affairs going on throughout the District will be presented to the Board for information. Presented by Anna Gonzales, Director of Community Affairs. File Attachments 03_03_2025 Community Affairs Update.pdf (329 KB) 7. Discussion Subject 7.1 E-Rate Proposal - Step 2 Meeting Mar 3, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 7. Discussion Type Discussion The e-rate proposal for technology services will be brough back to the Board for further discussion. Presented by Mr. Kyle Freise, Director of Technology. File Attachments Technology - eRate 2025 Selections.pdf (1,088 KB) 8. Comments Subject 8.1 Public Comments: Audience Members Wishing to Speak to the Board Regarding a Non-Agenda Item Meeting Mar 3, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 8. Comments Type Procedural Residents interested in speaking to the Board this evening are asked to have completed a comment card and presented it to the Board Secretary prior to the start of the meeting. The Board President requests that any comments not on an agenda item speak at this time. When the secretary calls your name, please come to the microphone, state your name for the public record and provide your feedback. Please note that comments are limited to three ( 3 ) minutes per person and that no discussion of personnel matters, student discipline or responses to questions are permitted. The Board does not participate in discussion during public comment. Follow up to your questions or concerns will be addressed through the contact information provided on the comment card. File Attachments Subject 8.2 Superintendent Comments Meeting Mar 3, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 8. Comments Type Information File Attachments Subject 8.3 Student Board Member Comments Meeting Mar 3, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 8. Comments Type Information The Board would like to allow time for the Student Board Member to address the meeting. File Attachments Subject 8.4 Board Member Comments & Dates to Remember Meeting Mar 3, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 8. Comments Type Information Board of Education Meeting Schedule 2024-2025 Monday March 17, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday April 7, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday April 21, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday May 5, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday May 19, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday June 2, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday June 16, 2025 Executive Session - Closed Regular Session - Public 6:00 PM Monday July 14, 2025 Executive Session - Closed Regular Session - Public 6:00 PM File Attachments 9. Adjournment Subject 9.1 Adjourn Meeting Mar 3, 2025 - Regular Board of Education Meeting for West Aurora School District 129 Category 9. Adjournment Type Action, Procedural Recommended Action To Adjourn. File Attachments Motion & Voting To Adjourn. Motion by Mrs Valerie Brown Dykstra, second by Mrs Julie Stone. Final Resolution: Motion Carries Yea: Mr Richard Kerns, Mrs Valerie Brown Dykstra, Mr Ira Lathan, Mrs Melody Saperston, Mr Thomas St Jules, Mrs Julie Stone