Regular Meeting: Monitoring Workshop

3 Tuesday, September 24, 2024 Regular Meeting: Monitoring Workshop Location: Irving G. Breyer Board Meeting Room 555 Franklin Street, First Floor San Francisco, California 94102 // Meeting Start Time: Closed Session Begins at 5:00 p.m. Open Session Begins at 6:30 p.m. // NOTICE: 1. Regular meetings of the Board are held IN PERSON with an option for the public to observe the meeting virtually. For information on virtual attendance and participation, see General Information Items in the Agenda. Members of the public are advised that in the event the Board experiences technical difficulties, the meeting will continue without broadcasting. / Please see General Information Items in the Agenda for information regarding ADA accommodations, translation and interpretation. // PUBLIC COMMENT: 1. In person. To comment on agenda and non-agenda items, members of the public attending in person should submit their speaker card prior to Public Comment being called. If commenting on a non-agenda item, speaker cards must be submitted before Public Comment is announced. The President or Chair will introduce the item and call for speaker cards. / 2. Via Video Conference. If the Board President or Chair elects to allow public comment by video conference, click on the Participants button at the bottom of your screen and select the Raise Your Hand button to request to speak when Public Comment is being asked for. When called upon, you will be unmuted. After the allotted time, you will then be muted. / 3. Via Telephone. If the Board President or Chair elects to allow public comment by phone, you will be prompted to Raise Your Hand by pressing *9 to request to speak when Public Comment is asked for. When called upon, you will be unmuted. After the allotted time, you will then be re-muted. // Materials that were distributed within 72 hours of the meeting to a majority of board members can be inspected at the Board Office, 555 Franklin St., 1st Floor, San Francisco, CA 94102. // SFUSD will provide childcare for Regular Board Meetings and Special Meetings: Monitoring Workshop on the 1st floor in the Enrollment Center at 555 Franklin Street from 6:30 p.m. to 9 p.m. (or the close of the meeting, whichever comes first). Childcare is for families who will be attending the Regular and Monitoring Board meetings. Space is limited and will be provided on a first-come-first-served basis for children ages 3 to 10. // Questions? Please contact the Board of Education Office, at (415) 241-6427 or boardoffice@sfusd.edu A. GENERAL INFORMATION Subject 1. Call to Order Meeting Sep 24, 2024 - Regular Meeting: Monitoring Workshop Category A. GENERAL INFORMATION Type The Board of Education will call this meeting to order. File Attachments Subject 2. Translation Services, American Sign Language Interpreter Services and Closed Captioning Information Meeting Sep 24, 2024 - Regular Meeting: Monitoring Workshop Category A. GENERAL INFORMATION Type Translation and Interpretation Services Upon request, SFUSD will provide interpretation for Special Board Meetings. To request interpretation services, please email boardoffice@sfusd.edu as soon as possible but at least 48 hours before the date of the meeting. Closed Captioning and American Sign Language (ASL) Interpreter Services Upon request, SFUSD will provide Closed Captioning and American Sign Language (ASL) Interpreter Services for Special Board Meetings. To request interpretation services, please email boardoffice@sfusd.edu as soon as possible but at least 48 hours before the date of the meeting. 三藩市聯合校區將透過Google Meet為教育委員會會議提供傳譯服務。 親身或以虛擬方式參加會議, 並需要傳譯服務的家長將要撥打以下Google Meet號碼: 粵語傳譯，請致電 1 484-854-3328 ‬ ‬ PIN: 665 996 976 ‬ # ‬ For Spanish interpretation, please call 1 319-382-9676‬ PIN: 665 996 976‬# ‬ Los servicios de interpretación en las reuniones de la Junta de Educación se proporcionarán mediante la plataforma de Google Meet. Los padres que asistan a la reunión en persona o de manera virtual y que necesiten interpretación llamarán a los siguientes números de Google Meet. Para interpretacion en espanol, por favor llame al 1 319-382-9676‬ PIN: 665 996 976‬# ‬ Cargue completamente su teléfono y traiga auriculares por favor. File Attachments Subject 3. Accessibility Information - Irving G. Breyer Board Meeting Room Meeting Sep 24, 2024 - Regular Meeting: Monitoring Workshop Category A. GENERAL INFORMATION Type Location - San Francisco Unified School District General Administrative Offices 555 Franklin Street, 1st Floor San Francisco, CA 94102 MUNI - Accessible Municipal Lines: 47 Van Ness on Van Ness Avenue 71 and 71L on Market Street F Line on Market Street (Surface) J,K,L,M & N Lines (Subway) For additional information about MUNI accessible services, call (415) 701-4485 or (415) 923-6142. BART - Civic Center BART Station Parking - Accessible parking is available. Please enter through the gate off McAllister Street. ADA Accommodations - If any accommodations are needed, please call (415) 355-7364. Requests should be made as soon as possible but at least forty-eight (48) hours prior to the scheduled meeting. The Irving G. Breyer Board Meeting Room is Wheel Chair Accessible. Please See Attached Map. It is requested that individuals refrain from wearing perfume or other scented products in order to allow those with environmental illnesses or multiple chemical sensitivity to attend the meetings of the Board of Education. Important Safety Notice - Beginning May 8, 2022, in alignment with City guidelines and current District protocols, masks are recommended, but not required for public hearing rooms. Although it is not required, we recommend that anyone attending a public meeting in an SFUSD facility wear a mask regardless of vaccination status File Attachments ACCESSIBILITY MAP (3) (2).pdf (138 KB) Subject 4. Virtual Meeting Information Meeting Sep 24, 2024 - Regular Meeting: Monitoring Workshop Category A. GENERAL INFORMATION Type Observe Meetings Every effort will be made to broadcast this meeting via Zoom Webinar. Members of the public are advised that in the event the Board experiences technical difficulties, the meeting will continue without broadcasting. To observe the meeting by video conference: Click here at the noticed meeting time. Webinar Password: 210040 It may help to download the Zoom app before the meeting if you dont have it already. Instructions on how to join a meeting by video conference are available at: https://support.zoom.us/hc/en-us/articles/201362193 -Joining-a-Meeting. Listen to Meetings By Phone To listen to the meeting by phone: Dial 1 669 900-9128 at the noticed meeting time, then enter Webinar ID: 816 9748 5495, then press #. Password: 210040 If asked for a participant ID or code, press #. Instructions on how to join a meeting by phone are available at: https://support.zoom.us/hc/en-us/articles/201362663 -Joining-a-meeting-by-phone. File Attachments Subject 5. Childcare Information Meeting Sep 24, 2024 - Regular Meeting: Monitoring Workshop Category A. GENERAL INFORMATION Type Information SFUSD will provide childcare for Regular Board Meetings and Monitoring Meetings on the 1st floor in the Enrollment Center at 555 Franklin Street from 6:30 p.m. to 9 p.m. (or the close of the meeting, whichever comes first). Childcare is for families who will be attending the Regular and Monitoring Board meetings. Space is limited and will be provided on a first-come-first-served basis for children ages 3 to 10. Questions? Please contact the Board of Education Office, at (415) 241-6427 or boardoffice@sfusd.edu . File Attachments Subject 6. Public Comment on Closed Session Agenda Items Only Meeting Sep 24, 2024 - Regular Meeting: Monitoring Workshop Category A. GENERAL INFORMATION Type To offer Public Comment on closed session agenda items, members of the public should submit their speaker cards prior to the item being called. The Chair will introduce the item and call for speaker cards . File Attachments B. CLOSED SESSION Subject 1. General Information Meeting Sep 24, 2024 - Regular Meeting: Monitoring Workshop Category B. CLOSED SESSION Type In accordance with Board Rule and Procedure 9321, and Government Code section 54956 et. seq., the Board of Education may hold closed sessions only for purposes identified in law. File Attachments Subject 2. Conference with Legal Counsel - Existing Litigation Meeting Sep 24, 2024 - Regular Meeting: Monitoring Workshop Category B. CLOSED SESSION Type Action Recommended Action Meet in closed session with legal counsel to discuss existing litigation as described below and pursuant to Government Code section 54956.9 BACKGROUND: The Board will meet in closed session to discuss the following matter(s): CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Government Code § 54956.9) Student GB v. SFUSD, OAH Case No. 2024080362 File Attachments Workflow Workflow Sep 18, 2024 1:12 PM :: Submitted by Aleeyha Patterson. Routed to Matt Wayne for approval. Sep 20, 2024 8:29 PM :: Forced Approval by Alecia Barillas as the document publisher. Subject 3. Conference with Legal Counsel - Anticipated Litigation Meeting Sep 24, 2024 - Regular Meeting: Monitoring Workshop Category B. CLOSED SESSION Type Action Recommended Action Meet in closed session with legal counsel to discuss anticipated litigation as described below and pursuant to Government Code section 54956.9(b). BACKGROUND: The Board will meet in closed session to discuss the following matter(s): CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant Exposure to Litigation (Government Code § 54956.9(b)) Student IP v. SFUSD 1 Matter File Attachments Workflow Workflow Sep 18, 2024 4:21 PM :: Submitted by Aleeyha Patterson. Routed to Matt Wayne for approval. Sep 20, 2024 8:29 PM :: Forced Approval by Alecia Barillas as the document publisher. Subject 4. Public Employee Discipline/Dismissal Release Meeting Sep 24, 2024 - Regular Meeting: Monitoring Workshop Category B. CLOSED SESSION Type Action Recommended Action Meet in closed session with legal counsel to discuss Public Employee Discipline/Dismissal Release described below and pursuant to Government Code § 54957 BACKGROUND: The Board will meet in closed session to discuss the following matter(s): PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL RELEASE (Government Code § 54957) 1 Matter File Attachments Workflow Workflow Sep 18, 2024 1:15 PM :: Submitted by Aleeyha Patterson. Routed to Matt Wayne for approval. Sep 20, 2024 8:29 PM :: Forced Approval by Alecia Barillas as the document publisher. Subject 5. Public Employee Performance Evaluation Meeting Sep 24, 2024 - Regular Meeting: Monitoring Workshop Category B. CLOSED SESSION Type Action The Board will meet in closed session to discuss the following matter(s): PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code § 54957.6) Superintendent of Schools File Attachments C. RECONVENE TO OPEN SESSION Subject 1. Report From Closed Session Meeting Sep 24, 2024 - Regular Meeting: Monitoring Workshop Category C. RECONVENE TO OPEN SESSION Type The Board will make a report of action taken in closed session. File Attachments D. PUBLIC COMMENT Subject 1. Protocol for Public Comment Meeting Sep 24, 2024 - Regular Meeting: Monitoring Workshop Category D. PUBLIC COMMENT Type Information Click on this link to access the protocols for public comment at Board of Education meetings and how else to provide your comments. Members of the public may address the Board on any matter that is not on the agenda but is within the subject matter jurisdiction of the Board. This item is limited to 30 minutes and shall occur no later than 7:30 p.m. or immediately following the item then under discussion. As a reminder, Board Rules and California law do not ​allow Board members to discuss comments or attempt to answer questions during the public comment time. If appropriate, the Superintendent will ask that staff follow up with speakers. File Attachments Subject 2. Comments/SFUSD Students Meeting Sep 24, 2024 - Regular Meeting: Monitoring Workshop Category D. PUBLIC COMMENT Type File Attachments Subject 3. Comments on Agenda Items Meeting Sep 24, 2024 - Regular Meeting: Monitoring Workshop Category D. PUBLIC COMMENT Type File Attachments Subject 4. Comments Non-Agenda Items Meeting Sep 24, 2024 - Regular Meeting: Monitoring Workshop Category D. PUBLIC COMMENT Type BACKGROUND: REQUESTED BY: APPROVED BY: File Attachments E. WORKSHOP ON STUDENT OUTCOMES Subject 1. Progress Monitoring Goal 2: 8th Grade Math Meeting Sep 24, 2024 - Regular Meeting: Monitoring Workshop Category E. WORKSHOP ON STUDENT OUTCOMES Type BACKGROUND: The SFUSD Board of Education is committed to effective governance focused on student outcomes and regularly engages in progress monitoring of the district's goals and guardrails as part of that commitment. In this presentation, staff will present a progress monitoring report on Goal 2 on 8th grade math achievement and the associated interim goals. The progress monitoring report reviews the actions taken to work toward improving student outcomes. REQUESTED BY: APPROVED BY: File Attachments Progress Monitoring Report_ Goal 2 - 8th Gr Math 9.24.24.pdf (651 KB) Goal 2 8th Grade Math Progress Monitoring - September 2024.pdf (955 KB) Subject 2. Progress Monitoring Goal 3: College/Career Readiness Meeting Sep 24, 2024 - Regular Meeting: Monitoring Workshop Category E. WORKSHOP ON STUDENT OUTCOMES Type BACKGROUND: The SFUSD Board of Education is committed to effective governance focused on student outcomes and regularly engages in progress monitoring of the district's goals and guardrails as part of that commitment. In this presentation, staff will present a progress monitoring report on Goal 3 on College and Career Readiness and the associated interim goals. The progress monitoring report reviews the actions taken to work toward improving student outcomes. REQUESTED BY: APPROVED BY: File Attachments Progress Monitoring Report_ Goal 3 - College and Career Readiness 9_24_2024.pdf (325 KB) Goal 3 Progress Monitoring - Sept 24, 2024.pdf (781 KB) Goal 3 Progress Monitoring - Sept 24, 2024 (1).pdf (1,309 KB) F. CONSENT CALENDAR Subject 1. Consent Calendar Organization Meeting Sep 24, 2024 - Regular Meeting: Monitoring Workshop Category F. CONSENT CALENDAR Type Information BACKGROUND: The 2023-2024 Consent Calendar format has been changed to increase transparency and provide clarity on what the Board of Education is approving in consent. The consent calendar is now divided into categories based on the different type of items placed on the consent calendar. The categories for the consent calendar are: General Consent Items: These are items that require board approval that meet the criteria to be on the consent calendar from Board Policy 9322 which states, "Consent items shall be items of a routine nature or items for which no Board discussion is anticipated and for which the Superintendent recommends approval." Personnel Consent Items: Routine personnel items are placed in this section of the consent calendar. Finance Consent Items: All contracts that require board approval or board ratification are in this section, except for facility, retroactive, and sole source contracts. Facilities Consent Items: The district engages in a lot of contracts related to our facilities and facility projects as other agreements (i.e. accepting state grant funds). These items are separated out for visibility. Retroactive Contracts over 109K: Contracted services are not supposed to begin until an approved contract is in place. Retroactive contracts are in this section along with an explanation as to why it is being brought forward as a retroactive contract and how this will be prevented in the future. Sole Source Contracts: The district typically will engage in a competitive bidding process for contracts. However, there are times when sole source contracts are necessary. These contracts are in this section with an explanation of why they are sole source. MOUs (Memorandums of Understanding): The district establishes MOUs with other organizations, typically public or non-profit organizations, for various purposes. The Board of Education will take one action to approve the entire consent calendar which encompasses the categories noted above. File Attachments Subject 2. Items Withdrawn or Corrected by the Superintendent Meeting Sep 24, 2024 - Regular Meeting: Monitoring Workshop Category F. CONSENT CALENDAR Type BACKGROUND: REQUESTED BY: APPROVED BY: File Attachments Subject 3. ----- GENERAL CONSENT ITEMS ----- Meeting Sep 24, 2024 - Regular Meeting: Monitoring Workshop Category F. CONSENT CALENDAR Type Action (Consent) Members of the public may comment on any matter on the Consent Calendar. Members of the public shall not be permitted to sever agenda items for discussion. File Attachments Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Subject 4. Student Assignment Tiebreaker for the 2025-26 for Families at Potentially Closing Schools (First Reading) Meeting Sep 24, 2024 - Regular Meeting: Monitoring Workshop Category F. CONSENT CALENDAR Type Action Preferred Date Aug 27, 2024 Recommended Action To approve the Tiebreaker for Students at Schools Affected by Mergers, Closures, and Co-locations, 249-24GL1 BACKGROUND: The Enrollment Center will provide a tiebreaker in the student assignment system to families displaced by school closures, mergers, or co-locations to other schools of their choice. We are asking the Board to vote to approve the Resolution providing a tiebreaker for students whose schools will be closed or merged. The tiebreaker will rank after siblings for all grade levels and programs. This tiebreaker will apply for assignments in the 25-26 school year only. File Attachments [DRAFT] Board Resolution_ Tiebreaker for Students at Schools Affected by Mergers, Closures, and Co-locations.pdf (51 KB) Student Assignment Tiebreaker 08.27.24.pdf (79 KB) Subject 5. ----- MOU CONSENT ITEMS ----- Meeting Sep 24, 2024 - Regular Meeting: Monitoring Workshop Category F. CONSENT CALENDAR Type Action (Consent) BACKGROUND: REQUESTED BY: APPROVED BY: File Attachments Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Subject 6. Memorandum of Understanding (MOU) - Authorization to Enter Into MOU with Community Based Organizations - 9/24/2024 Meeting Sep 24, 2024 - Regular Meeting: Monitoring Workshop Category F. CONSENT CALENDAR Type Action (Consent) Preferred Date Sep 24, 2024 Absolute Date Sep 24, 2024 Fiscal Impact No Budgeted No Recommended Action The Board of Education authorizes the District to enter into the Memoranda of Understanding with community based organizations and/or agencies listed in the table below. 249-24M1 BACKGROUND: The District seeks to enter into the Memoranda of Understanding (MOU) with the organizations and agencies listed below. The services all relate to or directly support school staff, students and their families. MOUs may be for services at more than one school site. In accordance with the requirements of California law and Board Policy, all MOUs require Board approval. The Student and Family Services Division shall maintain records of the site or sites at which an organization will provide services under an MOU with the District. Item # Service Provider Program Name (if applicable) Summary of Services Term Specialized Template 1 Chinese Culture Foundation of San Francisco (CCC) Provide classroom arts program for grades 3-5 at Jean Parker ES. 2024-2025 2 CodeAdvantage Provide weekly after school coding, robotics and game design at Peabody ES 2024-2027 3 FOTC - Bay Area Friends of the Children Provide ongoing mentoring including academic and social emotion learning support for students in partner schools 2024-2027 4 Good Samaritan Family Resource Center - Exito Escolar Exito Escolar Provide academic and social emotional learning supports for Spanish-speaking students and their families in partner schools 2024-2027 5 HealthRight 360 - SVIP Street Violence Intervention Project (SVIP) Provide workshops, classroom support, conflict resolution, safe passage and event support 2024-2027 6 It's Yoga, Kids Provide mindfulness and movement for students and staff in partner ES 2024-2027 7 Mechanics' Institute Provide chess classes and facilitate student participation in chess tournaments 2024-2027 8 Qiao Ji Mandarin Provide afterschool Mandarin language and enrichment program at Feinstein ES 2024-2027 9 Regents of the University of California (UCSF) - DHH consult Deaf and Hard of Hearing Consultation Provide training, consultation, and coaching for District staff on serving Deaf and Hard of Hearing students, and coordination for Mt. Zion Health Fund + Partnership Award projects. 2024-2025 UCSF 10 San Francisco Education Fund Provide coordination and facilitate academic tutoring for K-2 students in partner schools 2024-2027 11 San Francisco Symphony - AIM Adventures in Music (AIM) Provide live and virtual performances for grades K-5, and annual field trip to the Symphony 2024-2027 12 San Francisco Symphony - MS/HS Music and Mentors live and virtual instrumental music instruction for MS and HS students 2024-2027 13 Tides Center - CommunityGrows CommunityGrows Provide garden education classes for students at John Muir ES 2024-2027 14 Tides Center - Youth Art Exchange Youth Art Exchange Provide arts educators to work with classroom teachers and integrate arts with other curriculum in partner schools 2024-2027 15 University of San Francisco - Ed Talent Search Education Talent Search Provide workshops and technical assistance on college & financial aid access 2024-2027 16 Walk San Francisco Foundation Safe Routes to Schools Provide workshops & facilitate Safe Routes to Schools activities, including Walking School Bus program for partner schools 2024-2027 REQUESTED BY: Eric Guthertz, Assistant Superintendent, Student and Family Services APPROVED BY: Dr. Matt Wayne, Superintendent of Schools File Attachments MOU-Chinese Culture Foundation of San Francisco-Term 2024-25.pdf (2,074 KB) MOU-CodeAdvantage-Term 2024-27.pdf (1,776 KB) MOU-FOTC Bay Area-Term 2024-27.pdf (2,533 KB) MOU-Good Samaritan Family Resource Center-Exito Escolar-Term 2024-27-rev.pdf (1,296 KB) MOU-HealthRight 360-SVIP-Term 2024-27.pdf (7,236 KB) MOU-It's Yoga, Kids-Term 2024-27.pdf (2,462 KB) MOU-Mechanics' Institute-Term 2024-27.pdf (1,671 KB) MOU-Qiao Ji Mandarin-Term 2024-27.pdf (464 KB) MOU-Regents of UC-UCSF-DHH Consultant-Term 2024-25.pdf (2,056 KB) MOU-San Francisco Symphony-AIM-Term 2024-27.pdf (1,486 KB) MOU-San Francisco Symphony-MS-HS-Term 2024-27.pdf (1,481 KB) MOU-SF Education Fund-Tutoring-Term 2024-27.pdf (1,191 KB) MOU-Tides Center-CommunityGrows-Term 2024-27.pdf (875 KB) MOU-Tides Center-Youth Arts Exchange-Term 2024-27.pdf (949 KB) MOU-University of San Francisco-Ed Talent Search-Term 2024-27.pdf (811 KB) MOU-Walk San Francisco Foundation-Term 2024-27-rev.pdf (3,862 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Workflow Workflow Sep 11, 2024 6:57 PM :: Submitted by Ruth Grabowski. Routed to Christine Lee for approval. Sep 12, 2024 3:05 PM :: Approved by Christine Lee. Routed to Eric Guthertz for approval. Sep 12, 2024 3:11 PM :: Final approval by Eric Guthertz G. INFORMATION ITEMS Subject 1. Questions and Answers Regarding Agenda Items Meeting Sep 24, 2024 - Regular Meeting: Monitoring Workshop Category G. INFORMATION ITEMS Type Information BACKGROUND: In accordance with the Board's revised Rules and Procedures, this item reflects Commissioners' questions and staff's response to items on the board agenda. Click here to see the questions and answers. This document may be updated with additional information as responses to Commissioners questions become available. Please note that this is a new process and Commissioners and staff will review in order to improve the process moving forward. File Attachments H. ADJOURNMENT