Regular Board Meeting (11/6/2023)

Agenda Review Page Agenda Agenda TYPE: Regular Board Meeting DATE: 11/6/2023 TIME: 6:30 PM Agenda Attachment LOCATION: Board Room DETAILS: CALL TO ORDER at 5:30 p.m 1.1 checkbox root item Roll Call Info THE BOARD WILL MEET IN EXECUTIVE SESSION at 5:30 p.m. to discuss A) Student Discipline and Other Matters Concerning Individual Students – 5 ILCS 120/2(c)(9,10) B) The Appointment, Employment, or Dismissal of Employees – 5 ILCS 120/2(c)(1) C) Pending and Imminent Litigation – 5 ILCS 120/2(c)(11) D) Real Estate – 5 ILCS 120/2(c)(5,6) PLEDGE OF ALLEGIANCE 3.1 checkbox root item Pledge of Allegiance Info Summary: I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all. APPROVAL OF AGENDA 4.1 checkbox root item Approve the Agenda for November 6, 2023 Action Resolution: That the Board of Education approves the agenda. PRESIDENT'S REPORT 5.1 checkbox root item President's Comments Info 5.2 checkbox root item Student Report Info SUPERINTENDENT'S REPORT 6.1 checkbox root item Superintendent's Report Info DISCUSSION ITEMS 7.1 checkbox root item Old Business Info 7.2 checkbox root item New Business Info 7.3 checkbox root item Illinois Association of School Board Resolutions Info Summary: Discuss the following resolutions and provide direction for the Board representative at IASB's annual conference. 1. Industrial Construction (IASB Position - Do not Adopt) 2. School Resource Officer Funding (IASB Position - Do Adopt) 3. Bus Driver Regulations (IASB Position - Do Adopt) 4. Employment History Review (IASB Position - Do not Adopt) 5. Alternative Safe School Funding (IASB Position - Do not Adopt) More information is available at https://www.iasb.com/iasb/media/advocacy-government-relations/2023/2023_resolutionscommitteereport.pdf. PUBLIC COMMENT 8.1 checkbox root item Public Comment Info PRESENTATIONS TO THE BOARD 9.1 checkbox root item School Report Card Presentation Info BUSINESS REPORTS 10.1 checkbox root item Business Reports Info Attachments: 11_6_23 Business Report Submission.pdf CONSENT ACTION ITEMS Action 11.1 checkbox root item Approval of Consent Action Items Action Summary: Approval of consent action items as listed in the agenda. Resolution: The Superintendent recommends approval of the consent action items 11.2 through 11.7 as described in the corresponding resolutions. 11.2 checkbox root item Approval of the Minutes of the Executive Session and the Regular Meeting of October 16, 2023 Action Resolution: WHEREAS, the Board of Education of Springfield School District 186 reviews the minutes of the regular session and the executive session of the previous Board Meetings; and WHEREAS, copies of these sets of minutes were distributed to the Board in the board packet prior to this meeting; NOW THEREFORE BE IT RESOLVED that the Board of Education approves the aforementioned set of regular session and executive session minutes and directs the Secretary to include them in the official records of the Board of Education meetings. 11.3 checkbox root item Approval of Payroll and Bills Payable Action Attachments: 11_6_23 Payroll _ Bills Payable Board Submission.pdf Resolution: That the Board of Education approves payroll and bills payable as shown in the attached report. 11.4 checkbox root item Declaration of Surplus Property Action Attachments: 6Nov23 BOE Surplus Report.pdf Resolution: BE IT RESOLVED to declare the items on the attached document as surplus materials to be sold or disposed. 11.5 checkbox root item Approval of the Resolution Abating the Working Cash Fund Action Summary: The School Code of Illinois allows for a transfer of funds to accommodate cash flow conditions. This resolution permanently transfers the monies received from the Working Cash bond sale to the Capital Project Fund. Attachments: Abatement Resolution.docx.pdf Resolution: WHEREAS, the Board of Education of Springfield School District No. 186, Sangamon County, Illinois, has heretofore created and maintained a working cash fund in and for the District; and WHEREAS, Section 20-10 of the School Code of the State of Illinois, authorizes the Board to abate the Fund; NOW THEREFORE BE IT RESOLVED that the Board authorizes, ratifies, and approves permanent abatement of $60,570,000 from the Working Cash Fund to the Capital Projects Fund. 11.6 checkbox root item Approval of an Agreement with the City of Springfield Regarding School Resource Officers Action Attachments: Dist.186-SRO Agreement 23-24.pdf Resolution: WHEREAS, District schools will benefit from School Safety Officer services; and WHEREAS, the City of Springfield employs policy officers specifically trained to provide such services; NOW THEREFORE BE IT RESOLVED that the Board hereby approves an Intergovernmental Cooperation Agreement with the City of Springfield pending final legal review whereby the City shall provide the services of School Safety Officers at Lanphier, Southeast, and Springfield for a term commencing August 14, 2023, and ending on or about May 29, 2024, at a cost not to exceed $285,000. 11.7 checkbox root item Approval of a Consultant Agreement for Christ The King Action Summary: Christ the King is looking to have a better understanding of social emotional learning as well as trauma and how it affects students. Heidy with a WHY, Inc. provides professional development to help people understand trauma and the critical importance of social emotional learning. Heidy with a WHY, Inc. will provide this professional development to Christ the King on November 20, 2023. Cost $6,500 Funding: Title II Attachments: Christ the King School - Contract 11-20-24.pdf Resolution: WHEREAS, Heidy with a WHY, Inc will provide professional development to Christ the King School teachers regarding trauma and the critical importance of social emotional learning; and WHEREAS, Heidy with a WHY, Inc is qualified to provide training and has agreed to provide such training for Christ the King on November 20, 2023 at a cost of $6500; and WHEREAS, Heidy with a WHY, Inc consultant services will be paid out of Title II; NOW THEREFORE BE IT RESOLVED that the Board of Education approves the retention of Heidy with a WHY, Inc per the terms identified above and directs the Superintendent to execute the necessary documents on behalf of the Board. ROLL CALL ACTION ITEMS 12.1 checkbox root item Approval of Personnel Recommendations Action Attachments: Per 11-6-23.pdf Curr. Compensation 11-6-23.pdf Resolution: The Superintendent recommends adoption of the Personnel recommendations as presented. 12.2 checkbox root item Approval of a Resolution Authorizing the Public Notice and Holding of a Public Hearing Regarding Truth in Taxation Law Action Summary: The law requires the school district to notify the public and to hold a hearing regarding the adoption of the aggregate tax levy if it exceeds 105% of the previous year’s tax extension. The estimated aggregate tax levy represents a 6.22% increase. Resolution: The Superintendent recommends adoption of the following resolution: WHEREAS, the Truth in Taxation Law requires taxing districts to estimate the amount to be extended upon the levy of the preceding year; NOW THEREFORE BE IT RESOLVED that the Board of Education hereby determines that the amount of money estimated to be necessary to be raised by property taxes will be $118,950,548.00; BE IT FURTHER RESOLVED that the Board of Education shall hold a public hearing at 6:30 p.m. on Monday, December 4, 2023; and BE IT FURTHER RESOLVED that the Secretary of the Board of Education is hereby authorized and directed to give public notice of such public hearing and the intent of the Board of Education to adopt an aggregate levy in an amount that is not more than 105% of the amount of property taxes extended or estimated to be extended upon the levy of the preceding year. 12.3 checkbox root item Approval of a Change Order for Lanphier High School Action Summary: Change order to project amount for installation of solar array system Resolution: The Superintendent recommends adoption of the following resolution: WHEREAS, the Board of Education has previously approved a Bid from below listed contractors for locations listed below; and WHEREAS, the Architect for such project has recommended approval of a change order which complies with the applicable provisions of Chapters 122 and 38 of the Illinois Revised Statutes; and WHEREAS, sufficient funds exist to provide payment for the additional requested change in this contract; NOW THEREFORE BE IT RESOLVED that the Board of Education approves the following Change Order and directs the Superintendent to execute the necessary documents on behalf of the Board. Location: Lanphier High School Change Order: #2 Amount: $1,700,000 (Estimated cost - Final cost will be resubmitted for approval) Contractor: O'Shea Builders Scope of Work: Installation of solar array system 12.4 checkbox root item Approval of a Contract to Purchase Property Action Attachments: Contract for Sale of Real Estate 501-525 W Washington.PDF Resolution: WHEREAS, the Illinois School Code allows school districts to acquire real property; and WHEREAS, the Board of Education believes that it is advantageous to the District to purchase three (3) parcels in the vicinity of property already owned by the District on Monroe Street; and WHEREAS, the Board of Education agrees that the three (3) parcels in question (14-28.0-456-039, 14-28.0-456-044, 14-28.0-456-045, 14-28.0-456-046 and 14-28.0-456-051) should be purchased in a total amount not to exceed $285,000.00, plus transactional costs and brokerage fees; NOW, THEREFORE, BE IT RESOLVED that the Board of Education approves the Contract for Sale of Real Estate to purchase the parcels (14-28.0-456-039, 14-28.0-456-044, 14-28.0-456-045, 14-28.0-456-046 and 14-28.0-456-051) in the vicinity of existing District property at Springfield High School; in a total amount not to exceed $285,000.00, plus transactional costs and brokerage fees; BE IT FURTHER RESOLVED that the Board hereby authorizes and directs the Board President, Superintendent of the District or her designee, and/or the District’s legal counsel, to enter into and execute the Contract for Sale of Real Estate, and all additional documentation that may be necessary to carry out the intent of this Resolution and the Contract for Sale of Real Estate, including but not limited to the authority to execute, deliver, or receive any and all deeds, affidavits of title, closing statements, easement documents, plat act affidavits, PTAX/MyDec forms or any other such documentation necessary for the closing of said real estate transactions, and the right to pay or receive all sums due to or from the District and/or to direct or receive any wire transfer funds necessary to fulfill the intent of the Agreement. The officers, employees, and/or agents of the District shall take all action necessary or reasonably required to carry out and give effect to this Resolution and shall take all action necessary in conformity therewith. The Board hereby ratifies any and all acts and doings of the officers, employees, attorneys, and/or agents of the District, past, present and future which are in conformity with the purpose and intent of this Resolution, which are hereby, in all respects, ratified, approved, authorized, and confirmed. 12.5 checkbox root item Student Discipline Action Resolution: That the Board approves the student discipline as discussed in Executive Session and summarized by the Superintendent. ANNOUNCEMENTS 13.1 checkbox root item Next Regular Meeting — Monday, November 20, 2023, at 5:30 p.m. — Board Room Info 13.2 checkbox root item Upcoming District Events Info Summary: November 10 – No School – Holiday November 23-24 – No School – Holiday 13.3 checkbox root item Freedom of Information Report Info Attachments: FOIARpt_11.6.23.pdf ADJOURNMENT Powered By ElectronicSchoolBoard.com