Special School Board Meeting

THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA OFFICE OF THE SUPERINTENDENT TUESDAY, APRIL 22, 2025 8:30 AM Kathleen C. Wright Building 600 Southeast Third Avenue, Board Room Fort Lauderdale, Florida 33301 AGENDA FOR SPECIAL SCHOOL BOARD MEETING SPECIAL SCHOOL BOARD MEETING CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE DISTRICT'S WEBSITE (www.browardschools.com). School Board meetings will be held with Board Members being physically present and via electronic communication. This advertised Special School Board Meeting will be accessible virtually. Public Written Agenda Comments- Members of the public may submit public written comment by visiting the District’s webpage at www.browardschools.com/ publicparticipation. Public Written Agenda Comments must be submitted no later than 1:00 p.m. the day before the published date of the School Board Meeting or Workshop. Anonymous comments will not be accepted; therefore, written comments must include the person’s name, city of residence, and zip code. Written agenda comments may not exceed a maximum of twenty-two hundred and fifty (2250) characters. Pursuant to School Board Policy 1020, the public may speak a total of twelve (12) minutes during any single meeting, not including committee reports. Additionally, in the event a large group of individuals (ten (10) or more) sign-up to speak on any one agenda item, the Board Chair has the authority to adjust the time limit for each speaker to speak less than the three (3) minutes usually permitted or limit the overall time speakers will be heard on that item. Free guest parking is available at the southeast 3rd Avenue parking lot on all School Board meeting dates. CALL TO ORDER PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA ADDED / CHANGED ITEMS CLOSE AGENDA PURPOSE OF MEETING For The School Board of Broward County, Florida to conduct official business of the District, and any other items the Board deems necessary. SUPERINTENDENT'S RECOMMENDATION(S) Special School Board Meeting April 22, 2025 1

1. RFQ-FY20-192 - Program Manager Owner Representative Services Approve the Fourth Amendment to the Agreement between The School Board of Broward County, Florida (SBBC) and AECOM Technical Services, Inc., for Program Manager Owner Representative Services for $9,674,946.60, concluding on January 17, 2026, unless further extended by future Board action. District - wide. 2. 2025 Graduation Use License Agreement with Nova Southeastern University Approve the 2025 Graduation Use License Agreement with Nova Southeastern University, Inc. to conduct seventeen (17) graduation ceremonies from May 29 - June 3, 2025. District wide. Executive Summary.pdf Fourth Amendment.pdf Executive Summary (2).pdf Use License Agreement.pdf ADJOURNMENT The School Board of Broward County, Florida, prohibits any policy or procedure which results in discrimination on the basis of age, color, disability, gender identity, gender expression, genetic information, marital status, national origin, race, religion, sex or sexual orientation. The School Board also provides equal access to the Boy Scouts and other designated youth groups. Individuals who wish to file a discrimination and/or harassment complaint may call the Director, Equal Educational Opportunities/ADA Compliance Department & District’s Equity Coordinator/Title IX Coordinator at 754-321-2150 or email eeo@browardschools.com. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Compliance Department at 754-321-2150 or email eeo@browardschools.com. Language Interpretation/Translation Services are available for the public upon request to the Bilingual/ESOL Department by emailing ESOLRequests@browardschools.com. Any person who decides to appeal any decision made at a meeting(s) announced by this Notice with respect to any matter considered at such meeting(s) will need a record of the proceedings and for such purpose may need that a verbatim record of the proceeding is made, which records testimony and evidence upon which the appeal is to be based. Telephone conferencing or other telecommunications technology may be used in conducting this public meeting to permit absent Board Members to participate in discussions, to be heard by other School Board Members and the public, and to hear discussions taking place during the meeting. Notice is hereby given that two or more Board Members of The School Board of Broward County, Florida, may be participating. Special School Board Meeting April 22, 2025 2

ORIGINALStatus: 2025-04-22 Special School Board Meeting CATEGORY: OO. Operations & Facilities DEPARTMENT: Procurement & Warehousing Services THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA Agenda Item Number: 1. Consent or Open Item: Open Special Order: NO Time for Special Order: TITLE: RFQ-FY20-192 - Program Manager Owner Representative Services REQUESTED ACTION: Approve the Fourth Amendment to the Agreement between The School Board of Broward County, Florida (SBBC) and AECOM Technical Services, Inc., for Program Manager Owner Representative Services for $9,674,946.60, concluding on January 17, 2026, unless further extended by future Board action. District - wide. RATIONALE: For the Requested Actions, Background/History, Alignment to the 2027 Goals and Guardrails, Measurable Outcome(s)/Return on Investment, and Financial Impact, please see the Executive Summary. The fourth Amendment has been reviewed and approved as to form and legal content by the Office of the General Counsel. EXHIBITS: Executive Summary Fourth Amendment Student Focus Outcomes OR • Business Operations Wanda F. Paul, Chief Operations & Facilities Officer April 22, 2025 Approved in Open Board Meeting On: Wanda F. Paul, Chief Operations & Facilities Officer Apr. 16, 2025Electronic Signature Form $4189 Revised 7/24 HH/JJS School Board Chair By: BOARD ACTION: (For Official School Board Records Only) Phone: 754-321-2659Name: Wanda F. Paul Phone:Name: SOURCE OF ADDITIONAL INFORMATION FINANCIAL IMPACT: $9,674,946.60, which will be appropriated in the Fiscal Year 2025-2026 District Educational Facilities Plan. The financial amount represents a not-to-exceed agreement value. STRATEGIC PLAN ALIGNMENT: THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA Senior Leader & Title Signature 3

EXECUTIVE SUMMARY Recommendation to Approve Fourth Amendment and Third Extension RFQ-FY20-192 - Program Manager Owner Representative Services Board Meeting Date: April 22, 2025 Recommended Action Approve the Fourth Amendment to the Agreement between The School Board of Broward County, Florida (SBBC), and AECOM Technical Services, Inc. for Program Manager Owner Representative Services for $ 9,674,946.60, concluding on January 17, 2026. District-zone Impact: District-wide Impact if the Board Voted Yes or No If the Board votes “Yes”: The impact of this item, if approved, will allow the continued and uninterrupted management of the District’s SMART and Capital Program. If the Board votes “No”: A delay in the approval of this item will delay the completion of the District’s SMART and Capital Improvement Program. Background/History On July 21, 2020, the SBBC entered into an agreement with AECOM Technical Services, Inc. (“AECOM”) to provide Program Manager - Owner's Representative Services (“PMOR”)(the “Agreement”), with an initial term of three (3) years commencing on July 22, 2020, and ending on July 21, 2023, with an option to be extended for two (2) additional renewal periods, and if needed, extended an additional 180 days after the second renewal period. On June 18, 2024(Board Item OO-38), the SBBC approved the Third Amendment of the Agreement which extended the term to July 21, 2025, and which reduced the “if needed” 180-day extension to 102 days (to October 31, 2025). This Fourth Amendment seeks the SBBC’s approval to reinstate the original “if needed” 180-day extension to January 17, 2026. For more information, please contact: Name: Wanda F. Paul Title: Chief Operations & Facilities Officer Phone: 754-321-2659 4

AECOM Key Activities and Progress on Capital Projects Over the Past Five (5) Years Since coming on board in late August 2020, the AECOM team has performed services in accordance with its agreement. The following are key activities that have been affected: • Three Hundred ninety-seven (397) projects are underway across the District from the original two hundred thirty-seven (237). • Two hundred thirty-one (231) projects are complete and in closeout. • One hundred forty-two (142) projects are actively under construction, which represents more than half of the total projects in the Capital Program. This represents the highest number of projects under construction in the history of the program. • Nineteen (19) projects are in the Bid and Award phase prior to the issuance of the Notice to Proceed for Construction. • Ten (10) projects remain in design. • Three (3) projects are in predesign and three (3) are in planning. This was determined to require further assessment and input from stakeholders to determine the best path forward. Critical work will continue to move forward while the longer-term vision for the schools is being addressed. • Over $1 billion has been invested thus far in actual spending, and commitments have achieved $1.6 Billion. • The School Choice Enhancement Program (SCEP) has been completed, and two hundred thirty (230) projects have been delivered. Program Improvements Made Efforts are ongoing to increase efficiencies and enhance performance in the program including the following examples: • eBuilder improvements have enhanced the processes that are necessary to manage a project efficiently including but not limited to financial management, change management, and overall program controls. • Swing Space Concepts – AECOM implemented this program to: 1. To reduce project-specific timelines including reducing the number of summers where work must be performed. 2. Provide additional space for schools that are scheduled for renovations and have experienced increased enrollment with little internal swing space. 3. To improve health and safety by keeping staff and students separated from construction. • Reduce Critical Path Schedules of the Roofing Program – In order to reduce the impact on occupants as well as reduce the duration of roofing work on projects AECOM worked with the manufacturers to provide an updated safety and a new 5

certification program to allow roofing work after hours. • Development and Implementation of a Roof Carveout Program – 1. Added additional minority-qualified roofers. 2. Provided cost savings to the District of over $3 million in construction costs. 3. Reduced timeline of the roof carve-out projects (based on the review of eight (8) projects from Notice to Proceed through Building Department finals, a reduction of six hundred ninety-two (692) days was recorded). 4. Expedited roofing projects that were faced with delays (such as prime contractors facing termination or legal impasse, while roofs were experiencing excessive leaks requiring emergency replacements by the roof carve-out program). • Rooftop Equipment Condition Report – In order to ensure responsible fiscal management of the District’s funds and to protect the project schedules, AECOM developed a rooftop equipment assessment program to address the replacement of rooftop equipment. This was the start of the collection of data for use under the ESSER grant program. • District-wide Structural Inspection Program – Following the Rickards incident, AECOM developed a structural steel inspection pilot program. An RFQ was developed and is currently in negotiation for a recommendation of award. Year 6 (Third Extension) During previous negotiations, AECOM committed to forty-five percent (45%) Small/Minority/Women Business Enterprise (S/M/WBE) participation in its original proposal and is currently forecasting forty-eight percent (48%) for Year 6. Classification Firm YR 6 % of Work S/M/WBE Bach 20% S/M/WBE Garth 23% S/M/WBE SDA 5% Grand Total 48% AECOM’s participation is twenty-two percent (22%) in the Year 6 proposal. It is the administration's strong belief that for the program to end successfully in 2026, Program Management is the responsibility of AECOM. Year 6 projected participation for AECOM and AECOM’s Non-S/M/WBE sub-consultants: 6

Classification Firm YR 6 % of Work Non-S/M/WBE AECOM 22% Non-S/M/WBE Corradino 20% Graduated S/M/WBE Keith 10% Grand Total 52% AECOM’s proposal for this Amendment is $9,674,946.60, which includes Year six (6) labor, other direct costs, and contingency. This six (6) month extension will result in a total proposed, not-to-exceed amount of $123,586,384 for Year 1 through Year 6 of the Agreement. YR 6 Labor $9,603,526.60 YR 6 Reimbursable $71,420 YR 6 Contingency $0 YR 5 Projected Labor & Reimbursable Carryover $(500,000) Subtotal Total $9,174,946.60 YEAR 6 PROPOSAL FIRM Sum of Amount AECOM $2,112,924.70 22% BACH $1,921,065.69 20% Corradino $1,920,257.42 20% GARTH $2,208,853.87 23% Keith $960,127.31 10% S Davis $480,297.61 5% 48% 7

AECOM’s Years 1-6 S/M/WBE Forecasted Labor Plan is as shown in the table below. YEARS 1-6 BACH $20,509,730.71 GARTH $27,320,161.62 S Davis $6,549,586.37 Grand Total $54,379,478.69 46% The total labor cost projected is $9,674,946.60; funding for the 2025-2026 fiscal year impacts of this item will be addressed in the next DEFP adoption. The S/M/WBE percentage is at 48% of the contract value. Basic Services and Supplemental Services Increases for Year 6 Services Since being engaged by the Board in July 2020, the AECOM team has supported moving the SMART Program forward with the following value-added PMOR services that will continue through this Extension: • Continue to provide Program Management & Owners Representative Services. • Manage all assigned Capital Projects providing Project and Construction Management staff. • Continue to support the EDDC Department. • Continue to provide comprehensive Project & Document Controls. • Provide Change Order Reviews and Construction Claims support on District projects to ensure that they are in conformance with the Agreement and are equitable. • Provide development and support on Bond Oversight Committee reports and meetings. • Continue to provide e-Builder support in developing workflows for all functions to ensure efficiencies including providing e-Builder development, training, and customer support. • Continue to provide project management, and construction management services on projects. • Continue to bring solutions to the Board on various projects. • Continue to provide policy recommendations to improve processes. 8

• Continue to provide changes to agreements/RFP/RFQ processes. • Continue to provide innovative strategies for expediting work, minimizing schedule impacts, and maximizing cost savings through the use of non- conventional delivery methods. • Continue to develop Request for Proposals for needs assessment for Long-Range Facilities Management Planning, roof carveouts, etc. PMOR Staffing AECOM continues to work to streamline staffing while meeting the good faith effort of the S/M/WBE goals of forty-eight (48) percent. AECOM's proposed staffing plan includes the following changes for the upcoming agreement year: Position FTE AECOM 5.41 Report Writer 0.03 Program Director 0.50 Sr. PM 0.50 TL 0.50 TL 0.50 Sr Scheduler 0.08 Sr Scheduler 0.50 Sr Scheduler 0.50 Scheduler 0.03 PM 0.50 Sr. CC 0.50 Sr. PM 0.50 Director - Administration 0.50 Project Controls Analyst 0.28 BACH 7.85 S/W/MBE 0.50 S/W/MBE 0.50 CC 0.50 PM 0.35 PM 0.50 CC 0.50 CC 0.50 Board Coordinator 0.50 Cx Agent 0.50 Program Controls Lead 0.50 9

Position FTE CC 0.50 PM 0.50 Sr. PM 0.50 CC 0.50 EDDC 0.50 PM (Entitlement) 0.50 APM 0.50 CORRADINO 6.71 APM 0.50 APM 0.50 APM 0.50 CC 0.50 TL 0.50 Director Construction 0.50 PM 0.50 PM 0.50 PM 0.50 PM 0.50 PM 0.21 PM 0.50 Safety Manager 0.50 GARTH 10.28 Board Coordinator 0.50 Data Entry 0.50 Document Controls/Office Manager 0.50 Data Entry 0.50 Data Entry 0.50 Data Entry 0.50 Data Entry 0.50 Data Entry 0.50 Procurement 0.50 PM 0.50 PM 0.50 PM 0.50 Sr. PM 0.50 PM 0.50 APM/Change Order Coordinator 0.50 APM 0.50 APM 0.50 CC 0.50 10

Position FTE CC 0.16 CC 0.50 Communications 0.03 Communications 0.24 Communications 0.02 Communications 0.03 Communications 0.02 Communications 0.01 Communications 0.01 Communications 0.01 Communications 0.01 Communications 0.24 Keith 3.41 PM 0.50 Design Manager 0.50 PM 0.50 PM 0.45 APM 0.45 CC 0.50 Sr. PM (Entitlement 0.50 S.Davis 1.86 Commissioning Lead 0.50 APM 0.50 Sr. Project Accountant 0.50 PM 0.18 Estimator 0.18 Grand Total 35.52 *FTE: Full Time Equivalent Note: As the program moves into Year 6 staffing must be scalable according to the volume of work in the Program; thereby limiting the District’s financial liability during periods when volume does not require an extensive staff. AECOM reserves its right to adjust roles and personnel based on the program's needs. Alignment to 2027 Goals and Guardrails Business Operations Measurable Outcome(s)/Return on Investment Approval of this item will allow ensure the seamless continuation of the District’s SMART and Capital Program management. 11

Financial Impact The financial impact is $9,674,946.60, which will be appropriated in the Fiscal Year 2025- 2026 District Educational Facilities Plan. The financial amount represents a not-to- exceed agreement value. ACTION DATE TERM (months) AMOUNT Original spending authority request 7/18/2020 36 $64,946,830 First Extension and Additional Spend Authority 6/13/2023 12 $25,878,795 Second Extension and Additional Spend Authority 6/18/2024 12 $23,085,812.31 Fourth Amendment and Third Extension 4/22/2025 6 $9,674,946.60 Total Agreement Amount $123,586,384 12

• • • • • FOURTH AMENDMENT TO AGREEMENT FOR PROGRAM MANAGER, OWNER'S REPRESENTATIVE SERVICES between THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA and AECOM TECHNICAL SERVICES, INC. THIS FOURTH AMENDMENT to the Program Manager/Owner's Representative Services Agreement by and between The School Board of Broward County, Florida ("SBBC") and AECOM Technical Services, Inc. ("VENDOR" or "AECOM") (collectively, the "Parties") dated July 21, 2020 (the "Agreement"), is hereby entered into this 22nd day of April 2025. WHEREAS, the Parties acknowledge and agree that the Agreement is in full force and effect as revised by the First Amendment dated July 18, 2023, and the Second Amendment dated February 21, 2024, and the Third Amendment dated June 18, 2024; and WHEREAS, the initial term of the Agreement was for three (3) years, and upon mutual agreement of the Parties, could be extended via amendment for two (2) additional, one-year periods and, if needed, 180 days beyond the expiration of the renewal period (to January 17, 2026); and WHEREAS, on July 18, 2022, the SBBC approved the First Amendment which exercised the first renewal option to extend the term of the Agreement for one (I) year from July 22, 2023, through July 21, 2024, conditioned upon AECOM's payment of 75% of the Total Contract Value (excluding specialized services) to its subconsultants (45% S/M/WBE, 30% local firms) by the end of Year 5, if the 5th year option was exercised; and WHEREAS, on February 21, 2024, the SBBC approved the Second Amendment which permitted the change of the AECOM Program Director from Kathleen Langan to Michael McIntyre; and WHEREAS, on June 18, 2024, the SBBC approved the Third Amendment to Agreement which exercised the second renewal option to extend the term of the Agreement for one (I) year from July 22, 2024, through July 21, 2025, and reduced the optional 180-day extension beyond the expiration of the renewal period to a I 02-day extension (to October 31, 2025); and WHEREAS, the Parties mutually desire to revert to the full 180--extension beyond the expiration of the current and final renewal period, thereby extending the term of the Agreement to January 17, 2026, and to further amend the Agreement as set forth in this Fourth Amendment. NOW THEREFORE, in exchange for the mutual covenants and promises set forth herein and other good and valuable considerations, the Parties agree as follows: I. Recitals. The recitals contained herein are true and correct and are incorporated herein by reference. Fourth Amendment wil/1 AECOM Technical Sen•ices, Inc (RFQ FY20-/92) Page I of 5 13

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ORIGINALStatus: 2025-04-22 Special School Board Meeting CATEGORY: JJ. Capital Programs DEPARTMENT: Facility Planning & Real Estate THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA Agenda Item Number: 2. Consent or Open Item: Open Special Order: NO Time for Special Order: TITLE: 2025 Graduation Use License Agreement with Nova Southeastern University REQUESTED ACTION: Approve the 2025 Graduation Use License Agreement with Nova Southeastern University, Inc. to conduct seventeen (17) graduation ceremonies from May 29 - June 3, 2025. District wide. RATIONALE: For the Requested Actions, Background/History, Alignment to the 2027 Goals and Guardrails, Measurable Outcome(s)/Return on Investment, and Financial Impact, please see the Executive Summary. EXHIBITS: Executive Summary Use License Agreement Student Focus Outcomes Equity OR Business Operations Dr. Howard Hepburn, Superintendent of Schools April 22, 2025 Approved in Open Board Meeting On: Wanda F. Paul, Chief Operations & Facilities Officer Electronic Signature Form $4189 Revised 7/24 HH/JJS School Board Chair By: BOARD ACTION: (For Official School Board Records Only) Phone: 754-321-2659Name: Wanda F. Paul Phone:Name: SOURCE OF ADDITIONAL INFORMATION FINANCIAL IMPACT: $478,027.42. The source of funds is the Athletics and Student Activities Department Operating Budget. STRATEGIC PLAN ALIGNMENT: THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA Senior Leader & Title Signature 19

Page 1 of 2 EXECUTIVE SUMMARY 2025 Graduation Use License Agreement with Nova Southeastern University Board Meeting Date: April 22, 2025 Recommended Action Approve the 2025 Graduation Use License Agreement with Nova Southeastern University, Inc. (NSU) to conduct seventeen (17) graduation ceremonies from May 29 - June 3, 2025. District-zone Impact: District-wide Impact if the Board Voted Yes or No If the Board votes “Yes”: Seventeen (17) graduation ceremonies will be conducted at NSU’s Rick Case Arena located at the Don Taft University Center. If the Board votes “No”: An alternative location of similar size as the Rick Case Arena for seventeen (17) graduation ceremonies will need to be identified and rented for the subject graduations. Background/History NSU is scheduled to host seventeen (17) high school graduations between May 28 – June 3, 2025. Last year, the approved agreement for graduation ceremonies at this venue cost a total of $381,656.99 for facility rental and staffing for nineteen (19) graduation ceremonies or $20,087.21 per graduation ceremony. The 2025 cost for each of this year’s graduation ceremonies at this venue is $28,119.26 per ceremony, for a total of $478,027.42, an increase of $8,032.05 per graduation. The reason for the increase is due to increased fees charged by the vendors that For more information, please contact: Name: Wanda F. Paul Title: Chief Operations & Facilities Officer Phone: 754-321-2659 20

Page 2 of 2 provide production, cleaning, security, police and other technical services for the venue versus last year. The cost figure includes rent, police, EMT, security checkpoints, staffing and all other additional miscellaneous costs. The security checkpoints include mandatory bag checks and metal detector scanning of all guests thereby providing an extra layer of protection for all those attending the ceremonies. Alignment to 2027 Goals and Guardrails This item aligns to student-focused outcomes through Guardrail 1: Safety and Guardrail 2: Equity. This item supports safe and equitable venues in which to conduct graduation ceremonies for BCPS graduating seniors. Measurable Outcome(s)/Return on Investment The purpose of a high school graduation ceremony is to celebrate students who have successfully met the academic and extracurricular requirements for graduation. The ceremony provides a public venue in which graduating students receive their diplomas, marking their official graduation from high school. Financial Impact $478,027.42. The source of funds is the Athletics and Student Activities Department operating budget. 21

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