Town Council

AGENDA

Town Council

Monday, August 25, 2025

6:00 pm Work Session and 7:00 p.m. Regular Meeting

Sunnyvale Town Hall

Council Chambers

127 N Collins Rd.

Sunnyvale, TX. 75182

A. Work Session - 6 p.m.

1. Discussion and update related to current parks projects.

B. Regular Meeting - 7 p.m.

C. Invocation

D. Pledge of Allegiance

E. Call Meeting to Order

F. Announcements and Acknowledgements

Pursuant to Texas Government Code Section 551.0415 the Mayor, Council and Staff may report on the following items: (1) expression of thanks, congratulations or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming Town Council events; (5) information about community events; (6) announcements involving imminent threat to public health and safety.

G. Public Comment

The Town Council invites citizens to address the Town Council on any matter, except items on the agenda and public hearings that are included on the agenda. Comments related to items on the agenda and public hearings will be heard when the specific item/hearing starts. Citizen comments are limited to three (3) minutes, unless otherwise required by law. To address the Council, please fill out a Public Comment Card and submit it to a staff member prior to the Public Comment section on the agenda. The Council is not permitted to take any action or discuss any item not listed on the agenda. Council may choose to place the item on a future agenda.

H. Introductions

1. Introduction of New Employees:

Carnell Horn – PW Construction Inspector

Jose Verdin – Parks Maintenance Tech

Leonard Daniels – PW Crew Leader

Johnni Belinda Diaz – Permit Technician

I. Consent Agenda Items

1. Consider and act upon the minutes from the August 11, 2025, Town Council meeting.

August 11, 2025 DRAFT Minutes.pdf

2. Consider and act upon the second reading of Ordinance 2025-09 regarding a Planned Development (PD) ordinance amendment to allow for a one-time, temporary concrete batch plant to facilitate construction of 34 new single family homesites and associated infrastructure, within The Homestead Phase 7 PD zoning district (Ordinance No. 2024-06), generally located at the southeast corner of Town East Blvd and New Hope Rd, known as The Homestead residential development. Case 1851-Z/The Homestead Phase 7 PD Amendment – Temporary Concrete Batch Plant .

Map

Temporary concrete batch plant location map

Ordinance 2025-09 - Amending Homestead Planned Development Phase 7

Response letter to public hearing notification (1)

Response letter to public hearing notification (2)

3. Discuss, consider and act upon Resolution 2025-19 declaring certain property as surplus and authorizing the Town Manager to execute the sale, trade, donation, or disposal of said property .

RES 2025-19 Various Surplus Items.docx

J. Presentations and Updates

1. Discuss and provide an update regarding the Imagine Sunnyvale Comprehensive Plan kick-off events and public engagement.

How to Get Involved

2. Discussion and update on the Broadband Study including current findings and recommendations for Town broadband initiatives.

Sunnyvale_Feasibility_Study_Final_Draft_9_13.pdf

AGENDA Town Council Monday, August 25, 2025 6:00 pm Work Session and 7:00 p.m. Regular Meeting Sunnyvale Town Hall Council Chambers 127 N Collins Rd. Sunnyvale, TX. 75182 A. Work Session - 6 p.m. 1. Discussion and update related to current parks projects. B. Regular Meeting - 7 p.m. C. Invocation D. Pledge of Allegiance E. Call Meeting to Order F. Announcements and Acknowledgements G. Public Comment H. Introductions Pursuant to Texas Government Code Section 551.0415 the Mayor, Council and Staff may report on the following items: (1) expression of thanks, congratulations or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming Town Council events; (5) information about community events; (6) announcements involving imminent threat to public health and safety. The Town Council invites citizens to address the Town Council on any matter, except items on the agenda and public hearings that are included on the agenda. Comments related to items on the agenda and public hearings will be heard when the specific item/hearing starts. Citizen comments are limited to three (3) minutes, unless otherwise required by law. To address the Council, please fill out a Public Comment Card and submit it to a staff member prior to the Public Comment section on the agenda. The Council is not permitted to take any action or discuss any item not listed on the agenda. Council may choose to place the item on a future agenda. 1

1. Introduction of New Employees: Carnell Horn – PW Construction Inspector Jose Verdin – Parks Maintenance Tech Leonard Daniels – PW Crew Leader Johnni Belinda Diaz – Permit Technician I. Consent Agenda Items 1. Consider and act upon the minutes from the August 11, 2025, Town Council meeting. 2. Consider and act upon the second reading of Ordinance 2025-09 regarding a Planned Development (PD) ordinance amendment to allow for a one-time, temporary concrete batch plant to facilitate construction of 34 new single family homesites and associated infrastructure, within The Homestead Phase 7 PD zoning district (Ordinance No. 2024- 06), generally located at the southeast corner of Town East Blvd and New Hope Rd, known as The Homestead residential development. Case 1851-Z/The Homestead Phase 7 PD Amendment – Temporary Concrete Batch Plant . 3. Discuss, consider and act upon Resolution 2025-19 declaring certain property as surplus and authorizing the Town Manager to execute the sale, trade, donation, or disposal of said property. J. Presentations and Updates 1. Discuss and provide an update regarding the Imagine Sunnyvale Comprehensive Plan kick-off events and public engagement. 2. Discussion and update on the Broadband Study including current findings and recommendations for Town broadband initiatives. K. Discussion and Action Items 1. Discuss, consider and act upon appointing one member to serve on the 4B Economic Development Board. August 11, 2025 DRAFT Minutes.pdf Map Temporary concrete batch plant location map Ordinance 2025-09 - Amending Homestead Planned Development Phase 7 Response letter to public hearing notification (1) Response letter to public hearing notification (2) RES 2025-19 Various Surplus Items.docx How to Get Involved Sunnyvale_Feasibility_Study_Final_Draft_9_13.pdf 2

2. Discuss, consider and act upon Resolution 2025-18 approving a master equity lease agreement, maintenance management and fleet rental agreement with Enterprise Fleet Management, Inc. 3. Discuss, consider and act upon the purchase of additional traffic signal equipment for the Belt Line Intersection Project in an amount not to exceed $75,000. 4. Discuss, consider and act upon approval of a contract with NewGen Strategies and Solutions, LLC to conduct a drainage utility and fee study. 5. Discuss, consider and act upon direction to Staff related to the design and planning for Jobson Park for cost-effective construction and future flexibility. 6. Mayor and Council requests for future Staff updates and agenda items. L. Executive Session 1. Section 551.071 - Consultation with Attorney To seek the advice of the Town’s attorney about pending or contemplated litigation; or a settlement offer; or on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this Chapter. Briefing related to the Town Manager search Briefing related to pending public information requests Briefing related to pending media campaign Briefing related to Special Election and petition 2. Section 551.072 – Deliberations about Real Property To deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. Athletic Club 3. Section 551.087 - Economic Development To deliberate the offer of a financial or other incentive to a business prospect. Athletic Club RES 2025-19 Enterprise.docx Assignment Agreement to Sell FM Customer Vehicles.pdf Open-Ended Sample Lease Schedule.pdf Enterprise Fleet Synopsis - Sunnyvale.pdf 2025-07-29 NewGen Contract.pdf 3

M. End Executive Session 1. Consider official action, if any, on matters discussed in executive session. Section 551.071 - Consultation with Attorney Briefing related to the Town Manager search Briefing related to pending public information requests Briefing related to pending media campaign Briefing related to Special Election and petition Section 551.072 – Deliberations about Real Property Athletic Club Section 551.087 - Economic Development Athletic Club N. Adjourn NOTE: The Town Council reserves the right to meet in Executive Session closed to the public at any time in the course of this meeting to discuss matters listed on the agenda, as authorized by the Texas Open Meetings Act, Texas Government Code, Chapter 551, including §551.071 (private consultation with the attorney for the Town); §551.072 (purchase, exchange, lease or value of real property); §551.074 (personnel or to hear complaints against personnel); §551.076 (deployment, or specific occasions for implementation of security personnel or devices); and §551.087 (economic development negotiations). Any decision held on such matters will be taken or conducted in Open Session following the conclusion of the Executive Session. The Town of Sunnyvale is committed to compliance with the Americans with Disabilities Act (ADA). Reasonable accommodations and equal access to communications will be provided to those who provide notice to the Town Secretary at 972-226–7177 at least 48 hours prior to the meeting. Notice is hereby given that the Sunnyvale Town Council will conduct its Regular Meeting on Monday, August 25, 2025 at the Sunnyvale Town Hall. The public is encouraged to attend the meeting. Email comments may also be submitted to rachel.ramsey@townofsunnyvale.org by 3 p.m. the day of the meeting. The link to the live stream of the meeting will be posted on Sunnyvale’s Facebook page Town of Sunnyvale – Government. I hereby certify that the foregoing notice was posted at Town Hall, 127 N. Collins Rd., Sunnyvale, Texas and remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting: Rachel Ramsey, Director of Administration/Town Secretary Date Posted: August 20, 2025 Time Posted: 12 p.m. 4

Date Removed from Bulletin Board: _______________ Removed By: ____________________ 5

MINUTES Town Council Monday, August 11, 2025 7:00 pm Regular Meeting Sunnyvale Town Hall Council Chambers 127 N Collins Rd. Sunnyvale, TX. 75182 A. Invocation B. Pledge of Allegiance C. Call Meeting to Order D. Announcements and Acknowledgements E. Public Comment F. Recognitions 1. Recognition of J. Shepard and J. Elliott on promotion from Corporal to Sergeant. 2. Recognition of the Town of Sunnyvale as a StormReady Community by the National Weather Service. Mayor George gave the Invocation. Mayor George led the Pledge of Allegiance. Mayor George called the meeting to order at 7:06 p.m. with the following Council and Staff present: Interim Town Manager Bill Vegas, Director of Administration/Town Secretary Rachel Ramsey, Director of Finance Miykael Reeve, Assistant Director of Finance Rachel Kulhavy, Assistant Town Engineer Elmer Benitez, Human Resources Director Lilly Clarke, Chief Building Official CJ Jarecki, Fire Chief Tami Kayea, Interim Police Chief BJ Brumit and Town Attorney Heather Shankle. Council Member Finch and Council Member Eldridge were absent. Mayor George opened the floor to any announcements and acknowledgements from Council or Staff, hearing none he moved to the next portion of the agenda. Mayor George opened the floor to public comments. Bill Metzger, 414 Ranchero, Sunnyvale, spoke thanking Council for what they are doing as far as fields and parks and further stated that it is also important to have opportunities for older citizens so that we do not leave them behind. With no one else coming forward, he closed the floor to public comments. Interim Police Chief BJ Brumit recognized Sgt. Shepard and Sgt. Elliott on their recent promotions, following the recognition family members of the officers performed a ceremonial badge pinning. Fire Chief Tami Kayea introduced the item and Sarah Barnes with the National Weather 1DRAFT 6

G. Consent Agenda Items 1. Consider and act upon the minutes from the July 28, 2025, Town Council meeting. Ayes: Mayor Saji George, Mayor Pro Tem Kevin Clark, Member Manu Danny, Member Larry Allen, and Member Dr George Woodrow Jr. H. Public Hearing Items 1. Hold a public hearing, discuss, consider and act upon the first reading of Ordinance 2025-09 regarding a Planned Development (PD) ordinance amendment to allow for a one-time, temporary concrete batch plant to facilitate construction of 34 new single family homesites and associated infrastructure, within The Homestead Phase 7 PD zoning district (Ordinance No. 2024-06), generally located at the southeast corner of Town East Blvd and New Hope Rd, known as The Homestead residential development. Case 1851-Z/The Homestead Phase 7 PD Amendment – Temporary Concrete Batch Plant . Ayes: Mayor Saji George, Mayor Pro Tem Kevin Clark, Member Manu Danny, Member Larry Allen, and Member Dr George Woodrow Jr. Absent: Member Ryan Finch, and Member Mark Eldridge I. Presentations and Updates 1. Presentation and update related to parks projects. Service presented the Town with a certificate for being a StormReady Community. Mayor Pro Tem Kevin Clark made a motion to approve as presented, Member Larry Allen seconded the motion. Motion Passed Unanimously 5- 0 on a recorded vote Director of Planning and Development Surupa Sen presented the item and was available to answer questions. Jim Douglas, 2309 K Avenue, Suite 100, Plano, with Douglas Properties is the applicant and was also available to answer questions and provide clarity for Council. Brian Cottle, 4228 Tower Circle, Nevada, was present on behalf of the applicant and was also available to answer questions from Council. Mayor George opened the public hearing at 7:52 p.m. Jerry Johnson, 239 Hearthstone, Sunnyvale, spoke in favor of this item. With no one else coming forward, Mayor George closed the public hearing at 7:55 p.m. Member Larry Allen made a motion to approve as presented, Member Dr George Woodrow Jr. seconded the motion. Motion Passed Unanimously 5- 0 on a recorded vote 2DRAFT 7

J. Discussion and Action Items 1. Discuss, consider and act upon Ordinance 2025-10 ordering a special election to be held in the Town of Sunnyvale at the next uniform election date, being Tuesday, November 4, 2025, for the purpose of filling a vacancy by electing Town Council Place 4 for an unexpired term of six months until May 2026, and designating the date for a runoff election if so needed. Ayes: Mayor Saji George, Mayor Pro Tem Kevin Clark, Member Manu Danny, Member Larry Allen, and Member Dr George Woodrow Jr. Absent: Member Ryan Finch, and Member Mark Eldridge 2. Discuss, consider and act upon awarding a contract to the lowest apparent bidder for the Belt Line Intersection Improvement Project and authorize the interim Town Manager to execute all documents related to the contract. Ayes: Mayor Saji George, Mayor Pro Tem Kevin Clark, Member Manu Danny, Member Larry Allen, and Member Dr George Woodrow Jr. Absent: Member Ryan Finch, and Member Mark Eldridge 3. Discuss, consider and act upon scheduling a public hearing for Sept. 8, 2025 on the proposed tax rate and proposed annual operating budget for Fiscal Year 2026. Ayes: Mayor Saji George, Mayor Pro Tem Kevin Clark, Member Manu Danny, Member Larry Allen, and Member Dr George Woodrow Jr. Absent: Member Ryan Finch, and Member Mark Eldridge Assistant Town Engineer Elmer Benitez gave an update related to parks projects and was available to answer questions from Council. Director of Administration/Town Secretary Rachel Ramsey presented the item and was available to answer questions from Council. Member Larry Allen made a motion to approve as presented, Member Manu Danny seconded the motion. Motion Passed Unanimously 5- 0 on a recorded vote Assistant Town Engineer Elmer Benitez presented the item and was available to answer questions from Council. Mayor George opened the floor to public comments and with no one coming forward, he closed the floor to public comments. Mayor Pro Tem Kevin Clark made a motion to approve as presented, Member Dr George Woodrow Jr. seconded the motion. Motion Passed Unanimously 5- 0 on a recorded vote Item J.5 was heard before this item. Mayor Pro Tem Kevin Clark made a motion to approve as presented, Member Dr George Woodrow Jr. seconded the motion. 3DRAFT 8

4. Discuss, consider, and act upon scheduling a date to adopt the FY 2026 budget and proposed tax rate. Ayes: Mayor Saji George, Mayor Pro Tem Kevin Clark, Member Manu Danny, Member Larry Allen, and Member Dr George Woodrow Jr. Absent: Member Ryan Finch, and Member Mark Eldridge 5. Discuss, consider and act upon the proposed tax rate for Fiscal Year 2025-2026. Ayes: Mayor Saji George, Mayor Pro Tem Kevin Clark, Member Manu Danny, Member Larry Allen, and Member Dr George Woodrow Jr. Absent: Member Ryan Finch, and Member Mark Eldridge 6. Mayor and Council requests for future Staff updates and agenda items. K. Executive Session 1. Section 551.071 - Consultation with Attorney To seek the advice of the Town’s attorney about pending or contemplated litigation; or a settlement offer; or on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this Chapter. Briefing regarding pending media campaign Briefing regarding Building Standards Commission hearing on substandard building Briefing regarding Board of Adjustment hearing on fence permit Motion Passed Unanimously 5- 0 on a recorded vote Mayor Pro Tem Kevin Clark made a motion to approve as presented, Member Larry Allen seconded the motion. Motion Passed Unanimously 5- 0 on a recorded vote This item was heard prior to item three. Director of Finance Miykael Reeve presented the item and was available to answer questions from Council. Mayor George opened the floor to public comments. Veronica Martinez-Cantu, 371 Tavenner, Sunnyvale, commended Staff for a very detailed budget presentation. With no one else coming forward, he closed the floor to public comments. Member Larry Allen made a motion to propose a total tax rate of 0.506441 with a M&O rate of .357261 and a debt rate of .149180, Mayor Pro Tem Kevin Clark seconded the motion. Motion Passed Unanimously 5- 0 on a recorded vote Mayor nor Council had any requests for future staff updates or agenda items. 4DRAFT 9

Briefing regarding pending public information requests Briefing regarding former Town Manager's severance agreement Briefing regarding Town Manager search 2. Section 551.074 – Personnel Matters To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee. Town Manager search 3. Section 551.087 - Economic Development To deliberate the offer of a financial or other incentive to a business prospect. Athletic Club Ayes: Mayor Saji George, Mayor Pro Tem Kevin Clark, Member Manu Danny, Member Larry Allen, and Member Dr George Woodrow Jr. Absent: Member Ryan Finch, and Member Mark Eldridge L. End Executive Session 1. Consider official action, if any, on matters discussed in executive session. Section 551.071 - Consultation with Attorney Briefing regarding pending media campaign Briefing regarding Building Standards Commission hearing on substandard building Briefing regarding Board of Adjustment hearing on fence permit Briefing regarding pending public information requests Briefing regarding former Town Manager's severance agreement Briefing regarding Town Manager Search Section 551.074 – Personnel Matters Town Manager search Section 551.087 - Economic Development Athletic Club M. Adjourn Member Larry Allen made a motion to adjourn into executive session at 9:52 p.m., Mayor Pro Tem Kevin Clark seconded the motion. Motion Passed Unanimously 5- 0 on a recorded vote Mayor George reconvened the meeting into open session at 12:15 a.m. and stated that as a result of executive session, no action is necessary. 5DRAFT 10

Ayes: Mayor Saji George, Mayor Pro Tem Kevin Clark, Member Manu Danny, Member Larry Allen, and Member Dr George Woodrow Jr. Absent: Member Ryan Finch, and Member Mark Eldridge Member Larry Allen made a motion to adjourn the meeting at 12:16 a.m., Mayor Pro Tem Kevin Clark seconded the motion. Motion Passed Unanimously 5- 0 on a recorded vote The undersigned presiding officer certifies that this is a true and correct record of the proceedings. __________________________ Saji George, Mayor Attest: __________________________ Rachel Ramsey, Town Secretary 6DRAFT 11

Town Council AGENDA ITEM REPORT I.2 To: Town Council Subject: Consider and act upon the second reading of Ordinance 2025-09 regarding a Planned Development (PD) ordinance amendment to allow for a one- time, temporary concrete batch plant to facilitate construction of 34 new single family homesites and associated infrastructure, within The Homestead Phase 7 PD zoning district (Ordinance No. 2024-06), generally located at the southeast corner of Town East Blvd and New Hope Rd, known as The Homestead residential development. Case 1851-Z/The Homestead Phase 7 PD Amendment – Temporary Concrete Batch Plant . Meeting: Town Council - August 25, 2025 Department: Development Services Staff Contact: Surupa Sen SUGGESTED ACTION: Staff recommends approval. BACKGROUND INFORMATION: The applicant, Jim Douglas, Douglas Properties, Inc., earlier this year, received approval from Town Council for a PD Concept Plan amendment to allow a single-family residential subdivision containing 34 residential lots and approximate 8.67-acres of open space (Ordinance No. 2024-06). The property is currently vacant, generally located at the southeast and southwest corner of Town East Blvd. and New Hope Road within The Homestead Planned Development (PD/PRO-464) zoning district. To facilitate construction of the homesites and associated roadway infrastructure and utilities; the applicant is now requesting approval of a temporary concrete batch plant within The Homestead Phase 7. The Homestead Planned Development is a residential PD and allows construction of detached single-family homes, parks and open space, and associated residential accessory uses. Concrete batch plant as a use is neither listed in the PD zoning nor was requested during any of the earlier phases of the Homestead development. The applicant is requesting this on-site 12

batch plant to eliminate concrete delivery trucks arriving to the construction site daily during construction and using Town East Blvd as the primary access route. This can potentially cause maintenance issues on Town East Blvd. that is heavily traveled as an arterial roadway. Allowing the batch plant on site would also reduce transportation costs for the applicant. The Homestead residential development is a high-quality residential community that is mostly built out with this last phase of 34 lots remaining. To allow a concrete batch plant within such close proximity of residential homes, is counter intuitive of any practical zoning and land use principles. A batch plant may create negative impacts of noise, construction debris, and exacerbate drainage impact to the existing HOA detention ponds and storm water drainage systems. Placing restrictions and time limits on the batch plant operations may alleviate some of these concerns. After reviewing the application and upon further discussion with the applicant, staff have identified certain restrictions that should apply to this temporary concrete batch plant if the temporary use is approved by Town Council. As indicated on the attached location map, the temporary batch plant will operate on the proposed Lot 4, Block B of The Homestead Phase 7B subdivision. The following restrictions shall apply to the batch plant operations: 1. The temporary batch plant shall operate only once during the entire life span of The Homestead Phase 7 construction. 2. A building permit shall be required before the batch plant can start mobilizing and operations. 3. The batch plant may operate for a maximum of 25 calendar days, including set-up and dismantling of the batch plant. Due to weather-related delays, upon request by the applicant, the batch plant operations may be extended for another 5 calendar days. Under no circumstances will the batch plant remain operational 30 calendar days after the issuance of building permit. 4. As per the Town of Sunnyvale Code of Ordinances Chapter 4.01.003 Hours for construction work; noise; traffic control; the batch plant operations shall be limited to the following operating hours: 1. Construction hours. Construction and construction related activities within the town shall not begin earlier than 7:00 a.m. on weekdays nor continue after 7:00 p.m. when work is on or adjacent to a residential use. Construction on Saturday shall not begin before 8:00 a.m. nor continue after 7:00 p.m. when work is on or adjacent to a residential use, and work on Sunday or a federal holiday is prohibited without special permission from the town manager or designee. The construction related activity includes but is not limited to the maintenance, servicing and fueling of construction equipment. 5. Before issuance of building permit, the applicant must amend the existing SW3P plan for small construction activity (between 1 – 5 acres). 6. The temporary batch plant shall comply with TCEQ’s Batch Plant regulations and submit revised plans to the Town Engineer for review and approval before issuance of building permit. 13

7. An earthen berm around temporary batch plant site shall be built before start of operations. 8. The temporary batch plant shall be required to have storage silos for cement and auxiliary storage tanks all controlled by filter systems. 9. All concrete aggregate at the temporary batch plant shall be washed for dust and silica control prior to arriving to the site. 10. Once stockpiles are made on site at the temporary batch plant, sprinkler systems shall be placed on top of the stockpiles that keep the area free from dust. 11. All haul trucks and traffic areas shall be watered on a constant basis for dust control 12. Any concrete wash out pits used inside the perimeter of the temporary batch plant site for any waste concrete shall be taken off site at the end of the permit timeline. 13. Stormwater contractor hired by the applicant shall perform weekly inspections of the site and any day there is a measurable rain event. 14. If the batch plant operations are completed before the stipulated 25 days on the building perm