Special Board Meeting

4 Thursday, November 13, 2025 Special Board Meeting Special Meeting Round Lake Area School District - CUSD #116 Board of Education Round Lake High School Library 6:00 pm 800 High School Drive Round Lake, IL 60073 Phone: 847-270-9300 1. MEETING OPENING Subject A. Call Special Meeting to Order Meeting Nov 13, 2025 - Special Board Meeting Category 1. MEETING OPENING Type Procedural File Attachments Subject B. Roll Call of Members Meeting Nov 13, 2025 - Special Board Meeting Category 1. MEETING OPENING Type Procedural File Attachments 2. DISCUSSION ITEMS Subject A. Approval of Emergency Health/Life Safety Funding Request for Preliminary Authorizations - Form 36-20 (Bennett) Meeting Nov 13, 2025 - Special Board Meeting Category 2. DISCUSSION ITEMS Type Action Fiscal Impact No Recommended Action Approval of Emergency Health/Life Safety Funding Request for Preliminary Authorizations (Form 36-20) for W J Murphy Elementary School - Replacement of Rooftop Unit #2 & Round Lake Middle School - Replacement of 2 Boilers Abstract This memo requests the Board of Education’s formal approval for two Emergency Health/Life Safety Funding Requests for Preliminary Authorization (Form 36-20). The projects address urgent HVAC and boiler failures at W.J. Murphy Elementary School and Round Lake Middle School. Funding will be drawn from the Health/Life Safety Fund, as the Site & Construction Fund does not contain the required balance of approximately $716,000. Background During recent inspections, district maintenance staff and consulting engineers identified two significant mechanical system failures requiring immediate attention: W J Murphy Elementary School: The building’s Rooftop Unit #2 has failed and requires complete replacement. The unit provides heat to approximately eight classrooms, as well as the north entrance and stairwell. Round Lake Middle School: The building’s two original boilers are beyond their useful life. One boiler has failed entirely, and the remaining boiler is showing similar failure signs. The school is currently being heated with the single remaining unit. CS2 Design Group, LLC, mechanical and electrical engineers, have been retained to prepare all mechanical replacement documents for both sites. These failures have created conditions that pose an imminent threat to the health and safety of building occupants. Temporary hearing measures are in place to maintain operations while permanent solutions are pursued. Typically, Health/Life Safety funds are designated for specific projects listed within the 10-Year Health/Life Safety Survey, a report that is developed in partnership with the District's architect. The last survey was completed by STR in 2019. The use of the Emergency Health/Life Safety Funding Requests for Preliminary Authorization (Form 36-20) permits the district to request Health/Life Safety funds for emergency type projects. Request The administration requests that the Board of Education review and approve the two Emergency Health/Life Safety Funding Requests for Preliminary Authorization (Form 36-20) for the projects listed below. Formal approval is requested at the Special Board Meeting on Thursday, November 13, 2025, authorizing submission to the Regional Office of Education (ROE) and Illinois State Board of Education (ISBE) for emergency Health/Life Safety funding. Rationale Approval of these emergency requests is essential to: Maintain compliance with the Illinois Health/Life Safety Code. Ensure safe, warm, and habitable conditions for students and staff. Avoid potential school closures or use of emergency days due to lack of heat. Prevent further equipment deterioration and escalating repair costs. Considerations Both projects qualify as emergencies under 23 Ill. Adm. Code 180.530, permitting immediate action with subsequent submission of an Health/Life Safety amendment within 90 days. Temporary heating has been implemented to sustain daily operations. Project schedules will be expedited to ensure completion prior to severe winter weather. Administration will coordinate with CS2 Design Group, the ROE, and ISBE to ensure full compliance. Connection to Strategic Plan Securing the Future Potential Cost Breakdown & Funding Source The cost of the identified projects will not exceed $716,000. Currently, the available funds within Health/Life Safety is $617,743. The variance will be funded by district funds. Recommendation It is recommended that the Board of Education approve the two Emergency Health/Life Safety Funding Requests for Preliminary Authorization (Form 36-20) for: W J Murphy Elementary School - Replacement of Rooftop Unit #2 Round Lake Middle School - Replacement of 2 Boilers Approval will authorize district administration to proceed with all required documentation, submit forms to the Regional Office of Education and ISBE, and initiate the emergency repair process to restore full heating capacity at both facilities. File Attachments Form 36-20_RLMS Boilers.pdf (239 KB) Form 36-20 Murphy RTU.pdf (241 KB) Motion & Voting Approval of Emergency Health/Life Safety Funding Request for Preliminary Authorizations (Form 36-20) for W J Murphy Elementary School - Replacement of Rooftop Unit #2 & Round Lake Middle School - Replacement of 2 Boilers Motion by Scott Jewitt, second by Jennifer Klingler. Final Resolution: Motion Carried Yes: Jennifer Klingler, Julie Lee, Michael Francisco, Scott Jewitt, Annette Negrete McGinley, Kevin Devera 3. OPPORTUNITY FOR PUBLIC COMMENT Subject A. Opportunity for Public Comment Meeting Nov 13, 2025 - Special Board Meeting Category 3. OPPORTUNITY FOR PUBLIC COMMENT Type Information Members of the public may participate in Public Comment during Regular Board meetings by attending in person or by submitting an electronic public comment form. Please note that speakers are limited to three minutes. Electronic public comments will be accepted up until 12:00pm on the day of the scheduled regular meeting. The public commentor will be contacted to confirm identity. Once confirmed, the electronic public comment will be provided to all Board members in written form. A link to the electronic public comment form can be found below. Electronic Public Comment Form: Electronic Public Comment Formulario de Comentarios Públicos Electrónicos: Formulario de Comentarios Públicos Electrónicos File Attachments 4. ADJOURNMENT OF MEETING Subject A. Adjournment of Meeting Meeting Nov 13, 2025 - Special Board Meeting Category 4. ADJOURNMENT OF MEETING Type Procedural File Attachments