Board of Education Regular Meeting

4 Monday, June 9, 2025 Board of Education Regular Meeting Champaign Community Unit School District NO. 4, Center for Family & Community Engagement at Mellon 703 S New Street Champaign, IL 5:30 p.m. (Executive Session from 5:30 p.m. - 6:00 p.m.) 1. Call to Order Subject A. Roll Call Meeting Jun 9, 2025 - Board of Education Regular Meeting Category 1. Call to Order Type Procedural File Attachments 2. Approval of Agenda Subject A. Approval of Agenda (Items may not be considered in the same order as the agenda) Meeting Jun 9, 2025 - Board of Education Regular Meeting Category 2. Approval of Agenda Type File Attachments 3. Executive Session: 5:30 p.m. - 6:00 p.m. Subject A. Motion to move to Executive Session. Meeting Jun 9, 2025 - Board of Education Regular Meeting Category 3. Executive Session: 5:30 p.m. - 6:00 p.m. Type Action Recommended Action Motion to move to the Executive Session to consider one or more of the reasons listed below. A closed session in accordance with the Illinois Open Meeting Act (5 ILCS 120/2c) will be necessary to consider one or more of the following subjects including, but not limited to: 120/2(c)(1) Appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors or specific volunteers of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor or a volunteer of the public body or against legal counsel for the public body to determine its validity. 120/2(c)(2) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 120/2(c)(3) Selection of a person to fill a vacancy in a public office. 120/2(c)(4) Evidence or testimony presented in Open Hearing or in Closed Hearing where specifically authorized by law, to a quasi-adjudicative body, as defined in this Act, provided that the body prepares and makes available for public inspection a written decision setting forth its determinative reasoning. 120/2(c)(5) Purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. 120/2(c)(6) The setting of a price for sale or lease of property owned by the public body. 120/2(c)(8) Security procedures, school building safety and security, and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property. 120/2(c)(9) Student Discipline 120/2(c)(10) The placement of individual students in special education programs and other matters relating to individual students. 120/2(c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 120/2(c)(16) Self-Evaluation, practices and procedures or professional ethics when meeting with a representative of a statewide association of which the public body is a member. 120/2(c)(21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. File Attachments 4. Public Comment Subject A. Public Comment on Agenda & Non-Agenda Items Meeting Jun 9, 2025 - Board of Education Regular Meeting Category 4. Public Comment Type File Attachments 5. Reports: New Business Subject A. FOIA Requests Status as of June 4, 2025: Stacey Moore/Garret Hill Meeting Jun 9, 2025 - Board of Education Regular Meeting Category 5. Reports: New Business Type TOPIC: FOIA Requests Status as of June 4, 2025 BACKGROUND INFORMATION: The following Freedom of Information (FOIA) requests status as of June 3, 2025: Wetzel, BayLee (Southern Illinois Builder’s Association) - Records - Status: Fulfilled in full April 18, 2025 James, Sarah - Employee Data Analytics Records - Status: Fulfilled in full April 18, 2025 Maxwell, Chris (Shambaugh & Son, LP) - RFP - Status: Fulfilled in full April 18, 2025 Johnson, Joyce (Illinois Retired Teachers) - Retiree Emails - Status: Fulfilled in full April 18, 2025 Conerly, Rita - Emails - Status: Fulfilled in full May 2, 2025 Flaningam, Shawn - Video footage - Status: Fulfilled in full May 2, 2025 North America Procurement Council - Request for bid tabulation - Status: In progress North America Procurement Council - Request for bid tabulation - Status: In progress North America Procurement Council - Request for bid tabulation - Status: In progress GFL Environmental - Request for awarded bids - Status: Fulfilled in full June 4, 2025 Jake Fischer - Video footage - Status: Fulfilled in full May 23, 2025 Deryn - Emails - Status: In progress Sandra Buicky - Vendor contracts - Status: In progress Jordan Reese - Vendor contracts - Status: In progress Jeff D’Alessio (News-Gazette) - Superintendent separation agreement - Status: In progress Molly Sweeney (WCIA) - Superintendent contract - Status: In progress Marcy Zora - Emails - Status: In progress Laura Vees - Contract Rates - Status: In progress Heather Vazquez - Superintendent separation agreement - Status: In progress Annika Hansen - Emails - Status: In progress FINANCIAL IMPLICATIONS: N/A RECOMMENDATION: Informational item only; no action required. CONTACT PERSON(S): Stacey Moore, Chief Communications Officer Garret Hill, Director of Communications File Attachments 6. Public Hearing Subject A. Motion to hold a Public Hearing Meeting Jun 9, 2025 - Board of Education Regular Meeting Category 6. Public Hearing Type File Attachments Subject B. Public Hearing for Amended FY2025 Budget: Linda Matkowski Meeting Jun 9, 2025 - Board of Education Regular Meeting Category 6. Public Hearing Type TOPIC: Public Hearing for Amended FY2025 Budget BACKGROUND INFORMATION: Article 17 of the Illinois School Code requires school districts to adopt their operating budget not later than September 30 th of each year. The Board of Education adopted the District’s budget for FY2025 on September 23th, 2024. As reviewed during the presentation of the budget in September 2024, the District anticipated changes in the revenues and expenditures during this fiscal year (2025); primarily related to grant expenditure impacts, timing of property tax receipts, timing of federal stimulus grant funds, uncertainty regarding expenses involving contractual staff needs, as well as the ongoing facility projects, such that an amended budget would likely need to be reviewed and approved. The Business Office has prepared a tentative amended budget for FY2025. The public hearing is scheduled for June 9, 2025. Following the public hearing, the Board will be asked to approve the Amended FY2025 Budget. The approved Amended FY2025 budget will be submitted to ISBE and the Regional Office of Education. The District published notices to hold a public hearing on the tentative budget in the News-Gazette on May 8 th , 2025. Additionally, the tentative amended budget was available publicly at the District’s Windsor Administrative Offices. There were two presentations regarding the District’s Amended Budget and changes to revenues and expenditures at the May 12, 2025 Board of Education meeting, and at the May 28, 2025 Board Finance Committee meeting. The purpose of the public hearing is to allow Administration to present the highlights of the 2024-2025 Amended Budget. Following the public hearing, the Board of Education may entertain questions or comments from the general public on the budget. STAFFING/STAFF DEVELOPMENT NEEDS: All administrators responsible for building, department, program and grant areas have participated in the budget development process and are responsible for the management of their respective budget areas throughout the year. In addition, the Business Office will monitor all budgets and will communicate concerns to the appropriate parties. FINANCIAL IMPLICATIONS: As reviewed. Budget Approval is for Fiscal Year is June 30, 2025. ASSESSMENT/EVALUATION: None RECOMMENDATION: Administration recommends the Board of Education hold a public hearing and review the tentative Amended Budget for FY2025. The public hearing and final approval of the tentative budget will occur on June 9,2025. CONTACT PERSON(S): Linda Matkowski File Attachments News Gazette Public Notice of Budget Hearing June 9 2025.pdf (5 KB) 3. Comparison Version Amended Budget FY2025 June 3.pdf (1,121 KB) 2. Amended Budget FY2025 June 3.pdf (1,194 KB) 1. Budget Hearing Presentation (3).pdf (2,219 KB) 7. Consent Agenda - New/Unfinished Business Subject A. Motion to Approve the Consent Agenda - New Business Meeting Jun 9, 2025 - Board of Education Regular Meeting Category 7. Consent Agenda - New/Unfinished Business Type File Attachments Subject B. Adoption of Amended FY2025 Budget: Linda Matkowski Meeting Jun 9, 2025 - Board of Education Regular Meeting Category 7. Consent Agenda - New/Unfinished Business Type TOPIC: Adoption of Amended FY2025 Budget BACKGROUND INFORMATION: Article 17 of the Illinois School Code requires school districts to adopt their operating budget not later than September 30 th of each year. The Board of Education adopted the District’s budget for FY2025 on September 23, 2024. As reviewed during the presentation of the budget in September 2024, the District anticipated changes in the District’s revenues and expenditures during this fiscal year; primarily related to grant expenditure impacts, timing of property tax receipts, timing of Federal Stimulus funds, uncertainty regarding expenses involving contractual staff needs as well as the ongoing facility projects, such that an amended budget would likely need to be reviewed and approved. The Business Office has prepared an amended budget for FY2025 providing updated information. The Board has previously discussed the amended budget for FY2025 at the May 12 th Board meeting. Additionally, the Finance Committee reviewed the amended FY2025 budget at their May 28, 2025 meeting. The amended budget has been on display at the District offices since May 9, 2025. Following the public hearing held on June 9, 2025, the Board will be asked to approve the Amended FY2025 Budget. The approved Amended FY2025 budget will be submitted to ISBE and Regional Office of Education. STAFFING/STAFF DEVELOPMENT NEEDS: All administrators responsible for building, department, program and grant areas have participated in the budget development process and are responsible for the management of their respective budget areas throughout the year. In addition, the Business Office will monitor all budges and will communicate concerns to the appropriate parties. FINANCIAL IMPLICATIONS: As reviewed. Budget is for Fiscal Year Ending June 30, 2025 ASSESSMENT/EVALUATION: None RECOMMENDATION: Administration recommends the Board of Education adopt the Amended Budget for FY2025. CONTACT PERSON(S): Linda Matkowski Attachment: 1. ISBE Form State Budget Amended FY2025 Budget File Attachments Comparison Version Amended Budget FY2025 June 3 (1).pdf (1,121 KB) Amended Budget FY2025 June 3.pdf (1,194 KB) Subject C. Resolution - Permanent Transfer of Working Cash Interest: Linda Matkowski Meeting Jun 9, 2025 - Board of Education Regular Meeting Category 7. Consent Agenda - New/Unfinished Business Type TOPIC: Resolution - Permanent Transfer of Working Cash Interest BACKGROUND INFORMATION: Section 20.5 of The School Code of Illinois provides for the permanent transfer of interest earned from investments of the Working Cash Fund. Interest earned from investments during fiscal year 2023-2024, as reported in the June 30, 2024 Audit, totals $468,984.22. Administration waits until after the year end audit is complete and transfers the identified amount in the audit. The transferred funds are added to the Education Fund of the District. This is an annual process. The appropriate resolution has been prepared providing for the permanent transfer of such interest to the Educational Fund. STAFFING/STAFF DEVELOPMENT NEEDS: N/A FINANCIAL IMPLICATIONS: Transfer of $468,984.22 from the Working Cash Fund to the Educational Fund. ASSESSMENT/EVALUATION: None RECOMMENDATION: Administration recommends the Board of Education approve the Resolution Authorizing Transfer of Interest from the Working Cash Fund to the Educational Fund. CONTACT PERSON(S): Linda Matkowski File Attachments RESOLUTION AUTHORIZING PERMANENT TRANSFER OF INTEREST Working Cash June 9 2025.pdf (491 KB) Subject D. Resolution - Permanent Transfer from Educational Fund to Debt Service Fund for Payment of Computer Leases: Linda Matkowski Meeting Jun 9, 2025 - Board of Education Regular Meeting Category 7. Consent Agenda - New/Unfinished Business Type TOPIC: Resolution - Permanent Transfer from Educational Fund to Debt Service Fund for Payment of Computer Leases BACKGROUND INFORMATION: Title 23 of the Illinois Administrative Code Section 100.50 (d) (1) provides for the transfer from the Educational Fund to the Debt Service Fund on any long-term debt. The appropriate resolution has been prepared providing for the permanent transfer of funds from the Educational Fund to the Debt Service Fund to cover the costs for the computer lease purchase principal and interest payments for FY2025. STAFFING/STAFF DEVELOPMENT NEEDS : None FINANCIAL IMPLICATIONS: Transfer of $511,151.19 from the Educational Fund to the Debt Service Fund to pay for principal and interest owed on District Computer Leases. Funding for computer leases is paid from the District’s local revenue resources. ASSESSMENT/EVALUATION: None RECOMMENDATION: I recommend the Board of Education approve the Resolution Authorizing the transfer from the Educational Fund to the Debt Service Fund. CONTACT PERSON(S): Linda Matkowski, CFO File Attachments FY25 Res Perm Trans Funds from Educational Fund to Debt Service Fund Computer Leases.pdf (100 KB) Subject E. Resolution Providing for the Transfer of up to $1,300,000 from the Education Fund to the Debt Service Fund for the Annual Payment of Series 2021 Debt Certificates: Linda Matkowski Meeting Jun 9, 2025 - Board of Education Regular Meeting Category 7. Consent Agenda - New/Unfinished Business Type TOPIC: Resolution Providing for the Transfer of up to $1,300,000 from the Education Fund to the Debt Service Fund for the Annual Payment of Series 2021 Debt Certificates BACKGROUND INFORMATION: In July of 2021, the District entered into the Series 2021 Debt Certificate General Obligation Bond transaction. The Debt Certificates were issued to provide resources to complete the 2016 referendum projects. The annual debt service for the Debt Certificates is paid from the Education Fund. The annual debt service for FY2025 for the Debt Certificates is $2,156,917.20. This amount is required to be transferred from the Education Fund to the Debt Service Fund to make the annual payments. The District also is planning on using additional funds available in the Debt Service Fund to assist in meeting the annual debt service. This will lower the amount of the funds that are required to be transferred from the Education Fund. STAFFING/STAFF DEVELOPMENT NEEDS: None FINANCIAL IMPLICATIONS : The transfer of up to $1,300,000 from the Education Fund to the Debt Service Fund was provided for in the adopted and amended FY2025 budget. This will be a reoccurring annual transfer that will be budgeted for in the District’s adopted budgets. The transfer resolution will be brought annually to the Board for approval each Spring. ASSESSMENT/EVALUATION: None RECOMMENDATION: Administration recommends approval of the transfer of up to $1,300,000 between the Education Fund and the Debt Service Fund for FY2025. CONTACT PERSON(S): Linda Matkowski,CFO File Attachments FY25 RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS Debt Certificates.pdf (493 KB) Subject F. Resolution Authorizing the Permanent Transfer of Funds from the Operations and Maintenance Fund to the Debt Service Fund to pay for Vehicle Leases: Linda Matkowski Meeting Jun 9, 2025 - Board of Education Regular Meeting Category 7. Consent Agenda - New/Unfinished Business Type TOPIC: Resolution Authorizing the Permanent Transfer of Funds from the Operations and Maintenance Fund to the Debt Service Fund to Pay for Vehicle Leases BACKGROUND INFORMATION: Title 23 of the Illinois Administrative Code Section 100.50 (d) (1) provides for the permanent transfer from the Operations and Maintenance Fund to the Debt Service Fund on any long-term debt. The appropriate resolution has been prepared providing for the transfer from the Operations and Maintenance Fund to the Debt Service Fund to cover the costs for the Vehicle/Van leases that are used by the District’s Custodial, Grounds and Maintenance staff. This transfer will pay for principal and interest owed in FY24 for the Vehicle/Van leases. STAFFING/STAFF DEVELOPMENT NEEDS: None FINANCIAL IMPLICATIONS: Transfer of $70,106.63 from the Operations and Maintenance Fund to the Debt Service Fund to pay for principal and interest owed on Vehicle/Van leases. ASSESSMENT/EVALUATION: None RECOMMENDATION: Administration recommends the Board approve the Resolution Authorizing the transfer from the Operations & Maintenance Fund to the Debt Service Fund. CONTACT PERSON(S): Linda Matkowski, CFO File Attachments FY24 Res Perm Trans Funds from OM Fund to Debt Service Fund Vehicle and Van Leases (1).pdf (102 KB) Subject G. Approval of 2025-26 AVID Contract: Dr. Angela Ward/Dr. Mykah Jackson Meeting Jun 9, 2025 - Board of Education Regular Meeting Category 7. Consent Agenda - New/Unfinished Business Type TOPIC: Approval of 2025-2026 AVID Contract Background Information: Advancement Via Individual Determination (AVID) has been an integral system of support for students in Unit 4 for more than 20 years. AVID is designed to prepare students in the academic middle for college and career readiness by placing scholars in advanced core courses (along with an elective class) to ensure each student experiences increased rigor with support. AVID requires the establishment of a site team and lead elective teachers who are responsible for overseeing the growth of students and the fidelity of implementation throughout the school system. Unit 4 has expanded AVID (BA, BO, BTW, CB, DH, KW, RO, ST, WV, GH, IPA, JF, FSA, ED, CE, CI) and is currently using its core tenants to help drive the district’s instructional framework. AVID currently serves nearly 300,000 students in over 4,000 elementary and secondary schools in 45 US states and the District of Columbia, and across 15 countries (AVID Center, 2009). There are only 4 National Demonstration Schools in the State of Illinois, three of those schools are nested within the Champaign Unit 4 School District. AVID professional development is required to ensure the implementation of AVID’s 4 Domains (Culture, Instruction, Leadership, and Systems) remains strong. Staffing/Staff Development Needs: N/A Financial Implications: $89,669.00 - District AVID budget Assessment/Evaluation: Teachers and principals are expected to present at staff meetings, and district professional development days. RECOMMENDATION: It is the administration’s recommendation that the Board of Education approve the submitted proposal for the AVID Contract 2025-2026. CONTACT PERSON(S): Dr. Angela Ward, Assistant Superintendent Dr. Mykah Jackson, Director of College Career Readiness File Attachments Champaign Unit 4 School Dist_Quote Contract_20250512 - AVID 2025-26.pdf (673 KB) Subject H. AVID Summer Institute Professional Development: Dr. Angela Ward/Dr. Mykah Jackson Meeting Jun 9, 2025 - Board of Education Regular Meeting Category 7. Consent Agenda - New/Unfinished Business Type TOPIC: AVID Summer Institute Professional Development BACKGROUND INFORMATION: Advancement Via Individual Determination (AVID) has been an integral system of support for students in Unit 4 for more than 20 years. AVID is designed to prepare students in the academic middle for college and career readiness by placing scholars in advanced core courses (along with an elective class) to ensure each student experiences increased rigor with support. AVID requires the establishment of a site team and lead elective teachers who are responsible for overseeing the growth of students and the fidelity of implementation throughout the school system. These individuals receive comprehensive professional development that includes AVID’s teaching methodologies and curriculum that is ultimately disseminated to all teachers throughout the school (Swanson, 2005). Unit 4 has expanded AVID and is currently using its core tenants to help drive the new instructional framework. AVID currently serves nearly 300,000 students in over 4,000 elementary and secondary schools in 45 US states and the District of Columbia, and across 15 countries (AVID Center, 2009). There are only 4 National Demonstration Schools in the State of Illinois, three of those schools are nested within the Champaign Unit 4 School District. AVID professional development is required to ensure the implementation of AVID’s 4 Domains (Culture, Instruction, Leadership, and Systems) remains strong. This research-based professional development makes AVID unique in the world of staff development, resulting in core individuals becoming vested stakeholders. STAFFING/STAFF DEVELOPMENT NEEDS: AVID’s Summer Institute expands teaching strategies and methodologies to all classrooms in the school, thereby creating school-wide reform. Teachers are able to fully implement various educational strategies and methodologies that promote student learning while building relational capacity. Teacher leadership increases as staff build self-efficacy and instructional practice. AVID currently requires 40% of all DEMO school teachers to remain current in critical areas of instruction via ongoing professional development. School-wide implementation of best practices are transferable throughout the district. AVID strengthens/ promotes dialogue between community leaders and parents regarding their child’s educational experience. AVID PD will support Unit 4’s instructional framework (WICOR) allowing teachers to increase rigor, strengthen relationships, and grow student agency. FINANCIAL IMPLICATIONS: This year Champaign Unit 4 schools are sending 144 administrators and staff members to Chicago for AVID Summer Institute. All Unit 4 middle schools are National Demonstration Sites (Jefferson, Edison and Franklin) that require 40% of staff to be trained in best practices. We are also expanding support to include all Elementary Schools. Funding sources: 80 attendees covered by the Title I Professional Development Grant 63 attendees covered by Building School Improvement Grants Registrations: $147,000 Hotel Accommodations: $87,817 2 Shuttles: $7,004 ASSESSMENT/EVALUATION: Teachers and principals will bring back information to support School Improvement Leadership Teams, Curriculum Implementation, and student learning. Staff meetings and district professional development days will provide a space for SI teams to share their learnings across their entire building. Each SI team is responsible for completing and submitting building site plans that will couple with School Improvement Plans to accelerate growth. RECOMMENDATION: Administration recommends that the Board of Education approve the submitted proposal for AVID Summer Institute Professional Development. CONTACT PERSON(S): Dr. Angela Ward, Assistant Superintendent Dr. Mykah Jackson, Director of College Career Readiness File Attachments AVID SI '25 Attendees & CoP_FINAL (2).pdf (339 KB) Subject I. Approval for Lease Extension for Portable Classrooms – JMO Modular: Dan Casillas/Rich McQueen/Linda Matkowski Meeting Jun 9, 2025 - Board of Education Regular Meeting Category 7. Consent Agenda - New/Unfinished Business Type TOPIC: Approval for Lease Extension for Portable Classrooms – JMO Modular BACKGROUND INFORMATION: The District utilizes portable classroom buildings to address space constraints associated with student enrollment and program needs at Franklin Middle School, Jefferson Middle School, and Barkstall Elementary. Our current lease agreements expire on June 30, 2025. To continue to support the immediate space needs at these facilities, the District Administration is seeking approval to extend our existing lease agreements for six (6) portable buildings; four (4) at Franklin Middle School and two (2) at Jefferson Middle School, for an additional one (1) year, expiring on June 30, 2026. The administration is not recommending the renewal of the lease for the modular unit at Barkstall Elementary. STAFFING/STAFF DEVELOPMENT NEEDS: N/A FINANCIAL IMPLICATIONS: The cost for the six (6) portables is $107,400 annually. The costs associated with these agreements will continue to be paid from the Operations & Maintenance Fund. ASSESSMENT/EVALUATION: None RECOMMENDATION: Administration recommends approval for a one-year (1) lease extension with JMO Modular for all six portable classroom buildings. File Attachments 722 Champaign JMO Classroom lease EXTENSION 2025.pdf (598 KB) 992 Champaign JMO Classroom lease EXTENSION 2025.pdf (598 KB) 1030 Champaign JMO Classroom lease EXTENSION 2025.pdf (598 KB) 1097 Champaign JMO Classroom lease EXTENSION 2025.pdf (598 KB) 1135 Champaign JMO Classroom lease EXTENSION 2025.pdf (598 KB) 1092 Champaign JMO Classroom lease EXTENSION 2025.pdf (598 KB) Subject J. Approval to Award Bid - Sanitary Hauling and Recycling Services Bid- 2025-26: Dan Casillas/Mike Sanderson Meeting Jun 9, 2025 - Board of Education Regular Meeting Category 7. Consent Agenda - New/Unfinished Business Type TOPIC: Approval to Award Bid - Sanitary Hauling and Recycling Services Bid- 2025-26 BACKGROUND INFORMATION: In accordance with District policy and State purchasing guidelines, the District initiated a competitive bidding process for sanitary hauling and recycling services for the 2025-26 school year, with options to renew for the SY2026-27 and SY2027-28 contingent upon satisfactory performance and mutual consent. A Request for Bid (RFB) was publicly advertised on the District’s website and in the News-Gazette on May 2, 2025. Two responsive bids were received by the district: Area Disposal Service : $171,375.00 for the 2025-26 school year Allied Waste Services, Inc, dba Republic Services of Urbana: $141,887.14 for the 2025-26 school year Following a thorough investigation and review by District Administrators, Allied Waste Services, Inc dba Republic Services of Urbana has been identified as the lowest responsive bidder. Their proposal meets all specifications and requirements outlined in the Request for Bid. Therefore, the Administration recommends awarding the contract to Allied Waste Services, Inc dba Republic Services of Urbana for the reasons stated above. STAFFING/STAFF DEVELOPMENT NEEDS: None FINANCIAL IMPLICATIONS: Annual costs for services are documented on the attached recap. ASSESSMENT/EVALUATION: None RECOMMENDATION: The Administration recommends that the Board of Education award the Sanitary Hauling and Recycling services contract for the 2025-26 school year, with options for the 2026-27 and 2027-28 school years based on satisfactory service, to Allied Waste Services, Inc, dba Republic Services of Urbana in the amount of $141,887.14 for the 2025-26 school year. File Attachments Sanitary Hauling and Recycling 25-26 Bid recap.pdf (74 KB) Subject K. Approval to Award Bid - Elevator Maintenance and Inspections Bid 2025-26: Dan Casillas/Rich McQueen/Mike Sanderson Meeting Jun 9, 2025 - Board of Education Regular Meeting Category 7. Consent Agenda - New/Unfinished Business Type TOPIC: Approval to Award Bid - Elevator Maintenance and Inspections Bid 2025-26 BACKGROUND INFORMATION: In preparation for the 2025-26 school year, the District initiated a competitive bidding process for Elevator Maintenance and Inspection Services, including options for possible renewal for the subsequent two school years. This bid was publicly advertised on the District’s website and in the News-Gazette on May 2, 2025. The district received two responsive bids: Otis Elevator Company: Offered a bid of $73,800 for the 2025-26 school year, with a potential cost over three-years of $232,654.50. Kone Inc.: Submitted a bid of $42,900 for the 2025-26 school year, with a potential cost over three years of $132,660. After reviewing both proposals, the Administration recommends awarding the contract to Kone Inc. This recommendation is based on Kone Inc. being the lowest responsive bidder. Furthermore, Kone Inc. currently services the District's elevators and has consistently provided reliable maintenance and excellent customer service. This continuity of service from a proven vendor will help ensure the safety and operational efficiency of our elevators. STAFFING/STAFF DEVELOPMENT NEEDS: None FINANCIAL IMPLICATIONS: Annual costs for services are documented on the attached recap ASSESSMENT/EVALUATION: None RECOMMENDATION: Administration recommends that the Board of Education award the Elevator Maintenance and Inspection Services contract to Kone Inc. for the 2025-26 school year, with options for renewal for the 2026-27 and 2027-28 school years, contingent upon satisfactory service. The proposed cost for the 2025-26 school year is $42,900, with a potential three-year total of $132,660. File Attachments Elevator Maint and Inspections 2025-26 Recap.pdf (120 KB) Subject L. Approval to Award Bid - Intrusion and Fire Alarm Monitoring Services Bid- 2025-26: Dan Casillas/Mike Sanderson/Rich McQueen Meeting Jun 9, 2025 - Board of Education Regular Meeting Category 7. Consent Agenda - New/Unfinished Business Type TOPIC: Approval to Award Bid - Intrusion and Fire Alarm Monitoring Services Bid- 2025-26 BACKGROUND INFORMATION: On April 24, 2025, the district publicly advertised a Request for Proposals (RFP) in the News-Gazette for intrusion and fire monitoring services for the upcoming 2025-26 school year, with the possibility of extending the contract for two additional years. We received two responsive bids. District Administrators in the Operations and Maintenance department reviewed the bids and selected Barcom Security as the most responsive to the District’s needs. Barcom submitted a bid for the 2025-26 school year including $0 for Parts and Installation, $35,100 for testing and inspections, and $24,840 for monitoring, with a potential three-year cost of $183,004. This proposal included equipment, fire alarm testing and inspections, and alarm monitoring. In reviewing the bids, District Administrators valued the continued excellent customer service provided by Barcom Security over the past three school years. Additionally, Barcom Security operates a company-owned monitoring call center located in Illinois, offering a direct and localized service. Barcom is also the vendor who is currently operating in all our buildings. This will minimize any potential disruption associated with changing intrusion and alarm monitoring services throughout the District allowing staff to focus on other critical building projects. STAFFING/STAFF DEVELOPMENT NEEDS: None FINANCIAL IMPLICATIONS: Cost of parts and installation is $0. Cost of Fire Alarm Testing and Inspections for 2025-26 $35,100. Cost of Alarm Monitoring $24,840 for the 2025-26 School year. Total costs per year: 2025-26 $59,940, 2026-2027 $60,990 and 2027-2028 $62,074. ASSESSMENT/EVALUATION: None RECOMMENDATION: Administration recommends that the Board of Education award the contract for Intrusion and Fire Monitoring Services for the 2025-26 school year, with options for two additional years by mutual consent, to Barcom Security, with a potential three-year total of $183,004 . File Attachments Intrusion and Fire Monitoring 25-26 Bid Recap.pdf (112 KB) Subject M. Approval to Award Bid - Custodial Equipment 2025: Dan Casillas/Mike Sanderson Meeting Jun 9, 2025 - Board of Education Regular Meeting Category 7. Consent Agenda - New/Unfinished Business Type TOPIC: Approval to Award Bid - Custodial Equipment 2025 BACKGROUND INFORMATION: In an effort to ensure a safe, clean, and well-maintained learning environment across Unit 4 schools, Mr. Harshbarger, the Director of Custodial and Grounds, conducted a comprehensive district-wide assessment of existing custodial equipment. This assessment revealed a significant number of items that were either inoperable due to breakage or had become obsolete, impacting the efficiency and effectiveness of our custodial teams. To address these critical needs, Mr. Harshbarger collaborated closely with the custodial staff at each school building to develop a detailed list of essential equipment requiring replacement or upgrades. Following this collaborative process, a Request for Proposal (RFP) for new custodial equipment was developed. The bid for new custodial equipment was publicly posted on the district's website and advertised in the News Gazette on February 7, 2025. This outreach aimed to attract qualified vendors and secure the most cost-effective solutions for the District. The District received responses from two qualified and responsive bidders. A thorough evaluation of these bids was conducted, and in accordance with District policy, the administration recommends awarding each item of equipment individually to the lowest price bidder who met the specified requirements. The list below details the specific pieces of equipment, the quantities needed, the corresponding low bid received for each item, and the name of the recommended vendor. This strategic investment in modern and functional custodial equipment will directly support the hard work of our custodial staff, contribute to improved building maintenance, and ultimately benefit the overall educational experience for our students and staff. Item Bidder Ea Qty Total Pacific QS-12 Quick Scrub/ea CMI $4,336.00 23 $99,728.00 Kit Brush/Assembly /ea CMI $840.00 15 $12,600.00 T291 Tennat Self propel scrubber/ea HD Supply $6,638.90 10 $66,389.00 Minueman Robo Scrub/ea CMI 66676.92* 2 $133,353.84 Total $312,070.84 STAFFING/STAFF DEVELOPMENT NEEDS: None FINANCIAL IMPLICATIONS: The cost for custodial equipment will be charged against the District’s O&M account . ASSESSMENT/EVALUATION: None RECOMMENDATION: Administration recommends the item-by-item award of custodial equipment to the lowest qualified bidders as described above totaling $312,070.84 File Attachments Custodial Equipment 2025 Bid recap.pdf (92 KB) Subject N. Approval to Award Bid - High School Yearbook Printing Services 2025-26: Dan Casillas/Mike Sanderson Meeting Jun 9, 2025 - Board of Education Regular Meeting Category 7. Consent Agenda - New/Unfinished Business Type TOPIC: Approval to Award Bid - High School Yearbook Printing Services 2025-26 BACKGROUND INFORMATION: The District initiated a competitive bidding process for yearbook printing services for the 2025-26 school year, with options for renewal for the 2026-27 and 2027-28 school years, contingent upon satisfactory service. The Request for Bid was publicly advertised in the News-Gazette on April 22, 2025, and concurrently posted on the District's official website. Two responsive bids were received in response to the solicitation. Varsity Yearbook submitted a competitive bid for $66,000 for three years of service. Walsworth Publishing Company (Walsworth) submitted a bid for $57,800 for three years of service. Following a thorough evaluation of both bids by District personnel and Yearbook Coordinators, it is the District's recommendation to award the printing services contract to Walsworth. This recommendation is based on Walsworth being identified as the lowest responsive bidder. Walsworth also has a proven track record of providing excellent customer service and has successfully partnered with our District for yearbook printing over the past six consecutive years. Additionally, Walsworth Publishing Company offer services of added value including but not limited to fall and spring training workshops annually, a national Advisor Academy, monthly webinars and instructional support to Advisors. STAFFING/STAFF DEVELOPMENT NEEDS: None FINANCIAL IMPLICATIONS: None. The cost of printing services is figured into the sell price of the yearbook. Any and all revenue generated from yearbook sales is deposited in the respective High School’s yearbook activity fund account. ASSESSMENT/EVALUATION: None RECOMMENDATION: Administration recommends Board approval of Walsworth Publishing Company for High School Yearbook services in school years 2025-26 with an option for two additional years based on continued satisfactory performance. File Attachments Yearbook Printing Recap 2025-26.pdf (154 KB) Subject O. Approval to Award Bid - School Photography Services 2025-26: Dan Casillas/Mike Sanderson Meeting Jun 9, 2025 - Board of Education Regular Meeting Category 7. Consent Agenda - New/Unfinished Business Type TOPIC: Approval to Award Bid: School Photography Services 2025-26 BACKGROUND INFORMATION: On April 22, 2025, the District advertised a Request for Bid (RFB) in the News-Gazette and on our District website for School Photography Services for the upcoming 2025-26 school year. Our request for bid also included an option to extend the contract for two additional years (SY2026-27 and SY2027-28). At the bid opening on May 23, 2025, five responsive bids were received. Following a thorough evaluation of each proposal by multiple decision-makers across our elementary, middle, and high schools, HR Imaging Partners was selected as the preferred vendor. HR Imaging Partners offers the best value for the quality of products and services provided to our students, families, and schools, while fully meeting all proposed specifications. Their comprehensive services include: Fall and Spring Portraits Senior Portraits Sports Photography Yearbook Services Student Planners Online ordering for parents Web portal for school administrators Wall mosaics Student directories, and more HR Imaging Partners has also provided highly satisfactory services to the district for the past six years, demonstrating consistent quality and reliability. STAFFING/STAFF DEVELOPMENT NEEDS: None FINANCIAL IMPLICATIONS: There is no cost to the District for this service. Parents have the opportunity to purchase a variety of photo packages and the individual school’s receive commission based upon the number of products sold at each school. ASSESSMENT/EVALUATION: None RECOMMENDATION: The Administration recommends that the Board of Education award the School Photography Services contract for the 2025-26 school year, with options for two additional years by mutual consent, to HR Imaging Partners. CONTACT PERSON(S): Dan Casillas, Acting Superintendent Mike Sanderson, Director of Purchasing and Inventory Linda Matkowski, Chief Financial Officer File Attachments Photography Bid Recap 2025-26 (1).pdf (176 KB) Subject P. Approval of Proposals For Kenwood Elementary Exterior Canopy Repairs and Painting: Elizabeth Stegmaier Meeting Jun 9, 2025 - Board of Education Regular Meeting Category 7. Consent Agenda - New/Unfinished Business Type TOPIC: Approval of Proposals For Kenwood Elementary Exterior Canopy Repairs and Painting BACKGROUND INFORMATION : The exterior canopy at Kenwood Elementary is in poor condition. The paint is flaking off the ceiling, cross beams, columns, and the two handrails under and near the canopy. As part of the project to paint the canopy, Henneman Engineering was hired to assess the structural integrity of the canopy and handrail. They reported there is deterioration to the level that requires repair of parts of the canopy flashing and at the base of most of the columns. The north handrail needs to be replaced due to the level of deterioration. Finally, there is a concrete sidewalk panel adjacent to the north entrance that needs to be replaced for ADA compliance. Broeren Russo Construction provided a proposal for $48,440 for the repairs to the canopy flashing and column bases, a new handrail, and the concrete slab replacement. This will provide needed repairs to the structural aspect of the canopy, handrail, and accessible approach. On January 27, 2025, the Operations & Maintenance group provided the Board of Education with a Capital and Maintenance Project Planning Report. This report identified the painting project for Kenwood’s canopy. Associated Constructors has provided the District with a proposal for $28,650 for the painting of the canopy system and handrails, following the repair project discussed above. Construction is anticipated to occur in the summer of 2025. STAFFING/STAFF DEVELOPMENT NEEDS : None. FINANCIAL IMPLICATIONS : Expenses for this project will be paid by proceeds from the Fund 61 County School Facility Tax (1% sales tax). Project costs will be included in the District’s adopted fiscal year budget. ASSESSMENT/EVALUATION : None. RECOMMENDATION : Administration recommends approval of the contracts with Broeren Russo Construction for $48,440 and Associated Constructions for $28,650. CONTACT PERSON(S): Elizabeth Stegmaier, Director of Capital Projects and Planning File Attachments Kenwood Elementary Canopy & Railings Painting.pdf (837 KB) 06032025 - Kenwood Elementary School Canopy Structural Repairs (Rev 2).pdf (215 KB) Subject Q. Frontline Health Management Renewal: Suzanne Meislahn/Margee Poole Meeting Jun 9, 2025 - Board of Education Regular Meeting Category 7. Consent Agenda - New/Unfinished Business Type TOPIC: Frontline Health Management Renewal BACKGROUND INFORMATION: Adequate data and tracking of information is vital to our healthcare workforce in the 21st century, especially with the rapidly evolving environment. Since 2021, the District has been using software from Frontline Education to provide a robust Health Management System for District staff, parents, and students. The software is used by all District healthcare staff. The program also allows the District to maximize potential Medicaid billing. STAFFING/STAFF DEVELOPMENT NEEDS: N/A FINANCIAL IMPLICATIONS: The renewal for SY25-26 is $36,545.47. The software expense will be paid for out of the Education Fund. ASSESSMENT/EVALUATION : N/A RECOMMENDATION: It is the administration’s recommendation that the Board of Education approve the renewal of the Frontline Health Management Software for SY 25-26 in the amount of $36,545.47. CONTACT PERSON(S): Suzanne L. Meislahn, Executive Director of Special Education/Margee Poole, Nurse Administrator File Attachments Subject R. Resolution Authorizing Sale or Disposal of District Personal Property: Dan Casillas/Mike Sanderson Meeting Jun 9, 2025 - Board of Education Regular Meeting Category 7. Consent Agenda - New/Unfinished Business Type TOPIC: Resolution Authorizing Sale or Disposal of District Personal Property BACKGROUND INFORMATION: The Illinois School Code requires the Board of Education to approve the Disposal of District Personal Property. The District has identified such personal property is no longer needed for District purposes. A Board Resolution is required to sell or dispose of District Personal Property. STAFFING/STAFF DEVELOPMENT NEEDS: N/A FINANCIAL IMPLICATIONS: N/A ASSESSMENT/EVALUATION: N/A RECOMMENDATION: Administration recommends that the Board of Education approve the disposal/sale of personal property identified in the Resolution. CONTACT PERSON(S): Dan Casillas, Acting Superintendent Mike Sanderson, Director of Purchasing and Inventory File Attachments Disposal Resolution 6.9.2025.pdf (83 KB) Subject S. Approval of Amplify mCLASS & mCLASS Intervention for the 2025-2026 school year: Mike Lehr/Jonnell Baskett Meeting Jun 9, 2025 - Board of Education Regular Meeting Category 7. Consent Agenda - New/Unfinished Business Type TOPIC: Approval of Amplify mCLASS & mCLASS Intervention for the 2025-2026 school year BACKGROUND INFORMATION: Starting in the fall of 2023, Champaign Unit 4 School District implemented Amplify CKLA as its Tier 1 Core English Language Arts curriculum. Instruction includes up to 120 minutes of instruction in foundational reading skills, reading comprehension, writing, language, and speaking and listening daily. To address the needs of students and teachers in supporting Tier 2 instruction in ELA, a team of teachers and administrators evaluated the current ELA intervention curriculum and practices. It was determined that a researched based, highly rated Tier 2 ELA intervention program was needed. The following criteria was required: Grounded in the Science of Reading Aligned with Amplify CKLA Provides interventions based on deficit skills Provides explicit & systematic lessons that target identified student deficits Includes a dyslexia screening process Provides progress monitoring data for teachers and interventionists Provides explicit & systematic lessons that target identified student deficits Offers professional development in program usage that can be tailored to meet the district’s needs. One program rose to the top in its ability to meet our criteria, Amplify mCLASS & mCLASS Intervention . During the 2024 school year, two elementary campuses (Garden Hills and International Prep Academy) served as pilot schools for these programs and implemented them to help support reading assessment (Amplify mCLASS) and advanced intervention support(Amplify mCLASS Intervention). Amplify mCLASS uses the University of Oregon's Dynamic Indicators of Basic Early Literacy Skills (DIBELS) 8th edition to assess students three times yearly (fall, winter, spring) using a nationally normed benchmarking tool. MCLASS also includes a Dyslexia screening tool that will be used to screen all grade 1-2 students. These assessments are also available in Spanish. It is the recommendation of the administration that the Board of Education approve the purchase of Amplify mCLASS & mCLASS Intervention for SY 2025-2026 in all 1st and 2nd grade classrooms. We are also recommending licenses for students in grades K, 3, 4, and 5 to support requests from building principals. STAFFING/STAFF DEVELOPMENT NEEDS: Elementary instructional coaches and interventionists will receive training on mCLASS (DIBELS 8th edition) and mCLASS Intervention . These professional learning opportunities will occur in August of 2025. The purchased professional services from Amplify will focus on: Training in administering the DIBELS 8th edition assessments and using the mCLASS system Using the resources found in mCLASS Intervention including utilizing student groupings, developing 10-day "action plans" and differentiating instruction to target both student deficits and strengths in English Language Arts. FINANCIAL IMPLICATIONS: The following represents the financial implications to support the purchase of mCLASS (DIBELS 8th edition) and mCLASS Intervention (SY 2025-26). These resources will be funded by a combination of Illinois District Literacy Plan Implementation Grant, School Improvement Grants, IDEA Coordinated Early Intervening Services, IDEA Flow Through, and District funds. Site Licenses $46,200.00 Gr 1-2 Student Licenses $16,800.00 Testing Kits $3,158.40 Additional Building Licenses & Testing Kits $24,090.40 PD $6,400.00 Total Cost $96,648.80 ASSESSMENT/EVALUATION: Student achievement in the area of ELA will be monitored using a variety of measures: mCLASS nationally normed benchmark data (fall, winter, spring) Amplify CKLA Skills unit assessment data Professional learning needs will be assessed throughout the full year of implementation in SY 2025-26. Curriculum and resource needs will be assessed through but not limited to: An analysis of student achievement data Teacher feedback RECOMMENDATION: It is the recommendation of the administration that the Board of Education approve the purchase of Amplify mClass/mClass Intervention for SY 2025-2026 for the 2025-2026 school year. CONTACT PERSON(S): Jonnell Baskett, Director of PK-5 Teaching and Learning Mike Lehr, Executive Director of Teaching and Learning File Attachments IL - Champaign USD 4 (2 schools) - mClass D8 G1-2 - 240813 1YR (2).pdf (62 KB) IL - Champaign USD 4 (Booker T. Washington STEM Academy) - mClass D8 GK-5 - 250603.pdf (64 KB) IL - Champaign USD 4 (Carrie Busey ES) - mClass D8 G3-5 - 250603.pdf (63 KB) IL - Champaign USD 4 (Garden Hills) - mClass D8 GK-5 - 250603 (1).pdf (62 KB) IL - Champaign USD 4 (Howard ES) - mClass D8 GK, 3-5 - 250425.pdf (64 KB) IL - Champaign USD 4 (Kenwood ES) - mClass D8 G3-5 - 250603 .pdf (63 KB) IL - Champaign USD 4 (Robeson ES) - mClass D8 GK, 3-5 - 250603 (1).pdf (64 KB) IL - Champaign USD 4 (Stratton Academy) - mClass D8 G3-5 - 250603 (1).pdf (64 KB) IL-Champaign CUSD 4- mCLASS Intervention K-5 231109 (1).pdf (62 KB) IPA DIBELS 8 Licenses (JK FY 25 Funds).pdf (62 KB) IL - Champaign USD 4 - mClass D8 1-2 Kits - 250602 (2) (1).pdf (62 KB) Subject T. Amplify ELA Coaching Support for English/Language Arts Adoption: Mike Lehr/David Reif/Christelle Harding/Dr. Cynthia Watson Meeting Jun 9, 2025 - Board of Education Regular Meeting Category 7. Consent Agenda - New/Unfinished Business Type TOPIC: Amplify ELA Coaching Support for English/Language Arts Adoption BACKGROUND INFORMATION: We presented an update to the Board of Education on March 24, 2025, regarding the Secondary English/Language Arts Adoption recommendation, including an eight year adoption of Amplify ELA for grades 6-8. This recommendation was approved by the Board of Education at the meeting on May 12th, 2025. As part of their School Improvement process, Edison Middle School, Franklin STEAM Academy and Jefferson Middle School received additional funding from the state to support their school improvement efforts, which includes increasing the percentage of students meeting and exceeding state standards on the Illinois Assessment of Readiness (IAR). These schools would like to use a portion of their School Improvement funding to purchase nine (9) days of coaching support from Amplify ELA. With this purchase, each school would partner with an Amplify ELA coach to provide additional professional learning and in-class coaching support for teachers, above and beyond the ongoing professional learning the district is providing through the adoption. Each principal will work with their Amplify ELA coach to determine the schedule and support needed. This could include: support with planning and pacing for an individual teacher or course team, support with data analysis, supporting with intentional differentiation during the scheduled flex day, or a simple open question forum, where teachers can get support with any questions they may have. STAFFING/STAFF DEVELOPMENT NEEDS: In addition to the onboarding professional learning the Teaching & Learning team is coordinating across the district, this would provide schools with an Amplify ELA coach to support the first year of implementation. The principal and Amplify ELA coach would collaborate to set the agenda each of the nine (9) coaching support days, based upon the strengths and opportunities for growth of the schools’ ELA instruction. FINANCIAL IMPLICATIONS: The total cost for nine (9) days of coaching support for each school is $28,800 per school, for a total cost of $86,400. These funds are part of the School Improvement Grant budget for each school. No district funding will be utilized. ASSESSMENT/EVALUATION: Evaluation of the impact of the coaching support will be done by building principals and English/Language Arts teachers, in conjunction with the Secondary Teaching & Learning Department. RECOMMENDATION: It is the recommendation of the administration that the Board of Education approve the Amplify ELA coaching support for Edison Middle School, Franklin STEAM Academy & Jefferson Middle School. CONTACT PERSON(S): Christelle Harding, Director of Professional Learning and Library/Media Services Mike Lehr, Executive Director of Teaching and Learning David Reif, Director of Secondary Teaching and Learning Dr. Cynthia Watson, Director of School Improvement File Attachments IL_Champaign Edison 2025 ELA PD Proposal (1) (1).pdf (119 KB) IL - Champaign USD 4 (Franklin)- ELA Coaching PD 25_26 - 250417 (1).pdf (99 KB) IL - Champaign USD 4 - ELA Coaching (Edison) 25_26 - 250414.pdf (99 KB) IL - Champaign USD 4 (Jefferson)- ELA Coaching PD 25_26 - 250417.pdf (100 KB) Subject U. Approval of the Savvas Momentum and SuccessMaker Suite for the next three school years (2025-26, 2026-27, and 2027-28): Mike Lehr/Jonnell Baskett Meeting Jun 9, 2025 - Board of Education Regular Meeting Category 7. Consent Agenda - New/Unfinished Business Type TOPIC: Approval of the Savvas Momentum and SuccessMaker Suite for the next three school years (2025-26, 2026-27, and 2027-28) BACKGROUND INFORMATION: In the fall of 2020, Champaign Unit 4 School District implemented Savvas enVision as its Tier 1 Core Math curriculum. This includes at least 75 minutes of math instruction each day. To address the needs of students and teachers in supporting Tier 2 instruction, a team of teachers and administrators evaluated the current Math intervention curriculum and practices. It was determined that a researched-based, highly rated Tier 2 intervention and math acceleration program were needed. The following criteria was required: Grounded in Illinois Learning Standards Aligned with Savvas enVision Provides flexible group for intervention based on deficit skills Provides explicit & systematic lessons that target identified student deficits Includes a component for students performing beyond grade level expectations Provides progress monitoring data for teachers and interventionists Offers professional development in program usage that can be tailored to meet the district’s needs. One program rose to the top in its ability to meet our criteria, Savvas Momentum and SuccessMaker Suite . Savvas SuccessMaker is an intervention and acceleration program that provides direct instruction lessons for teachers to deliver based on student needs, as well as an adaptive digital program for students. Savvas Momentum Math is an adaptive, norm-referenced assessment solution tailored for Grades K–5. It is designed to provide educators with actionable insights into student performance, enabling targeted instruction and fostering student growth. Developed in collaboration with WestEd, the suite ensures validity, fairness, and alignment with educational standards. We are recommending all 1st and 2nd grade students have licenses for these programs for the next three school years (2025-2028). We are also recommending licenses for students in grades K, 3, 4, and 5 to support requests from building principals. STAFFING/STAFF DEVELOPMENT NEEDS: Elementary instructional coaches, interventionists, administrators, and teachers will receive training on Savvas Momentum and SuccessMaker Suite in August of 2025. FINANCIAL IMPLICATIONS: The following represents the financial implications to support the purchase of Savvas Momentum and SuccessMaker Suite for the next three school years. These resources will be funded by a combination of School Improvement Grants, IDEA Coordinated Early Intervening Services, IDEA Flow Through, and District funds. Savvas Momentum and SuccessMaker Suite $254,874.00 Total Cost $254,874.00 ASSESSMENT/EVALUATION: Student achievement in the area of math will be monitored using a variety of measures: Momentum nationally normed benchmark data (fall, winter, spring) Savvas enVision unit assessment data Professional learning needs will be assessed throughout the implementation. Curriculum and resource needs will be assessed through but not limited to: An analysis of student achievement data Teacher feedback RECOMMENDATION: It is the recommendation of the administration that the Board of Education approve the purchase of Savvas Momentum and SuccessMaker Suite for the next three school years (SYs 2026-2028). CONTACT PERSON(S): Jonnell Baskett, Director of PK-5 Teaching and Learning Mike Lehr, Executive Director of Teaching and Learning Attachment: 8 Attachments B T Washington_Momentum & SuccessMaker Math Quote.pdf International Prep Academy_Momentum & SuccessMaker Math.pdf Garden Hills Academy Momentum & SuccessMaker Math Garden Hills .pdf Robeson Momentum & SuccessMaker Math Quote.pdf Dr Howard Momentum & SuccessMaker Math Quote.pdf Kenwood Momentum & SuccessMaker Math Quote.pdf Carrie BuseyMomentum & SuccessMaker Math Quote.pdf Champaign 4 Momentum & SuccessMaker Math 3 Year_v2.pdf File Attachments Subject V. Stratton Academy of the Arts and Barkstall Elementary Intercom System Upgrades: Rhonda Thornton/AJ Gee Meeting Jun 9, 2025 - Board of Education Regular Meeting Category 7. Consent Agenda - New/Unfinished Business Type TOPIC: Stratton Academy of the Arts and Barkstall Elementary Intercom System Upgrades BACKGROUND INFORMATION: The Unit 4 Educational Technology Department is committed to the Unit 4 Strategic Plan Priority 5, Strategy 4 of providing access to safe, equitable, modern, well-maintained facilities that meet students’ changing needs in the 21st century world. A key component of this commitment is ensuring reliable, prompt communication to the school as a whole, or individual classrooms. The intercom/paging systems currently in place at Stratton Academy of the Arts and Barkstall Elementary School have proven to be a risk to student safety. The systems have had repeated hardware failures that leave them completely offline or only partially functional at critical times. Attempts to repair the systems have been only temporarily successful, resulting in additional hardware failures. Additionally, the current systems do not meet the scope of the schools’ current needs, with an insufficient number of functioning speakers in key areas. Board policy states that requests for proposals will be solicited when items are expected to exceed a total of $35,000. An invitation and specifications for the RFP were posted on the District’s website. A mandatory walkthrough was conducted at Stratton on Thursday, April 10, 2025 and at Barkstall on Friday, April 11, 2025. A total of four bids were received for each project. Of those, Bennett Electric submitted the lowest bid that met all criteria outlined in the RFP for each building. Bids received for Stratton Academy of the Arts: Vendor Base Bid Bennett Electric $54,875.00 Heart Technologies Inc. $74,337.17 K-Com Technologies Inc. $93,800.00 Commercial Electric Inc. $104,424.68 Bids received for Barkstall Elementary: Vendor Base Bid Bennett Electric $56.343.00 Heart Technologies Inc. $73,128.05 K-Com Technologies Inc. $95,700.00 Commercial Electric Inc. $108,223.03 It is recommended the bids for the Stratton Academy of the Arts and Barkstall Elementary intercom system upgrades be awarded to Bennett Electric. STAFFING/STAFF DEVELOPMENT NEEDS: All installation and procurement will be done by Bennett Electric. After installation, building and IT will be trained by Bennett for ongoing support after project completion. FINANCIAL IMPLICATIONS: Following the approval of this proposal the District will complete the purchase with Bennett Electric utilizing district funds. ASSESSMENT/EVALUATION: N/A RECOMMENDATION: It is recommended the bids for the Stratton Academy of the Arts and Barkstall Elementary intercom system upgrades be awarded to Bennett Electric. CONTACT PERSON(S): Aaron Gee, Assistant Director of Technology Rhonda Thornton, Executive Director of Data and Accountability File Attachments Subject W. Annual Software Lic