October 4, 2025 Special Board Meeting - - 9:00 a.m. - (In-Person)

2 Saturday, October 4, 2025 October 4, 2025 Special Board Meeting - - 9:00 a.m. - (In-Person) Stockton Unified School District Special Board Meeting LOCATION: SUSD, Arthur Coleman Administrative Complex, 56 S. Lincoln Street, Stockton, CA. 95203 ROOM: Board Room TIME: 9:00 a.m. - 11:00 a.m. ============================================================= YouTube Channels for Live Streaming: • English - https://www.youtube.com/@susdenglishboardmeeting • Spanish - https://www.youtube.com/@susdspanishboardmeeting ============================================================= PUBLIC COMMENTS - [1] “Individual speakers shall be allowed three minutes to address the Board on agenda items. The Board shall limit the total time for public input on each item to 20 minutes. With Board consent, the president may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard. The president may take a poll of speakers for or against a particular issue and may ask that additional persons speak only if they have something new to add.” ++++++++++++++++++++++++++++++++++++++++++++++++++ Stockton Unified School District is committed to ensuring that all meetings are accessible regardless of an individual’s of ability or access method. If you need a reasonable accommodation, please contact the Stockton Unified School District, Superintendent’s Office at (209) 933-7070. 1. ORGANIZATION Subject 1.1 Call Meeting to Order at 9:00 a.m. Meeting Oct 4, 2025 - October 4, 2025 Special Board Meeting - - 9:00 a.m. - (In-Person) Category 1. ORGANIZATION Type Procedural In order to help assure compliance with the Brown Act, and in order to make our Board Meetings more effective and more efficient, trustees will speak only when recognized, and trustees who speak on a topic other than the Agenda Item currently under consideration will be out of order. Board Meeting Protocols The safety and decorum of the School Board Meetings are important to Stockton Unified School District and the community. SUSD promotes the public’s right to free speech and we want to make sure that all community members, parents, and students are able to participate in a safe environment. We want to ensure all community members have a seat during the Board meeting. We will have the maximum number of chairs allowed per fire code (132). We ask that members of the public do not stand along the side of walls or block the walkway. Anyone standing up during the meeting, will be asked to take a seat; if they do not comply, they will be asked to leave. Any accredited news media representative who is standing will have a press credential clearly visible. The table is positioned in front of the first row of chairs. No one other than the person who is speaking may be at the podium except for a guardian, administrator, or translator. For safety, people may not line up behind the speaker to wait their turn. We want to give the person at the table the time and respect they deserve. Each speaker will be allowed three minutes. Attendees are not allowed to enter the area past the table where Board members are sitting. No profanity or obscenity. During the Board meeting, if there is a disruption, the Board President or designee will give a verbal warning to the person or persons causing the disruption. If the disruption continues after the verbal warning, the individual(s) will be asked to leave or be removed from the premises for the remainder of the Board meeting. After the meeting is concluded, we ask community to clear the lobby area in a respectful manner. File Attachments Subject 1.2 Roll Call Meeting Oct 4, 2025 - October 4, 2025 Special Board Meeting - - 9:00 a.m. - (In-Person) Category 1. ORGANIZATION Type Procedural Roll Call File Attachments Subject 1.3 Pledge of Allegiance to the Flag - Led by Ms. Sofia Colon, Board Vice President, Board of Education Meeting Oct 4, 2025 - October 4, 2025 Special Board Meeting - - 9:00 a.m. - (In-Person) Category 1. ORGANIZATION Type Procedural Pledge of Allegiance to the Flag - Led by Ms. Sofia Colon, Board Vice President, Board of Education File Attachments Subject 1.4 Oral Suggestions and Comments from the Community Regarding Special Board Meeting Agenda Items Meeting Oct 4, 2025 - October 4, 2025 Special Board Meeting - - 9:00 a.m. - (In-Person) Category 1. ORGANIZATION Type Procedural Oral Suggestions and Comments from the Community Regarding Special Board Meeting Agenda Items [1] “ Individual speakers shall be allowed three minutes to address the Board. The Board shall limit the total time for public input on each item to 20 minutes. With Board consent, the president may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard. The president may take a poll of speakers for or against a particular issue and may ask that additional persons speak only if they have something new to add.” File Attachments 2. GOVERNING BOARD Subject 2.1 (D/I): Stockton Unified School District Board of Education to Review Process and Procedures for Filling an SUSD Board Trustee Vacancy - facilitated by the Ms. Cynthia Smith, Attorney, Fagen Friedman & Fulfrost LLP Meeting Oct 4, 2025 - October 4, 2025 Special Board Meeting - - 9:00 a.m. - (In-Person) Category 2. GOVERNING BOARD Type Information, Procedural (D/I): Stockton Unified School District Board of Education to Review Process and Procedures for Filling an SUSD Board Trustee Vacancy - facilitated by the Ms. Cynthia Smith, Attorney, Fagen Friedman & Fulfrost LLP File Attachments Procedures for Filling Board Vacancy SUSD Presentation - Ms. Cynthia Smith, F3 Attorney.pptx (3,306 KB) Subject 2.2 (A): Approval of Procedure For Filling Trustee Area 2 Vacancy, Either by Special Election or Provisional Appointment Meeting Oct 4, 2025 - October 4, 2025 Special Board Meeting - - 9:00 a.m. - (In-Person) Category 2. GOVERNING BOARD Type Action Recommended Action It is recommended that the Board determine whether to fill the current vacancy of Trustee Area 2 by provisional appointment or by special election. INTRODUCTION As a result of the current vacancy of Trustee Area 2, the Board is required to take action to fill the vacancy within 60 days of the vacancy, which occurred on September 22, 2025. ANALYSIS By November 21, 2025, the Board must decide whether to make a provisional appointment to fill the Trustee Area 2 vacancy or to hold a special election, in accordance with Board Bylaw 9223, Filling Vacancies. If the Board decides to hold a special election, then it will occur at the next established election date after 130 days following the decision. If the Board decides to make a provisional appointment, then the Board must appoint an ad hoc committee to review applications for compliance with qualifications, develop an application form, and establish a time line by which applications are required to be submitted and interviews will occur. Qualified applicants will be required to be interviewed by the Board in Open Session at a future meeting, at which applicants will have a specific amount of time to respond to each of the questions selected by the Board for the interview. Following the interviews, the Board will vote to select an individual from those interviewed to fill the vacancy. Following a presentation from Legal Counsel discussing the procedures to fill a vacancy, the Board will decide whether to make a provisional appointment or to hold a special election to fill the Trustee Area 2 vacancy. Prepared by : Ms. Cynthia Smith, Attorney, Fagen Friedman & Fulfrost LLP Reviewed by : Ms. Kennetha Stevens, Board President, SUSD Board of Education Approved by : Dr. Michelle Rodriguez, Superintendent of Schools File Attachments 9223 BB - Revised 9-15-20 - Filling Vacancies.pdf (105 KB) 9223 E - Filling Vacancies.pdf (74 KB) Motion & Voting It is recommended that the Board determine whether to fill the current vacancy of Trustee Area 2 by provisional appointment or by special election. Trustee Colon motioned to fill the vacancy by Special Election. Trustee Colon amended to fill the Motion by Sofia Colon, second by Kennetha Stevens. Final Resolution: Motion Carries Yea: Donald Donaire, Sofia Colon, Kennetha Stevens, Shauna Priest, Isabel Perez Not Present at Vote: Frank Silva It is recommended that the Board determine whether to fill the current vacancy of Trustee Area 2 by provisional appointment or by special election. Trustee Colon amended her motion to fill the vacancy for Area 2 by Provisional Appointment Motion by Sofia Colon, second by Isabel Perez. Final Resolution: Motion Carries Yea: Donald Donaire, Sofia Colon, Kennetha Stevens, Shauna Priest, Isabel Perez Not Present at Vote: Frank Silva Subject 2.3 (A): Approval of Procedures for a Provisional Appointment to fill the Trustee Area 2 Vacancy, including Appointing an Ad Hoc Committee, Time Line, Application, and Interview Questions Meeting Oct 4, 2025 - October 4, 2025 Special Board Meeting - - 9:00 a.m. - (In-Person) Category 2. GOVERNING BOARD Type Action Recommended Action It is recommended that the Board approve procedures for a Provisional Appointment to fill the Trustee Area 2 Vacancy, including Appointing an Ad Hoc Committee, Time Line, Application, and Interview Questions. INTRODUCTION If the Board decides to make a provisional appointment to fill the Trustee Area 2 vacancy, then the Board must approve procedures for the provisional appointment in accordance with Board Bylaw 9223, Filling Vacancies and past practice. ANALYSIS In order to proceed with a provisional appointment to fill the Trustee Area 2 Vacancy, in accordance with Board Bylaw 9223, Filling Vacancies and past practice, the Board must: 1. Appoint an Ad Hoc Committee to review applications that are submitted. 2. Discuss and Approve the time line applicable to the process. 3. Discuss and Approve the application candidates will be required to complete to apply for the vacancy. 4. Discuss and Approve the interview questions that will be asked by the Trustees when candidates interview for the vacancy at a public meeting. A sample application and interview questions are attached for discussion, possible revision, and approval. Prepared by : Ms. Cynthia Smith, Attorney, Fagen Friedman & Fulfrost LLP Reviewed by : Ms. Kennetha Stevens, Board President, SUSD Board of Education Approved by : Dr. Michelle Rodriguez, Superintendent of Schools File Attachments 2025-09-30 DRAFT TIMELINE FOR PROVISIONAL APPOINTMENT PROCESS - ATTACHMENT.pdf (212 KB) Suggested Provisional Appointment Interview Questions.docx (27 KB) Sample Provisional Appointment Application.docx (24 KB) Motion & Voting It is recommended that the Board approve procedures for a Provisional Appointment to fill the Trustee Area 2 Vacancy, including Appointing an Ad Hoc Committee, Time Line, Application, and Interview Questions. Trustee Priest and Trustee Colon will be on the Adhoc Committee to review candidate applications. No changes to the application. The interview questions will be 6 of the 11 suggested. The application will be posted and released on Monday, October 6, 2025. The window for applications is October 6- October 24th at 4:00 p.m. All applications will be emailed to President Stevens. The AdHoc committee will meet on October 28th to review applications. Special Board meeting will take place Saturday, November 1, 2025 for interviews of qualified candidates. Motion by Donald Donaire, second by Kennetha Stevens. Final Resolution: Motion Carries Yea: Donald Donaire, Sofia Colon, Kennetha Stevens, Shauna Priest, Isabel Perez Not Present at Vote: Frank Silva 3. ADJOURNMENT Subject 3.1 Board meeting adjourned at: Meeting Oct 4, 2025 - October 4, 2025 Special Board Meeting - - 9:00 a.m. - (In-Person) Category 3. ADJOURNMENT Type File Attachments 4. Date: Tue., September 30, 2025/ Posted: 4:00 p.m. Stockton, CA. Subject 4.1 PROCEDURES TO BE USED IN THE CONDUCT OF BOARD OF EDUCATION MEETINGS Meeting Oct 4, 2025 - October 4, 2025 Special Board Meeting - - 9:00 a.m. - (In-Person) Category 4. Date: Tue., September 30, 2025/ Posted: 4:00 p.m. Stockton, CA. Type Information PROCEDURES TO BE USED IN THE CONDUCT OF BOARD OF EDUCATION MEETINGS CONSENT ITEMS After a motion has been made and seconded, any of the Board (or any member of the public, through a Board member) may request to withdraw any items designated as consent items prior to the consideration of the approval of the consent agenda. ACTION ITEMS Any member of the audience may address action items once there has been a proper motion and second. INFORMATION ITEMS Information items will be presented by those persons responsible for preparing the items. ALL ITEMS ON THE AGENDA MAY BE ADDRESSED BY ANY MEMBER OF THE AUDIENCE. COMMENTS AND SUGGESTIONS FROM THE COMMUNITY There is a section of each Board agenda, "Comments and Suggestions from the Community," at which time any member of the community may make suggestions, comments or express concerns about any item, whether on the agenda or not. Time allowed for each individual is three minutes. It is requested that persons wishing to speak will complete a card available at the door and submit to the Board secretary prior to the beginning of the meeting. SPECIAL ACCOMMODATION Individuals who require special accommodation, including but not limited to an American sign language interpreter, accessible seating or documentation in accessible formats, should contact the Superintendent or designee at least two days before the meeting date. BOARD BYLAW 9323 The Stockton Unified School District Board of Trustees has adopted Board Bylaw 9323 which prescribes the rules governing public participation at board meetings and public hearings. The three-minute limitation prescribed by Board Bylaw 9323 is responsible because it accords members of the public an equal opportunity to present their views while insuring that the hearings are conducted in an orderly and efficient manner. “Individual speakers shall be allowed three minutes to address the Board on each agenda or non-agenda item. The Board shall limit the total time for public input on each item to 20 minutes. With Board consent, the president may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard. The president may take a poll of speakers for or against a particular issue and may ask that additional persons speak only if they have something new to add.” TAPING Board of Education meetings are taped and subject to being videotaped. THE GOVERNING BOARD IS THE UNIT OF AUTHORITY. APART FROM THE NORMAL FUNCTION AS PART OF THE UNIT, THE BOARD MEMBERS HAVE NO INDIVIDUAL AUTHORITY. Board comments should be clear and concise. We want people to understand what we are saying; therefore, we should convey our ideas in a brief and simple manner. We should remember that whenever a choice is to be made between a simple solution and a complex one, the tendency is to choose the one that is less complex. Therefore, the best rule is to speak sparingly and simply during Board discussions. CA Education Code 32210 . Any person who willfully disturbs any public school or any public school meeting is guilty of a misdemeanor, and shall be punished by a fine of not more than five hundred dollars ($500). File Attachments Subject 4.2 A: Indicates Action Item, C/A: Indicates Consent Action Item, I: Indicates Information Item, D: Indicates Discussion Item Meeting Oct 4, 2025 - October 4, 2025 Special Board Meeting - - 9:00 a.m. - (In-Person) Category 4. Date: Tue., September 30, 2025/ Posted: 4:00 p.m. Stockton, CA. Type File Attachments