City Commission Meeting

City of North Lauderdale Commission Meeting Minutes April 16, 2024 The City Commission of the City of North Lauderdale met in person on Tuesday, April 16, 2024. The meeting convened at 10:05 a.m. Commissioner Lewis arrived at 10:20 a.m. 1. MOMENT OF REFLECTION AND PLEDGE OF ALLEGIANCE – Mayor Samson Borgelin led the moment of reflection and Vice Mayor Darrell (Dee) Lewis-Ricketts led the pledge of allegiance. 2. ROLL CALL – City Clerk Garcia-Beckford took roll. There was a quorum. Mayor Samson Borgelin Vice Mayor Dee Lewis-Ricketts Commissioner Mario Bustamante Commissioner Luke Lewis Commissioner Dr. Regina Martin City Manager Michael Sargis City Attorney Samuel S. Goren City Clerk Elizabeth Garcia-Beckford 3. APPROVAL OF MINUTES a. March 18, 2024 – Commissioner Dr. Martin moved to approve as presented. Seconded by Commissioner Bustamante. Clerk took roll. All YES. Motion passed. b. March 26, 2024 – Vice Mayor Lewis-Ricketts moved to approve as presented. Seconded by Commissioner Dr. Martin. Clerk took roll. All YES. Motion passed. 4. PRESENTATIONS Mayor Borgelin welcomed the Mayor and Commissioners from the City of El Bosque, Chile. a. Legislative Session Update by Becker & Poliakoff and Representative Lisa Dunkley – State Representative Lisa Dunkley and Yolanda Jackson of Becker & Poliakoff provided a brief update of the recent legislative session. They referenced bills sponsored by State Senator Osgood. Representative Dunkley thanked the City Commission, City Staff and residents for their support. 5. PROCLAMATIONS a. Centenarian Recognition - Murial Waithe by Vice Mayor Darrell (Dee) Lewis- Ricketts – Vice Mayor Lewis-Ricketts spoke a few words in honor of Ms. Waithe. 6. PUBLIC DISCUSSION

Charles Glickman – referenced an ongoing problem at a rental house on SW 67 th Avenue with gun shots, noise, numerous parked cars and parties every Friday and Saturday night. He requested assistance from the City. 7. CONSENT AGENDA a. RESOLUTION - RFP # 24-CM-005 - Printing & Distribution for the City of North Lauderdale Publications – Awarding Contract to ORIGINAL IMPRESSIONS, LLC (PCI) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF NORTH LAUDERDALE, FLORIDA, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE AN AGREEMENT WITH PCI – ORIGINAL IMPRESSIONS LLC FOR PRINTING AND DISTRIBUTION OF THE CITY OF NORTH LAUDERDALE PUBLICATIONS AS OUTLINED IN RFP # 24-CM-005 - PRINTING & DISTRIBUTION OF CITY OF NORTH LAUDERDALE PUBLICATIONS FOR $70K PER YEAR PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Commissioner Lewis moved to table to a time uncertain. Seconded by Commissioner Bustamante. Clerk took roll. All YES. Motion passed. Item tabled. b. RESOLUTION - Piggyback of Collier County InfoSend, Inc. Agreement for Printing and Mailing Services for Utility Billing Commissioner Dr. Martin moved to read Item 7b. Seconded by Commissioner Lewis. Attorney read: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF NORTH LAUDERDALE, FLORIDA, APPROVING THE UTILIZATION OF A PRINTING AND MAILING SERVICES FOR UTILITY BILLS AGREEMENT BETWEEN INFOSEND, INC. AND COLLIER COUNTY WITH THE SAME FEES, TERMS, AND CONDITIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Kelly Schwartz, Finance Director presented the item based on the back up memorandum. Commissioner Lewis moved to adopt. Seconded by Commissioner Dr. Martin. Clerk took roll. All YES. Motion passed. RESOLUTION NO. 24-04-1433 passed and approved unanimously. 8. OTHER BUSINESS a. RESOLUTION - 50th Year (2024-2025) Community Development Block Grant Application – Handicap Restroom Public and BSO Access – Police Station Commissioner Lewis moved to read. Seconded by Commissioner Bustamante. Attorney read: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF NORTH LAUDERDALE, FLORIDA AUTHORIZING AND DIRECTING THE CITY MANAGER OF THE CITY OF NORTH LAUDERDALE, FLORIDA, TO APPLY FOR AND TO FILE SUCH DOCUMENTS AS MAY BE REASONABLY REQUIRED FOR AVAILABLE 50th YEAR (FISCAL YEAR OCTOBER 2024 – SEPTEMBER 2025) COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS IN THE ESTIMATED AMOUNT OF $268,858 FOR THE PUBLIC FACILITIES IMPROVEMENT PROGRAM PROVIDING THAT THE CITY MANAGER SHALL BE AUTHORIZED TO EXECUTE GRANT AWARD AGREEMENTS AND TO TAKE ALL NECESSARY ACTIONS, INCLUDING, BUT NOT LIMITED TO EXTENSIONS

OF TIME, LINE-ITEM BUDGET AMENDMENTS, AND PROGRAM MODIFICATIONS TO IMPLEMENT SAID PROGRAMS IF AND WHEN FUNDING IS APPROVED; PROVIDING FOR FINDINGS AND CONCLUSIONS WITH REGARD TO THE BENEFITS TO BE DERIVED BY PROCESSING AND OBTAINING SUCH GRANT FUNDS; AND, PROVIDING AN EFFECTIVE DATE. City Manager Michael Sargis presented the item based on the back up memorandum. It was noted the City is currently not offering down payment assistance to residents. Commissioner Lewis moved to approve. Seconded by Vice Mayor Lewis-Ricketts. Clerk took roll. All YES. Motion passed. RESOLUTION NO. 24-04-1434 passed and approved unanimously. b. RESOLUTION - Purchase and Installation of Emergency Transfer Switch for Emergency Operating Center (Fire Station 34) Commissioner Lewis moved to read. Seconded by Commissioner Bustamante. Attorney read: i. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF NORTH LAUDERDALE, FLORIDA, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO ISSUE A PURCHASE ORDER FOR THE PURCHASE AND INSTALLATION OF AN ASCO SERIES 300 TRANSFER SWITCH AND MAIN DISCONNECT PANEL AND ELECTRICAL REPAIRS TO ELECTRONPLUS IN THE AMOUNT OF $91,378.03 PLUS A 20% CONTINGENCY OF $18,275.00 FOR POSSIBLE UNFORESEEN CONDITIONS; PROVIDING FOR FUNDING; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Sam May, Public Works/Utilities Director presented the item based on the back up memorandum. There was discussion regarding the percentage of the contingency. Vice Mayor Lewis-Ricketts moved to amend the resolution to reduce the contingency from 20% to 10%. Seconded by Commissioner Lewis. Clerk took roll. Motion passed, 4-1, with Commissioner Bustamante dissenting. Commissioner Lewis moved to approve the resolution as amended by Vice Mayor Lewis-Ricketts. Seconded by Commissioner Dr. Martin. Clerk took roll. All YES. Motion passed as amended. RESOLUTION NO. 24-04-1435 passed and approved unanimously. Discussion ensued on a motion to reconsider. Commissioner Bustamante moved to reconsider. Seconded by Commissioner Lewis. Clerk took roll. All YES. Motion passed. Commissioner Dr. Martin moved to approve the amended Resolution No. 24-04-1435 to increase contingency from 10% to 20%. Seconded by Commissioner Bustamante. Clerk took roll. Motion Passed, 4-1, with Vice Mayor Lewis-Ricketts dissenting. Commissioner Lewis moved to read. Seconded by Commissioner Dr. Martin. Attorney read: ii. A RESOLUTION OF THE CITY COMMISSIONER OF THE CITY OF NORTH LAUDERDALE, FLORIDA, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO ISSUE A PURCHASE ORDER FOR THE PURCHASE AND INSTALLATION OF A MAIN DISCONNECTO PANEL AND ELECTRICAL REPAIRS TO FARRELL ELECTRIC IN THE AMOUNT OF $28,000.00 PLUS A 20% CONTINFENCY OF $5,600.00 FOR POSSIBLE UNFORESENN CONDITIONS UTILIZING PROCUREMENT EXEMPTION 3-4 G. BEST INTEREST OF THE CITY; PROVIDING FOR FUNDING; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.

Sam May, Public Works/Utilities Director presented the item based on the back up memorandum. Commissioner Lewis moved to adopt. Seconded by Commissioner Bustamante. Clerk took roll. All YES. Motion passed. RESOLUTION NO. 24-04-1436 passed and approved unanimously. c. RESOLUTION - Request for Approval of Final Ranking and Authorization to Negotiate with Top Ranked Firm for RFQ-24-PW-003R - DESIGN SERVICES C-14 PUMP STATION Commissioner Lewis moved to read. Seconded by Commissioner Dr. Martin. Attorney read: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF NORTH LAUDERDALE, FLORIDA, APPROVING THE FINAL SCORING FROM THE SELECTION EVALUATION COMMITTEE AND AUTHORIZING NEGOTIATION WITH TOP RANKED FIRM KIMLEY-HORN AND ASSOCIATES, INC, IN RESPONSE TO RFQ- 24-PW-003R, FOR THE DESIGN OF THE C-14 PUMP STATION IN ACCORDANCE WITH THE STATE OF FLORIDA COMPETITIVE CONSULTANTS NEGOTIATIONS ACT, (CCNA) FLORIDA STATUTE CHAPTER 287.055, AND TO TAKE ALL STEPS NECESSARY TO COMPLY WITH TIME RESTRICTIONS AND TERMS OF THE GRANT AGREEMENT WITH THE STATE OF FLORIDA, DEPARTMENT OF ENVIRONMENTAL PROTECTION AND FLORIDA COMMERCE; PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE. Sam May, Public Works/Utility Director presented the item based on the back up memorandum. City Manager Sargis explained how a Selection Committee is formed. Commissioner Lewis moved to adopt. Seconded by Vice Mayor Lewis-Ricketts. Clerk took roll. All YES. RESOLUTION NO. 24-04-1437 passed and approved unanimously. d. RESOLUTION - Kimberly Boulevard Median Landscape Improvement Project - Irrigation Sleeves Installation - 3-4 B. g. Best interests of the City Commissioner Lewis moved to read. Seconded by Commissioner Dr. Martin. Attorney read: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF NORTH LAUDERDALE, FLORIDA, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO ISSUE A PURCHASE ORDER TO ALL WIRED COMMUNICATIONS, INC. IN THE AMOUNT OF $21,135.00 TO INSTALL SLEEVES UNDER THE ASPHALT IN ORDER TO PROVIDE IRRIGATION TO FOUR MEDIANS FOR THE LANDSCAPING PROJECT ALONG KIMBERLY BOULEVARD EAST; PROVIDING FOR FUNDING; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Sam May, Public Works/Utility Director presented the item based on the back up memorandum. There was discussion regarding additional items for Kimberly Boulevard East and the type of trees being used on the project. Vice Mayor Lewis-Ricketts moved to adopt. Seconded by Commissioner Dr. Martin. Clerk took roll. All YES. Motion passed. RESOLUTION NO. 24-04-1438 passed and approved unanimously. e. RESOLUTION - Request for 2nd Round of Funds for Breen Acres Aquatics, Inc. for Citywide Cleaning of City-Owned Waterbodies – 3-4 B. e. Utilization of Other Governmental Agencies' Contracts (Piggybacking) Commissioner Dr. Martin moved to read. Seconded by Commissioner Lewis. Attorney read:

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF NORTH LAUDERDALE, FLORIDA, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO APPROVE A CHANGE ORDER TO THE CURRENT PURCHASE ORDER FOR AN ADDITIONAL $50,000.00, TO BREEN ACRES AQUATICS, INC. UTILIZING THE PRICING FROM THE SOUTH FLORIDA WATER MANAGEMENT DISTRICT (SFWMD) CONTRACT AGREEMENT, (RFB) NO.: 46000004693 THROUGH EXEMPTION 3-4 B e. UTILIZATION OF OTHER GOVERNMENTAL AGENCIES' CONTRACTS (PIGGYBACKING), FOR CLEANING OF CITY-WIDE AND CITY-OWNED WATERBODIES; PROVIDING FOR FUNDING; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Sam May, Public Works/Utilities Director presented the item based on the back up memorandum. There was discussion on “grass carp” fish that help to eat vegetation in canals. Commissioner Lewis moved to adopt. Seconded by Commissioner Dr. Martin. Clerk took roll. All YES. Motion passed. RESOLUTION NO. 24-04-1439 passed and approved unanimously. f. RESOLUTION - Comprehensive Pay and Classification Plan Amendment- Fiscal Year 2024 Commissioner Dr. Martin moved to read. Seconded by Commissioner Lewis. Attorney read: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF NORTH LAUDERDALE, FLORIDA, AUTHORIZING THE MODIFICATION OF THE FISCAL YEAR 2024 COMPREHENSIVE PAY AND CLASSIFICATION PLAN FOR THE NEW POSITION OF COMMUNITY FACILITATOR COORDINATOR (CFC); PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Kelly Schwartz, Finance Director presented the item based on the back up memorandum. City Manager Sargis stated this is an in-house position and the employee should be in place by mid-May. Commissioner Lewis moved to adopt. Seconded by Commissioner Dr. Martin. Clerk took roll. All YES. Motion passed. RESOLUTION NO. 24-04-1440 passed and approved unanimously. g. RESOLUTION - Modifications to Budgeted Position Commissioner Lewis moved to read. Seconded by Commissioner Dr. Martin. Attorney read: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF NORTH LAUDERDALE, FLORIDA, AUTHORIZING THE MODIFICATION OF THE FISCAL YEAR 2023/24 BUDGET FOR THE AMENDED POSITION AS DOCUMENTED IN “EXHIBIT A” ATTACHED HERETO; PROVIDING FOR CONFLICT, PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Kelly Schwartz, Finance Director presented the item based on the back up memorandum. This item puts the position in the budget. The position will be part of the Parks and Recreation Department. Ms. Schwartz confirmed this is a full-time position with benefits. Mr. Sargis advised that the position will report to the Parks and Recreation Director, the Director will report to City Manager and the City Manager will inform the City Commission. Commissioner Dr. Martin moved to approve. Seconded by Commissioner Lewis. Clerk took roll. All YES. Motion passed. RESOLUTION NO. 24-04-1441 passed and approved unanimously. h. RESOLUTION – Florida Local Government Cybersecurity Grant Program Renewal Commissioner Lewis moved to read. Seconded by Commissioner Dr. Martin. Attorney read:

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF NORTH LAUDERDALE, FLORIDA, APPROVING FOR THE SUBMISSION OF THE FLORIDA LOCAL GOVERNMENT CYBERSECURITY GRANT PROGRAM APPLICATION RENEWAL; AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO SUBMIT THE GRANT RENEWAL NO LATER THAN APRIL 30, 2024; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Mitch Williams, Information Technology Director presented the item based on the back up memorandum. There was discussion regarding how this item is related to the Sunshine Law. City Attorney Goren explained this item is exempt from the Sunshine Law as it deals with security. Commissioner Lewis moved to adopt. Seconded by Commissioner Dr. Martin. Clerk took roll. All YES. Motion passed. 9. CITY MANAGER COMMENTS – City Manager presented the following items: a. Reminder regarding Commission Video Recordings with Connectica b. North Lauderdale Days, April 19 - 20, 2024 – City Manager Sargis asked Mayor Borgelin and City Commissioners to be at the stage at 7:00 p.m. Saturday night for introduction. Fireworks are on Saturday at 9:00 p.m. c. Canal Town Hall Meeting, May 1, 2024 City Manager Sargis requested dates from the City Commission to record the State of the City video. It was noted that Commissioner Dr. Martin has already completed the video. He also asked that they submit their newsletter articles as soon as possible. All capital projects will also be highlighted. City Manager Sargis commented that Budget Town Hall meetings will be held in each district in June 2024. He also referenced State Representative Dunkley’s Multi-Cultural fit night on Friday, April 26, 2024. City Manager Sargis also requested to know dates that the Commission are available for the community bus shuttle video that is being redone. 10. COMMISSION COMMENTS a. Codifying the City of North Lauderdale Annual Mayor’s Mother’s Day Celebration, May 9, 2024 - Mayor Samson Borgelin There was discussion about holding this event on Saturday, May 11, 2024. City Attorney Goren explained the options for approving this event. There was also discussion on the number of upcoming events. Commissioner Lewis moved to direct the City Attorney to prepare a resolution to create this new event and bring back to the City Commission for adoption. Seconded by Commissioner Dr. Martin. Clerk took roll. All YES. Motion passed. b. Creation and Publication of City of North Lauderdale, Florida Registered Business Directory - Mayor Samson Borgelin Commissioner Lewis moved to direct the City Attorney to prepare a resolution. Seconded by Commissioner Dr. Martin. Clerk took roll. All YES. Motion passed.

c. Reinforcement of the City of North Lauderdale Internal Promotion Policy - Mayor Samson Borgelin Commissioner Lewis moved to direct the City Attorney to prepare an ordinance amendment to personnel guidelines. Seconded by Commissioner Bustamante. Clerk took roll. All YES. Motion passed. d. Personnel Action – Creation of Rental Unit Code Inspector, Community Development Department - Mayor Samson Borgelin Vice Mayor Lewis-Ricketts moved to direct City Administration/City Attorney to draft the appropriate resolutions to create the job position, job description and a mechanism to fund said position. Seconded by Commissioner Dr. Martin. Clerk took roll. All YES. Motion passed. e. Creation of an Office of Employee Relations and Professional Development and Manager of Employee Relations Position - Mayor Samson Borgelin Vice Mayor Lewis-Ricketts moved to direct City Administration/City Attorney to draft the appropriate resolutions to create the job position, job description and a mechanism to fund said position. Seconded by Commissioner Lewis. Clerk took roll. All YES. Motion passed. f. Codifying the City of North Lauderdale Local Workforce Development Board It was noted this board will hold public meetings, subject to the Sunshine Law and minutes will be taken. Vice Mayor Lewis-Ricketts moved to direct the City Attorney to prepare/draft an ordinance to create the North Lauderdale Local Workforce Development Board. Seconded by Commissioner Dr. Martin. Clerk took roll. All YES. Motion passed. Vice Mayor Darrell Lewis-Ricketts – reminded everyone of the Senior Event, “Tea Time” on April 17, 2024 at Champions Hall about memory loss in seniors and encouraged everyone to attend. She also commented on the Saturday, May 4, 2024 Clean Up Event on 10 th Street and 10 th Court at 8:00 a.m. Commissioner Dr. Regina Martin – thanked District C for their support. Thanked City Manager, City Attorney and City Staff for all that they do. Commissioner Mario Bustamante – questioned when the ordinance change for sheds and fences is coming before City Commission. City Manager Sargis stated it will be forthcoming, he was waiting for the new Community Development Director to start, they will come forward on April 30, 2024. Commissioner Bustamante also commented God Bless everyone. Commissioner Luke Lewis – thanked everyone for their support. He thinks we are pushing the City forward and likes the direction we are moving in. He also requested a report on all revenue brought into the City. Mayor Samson Borgelin – thanked the entire Commission for their commitment. Commended City staff, City Manager and his Assistant for all that they do. Mayor Borgelin introduced and welcomed the new Community Development Director, Tanya Davis-Hernandez.

Mayor Samson Borgelin mentioned the computer give-away and reminded Commissioners to pick them up to give to residents in their districts. City Manager Sargis stated there is a report pending on Commissioner benefits. This is scheduled for the April 30, 2024 City Commission meeting. Mayor Borgelin inquired about legislative aide positions. City Manager Sargis provided updates. Mayor Borgelin commented on the availability of his Assistant to help the Commission in accordance to the Sunshine Law. City Manager Sargis responded affirmatively. Commissioner Regina Dr. Martin inquired about getting Feeding South Florida back to the City to assist residents. City Manager Sargis will look into it. 11. CITY CLERK COMMENTS a. African American Mayor's Association Annual Conference (for ratification) . Discussion and possible motion to ratify approval for travel by Commission to attend the African American Mayor’s Association Annual Conference, April 24-27, 2024 in Atlanta, Georgia. Vice Mayor Lewis-Ricketts moved to ratify approval . Seconded by Commissioner Dr. Martin. Clerk took roll. All YES. Motion passed. b. African American Mayor’s Association 2024 Economic Mobility Leadership Institute (EMLI) Discussion and possible motion to approve travel by Mayor Samson Borgelin to attend/ participate in the African American Mayor’s Association 2024 Economic Mobility Leadership Institute (EMLI). Commissioner Lewis moved to approve. Seconded by Commissioner Bustamante. Clerk took roll. All YES. Motion passed. c. All Americas Summit 2024 Discussion and possible motion to approve travel by Mayor and or Commission to attend the All Americas Summit 2024. Commissioner Lewis moved to approve. Seconded by Commissioner Dr. Martin. Clerk took roll. All YES. Motion passed. City Clerk Garcia-Beckford reminded the City Commission of the upcoming ethics training event at Cooper City City Hall on Friday, April 19, 2024 from 9:00 a.m. until 1:00 p.m. It was noted City Attorney Goren will be one of the facilitators. City Manager Sargis commented it may be necessary to change the May 28, 2024 City Commission meeting due to the All Americas Summit. May 23, 2024 is an option. This will be brought back at a later date.

Mayor Borgelin mentioned security measures in City buildings. There was discussion regarding a security public building special closed-door meeting to be called to discuss this subject. City Manager and City Attorney will coordinate. Mayor Borgelin also commented on establishing a Youth Council. City Clerk Garcia-Beckford will bring back information on this subject to the City Commission for the next meeting. Mayor Borgelin commented on scheduling a training on Parliamentary Procedure. There was discussion regarding holding a Workshop on this subject. City Manager Sargis commented that a Workshop will be coordinated in May. 12. CITY ATTORNEY COMMENTS City Attorney Goren commented on the Broward League of Cities Ethics training. 13. ADJOURNMENT – There being no further business the meeting was adjourned at 1:36 p.m. Submitted by Elizabeth Garcia-Beckford, City Clerk MMC. Approved April 30, 2024.