Regular Council Meeting March 19, 2019

MINUTES REGULAR COI.INCIL MEETING KEY BISCAYNE, FLORIDA TUESDAY, MARCH I9,2OI9 COLINCIL CHAMBER 560 CRANDON BOULEVARD 1. CALL TO ORDER/ROLL CALL OF MEMBERS: The meeting was called to order by the Mayor at 6:00 p.m. Present were Councilmembers Luis Lauredo, Edward London, Brett G. Moss, Kathleen Petros, Ignacio Segurola, Vice Mayor Allison McCormick and Mayor Michael W. Davey. Also present were Village Manager Andrea Agha, Village Clerk Jennifer Medina and Village Attorney Chad Friedman. 2. PLEDGE OF ALLEGIANCE: Councilmember London led the Pledge of Allegiance. 3. BRIEF COMMENTS BY COUNCIL: Vice Mayor McCormick acknowledged Police Chief Charles R. Press and his Police Department for keeping the Village safe and reported that Key Biscayne ranked number one safest city in Florida. 4. AGENDA: Councilmember London requested the addition of a discussion regarding stand-up paddle boards as Item 1044. Councilmember Segurola requested to hear Item l0A3 after Item 6A. Councilmember Petros requested the addition of a discussion regarding kiteboarding registration as Item 1045 and also, requested the addition of a discussion regarding scheduling a pension workshop as Item 1046. There were no objections to the agenda changes 5. PUBLIC COMMENTS: The following residents addressed the Council: Michele Estevez, 798 Crandon Boulevard; commented on the work well done by the Undergrounding Utility Task Force; Frank Vy'imer, 1111 Crandon Boulevard; commented on the method of charging for undergrounding utilities; Stefanny Sommers, 241 Knollwood Drive; commented on the upcoming lot split proposal on Island Drive;

March 19, 2019 Gloria Sotolongo, 881 Ocean Drive; commented on the proposed undergrounding utility project; Angela Patricia Pedraza,88l Ocean Drive; commented on the proposed undergrounding utility project; Hugo P. Martinez, 881 Ocean Drive; commented on the proposed undergrounding utility project; Haim Badash, I77 Ocean Lane Drive; commented on the proposed undergrounding utility project; Jorge Mendia, 111 Island Drive; commented on the proposed undergrounding utility project; Andres Avello, 338 W Mclntyre Street; commented on providing paddle boards as a service to Key Biscayne; Patricia Romano, 361 Beachwood; commented on the proposed undergrounding utility project; and Antonio Camejo, 151 Crandon Boulevard; commented on the proposed undergrounding utility project. Councilmember Lauredo addressed the public and the Council thanking the residents that are engaged and participating this evening as well as the individuals that have sent emails to the Council regarding the proposed undergrounding utility project. 6. SPECIAL PRESENTATIONS: Josh Horning, Kimley Horn and Associates, Inc., presented the final Undergrounding Utility Master Plan to the public and the Council. There was extensive discussion by Council regarding the proposed Undergrounding Utility Master Plan, probable project construction costs, alternate funding sources that can be utilized towards the proposed project; design-build advantages and disadvantages; installation costs; direct and indirect costs; power outages; and aesthetics. At this time, the Mayor allowed for public comments. The following residents addressed the Council: Donald Elisburg, Vice Chairman to the Undergrounding Utility Task Force, 177 Ocean Lane; commented on the work done by the Undergrounding Utility Task Force; Haim Badash, 177 Ocean Lane Drive; commented on the work done by the Undergrounding Utility Task Force; Louisa Conway, 151 Crandon Boulevard; commented on the proposed undergrounding utility project; and Ashley Trop, II2I Crandon Boulevard; commented on the proposed undergrounding utility project; There was extensive discussion by Council regarding a report to the Council by the Undergrounding Utility Task Force. At this time, Item 1043 was heard. Councilmember Segurola addressed the Council regarding the next steps to the proposed undergrounding utility proj ect. Councilmember London made a motion to authorize the Manager to bring back the necessary course of action to engage FPL and to also obtain bids to conduct the required survey work to be 2 of I

March 19, 2019 utilized for the proposed undergrounding utility project. The motion was seconded by Councilmember Lauredo and approved by 7-0 voice vote. The vote was as follows: Councilmembers Luis Lauredo, Edward London, Brett G. Moss, Kathleen Petros, Ignacio Segurola, Vice Mayor Allison McCormick and Mayor Michael W. Davey voting Yes. It was the consensus of Council to schedule the Undergrounding Utility Task Force report to Council at the April 9, 2019 Regular Council Meeting and to separately schedule the report prepared by Rafetilis to the Council at a regularly scheduled Council Meeting. There was extensive discussion by Council regarding the proposed undergrounding utility project. At this time, Councilmember Petros pulled Item 74, 7C and 7E from the Consent Agenda. There \,vere no objections to the agenda changes. At this time, Item 7A was heard. Councilmember Petros addressed the Council regarding adding language to page 7 of 11 Item 10Al of the February 26,2019 Regular Council Meeting minutes specific to the Village having compositable biodegradable bags for animal feces. Councilmember Lauredo also addressed the Council regarding adding language to page 3 of 11 Item 6A specific to Councilmember Lauredo presenting the report to Council on behalf of the Art in Public Places Board. Councilmember Lauredo made a motion to approve the minutes to the February 26, 2019 Regular Council Meeting, as amended. The motion was seconded by Councilmember London and approved by 7-0 voice vote. The vote was as follows: Councilmembers Luis Lauredo, Edward London, Brett G. Moss, Kathleen Petros, Ignacio Segurola, Vice Mayor Allison McCormick and Mayor Michael W. Davey voting Yes. At this time, Item 7C was heard. The Clerk read the following resolution, by title: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNIE, F'LORIDA, APPROVING AN AGRE,EMENT WITH FERNANDEZ MEDIA RELATIONS CONSULTING, INC. FOR INTERIM COMMUNICATIONS DIRECTOR SERVICES; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE. Councilmember London made a motion to approve the resolution. The motion was seconded by Mayor Davey. The Manager addressed the Council regarding this resolution. 3of9

Mørch 19, 2019 There was extensive discussion by Council regarding this resolution. Councilmember Lauredo made a motion to defer this resolution. The motion was seconded by Councilmember London and failed by 2-5 roll call. The vote was as follows: Councilmembers Lauredo and London voting Yes. Councilmembers Moss, Petros, Segurola, Vice Mayor McCormick and Mayor Davey voting No. Councilmember Petros made a motion to authorize the Manager to for services provided to-date in an amount not to exceed $4,400 and to amend the resolution to limit contracted services in an amount not to exceed $2,000. The motion was seconded by Councilmember London and approved by a 7-0 roll call vote. The vote was as follows: Councilmembers Luis Lauredo, Edward London, Brett G. Moss, Kathleen Petros, Ignacio Segurola, Vice Mayor Allison McCormick and Mayor Michael V/. Davey voting Yes. The resolution, as amended, was approved by a 7-0 voice vote. The vote was as follows: Councilmembers Luis Lauredo, Edward London, Brett G. Moss, Kathleen Petros, Ignacio Segurola, Vice Mayor Allison McCormick and Mayor Michael V/. Davey voting Yes. At this time, Item 7E was heard. The Clerk read the following resolution, by title: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING AZTECA SYSTEMS, LLC FOR THE LICENSING, INSTALLATION, MAINTENANCE AND SUPPORT OF THE CITYWORIG SOFTWARE SYSTEM; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE. Councilmember Lauredo made a motion to approve the resolution. The motion was seconded by Councilmember Petros. Councilmember Petros addressed the Council regarding providing the ability for residents to report concerns by utilizing a mobile application. Vice Mayor McCormick also addressed the Council regarding providing a community mobile application and incorporating this feature within the newly designed Village website. The resolution was approved by a 7-0 voice vote. The vote was as follows: Councilmembers Luis Lauredo, Edward London, Brett G. Moss, Kathleen Petros, Ignacio Segurola, Vice Mayor Allison McCormick and Mayor Michael'W. Davey voting Yes. 7. CONSENT AGENDA: Councilmember Lauredo made a motion to approve the following consent agenda. The motion was seconded by Mayor Davey and approvedby a7-0 voice vote. The vote was as follows: Councilmembers Luis Lauredo, Edward London, Brett G. 4of8

8. 9. March 19, 2019 Moss, Kathleen Petros, Ignacio Segurola, Vice Mayor Allison McCormick and Mayor Michael 'W. Davey voting Yes. A RESOLUTION OF THE VILLAGE COUNCIL OF' THE VILLAGE OF KEY BISCAYNE, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO ISSUE A WORK ORDER TO CALVIN, GIORDANO & ASSOCIATES, INC. FOR DESIGN CRITERIA PROFESSIONAL SERVICES AND LIMITED CONSTRUCTION ADMINISTRATION SERVICES RELATED TO STORM DRAINAGE IMPROVEMENTS AT THE 14 HARBOR POINT OUTFALL; AND PROVIDING FOR AN EFFECTIVE DATE. A RESOLUTION OF' THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNEO FLORIDA' SUPPORTING FLORIDA HOUSE BILL 797 AND SENATE BILL 796 RELATING TO PUBLIC UTILITY STORM PROTECTION PLANS; PROVIDING FOR SUPPORT OF THE MEASURES IN THE VILLAGE'S LEGISLATIVE AGENDA; PROVIDING FOR TRANSMITTAL; AND PROVIDING FOR AN EFFECTIVE DATE. ORDINANCES: There were no ordinances heard. RESOLUTIONS: The Clerk read the following resolution, by title: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING EVALUATION F'ORMS AND PROCEDURES FOR REVIEW OF CHARTER OFFICIALS; AND PROVIDING FOR AN EFFECTIVE DATE. Councilmember Lauredo made a motion to approve the resolution. The motion was seconded by Mayor Davey. Councilmember Petros addressed the Council regarding this resolution. There was extensive discussion by Council regarding this resolution. The resolution was approved by a 7-0 voice vote. The vote was as follows: Councilmembers Luis Lauredo, Edward London, Brett G. Moss, Kathleen Petros, Ignacio Segurola, Vice Mayor Allison McCormick and Mayor Michael W. Davey voting Yes. The Clerk read the following resolution, by title A CAPITAL PROJECT AUTHORIZING RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING THE PURCHASE OF POLICE EQUIPMENT FROM FEDERAL EASTERN INTERNATIONAL, LLC; PROVIDING FOR AUTHORIZATION; PROVIDING FOR A WAIVER OF COMPETITIVE BIDDING PROCEDURES; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EF'F'ECTIVE DATE. 5 of I

March 19, 2019 Councilmember Lauredo made a motion to approve the resolution. The motion was seconded by Councilmember Petros. The Manager addressed the Council recommending approval of this resolution There was extensive discussion by Council regarding the purchase of this police equipment. The resolution was approved by a 7-0 voice vote. The vote was as follows: Councilmembers Luis Lauredo, Edward London, Brett G. Moss, Kathleen Petros, Ignacio Segurola, Vice Mayor Allison McCormick and Mayor Michael W. Davey voting Yes. 10. REPORTS AND RECOMMENDATIONS: The following items were discussed: Ma)ror and Councilmembers. The Mayor addressed the Council regarding an update on the upcoming Ultra Music Festival on March 29, 30 and 3 1,2019. The Manager addressed the Council providing an update on Ultra's approved Method of Transportation (MOT), the Village's emergency response plan and the communication plan for Village residents and visitors. There was extensive discussion by Council regarding the data collection process for the upcoming Ultra Music Festival and the Village's strong opposition to the Ultra Music Festival in Virginia Key. At this time, the Police Chief Charles R. Press addressed the Council regarding the no-fly zone area during the Ultra Music Festival. At this time, the Mayor addressed the Council regarding an update on the Mayor's office hours and suggestions for Council outreach. At this time, Councilmember London addressed the Council regarding a Village pilot program for a docking station to place stand-up paddle boards accessible to residents and visitors to rent. At this time, Andres Savejo from the proposed Key Biscayne stand up paddle board rental company addressed the Council regarding providing this type of service for Key Biscayne. There was extensive discussion by Council regarding providing stand up paddle board rental services. Councilmember Petros addressed the Council regarding the vessel exclusion zone. The Attomey addressed the Council regarding the vessel exclusion zone. Councilmember Moss made a motion to direct the Manager and the Attorney to study the 6of8

March 19, 2019 existing legislation and provide a recommendation to Council at the next regularly scheduled Council meeting to provide for stand-up paddle board rentals. The motion was seconded by Councilmember Lauredo and approved by a 7-0 voice vote. The vote was as follows: Councilmembers Luis Lauredo, Edward London, Brett G. Moss, Kathleen Petros, Ignacio Segurola, Vice Mayor Allison McCormick and Mayor Michael W. Davey voting Yes. At this time, Councilmember Petros addressed the Council regarding the Village setting a flat rate for family kiteboarding registrations. There was extensive discussion by Council regarding kiteboarding registration fees At this time, the Manager addressed the Council regarding the kiteboarding registration process It was the consensus of Council to direct the Manager and the Attorney to bring forth the necessary legislation to revise the kiteboarding registration fees to include a family rate and to also analyze the Community Center family rates. At this time, Councilmember Petros addressed the Council regarding scheduling a Pension Workshop to inform newly elected Councilmembers and the public about public pensions. There was extensive discussion by Council regarding scheduling the Pension Workshop. It was the consensus of Council to schedule the Pension Workshop as soon as possible. At this time, the Village Attorney requested to conduct an Executive Session regarding the McKinney vs Miami-Dade County and Village of Key Biscayne case no. 14028615 CA A, (District 11), Eleventh Judicial Circuit Court-Miami Dade County. It was the consensus of Council to direct the Clerk to coordinate and properly advertise the final date and time to schedule the Executive Session. At this time, Vice Mayor McCormick addressed the public and the Council encouraging individuals to participate in the upcoming teen talk discussion hosted by Fire Chief Eric Lang on Wednesday, March 20,2019 at 10:00 am in the Village Council Chambers. Village Attorney. The Attorney's report was heard earlier in the meeting. Village Clerk. The Clerk did not submit a report. Village Manager. The Manager's report was heard earlier in the meeting. 12. OTHER BUSINESSiGENERAL DISCUSSION: There was no further business discussed. 7 o.f I

March 19, 2019 13. PENDING BUSINESS/PENDING LITIGATION: A list of pending business/pending litigation was presented to the Council. 14. SCHEDULE OF FUTURE MEETINGSiEVENTS: A schedule of future meetings and events was presented to the Council. 15. ADJOURNMENT: The meeting was adjourned at 10:23 p.m. Re sp e ctfa I ly s a b mitt e d : a Clerk Approved thß grh 2019: c Mìchøel ll/. Døvey Møyor IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE VILLAGE COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT A MEETING OR HEARING, THAT PERSON WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EWDENCE UPON WHICH THE APPEAL IS TO BE BASED. I qf8

REGULAR COUNCIL MEETING TUESDAY MARCH 19, IMMEDIATELY FOLLOWING LPA 1. CALL TO ORDER/ROLL CALL OF MEMBERS 2. PLEDGE OF ALLEGIANCE 3. BRIEF COMMENTS BY COUNCIL 4. AGENDA: APPROVAL/DEFERRALS/ADDITIONS/DELETIONS SUBSTITUTIONS/WITHDRAWAL 5. PUBLIC COMMENT: There is a (3) minute time limit for each speaker during public comment. Your cooperation is appreciated in observing the (3) minute rule. If you have a matter you would like to discuss during public comments, a request form is available at the entrance of the Council Chambers, please fill-it in and return it to the Village Clerk prior to the start of the meeting. When your name is called, please come forward to the podium, STATE YOUR NAME, ADDRESS, IF YOU ARE A HIRED CONSULTANT OR VILLAGE EMPLOYEE AND/OR IF ENGAGED IN LOBBYING ACTIVITIES FOR THE RECORD. 6. SPECIAL PRESENTATIONS: A. MASTER PLAN OF PROPOSED UNDERGROUNDING ..........TAB 1 UTILITY PROJECT BY KIMLEY HORN 7. CONSENT AGENDA: (Consent agenda items are those which are routine, do not require discussion or explanation prior to Village Council action, or have already been discussed and/or explained and do not require further discussion or explanation. Items can be removed from the consent agenda by the request on an individual Council member for independent consideration provided such request is made during the approval/deferrals/additions/deletions substitutions/withdrawals segment of the meeting, prior to the vote on the consent agenda.) A. FEBRUARY 26, 2019 MINUTES ..........TAB 2 (REGULAR COUNCIL MEETING) B. A RESOLUTION ..........TAB 3

OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO ISSUE A WORK ORDER TO CALVIN, GIORDANO & ASSOCIATES, INC. FOR DESIGN CRITERIA PROFESSIONAL SERVICES AND LIMITED CONSTRUCTION ADMINISTRATION SERVICES RELATED TO STORM DRAINAGE IMPROVEMENTS AT THE 14 HARBOR POINT OUTFALL; AND PROVIDING FOR AN EFFECTIVE DATE. (VILLAGE MANAGER) RECOMMENDATION: Approval C. A RESOLUTION ..........TAB 4 OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING AN AGREEMENT WITH FERNANDEZ MEDIA RELATIONS CONSULTING, INC. FOR INTERIM COMMUNICATIONS DIRECTOR SERVICES; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE. (VILLAGE MANAGER) RECOMMENDATION: Approval D. A RESOLUTION ..........TAB 5 OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, SUPPORTING FLORIDA HOUSE BILL 797 AND SENATE BILL 796 RELATING TO PUBLIC UTILITY STORM PROTECTION PLANS; PROVIDING FOR SUPPORT OF THE MEASURES IN THE VILLAGE’S LEGISLATIVE AGENDA; PROVIDING FOR TRANSMITTAL; AND PROVIDING FOR AN EFFECTIVE DATE. (COUNCILMEMBER LAUREDO) RECOMMENDATION: Council Discretion E. A RESOLUTION ..........TAB 6 OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING AZTECA SYSTEMS, LLC FOR THE LICENSING, INSTALLATION, MAINTENANCE AND SUPPORT OF THE CITYWORKS SOFTWARE SYSTEM; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE. (VILLAGE MANAGER) RECOMMENDATION: Approval 8. ORDINANCES: (NOT LATER THAN 7:30 P.M.) A. NONE 9. RESOLUTIONS:

A. A RESOLUTION ..........TAB 7 OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING EVALUATION FORMS AND PROCEDURES FOR REVIEW OF CHARTER OFFICIALS; AND PROVIDING FOR AN EFFECTIVE DATE. (COUNCILMEMBER PETROS) RECOMMENDATION: Council Discretion B. A CAPITAL PROJECT ..........TAB 8 AUTHORIZING RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING THE PURCHASE OF POLICE EQUIPMENT FROM FEDERAL EASTERN INTERNATIONAL, LLC; PROVIDING FOR AUTHORIZATION; PROVIDING FOR A WAIVER OF COMPETITIVE BIDDING PROCEDURES; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. (VILLAGE MANAGER) RECOMMENDATION: Approval 10. REPORTS AND RECOMMENDATIONS: A. MAYOR AND COUNCILMEMBERS 1.) ULTRA UPDATE (MAYOR DAVEY) 2.) UPDATE ON MAYOR’S OFFICE HOURS AND SUGGESTIONS FOR COUNCIL OUTREACH (MAYOR DAVEY) 3.) NEXT STEPS TO PROPOSED UNDERGROUNDING UTILITY PROJECT (COUNCILMEMBER SEGUROLA) B. VILLAGE ATTORNEY 1.) NONE C. VILLAGE CLERK 1.) NONE D. VILLAGE MANAGER (NOT LATER THAN 9:00 P.M.)

1.) NONE 11. OTHER BUSINESS/GENERAL DISCUSSION 12. SCHEDULE OF FUTURE MEETINGS/EVENTS: A. REGULAR COUNCIL MEETING TUESDAY, APRIL 9, 2019, 6:00 P.M., COUNCIL CHAMBER B. REGULAR COUNCIL MEETING TUESDAY, APRIL 30, 2019, 6:00 P.M., COUNCIL CHAMBER C. REGULAR COUNCIL MEETING TUESDAY, MAY 21, 2019, 6:00 P.M., COUNCIL CHAMBER 13. ADJOURNMENT I. ANY PERSON WISHING TO ADDRESS THE VILLAGE COUNCIL ON AN ITEM ON THIS AGENDA IS ASKED TO REGISTER WITH THE VILLAGE CLERK PRIOR TO THAT ITEM BEING HEARD. PRIOR TO MAKING A STATEMENT, PLEASE STATE YOUR NAME, ADDRESS, IF YOU ARE A HIRED CONSULTANT OR VILLAGE EMPLOYEE/FORMER VILLAGE EMPLOYEE AND/OR IF ENGAGED IN LOBBYING ACTIVITIES FOR THE RECORD. II. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, ALL PERSONS WHO ARE DISABLED AND WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS PROCEEDING BECAUSE OF THAT DISABILITY SHOULD CONTACT THE OFFICE OF THE VILLAGE CLERK, 88 WEST MCINTYRE STREET, KEY BISCAYNE, FLORIDA 33149, TELEPHONE NUMBER (305) 365-5506, NOT LATER THAN TWO BUSINESS DAYS PRIOR TO SUCH PROCEEDINGS. III. IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE VILLAGE COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT A MEETING OR HEARING, THAT PERSON WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED (F.S.286.0105). IV. IN ACCORDANCE WITH VILLAGE CODE SECTION 2-161, ADOPTING SECTION 2-11.1(s) OF THE MIAMI-DADE COUNTY CODE, ANY PERSON ENGAGING IN LOBBYING ACTIVITIES, AS DEFINED THEREIN, MUST REGISTER AT THE VILLAGE CLERK’S OFFICE BEFORE ADDRESSING THE COUNCIL ON THE ABOVE MATTERS OR ENGAGING IN LOBBYING ACTIVITIES.

TAB 1

Undergrounding of Utilities Village-Wide VILLAGE OF KEY BISCAYNE MasterPlan www.kbunderground.com

iiVILLAGE OF KEY BISCAYNE UNDERGROUNDING OF UTILITIES — MASTER PLAN iii Table of Contents Chapter 1 – Executive Summary................................................................1 Chapter 2 – Introduction and Project Goals ..............................................9 Chapter 3 – Existing Utility System Overview ............................................15 Chapter 4 – Data Collection ......................................................................21 Chapter 5 – Design Criteria and Conceptual Design Description ..............35 Chapter 6 – Phasing and Sequencing .......................................................51 Chapter 7 – Project Delivery Methods .......................................................63 Chapter 8 – Risk Assessment ...................................................................77 Chapter 9 – Transportation Management Plan..........................................87 Chapter 10 – Public Outreach Program .....................................................105 Chapter 11 – Overall Program Opinion of Schedule ...................................109 Chapter 12 – Overall Program Opinion of Probable Construction Cost......115

ivVILLAGE OF KEY BISCAYNE UNDERGROUNDING OF UTILITIES — MASTER PLAN EXECUTIVE SUMMARY In 2006 the Florida Public Service Commission (PSC) voted to amend the Florida Administrative Code to require investor owned utilities (IOU) to file comprehensive storm hardening plans. These plans included storm preparedness initiatives including the hardening of existing transmission structures. Storm hardening is the upgrading of electrical facilities, as well as maintenance practices, so they are better able to withstand extreme weather. Storm hardening of overhead utilities includes: ƒ replacement of wood poles with concrete or steel poles ƒ addition of guy wires for pole support ƒ addition of poles to decrease the span between poles Florida Power & Light (FPL) has implemented these measures in many municipalities as these initiatives were rolled out through their service area. Based on the substantial costs and impacts to the electrical grid caused by past hurricanes, FPL has embarked on a program to harden their network of poles supporting feeder infrastructure to increase their resiliency during future storm events. The Village decided that FPL’s storm hardening program would have a negative impact on the Village’s aesthetics. Considering those impacts along with the reliability and safety benefits, the Village decided that a conversion of the overhead utilities to an underground location, also known as undergrounding, should be pursued. The conversion from overhead to underground facilities will improve the safety, reliability, and aesthetics of the electric and communications infrastructure serving the Village. In the Spring of 2017, Village Council took the first step in the undergrounding process and approved to move forward with a publicly advertised RFQ, which would initiate the process of finding a consultant to prepare a Master Plan to map out the underground conversion to its completion. This master plan will provide a guide for the design and implementation of the undergrounding program. It also provides guidance on how to balance and manage priorities, such as cost, project duration, traffic impacts, and other capital improvement needs during this ambitious project. This master plan summarizes the following activities and recommendations: ™ Data Collection ™ Design Criteria and Conceptual Design Description ™ Phasing and Sequencing Plan ™ Project Delivery Methods ™ Risk Assessment ™ Traffic Management Plan ™ Public Outreach Program ™ Opinion of Schedule ™ Opinion of Probable Cost Data Collection The Village of Key Biscayne is provided with electric service through redundant subaqueous crossings of transmission lines below Biscayne Bay from the mainland to Key Biscayne’s substation. Communication services are routed from the main land over the Rickenbacker Causeway and then underground along Crandon Boulevard to the Village where they are then converted to aerial lines mounted to wood or concrete poles shared Chapter 1Key Biscayne 1

2 3VILLAGE OF KEY BISCAYNE UNDERGROUNDING OF UTILITIES — MASTER PLAN1.0 E X E C U T I V E S U M M A R Y with electrical lines. There are approximately 16 pole-miles of overhead infrastructure and 12 miles of underground infrastructure within the Village limits. Much of the overhead utility infrastructure is located in rear yard easements between street blocks within the single-family residential areas on the west side of Crandon Boulevard and multi-family areas on the east side of Crandon Boulevard. Underground infrastructure is often located within the public right-of-way of the Village. The master plan considers the various aspects that make the Village unique, such as zoning and land use designations, traffic, general topography and soils, types of underground infrastructure that exist, and plans for other future infrastructure improvements. Future infrastructure improvements include projects planned by the Village of Key Biscayne, Miami Dade County Water and Sewer, Miami Dade Traffic, and Hotwire Communications. Each of these considerations play a role in how the overall program will be executed. Design Criteria and Conceptual Design Description Development Through a series of meetings with the Village, FPL, AT&T, Comcast, and other stakeholder utilities, Kimley-Horn assembled general guidelines for design criteria for the undergrounding program. These criteria are intended as guidance for the design of the physical location and placement of conduit and equipment so that consistency in design and construction can be realized over the life of the program. They do not govern the detailed electrical or communications network design that will be performed by FPL, AT&T, and Comcast. Network design by the utility owners will be performed based on their then-current design standards. Utility owners and stakeholders participated in workshops to review design requirements for the proposed underground infrastructure, define significant equipment needs to implement the program, and determine their approximate locations. The Village is currently implementing a street light program to install new light poles and fixtures. The undergrounding project will impact a significant number of street lights within the Village that are currently mounted to FPL- owned utility poles that will ultimately be removed. Street lighting throughout the Village can be replaced with Village owned custom lighting or with FPL owned and maintained light poles and fixtures provided under FPL’s street lighting program, included in their LT-1 Tariff. Phasing and Sequencing Plan Development The master plan provides a recommended phasing and sequencing plan for the implementation of the undergrounding program. This plan provides overall guidance of timing and sequence, but adjustments may be needed in the future to account for changes in technology, various utility and stakeholder requirements, and changes with other work programs within the Village during the implementation of the undergrounding program. Timing and sequencing should be reviewed at the time of design for each phase so any necessary adjustments can be made. The program is proposed to contain four phases. In an effort to accelerate the implementation schedule each phase may contain separate sub- phases or work areas. Each phase is anticipated to have a construction duration of 18 to 24 months. A new phase will begin construction in each year between 2020 and 2024. This allows for adjacent phases to overlap in their duration, which in turn accelerates the implementation schedule. In general, phase 1 through 3 work will begin at the south end of the Village and progress north while phase 4 will return to the south to convert Mashta Island and finish up the west side of the Village. This plan also provides recommendations related to the timing of major infrastructure projects performed by the Village and outside entities in an effort to minimize community impacts and take advantage of potential cost saving efficiencies. Project Delivery Method Recommendation The Village’s undergrounding program is a very large and complex infrastructure program that will be implemented in a phased manner over the next four to six years. It may include not just the undergrounding scope of work, but also roadway and stormwater improvements, water main replacement, and landscaping upgrades. In developing recommendations for project delivery methods for each of phases, the risks to schedule, level of service expectations, and cost must be carefully considered. The more improvements you include in the program the higher the risk. If any single-phase falters in any of those three areas of risk, the remaining phases of the program will be detrimentally affected. For this reason, the project delivery method must balance those risks while yielding the highest probability of project success. Although the delivery method that ultimately gets chosen may depend largely on how much work the Village would like to accomplish as part of the program, this master plan recommends that the Construction Manager at Risk (CMAR ) method of project delivery be used because, in our opinion, it yields the highest probability of success for delivering the various phases of the Village’s Undergrounding Program. Example of hardened utility poles

4 5VILLAGE OF KEY BISCAYNE UNDERGROUNDING OF UTILITIES — MASTER PLAN1.0 E X E C U T I V E S U M M A R Y situations include communicating information related to specific design and construction activities that specifically affect the individual resident or business owner. The following methods should be employed to communicate with individuals during the design and construction phases: ƒ Direct email, telephone, and/or direct mailings ƒ Neighborhood meetings ƒ Individual meetings with residents/business owners As a lesson learned on prior projects it is recommended that direct mailings be made to inform residents and business owners that the contractor will be placing equipment within the right-of-way adjacent to their properties. This enables the project team to get ahead of and coordinate with property owners who may have questions or concerns regarding the equipment that will be located adjacent to their homes. This minimizes the impact to the community as they will know exactly what to expect regardless of whether or not they granted an easement. Consistent messaging should occur throughout the duration of the program to keep the community informed about the various stages of the process, the progress that is being made, and the goals and milestones that are being achieved. To that end, a brand logo and tag line has been developed so that residents can immediately identify communications related to this project. Opinion of Schedule Based on the Phasing and Sequencing Plan, an opinion of schedule was developed to better understand how each individual phase of the program would interact with each other during the implementation process. Schedule considerations were developed through discussions with the Village, area contractors with expertise in undergrounding, our experience with recent undergrounding projects, and the utility owners. Construction activity durations are based on reasonable production rates from area contractors with undergrounding expertise. Combining these production rates with mass quantities for the project that were developed as a part of the opinion of cost development yielded significant activity durations that were then incorporated into the overall schedule. Utility design timeframes experienced on other projects currently underway were also considered. Appropriate schedule contingencies were also applied to account for normal weather impacts, potential geological challenges (rock), and unforeseen conditions. The program schedule began in February 2018 with the development of this master plan. Subsequent to design of Phase 1, construction activities are expected to begin in the summer of 2020. Construction durations for each phase range from 18 to 24 months depending on the quantity of work to be performed and complexity of each Phase. To accelerate the work, the construction schedule for each phase overlaps the previous adjacent phase construction schedule by six months to one year. The overlap of the construction activities in each phase is subject to conduit installation being complete in the previous phase prior to allowing conduit installation activities to begin in the subsequent phase. This is done primarily to mitigate traffic impacts. There is an opportunity to compress the schedule further by splitting each phase up into two work areas, however, any further compression will be contingent on the utility company design schedules and easement acquisition timeframes. The final six months of the construction activity schedule for each phase is reserved for overhead infrastructure demolition. It is not expected that this will be a continuous construction activity. Experience with similar projects has shown that the coordination required with FPL, AT&T, and Comcast can be time consuming and they need to work sequentially rather than concurrently to remove facilities. Therefore, this activity requires a certain duration of time to be accomplished. Based on our opinion of schedule, all areas of the Village are anticipated to be converted underground by the end of 2025. Final pole removal is anticipated to be completed by the end of the first quarter in 2026. The schedule does contain time contingencies for normal weather impacts, rock conditions, and typical unforeseen conditions. It does not account for significant schedule impacts related to significant weather events that cause the utility owners to focus efforts on storm recovery rather than undergrounding. It also does not consider significant contractor issues related to litigation, bankruptcy, non-performance, and the like because these types of issues are impossible to predict. Risk Assessment Risks are involved with any project, and a project of this magnitude is no exception. These risks can impact the project schedule and/or the project costs. By identifying these risks ahead of time, steps can be taken to mitigate them. An assessment of known risks to budget and schedule, both in terms of the design phase and construction phase, was made in order to identify these risks and take steps to mitigate them. Traffic Management Plan Development A Transportation Management Plan (TMP) was developed to coordinate traffic impacts related to both the undergrounding program and other known significant infrastructure projects to minimize impacts to the residents and businesses. Based on the recommended phasing and the sequencing plan, Kimley-Horn assessed the potential traffic impacts from construction of each phase of the project. The TMP sets forth overall guiding principles, identified in Chapter 9, for use by the Village and affected contractors during the implementation of the undergrounding program. The TMP may evolve over time, but its current role is to assist in the development of the construction phasing plans, traffic control plans, and project specification documents, and to facilitate discussions between the Village, designers, utility owners, contractors, and other key stakeholders related to traffic impacts. It is a tool to better coordinate construction traffic impacts as specific permits are applied for by the construction community. Graphical TMP maps for each phase of the undergrounding program, along with general traffic control guidelines for the program, were developed and are contained in this master plan. Public Outreach Program Recommendations The undergrounding project in the Village of Key Biscayne will incorporate a Public Outreach Program to ensure that the community is informed on the process, the benefits, and costs. The Community Outreach Program is a critical part of the public education and transparency efforts. It will create a link between the engineering team, Village staff, elected leaders, the Undergrounding Task Force (UUTF), utility owners, Village residents, and the media. The program will engage and communicate with the community through presentations, print and electronic media, public meetings, and through a Speakers Bureau. Information and communications to the community should be made through a variety of mediums and be performed in a manner that is most suitable for the intended audience. For broad based messaging and project updates, the following methods should be employed: ƒ Project website ƒ Project Facebook page/Twitter postings ƒ Use of the social app, Nextdoor, to connect neighbors and the community ƒ Newsletters or postcards (electronic and printed direct mailers) ƒ Email blasts ƒ Public meetings (including live Tele-Town Hall meetings) ƒ Media releases ƒ Communications hotline (telephone) For messaging related to communicating how the project and individual phases may impact a particular resident or business owner, the communication should be tailored to the specific situation. These

6 7VILLAGE OF KEY BISCAYNE UNDERGROUNDING OF UTILITIES — MASTER PLAN1.0 E X E C U T I V E S U M M A R Y Opinion of Probable Cost The master planning process included the development of a Conceptual Opinion of Probable Cost for the undergrounding program. The Village does not have an existing budget established for this project, therefore, there was a desire to evaluate and update the potential costs based on information obtained through the master planning process. A summary of total project costs, including contingency and inflation, is provided in the following table. Project costs should be tracked throughout the life of the program so that the opinions of cost for subsequent phases can be updated as actual expenditures are realized. This m